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The Ultimate Guide to Business Travel Essentials: Packing for a Productive and Stress-Free Trip

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Business travel can be an exciting opportunity to expand your professional network, close deals, and explore new places. However, it can also be a source of stress and anxiety if you're not adequately prepared. To ensure a productive and stress-free trip, it's essential to pack the right essentials. In this ultimate guide, we'll cover everything you need to know about business travel essentials, from must-have items to packing tips and strategies for staying productive on the go.

Understanding Business Travel Essentials

Business travel essentials are items that are crucial for a successful and comfortable trip. These items can vary depending on your destination, the length of your stay, and your personal preferences. However, there are some universal essentials that every business traveler should consider packing.

According to a survey by the Global Business Travel Association, the average business trip lasts 3.3 days, with travelers taking an average of 6.8 trips per year. With so much time spent on the road, it's essential to have the right tools and resources to stay productive and comfortable.

Pre-Trip Planning

Before you start packing, it's important to do some pre-trip planning. This includes researching your destination, checking the weather forecast, and planning your itinerary.

Researching Your Destination

Researching your destination is a crucial step in preparing for your business trip. This involves gathering information about the local culture, customs, and business etiquette to avoid any misunderstandings or unintended offenses. According to a study by the Harvard Business Review, 75% of business travelers reported that cultural differences were a significant challenge during international trips. Some key things to research include:

Language : If you're traveling to a country where English isn't the primary language, it's a good idea to learn some basic phrases and bring a translation app or dictionary.

Currency : Make sure you know the local currency and exchange rates, and bring some cash in case you need it.

Transportation : Research the best ways to get around your destination, whether it's by taxi, public transportation, or rental car.

Business customs : Learn about the local business customs, such as dress codes, meeting etiquette, and gift-giving traditions.

Checking the Weather Forecast

Checking the weather forecast is another essential step in pre-trip planning. Inclement weather can significantly impact travel plans, and being prepared can help minimize disruptions. According to the Federal Aviation Administration (FAA), weather-related delays account for approximately 70% of all flight delays in the United States. Some key things to consider when checking the weather forecast include:

Temperature : Make sure you pack appropriate clothing for the expected temperature range.

Precipitation : If rain or snow is forecasted, pack an umbrella, raincoat, or other appropriate gear.

Severe weather : If severe weather, such as hurricanes or blizzards, is forecasted, consider adjusting your travel plans or packing extra supplies.

Planning Your Itinerary

Planning your itinerary is another crucial step in pre-trip planning. This involves making a schedule of your meetings, events, and other activities, as well as arranging transportation and accommodations. Some key things to consider when planning your itinerary include:

Meeting times and locations: Make sure you have the correct times and locations for all of your meetings and events.

Transportation: Plan how you'll get to and from your meetings and events, whether it's by taxi, public transportation, or rental car.

Accommodations: Book your accommodations in advance, and make sure they're conveniently located for your meetings and events.

Downtime: Don't forget to schedule some downtime for yourself, whether it's for exercise, relaxation, or exploring your destination.

The Ultimate Business Travel Packing List

Now that you've done your pre-trip planning, it's time to start packing. Here's the ultimate business travel packing list:

Suits or formal wear for meetings and events

Business casual attire for less formal occasions

Comfortable travel clothes for the plane or train

Undergarments and socks

Comfortable shoes for walking and standing

Workout clothes if you plan to exercise

• Toothbrush and toothpaste
• Shampoo and conditioner
• Razor and shaving cream (if applicable)
• Hairbrush or comb
• Makeup and makeup remover (if applicable)
• Any prescription medications you need

Electronics

Laptop or tablet for work

Smartphone and charger

Portable charger or power bank

Headphones or earbuds for music or podcasts

Adapters and converters for international travel

Wi-Fi hotspot or international data plan

Travel Documents

• Passport and visa (if applicable)
• Boarding passes and confirmation numbers
• Hotel and rental car reservations
• Business cards and identification
• Cash and credit cards
• Travel insurance information

Miscellaneous

Reusable water bottle to stay hydrated

Snacks for the plane or long days

Book or e-reader for entertainment

Eye mask and earplugs for sleeping on the plane

Neck pillow for comfort

Hand sanitizer and tissues

Any industry-specific gear you may need for meetings or presentations

Packing Tips

Now that you know what to pack, here are some tips for packing efficiently and effectively:

Use Packing Cubes

Packing cubes are small, lightweight bags that help you organize your suitcase and keep your clothes wrinkle-free. They come in different sizes and can be used to separate your clothing by type (e.g., shirts, pants, underwear) or by outfit.

Roll Your Clothes

Rolling your clothes instead of folding them can save space in your suitcase and prevent wrinkles. To roll your clothes, lay them flat, fold in the sleeves and sides, and then roll from the bottom up.

Wear Your Bulkiest Items

To save space in your suitcase, wear your bulkiest items, such as your coat and boots, on the plane. You can always take them off once you're seated.

Pack Multipurpose Items

Staying Productive on the Go

Business travel can be hectic, but there are ways to stay productive and focused while on the go. Here are some tips:

Stay Connected with Colleagues and Clients

Make sure you have the tools and resources you need to stay connected with your colleagues and clients while you're away. This may include: Video conferencing software like Zoom or Skype; Project management tools like Trello or Asana. And instant messaging apps like Slack or Microsoft Teams. Besides, a reliable Wi-Fi connection or hotspot.

Manage Your Time Zone Differences

If you're traveling to a different time zone, it's essential to manage your schedule accordingly. Some tips include: Adjust your sleep schedule gradually before you leave to minimize jet lag; Use a world clock app to keep track of time differences. Schedule meetings and calls during overlapping business hours when possible. And take breaks and rest when you need to, even if it's not your usual schedule.

Image Credit: Insperity website

Find Time for Self-Care

Business travel can be stressful, so it's important to find time for self-care. This may include: Getting enough sleep and rest；Eating healthy meals and staying hydrated. And exercising or stretching regularly. Besides, taking breaks to relax or meditate. Last but not least, staying connected with loved ones back home.

Dealing with Common Business Travel Challenges

Despite your best efforts, business travel can still present challenges. Here are some tips for dealing with common issues:

Jet lag occurs when you travel across time zones and your body's internal clock is disrupted. To minimize jet lag, try to:

Stress and Fatigue

Business travel can be stressful and tiring, especially if you have a packed schedule. To manage stress and fatigue, try to:

Prioritize your tasks and focus on the most important ones

Take breaks and rest when you need to

Practice relaxation techniques like deep breathing or meditation

Stay connected with loved ones back home for support

Unfamiliar Surroundings

Traveling to a new place can be disorienting, especially if you don't speak the language or know your way around. To stay safe and comfortable, try to: Firstly, research your destination beforehand and familiarize yourself with the area. And carry a map or use a navigation app on your phone. You'd better learn some basic phrases in the local language. What's more important is that stay in well-lit, populated areas and avoid walking alone at night. Last, keep your valuables safe and secure at all times

Packing the right essentials and staying productive on the go are key to a successful business trip. By following the tips and strategies outlined in this guide, you can minimize stress, maximize your time, and achieve your goals. Remember to do your pre-trip planning, pack efficiently, and prioritize your well-being. With the right preparation and mindset, business travel can be a rewarding and enriching experience.  If you find this article about essentials about business and travel  helpful or have any good suggestions, please leave a message. And you also can share this article to your friends or on social media that they may also interested in it.

Q: How can I stay organized while traveling for business?

A: There are several strategies you can use to stay organized while traveling for business. First, use packing cubes or organizers to keep your suitcase neat and tidy. Label each cube or organizer so you can easily find what you need. Second, create a detailed itinerary with all of your meetings, events, and appointments, and share it with your colleagues or assistant. Third, use a travel app or planner to keep track of your flights, hotel reservations, and other important details. Finally, set aside time each day to review your schedule and priorities, and make any necessary adjustments.

Q: What should I do if my flight is delayed or cancelled?

A: If your flight is delayed or cancelled, the first thing to do is stay calm and gather information. Find out the reason for the delay or cancellation, and ask the airline what your options are. If you're at the airport, go to the airline's customer service desk or use their app or website to rebook your flight. If you're not at the airport, call the airline's customer service number or use their app or website. If you have travel insurance, contact your provider to see if you're covered for any additional expenses, such as meals or accommodations. Finally, keep your colleagues or clients informed of any changes to your schedule, and adjust your itinerary as needed.

Q: How can I stay healthy while traveling for business?

A: Staying healthy while traveling for business requires some planning and self-care. First, make sure you're up to date on any necessary vaccinations or medications, and pack any prescriptions you need. Second, stay hydrated by drinking plenty of water and avoiding alcohol and caffeine. Third, eat healthy meals and snacks, and avoid overindulging in rich or fatty foods. Fourth, get plenty of sleep and rest, and adjust your schedule as needed to minimize jet lag. Finally, make time for exercise and physical activity, even if it's just a short walk or stretching session in your hotel room.

Q: What should I do if I lose my passport or other important documents while traveling?

A: If you lose your passport or other important documents while traveling, it's important to act quickly and stay calm. First, report the loss to the local police and get a copy of the police report. Second, contact the nearest embassy or consulate of your country and follow their instructions for replacing your passport or other documents. Third, if you have travel insurance, contact your provider to see if you're covered for any expenses related to replacing your documents. Finally, keep your colleagues or clients informed of any changes to your schedule, and adjust your itinerary as needed.

Q: How can I make the most of my downtime while traveling for business?

A: While business travel can be hectic, it's important to make the most of your downtime to recharge and explore. First, research your destination beforehand and make a list of any sights or activities you want to see or do. Second, ask locals or colleagues for recommendations on restaurants, shops, or attractions. Third, use apps or websites to find events or tours that interest you. Fourth, set aside time each day for relaxation or self-care, whether it's reading a book, taking a bath, or meditating. Finally, be open to new experiences and opportunities, and don't be afraid to step outside your comfort zone.

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Introduction

Traveling for business is an all-encompassing enterprise these days, for the road warriors and novice business travelers alike. Many, without travel policies to work off, are on their own. That’s a good thing, because it means more opportunities to personalize your trips— but this can also be quite daunting.

Consider this your all-encompassing guide to help make business travel seamless and stress-free, from what apps and podcasts to download and shoes to wear, to what to do during downtime at the airport, how to make your hotel room feel more like home, and much more.

Read on to make the most of your next business trip, and don’t forget to subscribe to get the latest news and stories from BusinessTravel.com

What Type Of Business Traveler Are You?

The Planner

Planners like to have their itineraries locked in place, but they should add flexibility when applicable. Your coworkers will appreciate it, and it could give you peace of mind should your all-important plans change. 

The Worrier

Worrier need not be a negative label, especially if you offset your travel anxiety with structured plans. Worriers should outline clear, easy goals to hit and map out what they can and can’t control. Talk to the planners and road warriors for more advice. 

The Homebody

Homebodies should do their best to mimic home settings on the road: Unpack right away, bring trinkets, and pack your own coffee. While travel may never be your thing entirely, the more you can personalize it to match your home preferences, the more you’ll enjoy it. 

Young professionals are ambitious, but they like guidance. If you’re a rookie, poll your colleagues with more travel experience to get their thoughts on nailing a business trip. You’ll be thankful and will build confidence to tackle the next one on your own. 

The Road Warrior

Adding a few tricks—such as finding off-the-beaten-path restaurants or traversing the city by bike or scooter—can break up the monotony of travel for even the most weary road warriors.

For a more in-depth breakdown of business traveler types, check out What Kind Of Business Traveler Are You?

Before You Depart, Do These Three Things

1. set goals.

Everything from unpacking luggage to reading an article specific to your industry can make you feel productive on a trip, so it’s a good practice to write these goals down—no matter how small—and cross them off as you complete them. 

2. Map Your Preferences

Plan a business trip around your preferences to create an environment you’re comfortable working in on the road. From hotel amenities, to rental car choice, to flight times, there’s flexibility at almost every stop of business travel. 

3. Have A Packing Plan

Packing efficiently isn’t just about fitting everything into a carry-on or including the right - sized toiletries. It’s about optimizing the space to help you get the most out of your business trip.

Learn more about these helpful pre-trip protocols. Read 3 Quick Tips To Prepare For Your Next Business Trip

No Business Travel Policy? No Problem

1. stick to one itinerary.

Being productive on the road starts with organization. Either manually or with the aid of an app, keep the details of your trip in one place. This way, when you want to know the check-out time for the hotel in reference to your departing flight, you can do so with one touch rather than two or three. 

2. Build Points That Work For You

Unbridled business travelers should explore loyalty programs that work best for them. You will find you can use your travel for work to subsidize your personal vacations. Beyond credit cards and hotels, Uber, Lyft and Airbnb all now have business offerings. 

3. Never Collect Receipts Again

There are plenty of apps on the market with both free and subscription offerings for keeping track of business travel expenses . Two apps for expensing business travel stand out in the field: Expensify and Zoho. While keeping physical receipts is still a good practice, these make tracking expenses a breeze. 

4. Plan & Debrief

Planning meetings, especially those that take place away from the office, can go a long way in easing the burden of traveling, while setting clear goals for the trip. When you return, debrief with your colleagues and chart your likes and dislikes to build up a reference for future travels.

Take a deeper dive into how to better organize your next business trip with this useful checklist: Best Practices For Managing Business Travel Without A Travel Policy

Podcasts That’ll Make You Smarter For Your Next Business Trip

Masters of scale with reid hoffman.

By presenting his theories and bringing on experts to discuss — and often challenge — them , entrepreneur Rich Hoffman, co-founder of LinkedIn, levels himself with his audience. You’ll take away business advice and hear firsthand that there’s always more to learn.

• Where You Can Get It: Apple Podcasts | Google Play Music

Planet Money by NPR

What’s going on in the economy? How does it affect your business? Stay up-to-date with these quick-hit episodes that cover current events or offer retrospectives on some of the most transformative economic events in world history.

• Where You Can Get It: Apple Podcasts | Spotify

The EntreLeadership Podcast

Educational and inspirational, the EntreLeadership Podcast will leave you thinking— in a good way . Take in the lessons and apply them to your everyday life. There’s more than just business here. 

TED Talks Daily

These are tailor-made for the business traveler. Have a short layover? Want to learn as you pack? Need a soundtrack for your morning hotel routine? Throw on an episode of TED Talks Daily and learn on the fly. 

Stuff You Should Know

Well, the “should” can be misleading. Should you really know how a Ouija b oard works? Probably not, but now you’re curious, and you can find out on a spooky episode of this podcast. It’s the podcast made to defeat awkward silences. 

Ologies with Alie Ward

The name says it all. Alie Ward takes a comedic approach to all the ologies, the studies of whatever you can think of. L earn about vexillology (flags), saurology (lizards), or acarology (ticks), and share the info with whomever will listen.

Learn more about these incredible podcasts, and where you can get them, with this helpful guide: 12 Must-Listen Podcasts For Your Next Business Trip

There’s An App For That

Business travelers often need to adjust on the fly in unfamiliar territories. Useful apps, therefore, play a crucial role in their work lives. Here are some common problems for business travelers and apps that provide solutions.

“I’d like to find a lounge at an airport”

Check out LoungeBuddy , which enables you to see what lounges you have access to. If you have an American Express card, you can purchase time at participating lounges as well. 

• Availability:   Apple
• Cost:   Free

“Can public transportation get me to my destination?”

Download Transit , an app that charts public transportation and suggests routes in 104 cities across the United States. 

• Availability:   Apple   |   Android

“I need to track my expenses, but I don’t want to bring home receipts”

Road warriors will find Expensify indispensable. Take pictures of your receipts and upload the details. It also includes integration with popular accounting programs. Expensify was named “The Best Business Travel App” by Business Insider . 

• Cost:   Free (Limited) | Subscriptions: Starting at $4.99/month

“I’d like to maintain my health routine on the road ”

With HabitMinder , you can set three fitness goals (with the free version) and track your progress hitting them each day. Goals include physical activities, like walking and stretching, to good habits, like hydrating and eating healthy. 

• Cost:   Free | Premium Subscription: $.99/month

Ready for more recommendations? Check out 14 Apps To Consider Before Your Next Business Trip

Versatile Shoes You Need (That Fit Your Budget)

A shoe that’s made for walking and looks good with every outfit is essential for business travelers. Here are four styles to check out, all less than $150.

Sperry Authentic Original 

Easy to slip on? Check. Formal look with a casual feel? Check. Great in indoor and outdoor settings? Check. The Sperry Authentic Original expands any business traveler’s wardrobe. Get a pair and thank us later. 

Nike SB Zoom Bruin 

The Nike SB Zoom Bruin combines the comfort and cool of skate shoes with the look of something a little more formal. You’ll feel good rocking them with board shorts or jeans and a blazer. The smaller swoosh hints at the balance the sneaker giant has found with its skateboarding collection: undoubtedly Nike but a little more understated. 

Rothy’s The Point

A shoe that comes in 23 colors is always green. That’s because the company makes one of its signature models from 100% recycled plastic bottles. It’s a 21st-century concept that you’ll love: a great looking shoe that helps the environment. 

Dr. Scholl’s

In an ironic twist, not many people associate a company built on comfort with having a great selection of shoes. But here we are. Dr. Scholl’s has a number of offerings that fit the casually formal description with the Freestep Laceup Sneaker (for men and women) standing out. 

Discover more incredible footwear for your next business excursion with this in-depth guide: 12 Shoes Business Travelers Will Love

Airport Tips For The Business Traveler

1. time is of the essence.

Stick to carry-on luggage. Sign up for TSA Pre-Check. Check in online rather than at the airport. And, if you don’t have TSA Pre-Check, know which security lines tend to be the longest, especially in airports where you can walk between terminals once cleared.  

2. Count Your Steps

Staying active in the airport is relatively easy for any traveler: choose the stairs over the escalator; skip all moving walkways; if time permits, walk the length of the terminal or explore other areas of the airport.

3. Whet Your Appetite

If time constraints limit your ability to explore a city’s food and drink scene, don’t worry. More and more airports are bringing local favorites — chains and dives alike — to their terminals, allowing travelers to get their fill on the go. 

4. Flag Down That Taxi

While Uber and Lyft offer business plans, they aren’t always the most reliable transportation options to save on time. From airports, taxis are often the most efficient in this regard.

For a more comprehensive breakdown of essential airport tips, check out 5 Airport Tips For Business Travelers

Make Your Hotel Feel Like Home

1. make use of the dressers & closet.

You’ll feel organized from the start, setting the tone for the rest of your trip. Plus, getting your clothes out of your luggage early will help keep them from wrinkling and may save you time with the iron. 

2. Brew Your Own Cup Of Joe

Nothing will make you feel at home like the smell of your favorite coffee brewing early in the morning. The routine will put your day in motion while making you feel accomplished. A bonus: Should you adventure out to sample local brews, you’ll have something to measure new flavors against. 

3. That’s Your Desk Now

Organizing your clothes is one important step to making your hotel feel like home. Organizing your work materials is another. By plugging in your laptop at the desk, you’ll have a ready-made workspace to turn to should you retire to your room with tasks still left to complete. 

4. Block Out The Noise, Literally

Sleeping on the road in a bustling town isn’t the easiest thing. While companies like Bose produce wireless sleepbuds that play soothing sounds, you can get a similar effect by listening to sleep-aid stations on Spotify or Pandora. Learn to set the sleep timer on your phone: In the clock app, set a timer and change “When Timer Ends” to “Stop Playing.”

Learn more useful advice on how to make your hotel room match the comforts of home with this in-depth post: 7 Hotel Tips For The Business Traveler

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Business Travel: The Beginner’s Guide

May 17, 2024

In a world where it has become as easy as a quick few taps on smartphone to book a trip across the world, business travel is more widespread and accessible than ever before.

Are you a recent graduate or new employee looking for an introduction to business travel? This article provides an overview of the field as a whole as well as a guide to traveling for work and managing your business travel expenses .

What is business travel? A step-by-step business trip guide

Research from Statista shows that business travel contributes almost $1.3 trillion to the global economy in a single year, making it one of the world’s largest economic industries. Further research highlights only upward trends in the amount that is spent on business travel as well.

This research reflects an increasingly intertwined global economy. With the speed at which businesses on opposite sides of the world can interact over the internet and travel to meet with each other, employees are operating in a space where location is fluid and business interests can converge across state, national, and continental lines.

Thus, business travel is a vital part of many companies’ lifebloods. In this article, we’ll explore the four temporal components of a business trip and use them as a lens through which to discuss business travel.

Booking business travel

Oftentimes, the dates and general logistics of your business trip are determined by the wants and needs of the client(s) you visit on the trip. If possible, it’s always best to book as far in advance as you can to plan on being out of office. Of course this won’t always be the case, as business trips occasionally arise on short notice if a client needs a quick turnaround time on a particular task that requires a visit.

Booking a business trip is not the same as browsing the internet for the best deals on a family vacation . The online booking platform (OBT) that you use for securing your transportation and hotel depends on your company’s internal travel policy.

Some companies require their employees to book through a specific brand of travel management software  or using a travel management company . A key motivator for companies to use travel management software is that it makes it easier to ensure that employees comply with corporate travel policies. These policies include which airfare class employees are allowed to book, which hotel star class they can stay in, and the class of rental car they can use.

For others, booking your business trip may be a similar experience to booking a trip outside of work, as some companies tolerate open market bookings.

The rigidity with which you’ll be dealing with in terms of booking compliance is dependent upon your company’s travel policy and budget. In most cases, you’ll be looking at a range of mid-tier flight and hotel options that best fit your needs in terms of schedule and distance from the site where you’ll conduct most of your business.

Preparing for the trip

Business trips are often short and have a singular purpose. Get to your destination, meet with the people you need to meet with, and go home. Because of the high energy level required for such a focused itinerary, you’ll want to make sure that you are well-rested going into the trip.

After arriving at your destination, there may not be time to catch a nap  before heading to your first meeting, so you’ll want to ensure that you are able to operate at peak performance as soon as you arrive.

Travel with your important items in your carry-on bag just in case anything happens to your checked luggage. Almost everything you bring on a business trip should be essential to your work, and with a short turnaround between arrival and meetings, you can’t risk not having item X, Y, Z..

On the trip

While on your trip, optimize for everything you can. Outside of any business-related commitments, you’ll want to make sure you have as much time as you need for your work. If there is a particular company policy regarding a daily per diem, or allowance, for meals or transportation, you’ll also need to keep that in mind.

If your trip is to a destination with a lot to see outside business hours or a place where you have friends or family, you can also check with your company’s travel policy regarding bleisure travel. Bleisure, a combination of “business” and “leisure,” means adding a few days onto the beginning or end of your trip to enjoy the opportunity to spend some time not only inside an office.

After the trip

The most important part of finishing a business trip is gathering your expenses and filing an expense report. Between flights, hotels, other transportation, and food, you likely spend a decent amount of money and would like your expenses to be approved and reimbursed as quickly as possible.

Having your expenses approved and reimbursed is typically an easy process, especially if your company uses a form of expense management software .

It’s a trip!

Traveling for work may seem daunting, but thinking about your trip in terms of these four segments will help you succeed at all points of your trip. If your job allows you the opportunity  to spend time outside of your office, enjoy it—and maybe spend time in some exciting destinations along the way.

Rob is a former content associate at G2. Originally from New Jersey, he previously worked at an NYC-based business travel startup. (he/him/his)

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Business Travel Guide

Essential business travel checklist [updated 2024].

Business travel comes with its own set of complexities and uncertainties. To navigate these successfully, you need careful planning and attention to detail. Our comprehensive business travel checklist will ensure that you’re well-prepared for every aspect of your business journey. From the moment you start planning your trip to the post-travel follow-up, we’ve got you covered.

So, whether you’re about to embark on your first business trip or looking to enhance your travel routine, read on to discover how to make your business travel experience efficient, enjoyable, and productive.

Let’s get started on the path to becoming a savvy business traveller with our ultimate business travel checklist.

Pre Business Travel Checklist

• Check and Validate Your Documents: Ensure that your passport, ID, and any required visas are up-to-date and valid.
• Budget and Itinerary Planning: If you are responsible for booking your travel, be aware of any budget constraints or itinerary requirements. In case someone else handles the bookings, submit your proposed itinerary to the designated person.
• Opt for Direct and Simple Travel: Consider your budget when booking your travel; aim for the most direct options available.
• Strategic Arrival and Departure Planning: Align your arrival and departure plans with the purpose of your travel, such as meetings or events. Assess whether arriving the night before or departing the day after is necessary based on your meeting schedule.
• Proximity Matters for Accommodations: Book accommodations near the location where your business activities will take place. This will save you time and streamline your schedule.
• Efficient Transport Planning: Arrange transport to the airport or train station, considering each leg of the journey. Plan and book transportation in advance to avoid last-minute hassles.
• Utilize Loyalty Programs: If you are a member of airline or hotel loyalty programs , take advantage of them when making bookings to accumulate points. If not already a member, consider signing up, especially if you travel for business frequently.
• Fast-Track Your Travel with Programs: Explore programs like Global Entry , TSA PreCheck , or Clear for expedited security processes, making your travel experience faster and more convenient.
• Consider Trip Insurance: Evaluate the option of trip insurance to provide coverage for unforeseen circumstances, offering you peace of mind during your journey.

Business Travel “Packing” Checklist

When it comes to packing for your business trip, it’s important to be organized and ensure you have everything you need. Here’s a checklist of essential items to pack:

1. Travel documents

Travel documents are crucial for a smooth journey, ensuring you have the necessary paperwork to reach your destination and return home. These documents establish your identity, authorize your travel, and provide vital information to authorities. Having a complete set of travel documents is essential for a hassle-free trip.

Documents Checklist For Business Travel:

• Visa (if required)
• Driver’s License
• Travel insurance documents
• Business permits
• Itinerary with flight details and hotel reservations
• Photocopies of important documents
• Emergency contact information

2. Electronics and accessories

In today’s digital age, electronic devices and accessories play a pivotal role in staying connected, productive, and entertained during your journey. They enable you to work efficiently, communicate seamlessly, and stay organized while on the road. Packing the right electronics and accessories ensures you’re well-equipped for the demands of modern business travel.

Electronics Checklist For Business Travel :

• Laptop or tablet
• Chargers for all electronic devices
• Adapter plugs (if travelling internationally)
• Headphones or earbuds
• USB flash drive
• Travel surge protector
• Portable Wi-Fi hotspot (if needed)

3. Medications and personal care

Maintaining your health and personal care routine is essential to feeling your best during your trip. Medications and personal care items help you stay healthy and comfortable. Packing these items ensures you have the necessary supplies to address health needs and maintain hygiene, contributing to a worry-free journey.

Personal Care Checklist For Business Trave l:

• Prescription medications
• Over-the-counter pain relievers
• Allergy medication (if needed)
• First aid kit (band-aids, antiseptic wipes, etc.)
• Personal hygiene items (toothbrush, toothpaste, soap)
• Shampoo and conditioner (travel-sized)
• Razor and shaving cream
• Contact lenses or eyeglasses and solution
• Hand sanitiser

4. Toiletries & cosmetics

Toiletries and cosmetics help you maintain personal hygiene and grooming standards during your trip. They contribute to your comfort and confidence, ensuring you look and feel your best while conducting business and engaging with colleagues and clients.

Toiletries & Cosmetics Business Travel Checklist:

• Body wash or soap
• Toothbrush and toothpaste
• Face wash or cleanser
• Moisturizer
• Hairbrush or comb
• Makeup (if applicable)
• Makeup remover wipes
• Hair products (gel, hairspray, etc.)
• Feminine hygiene products (if needed)
• Perfume or cologne
• Nail clippers and nail file

5. Clothing For Men & Women

Selecting the right clothing is essential for business travellers. Your attire communicates professionalism and reflects your respect for the business environment. Packing appropriate clothing ensures you’re well-prepared for meetings, presentations, and other business-related activities. 

Checklist For Men:

• Dress shirts
• Suits or blazers
• Dress shoes
• Socks and underwear
• Casual clothing for downtime

Checklist for women:

• Blouses or formal tops
• Dresses or suits
• Comfortable but stylish shoes
• Accessories (jewellery, scarves, etc.)
• Undergarments

Bonus Business Travel Tips

While we’ve covered the essentials, here are some bonus tips to enhance your business travel experience:

1. During Your Stay

Explore local cuisine : When dining out, try local cuisine to immerse yourself in the culture regardless of your business travel destination . Ask colleagues or locals for restaurant recommendations to savour authentic dishes.

Network beyond meetings : Look for events, industry conferences, or local business gatherings during your stay. These can provide valuable connections and insights.

Cultural Awareness : Show respect for local customs and traditions. A small effort, like learning a few basic phrases in the local language, can go a long way in building rapport.

Stay Active : If your schedule allows, find time for physical activity. Some hotels have fitness centres, or you can take a morning jog to energize yourself for the day.

2. Staying Healthy and Safe

Travel insurance review: Before departure, thoroughly review your travel insurance policy to understand coverage for medical emergencies, trip cancellations and lost luggage.

Hydration reminder : In-flight and during your stay, prioritize hydration. Carry a reusable water bottle and drink regularly to stay alert and healthy.

Emergency contacts on speed dial: Save local emergency numbers, including the nearest hospital and embassy or consulate, in your phone for quick access.

3. Expense Tracking Tips

Expense Tracking Apps : Consider using digital expense tracking apps or software to log expenses in real-time. This simplifies the process and ensures you don’t miss any deductions.

Organize receipts : Keep all receipts in one place, such as an envelope or a designated folder in your bag. This makes it easier to account for expenses when filling out reports.

Currency conversion Apps : Install a reliable currency conversion app on your phone to instantly calculate expenses in your home currency. It helps you stay within budget.

Credit card statements : Regularly review your credit card statements online to spot any unauthorized charges or errors promptly. Notify your bank of any discrepancies.

Is travel insurance necessary for a business trip?

Yes, having travel insurance is highly recommended for business trips. It can provide coverage for unexpected events like trip cancellations, medical emergencies, or lost luggage, offering you peace of mind during your travels.

How can I prevent jet lag during long-haul flights?

To minimize jet lag, adjust your sleep schedule before departure, stay hydrated, avoid excessive caffeine and alcohol, and set your watch to your destination’s time zone as soon as you board the plane.

Are there any apps or tools to help me find local networking events?

Yes, several apps and websites can help you find local networking events, such as Meetup, Eventbrite, and LinkedIn. You can search for relevant business or industry events in your destination city.

How can I make the most of downtime during business trips?

Use downtime to explore the local culture, try new cuisine, or relax and recharge. You can also catch up on work tasks, read, or use the hotel’s amenities like the gym or spa to make the most of your stay.

This checklist has covered everything you need, from preparing before your trip to staying safe and tracking expenses. Each journey is a chance to grow and discover. So, pack wisely, embrace the adventure, and make the most of every moment. Remember, business travel is more than just reaching your destination; it’s about the experiences and connections you make along the way.

If you’re seeking top-notch hotels and serviced apartments for your business trips, explore our business travel accommodation options and take the first step toward seamless and comfortable travel. Click here to book your next business trip and experience the difference.

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A Beginner's Guide to International Business Travel

By Amanda Wowk

May 09, 2019

Business Travel

Heading overseas for your first international business trip? You're probably feeling a mix of excitement with a slight pang of dreading the unknown. Not to worry! Whether this is your first business trip , first trip overseas, or a combination of the two, I’ve got you covered with what steps to take before you go.  

Consult Your Company’s Travel Policy

To get the most out of your international business trip—like, knowing exactly how much you can spend on meals, lodging and airfare—consult your company’s travel policy. There, you might also discover that you can get reimbursed for known traveler programs like Clear or TSA PreCheck, or entry fees to airport lounges. Plus, if your company uses SAP Concur, you might be one of the many travelers with a complimentary subscription to TripIt Pro (normally $49/year). You can visit the SAP Concur App Center to connect your accounts.  

Secure Your Passport and Visa

Packing your passport to travel internationally may seem obvious, but with just 42% of the US population possessing a passport, I’m not jumping to any conclusions. Plus, as a passport carrier, there are some important stipulations you should know. For starters, check your passport expiration date. Many countries require six months of validity upon arrival; a number of others require anywhere between one month and four months, with a remaining few allowing you to visit their country right up until the expiration date.    Next, do your visa research. Every country differs in its visa requirements , and a valid passport doesn’t always equate to guaranteed entry. Americans can travel to many countries without needing a visa for their trip, but that’s not always the case. Sometimes travelers may need to purchase a short-term visa at the point of entry; other times, you must apply for one well ahead of time. Variables such as the nationality of your passport, trip length, whether you will leave the airport, the nature of your trip (i.e., business vs. leisure), your point of entry, the areas you will be visiting and possessing a return ticket can all impact your ability to enter a country or need for a visa. To determine whether you do need a visa for your business trip, visit your destination country’s visas and immigration website. For instance, the U.K. offers a quick online survey to help you determine whether your business trip would require a visa. The visa requirement for a short trip related to a work event—such as a conference or speaking engagement—would vary from a visa needed for a work assignment lasting longer than six months. Still not sure whether you need a visa? Consult your Human Resources department for guidance with your company’s travel policy.  

Check Your International Travel Tools

Ahead of a business trip to a foreign country, you’ll likely need to sort out details like: What’s the local currency? Where is the US Embassy located? Will I need an adapter for sockets and plugs? What is the appropriate amount to tip a server or taxi driver? Fortunately, TripIt Pro makes this part easy on you—presenting all of this pertinent information in the International Travel Tools feature. There, you’ll find all of the answers to these questions (and more!), helping you to know ahead of your trip what plug you’ll need in order to use your coveted hairdryer and how much local currency you’ll need to tip the driver picking you up from the airport.  

Order Foreign Currency

Speaking of tipping, obtaining some local currency ahead of your trip should also be on your to-do list. Not sure where to change your currency? There are a number of options here. To start, many banks allow you to order foreign currency at a banking center if you’re a customer. You can also visit a foreign currency exchange—ideally before you head to the airport, or you can visit a kiosk in the airport, as well. Some restricted currencies, such as the Moroccan dirham and Cuban peso, are not available outside of their respective countries. In this instance, you don’t have a choice but to exchange your currency when you arrive at your destination or withdraw cash from a local ATM. Bear in mind that each of these options charge a fee per transaction. Try to take out exactly what you anticipate you’ll need to avoid multiple withdrawal fees and/or losing money on conversion once your trip is done.  

Sign Up for Global Entry

You’ve probably heard of Global Entry by now—either from your globetrotting friends or veteran road warrior colleagues. And if you’re not yet a member yourself, here are a few reasons to sign up: (1) TSA PreCheck membership is included; (2) some travel rewards credit cards issue statement credits if you charge the $100 application fee to your card; and (3) that feeling of breezing through customs after a long-haul international flight. Global Entry membership is good for five years. To sign up, travelers submit an online application, attend an in-person interview, provide fingerprints, and complete a background check. A complete step-by-step overview of the application process can be found on the US Customs and Border Protection site . As a member of this Trusted Traveler Program , you won’t have to fill out any customs paperwork upon landing back in the US and can head straight to Global Entry kiosks. There, you’ll scan your fingerprints and complete a customs declaration. Transaction receipt in-hand, you can then head to baggage claim or the exit—no waiting in line needed.  

Brace Yourself for Jet Lag

Whether it’s a domestic flight to the West Coast, or a long-haul journey to the Middle East, crossing time zones gets us all. And while there’s no sure-fire way to defeat jet lag , there are a number of ways to prepare for and bear it. For starters, get a good night’s sleep before you leave. This may seem impossible if you’ve booked an early morning departure, but the last thing you should do is pull an all-nighter right before you leave. This will only set your sleep schedule back. Get as many restful hours of sleep as possible, and you’ll be better prepared for the impending battle against jet lag. Second, skip the wine on your flight. I know, it pains me to say it—especially when it’s free! However, the reduced air pressure in the cabin already places pressure on your body, and alcohol will only stress your body even more. It’ll cause dehydration, too—leading to disrupted sleep patterns, and a drowsy start to your trip. Pass on the wine and ask your flight attendant for water. Your body will thank you for it later. Lastly, when you land, push yourself to take advantage of your destination’s daylight for as long as you can. While you might be exhausted after your flight, try to forego a nap and, instead, keep your body moving . This will help you get adjusted to your new time zone and sleep more soundly your first night—setting you up for success when your big meeting or speaking engagement rolls around.  

• 10 Safety Tips for the Solo Traveler
• What to Know About Visas Before Traveling Internationally

About the Author

Amanda Wowk

Amanda Wowk is a freelance writer, founder of Amanda Wowk Creative — a content writing services company — and avid traveler. Her experience spans the travel industry, supporting clients in travel tech, luxury travel, and consumer brands. When she's not helping clients tell their stories, Amanda writes about her own experiences to inspire others to travel as far, wide, and frequently as possible.

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• Packing Lists

Business Trip Packing List for Overnight, 3-Day, and 5-Day Trips

Published September 19, 2023

Written by:

Laura Lopuch

Laura’s first trip was when she was 3 months old, instilling an insatiable wanderlust. She hasn’t stopped traveling, or writing...

Fred Perrotta

Co-founder, tortuga.

Fred Perrotta is the co-founder and CEO of Tortuga. His first backpacking trip to Europe inspired him to start the...

The Tortuga Promise

At Tortuga, our mission is to make travel easier. Our advice and recommendations are based on years of travel experience. We only recommend products that we use on our own travels.

Table of Contents

Whether you’re heading out on a last-minute, overnight business trip, or a five-day conference abroad, packing for business travel is always different than prepping for a fun vacation.

Your work trip packing list will likely include more electronics and gear. So you’ll need to plan around the extra items and weight.

Also, traditional business clothes are notoriously delicate and wrinkle-prone, so they can be difficult to pack.

This article will break down how and what to pack for your business trip. We’ll cover men’s and women’s business clothing , advice on managing your electronics, and more.

Protect your laptop when you fly.

• Personal-Item-Sized
• Comfortable to carry
• Built to last

How to Pack for a Business Trip

Carry on plus personal item.

When packing for a work trip, use carry-on-sized luggage plus a personal item that can carry your laptop.

How to Pack Your Laptop for Travel

Pack your laptop in your personal item when you travel, ideally in a backpack, briefcase, or messenger bag with a dedicated laptop sleeve for protection. If you’re using a tote or other bag that doesn’t have a padded area for your laptop, invest in a laptop sleeve to protect it.

If you’re one-bagging, make sure you choose luggage that has a dedicated laptop compartment. Remove your laptop before stowing your bag in the overhead compartment so that you can work during your flight.

Whatever you do, never, ever put your laptop in a checked bag and risk it being broken, lost, or stolen while in transit.

Roll Your Clothes and Pack Them in Packing Cubes

Once upon a time, I didn’t use  packing cubes . And my bag was a disaster. It took long minutes to find the shirt I was looking for or clean socks. Not anymore, thanks to packing cubes.

To look your best, you should fold your clothes along the seams then roll them . Yes, this even applies to most dress clothes. When you arrive, hang your clothes in the closet or even in the bathroom when you shower to release more wrinkles. Your hotel should have an iron for any necessary touchups beyond that.

For maximum organization, use packing cubes and assign each one a purpose. For example, a smaller packing cube holds underwear. A larger cube keeps your shirts organized and wrinkle-free. Then, roll them before zipping them away to make each item easy to find while preventing creases and wrinkles.

How to Pack Your Suit: Fold, Don’t Roll

A traditional, wool suit must be packed properly to keep its shape while in transit. To pack a suit in a carry on , fold it, don’t roll it.

Alternatively, you can try a wrinkle-free suit from Bluffworks or Ministry of Supply ( men’s , women’s ). Wrinkle-free, synthetic fabrics have improved dramatically from the early days of stiff, plastic-y dress shirts.

Stuff smaller, soft accessories like your socks, tie, and pocket square in your shoes to preserve their shape.

Business Trip Packing List

A good business trip packing list is built around a solid core, personalized to your needs and style. “Work clothes” can vary depending on your industry and the nature of your trip. You could be dressed anywhere from a three-piece suit to a shirt and slacks to a hoodie and jeans. Pack and dress as makes sense for your business trip.

Let’s start with the basics.

• Copy of itinerary
• Boarding pass
• Transportation and accommodations

If your business trip takes you across borders, don’t leave home without your passport. If you’re traveling abroad for your business trip, know that some countries won’t let you in without a guarantee of when you’ll leave. Pack a copy of your complete itinerary, including evidence of when you’ll leave the country, to show border security.

After your passport, your boarding pass is your most important document. Mobile boarding passes are convenient, but make sure that you’ll have internet access via your phone if you plan to use one. Or, take a screenshot of the boarding pass and use it offline through your photo app.

For your own convenience, print out the details of your transportation from the airport to your accommodations (if you’ve booked anything), the address of where you’re staying (for customs forms and taxi drivers).

I use  TripIt  to aggregate all of my trip details in one place. Using the app is more convenient than carrying a stack of printouts with me. However, paper copies are better for border crossings and for when you don’t have WiFi access or a local SIM card.

Electronics

• Phone and charger
• Headphones or earbuds
• Laptop and charger
• Adapter (if traveling abroad)

Carry earbuds if you want to travel light or noise-canceling headphones if you want a quieter trip. For the latter, we like Bose’s QuietComfort line.

The  Macbook Pro  and  Macbook Air  are the most popular choices for Apple users. We recommend the lightest computer you can get that doesn’t sacrifice the performance you’ll need. Dave at Too Many Adapters wrote a helpful guide to  choosing a laptop for work and travel .

• Eye mask and ear plugs
• Water bottle
• Kindle or book
• Pen and notebook

If you’re taking long flights or overnight trains, earplugs and an eye mask make for all-natural, compact sleep aids.

Get a reusable, refillable water bottle for your travels so that you can stay hydrated without generating the extra trash of plastic bottles.

I’m still old-school and read physical books instead of using a Kindle. Either way, don’t forget a good book to pass long hours waiting or traveling.

Clothes: Business Travel Wardrobe

When packing clothes for a business trip, look for items that pull double-duty and that can be dressed up or down.

Meaning: that black dress looks equally stunning with a scarf for a casual business meeting or a statement necklace for a client dinner. Whatever your personal style is, pack items that make you feel comfortable and confident.

Although the exact items will differ depending on your style and gender, the clothes section of a 3-day business packing list looks like this:

• 3 tops; 2 dress tops and 1 casual top
• 1-2 bottoms
• 3 pairs of underwear
• 3 pairs of socks
• 1 set of pajamas
• 2 pairs of shoes : 1 dress shoe and 1 athletic/casual shoes
• Workout clothes (optional)

Women’s Business Travel Wardrobe

Use the above business trip packing list template and add the following for a 3-day business trip.

2 Blouses and 1 T-Shirt

• 1 lightweight t-shirt to dress up or down

Pack two business-appropriate blouses or collared shirts and wear the more casual t-shirt on the plane. I love J.Crew’s vintage cotton t-shirts as they look chic (and feel comfortable) with jeans or slacks. 

Everlane has a range of modern, basic shirts that work for both business and casual attire. Their Japanese GoWeave line is especially good for travel since the fabric is durable, wrinkle-resistant, and comfortable.

• 1 dark-colored blazer or suit jacket

It’s no secret that I’m a huge J.Crew fan. Their women’s blazers fit well, look chic, and last a long time. Consider a wool blazer that keeps you cool in hot boardrooms and warm on chilly airplanes.

If you’re willing to make the investment, consider a wrinkle-resistant blazer, like the Kinetic Blazer by Ministry of Supply , that you can pack without worrying about it turning into a rumpled mess. En route, wear your blazer so it doesn’t get wrinkled in your carry on bag.

2 Bottoms and 1 Dress

• 1 pair of slacks or skirt
• 1 pair of dark-wash  jeans , worn on the plane
• 1  dress (optional)

Opt for  Betabrand’s Yoga Dress Pants  for sleek black pants made from stretchy material like your favorite yoga pants. Alternatively, look at ADAY’s line of pants for a wrinkle, odor, and pill-resistant pair of business travel pants that are technical, travel-ready, and fashionable.

I live in jeans, and even on the dressiest business trip, I’d yearn for a pair. If you’re like me, wear your jeans on the plane. My favorites are Lucky Brand jeans with some stretch woven in.

Love your dresses? Pack a versatile dress like one from  Draper James  or any of the odor-and-wrinkle-resistant merino wool dresses by Wool& .

3 Pairs of Underwear and Socks

• 3 pairs of  socks
• 3 pairs of  underwear
• 2  bras

If you want to hand wash your underwear, you can get away with packing less. However, for a short 3-day business trip like this one, pack one pair per day. Because you’ll save more on time vs packing space.

2 Pairs of Shoes

• 1 pair of business-appropriate shoes
• 1 pair of athletic shoes, worn on the plane

Pack one pair of professional shoes that are small, light, and comfortable, like this  pair of classic black heels from Clarks , or a simple and easy-to pack pair of flats or loafers by Rothy’s .

You can wear your heels through the airport, but I wouldn’t recommend it. Instead, I wear a pair of black athletic shoes that I can use for a run or workout at my destination.

1 Set of Pajamas

• 1 lightweight shirt
• 1 lightweight, athletic pair of shorts

My favorite packing light secret? Make your pajamas and workout clothes the same outfit. Snag a quick, sweaty workout in the AM and hand wash your clothes in the sink. By the time you’re ready for bedtime, your clothes will be dry and ready for you.

Men’s Business Travel Wardrobe

Use the business trip packing list template and add the following for a 3-day business trip.

2 Dress Shirts and 1 Casual T-Shirt

• 2 wrinkle-resistant dress shirts
• 1 casual shirt that’s suitable for after-dinner drinks and on the airplane

Ironing dress shirts is a pain. Instead, opt for a wrinkle-resistant dress shirt (or two), like one from Bluffworks . They are made from 98% polyester (that’s a good thing), have lots of stretch, are breathable, and dry quickly. The best part is that they’re machine washable. Perfect for happy hour or the boardroom in any city you visit.

For your casual shirt, opt for a versatile merino wool t-shirt that will stand up to the rigors of travel.

2 Pairs of Pants

• 2 pairs of pants and/or  jeans

For a pair of pants that can easily work for business and leisure alike, pack a pair of basic, but high-performance pants, like the good-looking  Outlier Slim Dungarees . If you prefer jeans, try  Bonobos’ Extra Stretch Travel Jeans  which are made from lightweight, 10.5 ounce denim and have a 1% stretch.

Stick to 1-2 pairs of pants and wear your more casual pair on your flight.

Avoid doing laundry on a quick, three-day business trip and, instead, pack three pairs of underwear and three pairs of socks.

1 Blazer or Jacket

Read the full Buyer’s Guide to Travel Blazers for all of our favorites. Or, jump right to our top pick, the wrinkle-free  Bluffworks Gramercy Travel Blazer .

• 1 pair of dress shoes
• 1 pair of athletic shoes for workouts (optional)

Think small, light, and comfortable for your shoes. Like the  Lenox Hill Cap Toe Oxfords from Cole Haan  or  Vivobarefoot Ra II.

Packing two pairs? Wear the heavier or bulkier pair through the airport and pack the lighter pair.

• 1 lightweight, athletic pair of shorts

5-Day Business Trip Packing List

For a longer, five-day business trip, be prepared to hand wash your clothes mid-trip. Or, have the hotel do it for you. Check with the front desk to see if they offer a laundry service for guests. Make sure to ask how long it will take and the price.

Not keen on doing laundry? Prepare to pack a little more in your luggage. You can still pack carry-on-only for a five-day trip. Some of our customers travel for weeks, months, or years out of just a carry on .

When your clothes get a little wrinkled or smelly, hang them up in the bathroom while you take a hot, steamy shower. The hot, moist air eases wrinkles and smells from your clothes.

What to add to the base list above for a five-day business trip:

• 2 pairs of socks
• 2 pairs of underwear
• 1 blouse or dress shirt
• 1 casual shirt to dress up or down

Overnight Business Trip Packing List

Ready for a quick, easy packing list for a one-night business trip? Reduce the number of items in your one-day work trip packing list by two.

Pack an outfit, wear an outfit, and add the non-clothing essentials.

What to pack for an overnight business trip:

• 1 dress shirt
• 1 casual shirt
• 1 pair of dress pants or skirt
• 1 pair of casual pants
• 1-2 pairs of shoes (one dress pair and one athletic)
• 1 pair of underwear
• 1 pair of socks
• 1 blazer or jacket
• Book or kindle
• Notebook and pen
• Ear plugs and eye mask
• Travel adaptor and passport (if international)

Steal a page from George Clooney’s well-refined playbook from  Up in The Air  and streamline your airport experience by packing only in a carry on bag . You’ll save time at the airport and feel more confident.

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Tortuga travel backpack pro $350.

Max Carry On Size

Laura’s first trip was when she was 3 months old, instilling an insatiable wanderlust. She hasn’t stopped traveling, or writing about it. As an expert in carry on travel, she’s flown on over 100 flights with only a carry on bag. Even on trips with her husband and kids.

She believes travel is the great educator — and vital to our humanity.

Read more from Laura

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The Ultimate Business Trip Packing List

Here’s what our experts say to pack for your next work trip.

Packing Checklist for a Business Trip

Clothing for women, clothing for men, shoes for women, shoes for men, other essentials, frequently asked questions.

• Why Trust T+L

Travel + Leisure / Alli Waataja

Packing for a work trip can be a stressful task if you’re not prepared. You’re limited by luggage space, fewer standard care tools, and dress requirements. Traditional business attire is known to get wrinkly between wears (especially after being stuffed in a suitcase for hours on end) and it isn’t known to be the most comfortable apparel. On top of that, you may want to go to the gym while you’re away, so that requires a different set of gear. Rather than trying to bring your whole closet in one suitcase, the winning strategy is to pack pieces that you can get the most use out of. Every cubic inch matters, and a few staple pieces go a long way — all of which should create a full wardrobe that’ll last you the whole visit.

To help us make sense of this packing conundrum, we’ve commissioned two writers who’ve been on plenty of business trips to help us plot out exactly what should go in your suitcase — from blazers and cardigans to dressy slacks and loafers. These items include the essentials that run the gamut of every work trip scenario (think long meetings, presentations, team outings, and networking events). See our curated list below.

• Best Day-to-night Dress: Boden Joanna Cap Sleeve Wrap Dress
• Best Trousers: A Day Turn It Up Pants
• Best Skirt: Banana Republic Asymmetrical Midi Slip Skirt
• Best Blouse: Quince ​​Washable Stretch Silk Notch Collar Blouse
• Best Sleeveless Top: Amour Vert Zola Doubled Tank
• Best Cardigan: Amazon Essentials Women's Lightweight Open-Front Cardigan
• Best Blazer: Spanx The Perfect Oversized Blazer
• Best Trench Coat: Uniqlo Trench Coat
• Best Dress Shirt: Ministry of Supply Men’s AeroZero Dress Shirt
• Best Polo Shirt: Vuori Strato Tech Polo
• Best Chinos: Lululemon ABC Classic-fit Pant Warpstreme
• Best Dressy Slacks: Bonobos Weekday Warrior Dress Pants
• Best Blazer: Rhone Commuter Blazer - Slim Fit
• Best Travel Suit: Bonobos Jetsetter Stretch Wool Suit
• Best Overcoat: Mack Weldon Stormchaser Mackintosh Jacket
• Best Flats: Vionic Willa Slip-On Flat
• Best Heels: Nine West Kuna 9x9 Pointed Toe Pump
• Best Travel-day Shoes: Dr. Scholl's Shoes Women's Madison Sneaker
• Best Loafers: Tecovas The Monterrey
• Best Dress Shoes: Cole Haan Men’s Original Grand Wingtip Derby
• Best Travel-day Shoes: Koio Capri
• Best Portable Phone Charger: Anker PowerCore Select 20k mAh Power Bank
• Best Tech Folio: Ekster Tech Case
• Best Wallet: Ridge Wallet
• Best Portable Laptop Charger: Anker Laptop Power Bank
• Best Laptop Tote: Quince Italian Leather Triple Compartment Work Tote
• Best Cosmetics Pouch: Leatherology Travel Organizer

T+L's Top Picks and Tips

“Packing for a business trip is all about functionality. A clothing piece should not be in your luggage if it isn't versatile. I often leave for three- or four-day-long business trips and only take a carry-on, so I need to be very strategic when I pack. Opt for comfortable clothing that looks the part, too — stick to classic colors, neutrals, and wrinkle-resistant fabrics that don't easily show dirt or stains.” — Dobrina Zhekova

Best Day-to-Night Dress

Boden joanna cap sleeve wrap dress.

What happens when you combine two of fashion's most iconic and flattering styles? The answer is this little black wrap dress, which is on constant rotation in my work wardrobe. I can show up in it at the airport (it's stretchy and super comfortable to travel in), a business meeting, or a restaurant (I accessorize it with some sparkly evening jewelry) — it's a multitasking powerhouse. If you're worried about the V-neckline opening up, don't — it closes completely and sits flat. The dress is also available in a variety of lengths (petite, regular, and tall) and sizes (from zero to 22), and if you're into colors, then you'll love the bold prints it's available in. 

Best Trousers

Aday turn it up pants.

This pair of ultra-stretchy pants are so comfortable that you can easily work out in them. In fact, you can do pretty much anything in them, because the Italian-made fabric was made with performance and functionality in mind. They’re made of nylon and elastane for maximum comfort. Let's not forget that they’re also wrinkle- and pill-resistant and quick drying, transforming these into the perfect pair for travel days and pretty much any climate.

The silhouette is another strong point — the high waist is flattering, while the delicate front pleats are a chic add-on. You can dress this pair up or down depending on your shoes and top: a white t-shirt and sneakers for casual outings and a silk blouse and heels for a business meeting.

• PHOTO: Travel + Leisure / Morgan Ashley Parker

Banana Republic Asymmetrical Midi Slip Skirt

With its delicate silk-like construction and flattering wrap-inspired detailing, this skirt epitomizes quiet luxury without the high price tag. It has a comfortable and work-appropriate midi length and a classic silhouette to be styled with everything from elegant evening wear tops to more casual pieces. But what makes it a really good addition to your travel wardrobe is the material — durable, long-lasting, and quick-drying polyester that feels soft, drapes, and looks like silk but doesn't require weekly runs to the dry-cleaner.

And because comfort and flexibility are everything on the road, the slip-on elastic waist delivers ease of movement without compromising the skirt's sophisticated look.

Best Blouse

Quince washable stretch silk notch collar blouse.

Nothing symbolizes the idea of versatility and timelessness more than a silk blouse. I own at least ten versions of this long-sleeve collar button-down, but I pack Quince's styles for trips because they are packable and affordable (easy to replace), and I can wear them with absolutely everything. I've paired this shirt with denim and cotton pants, as well as skirts, and the result is the same — a polished, classy, and professional look that never looks out of place.

Another pro is the fabric — yes, it is silk, but it is washable silk, which makes all the difference (namely, in your bank account because you don't have to dry clean it). Before I put it on, I hang it in my hotel bathroom for ten minutes with the hot water running because the steam fixes any mild wrinkles or creases from the trip.

Best Sleeveless Top

Amour vert zola doubled tank.

Sleeveless tops can be tricky when worn in a business environment, but this one by sustainable San Francisco-based label Amour Vert is equally elegant and comfortable. The reason? The crew neckline and the A-line silhouette are complemented by smart tailoring, in this case, a faux "layered" look that adds coverage and a chic element. And I love the loose fit for travel days when sitting through a long flight requires comfortable clothing.

This tank could be the perfect support piece — tuck it inside pants and under a blazer, or let it assume a leading role when you style it with heels, tailored trousers, and a necklace.

Best Cardigan

Amazon essentials women's lightweight open-front cardigan.

A beautiful, long cardigan like this one is always an excellent addition to your business travel wardrobe. There are countless occasions in which this elegant and functional piece will come in handy, from chilly aircraft cabins to air-conditioned offices to work events requiring more conservative attire.

Two things make it a winner in our book — the construction and the design. It's made from a perfectly soft and durable blend of cotton, modal, and polyester, transforming it into the ultimate travel-friendly, breathable layer that takes up almost no space when folded. And I love the open-front silhouette because I can style it with a belt for an eye-catching look. Another bonus: there are so many colors to choose from — classics like black, white (which is more ivory), and navy to bold yellow and red.

Best Blazer

Spanx the perfect oversized blazer.

It may be a personal choice, but close-fitting and body-hugging styles are not my definition of travel-friendly. Loose, well-tailored pieces provide freedom of movement, which is essential if I am on the road for hours. Case in point? This Spanx single-button blazer is a modern take on a time-tested classic that delivers the same chic looks and comfort in one easy-to-wear-and-style package. 

The length perfectly complements midi skirts, dresses, or pants, while the roomy silhouette means you can wear several layers or a sweater underneath it. And I am especially fond of the collarless design — it's an unexpected detail that elevates its look. Lastly, I love a piece that doesn't require much effort to clean. This one is machine washable (you're welcome).

Best Trench Coat

Uniqlo trench coat.

A good trench is not just a spring and fall-time necessity; it is a timeless statement of style and an essential part of business attire. While trench coats come in many shapes and sizes , this one by Uniqlo blends travel-friendly features and sophisticated design elements for a flawless look.

The silhouette is strongly influenced by the trench coats of the 20th century — think double-breasted design, wide lapels, cuffs around the wrists, and a waist bell. I like this style's pockets and slightly loose fit (size down if you're looking for a more tailored look) because I can wear it over a chunky sweater without making me feel and look like the Michelin man. The length is also perfect for travel as it balances functionality (I am always cold on planes, so I appreciate the extra coverage) with style.

“The standard protocol for work wear is a nice button-up shirt, a clean pair of slacks, and perhaps a blazer for dinner. The only issue is that brands typically use cotton or wool fabrics that aren’t very breathable and are prone to wrinkling, while performance fabrics are reserved for workout clothes. The pieces below meet in the middle, offering moisture-wicking and wrinkle-resistant fabric in silhouettes perfect for professional settings. Best of all, taking care of them is effortless as they’re a bit more durable.

I recommend always packing more pairs of boxer briefs and socks than you think you’ll need. Although it takes up more space, you never know when you may step in a puddle or have an emergency. Essentials are an item, and you certainly don’t want to have to buy extras in between important meetings.” — Joe Niehaus

Best Dress Shirt

Ministry of supply men’s aerozero dress shirt.

Ministry of Supply’s AeroZero Dress Shirt combines the best of performance apparel and professional looks — this button up is created for travel. It’s made of a proprietary 100 percent polyester fabric that’s wrinkle resistant and lightweight, great for transitioning between warm weather. A unique ventilation area under the armpits helps you combat sweat and body odor when you don’t have a chance to shower before your next meeting. Finally, its no-warp 3D collar has built-in stays to remain in tact no matter how much movement your trip brings you. The AeroZero Dress Shirt is the world’s first carbon-neutral dress shirt and is derived from plastic bottles, milled under solar power.

Best Polo Shirt

Vuori strato tech polo.

A simple, sharp, and breathable polo shirt is one of our work-trip must haves. Vuori’s best selling model fits the bill perfectly. In fact, I snagged one (in the pleasantly neutral White Sage Heather colorway) earlier this year and it has quickly become my go-to polo for most movement-heavy activities, from casual nights out to quick flights across the country. It’s insanely soft, feeling almost like pima cotton, and has a nice four-way stretch from its polyester-elastane composition. The durable odor resistance, quick-dry capability, and flattering slim fit make this a perfect all-around polo — so good that you may want to grab a few different colors.

Best Chinos

Lululemon abc classic-fit pant warpstreme.

Lululemon’s ABC pants are iconic for a reason : they blend the practicality of workout joggers with the look of chinos. So, if you’re tired of stuffy pants that can’t seem to stop wrinkling and bunching up, give these a try on your next getaway. The brand’s signature Warpstreme fabric is made to be hyper versatile and provide a full range of motion, while also helping you up your smart-casual game. This pair boasts five pockets with an extra hidden zip pocket above the back right pocket, great for stashing away extra cash or your hotel key. The ABC is available in over 10 colors and has a wide range of waist and length sizes.

• PHOTO: Travel + Leisure / Jack Bibi

Best Dressy Slacks

Bonobos weekday warrior dress pants.

Looking for something a bit more formal, but still want to prioritize comfort? The Weekday Warrior Dress Pants from Bonobos may be just the pair for you. The cotton-elastane blend provides a classic shine with a slight amount of stretch. Feel free to leave behind the iron — these pants can be washed in the machine and don’t require any special maintenance to get them looking crisp again. They’re available in six different fit options from classic to tailored and have a wide variety of colors to match any shirt you may want to pair them with.

Rhone Commuter Blazer - Slim Fit

Blazers are a quick and convenient way to maximize your impact in the boardroom and we recommend Rhone’s everyday-wear Commuter Blazer for its flexible four-way-stretch fabric. It has a two-button closure, three pockets in the front, and plenty of extra storage in the interior. They say “dress for the job you want, not the job you have” and this blazer will have you climbing the ranks in no time. Please note, Rhone recommends dry cleaning this piece only.

Best Travel Suit

Bonobos jetsetter stretch wool suit.

With a name like “Jetsetter,” you know this suit was made with business travel in mind. Bonobos’ tailored set is made mostly of wool, with a hint of elastane for added flexibility. It comes in slim, athletic, and standard blazer fits and even more options for the dress pants. Mix and match the top and bottom with six basic colors. Even if you don’t wear a suit everyday, you’ll appreciate the comfort and travel-focused features — like its interior passport pocket — on your next business trip.

Best Overcoat

Mack weldon stormchaser mackintosh jacket.

You never really know what elements you’ll come into contact with when going to a new city, and the last thing you need is to show up to an important meeting drenched in water. Modern menswear brand Mack Weldon brings hardcore technical protection to a classic silhouette with this jacket. It has a 10K waterproof rating with sealed seams on the inside and magnetic welt pockets on the outside. Though it’s made of 65 percent polyester, it still feels like soft cotton so your colleagues will never suspect its next-level durability.

“Casual elegance and versatility are the hallmarks of business footwear for travelers. Pack shoes that look professional and are in a classic or neutral color so you can take them from the boardroom to a nice restaurant. That doesn't always mean heels — a pair of loafers can do the trick, too, if you pick them with high quality and comfort in mind. As a general rule of thumb, I never travel in any laced-up shoes because nobody wants to be that person at airport security who takes forever to take off their shoes.” — Dobrina Zhekova 

Vionic Willa Slip On Flat

Many brands have a version of this slip-on loafer , but Vionic beats the competition with what you don't see on the outside — the superior cushioning, arch support, and supple materials that make the shoes fit perfectly straight out of the box, no break in time required. 

Whether rushing to catch a train or a flight or running around town for meetings and events, this shoe has you (and your feet) covered with its simple, minimalist, but most of all comfortable — design. 

Skirts, dresses, pants, and jeans — this loafer goes with everything, and it's super compact, so you can carry it in your tote bag if you need to change into heels for a formal work event.

Nine West Kuna 9x9 Pointy Toe Pumps

Heels and travel-friendly may be words that don't belong in the same sentence, but wait until you spend a few hours in these Nine West pumps. While they look fairly classic — they have an elegant pointy-toe silhouette and slim two-inch heels — what makes them different is the memory foam cushioning that’s ideal for long periods on your feet and a pretty much non-existent break-in period.

The style is available in four beautiful and timeless hues, including beige, so whichever you choose is guaranteed to go with various outfits and pieces. Also, be advised that Nine West shoes usually run a bit large. And if your feet are a bit on the wider side, then these pumps are definitely for you.

• PHOTO: Travel + Leisure / Taylor Fox

Best Travel-day Shoes

Dr. scholl's madison slip on sneaker.

It's really hard to argue with these viral sneakers , and we're not here to do it, anyway. The truth is that these popular slip-ons are the stuff of travel dreams — easy to slip into and take off at security and comfortable to walk or run in. Their trendy looks — sports casual, is how we would describe it — is just an added bonus for business travelers. 

The sneakers are flexible, lightweight, and have padding that hugs your foot and helps with all-day comfort, regardless of where your travels take you. And it doesn't hurt that the style is available in so many colors, materials, and prints that you may end up ordering more than one pair.  

• PHOTO: Travel + Leisure / Bridget Annear

“The last thing you want on an important trip is to look sloppy and your shoes can make or break your whole outfit. Thankfully, modern styles have evolved to bring sneaker-like comfort to dressy styles — a must when you have a full day in transit or walking around a city. I like differentiating between styles: one pair for formal meetings and another pair for casual use that are still nicer than the athletic shoes I wear everyday back home. The footwear below is everything you need when you’re traveling for business.” — Joe Niehaus

Best Loafers

Tecovas the monterrey.

Tecovas has been crafting leather goods for almost a decade and The Monterrey is the brand’s popular slip-on. Made of high-quality bovine leather (the same type used in boots), these will only get better with time and wear. Constructed with a blake stitch, padded leather insole, and interior suede heel grip, this loafer feels like a house slipper but still has enough support for wherever your journey takes you. Available in five colors and a wide range of sizes, be sure to carefully consult the fit guide as some customers have noted sizing can be a bit inconsistent depending on your typical selection.

Best Dress Shoes

Cole haan men's øriginalgrand wingtip oxfords.

Coming off as traditional wingtips and padded with a supportive EVA midsole, the OriginalGrand Wingtip Oxfords are our favorite dress shoes specifically designed to keep you comfortable on the go. They have a tailored out-of-the-box fit complemented by a removable cushioned insole that adds to its already strong base. We also love the grooved rubber sole, which provides great traction both on long city strolls and short walks between meetings.

Best Travel-day shoes

Koio capri triple white sneakers.

I’ve tried my fair share of sneaker brands. Some were more casual athletic kicks, while others were dressier leather shoes. I have settled on the Koio Capri for all settings that don’t require proper dress shoes. I got my first pair last year and have since worn them at work conferences in Barcelona, Bangkok, Dubai, and more — if I’m getting on a plane, they’re coming with me. They’re made in Italy with full-grain leather and a rubber sole. The leather is flexible, while still being able to handle the elements, and the cushion rivals even my favorite running shoes. They’ll certainly cost you, but you won’t have to venture to find another pair of clean, simple, white travel-day sneakers.

Staying organized is critical when traveling for business. Investing in accessories that keep your belongings in order and easily accessible will help you focus on your job instead of wasting time rummaging through your carry-on . Here are our other essential items to pack to keep your items sorted, secure, and fully charged.

Best Portable Phone Charger

Anker powercore select 20k mah power bank dual-port portable phone charger.

Running out of juice is probably the biggest work-trip hiccup, but it’s the easiest thing to prevent. Your cards, emails, and plane tickets are likely all housed on your phone, so make sure to keep it running. Anker’s PowerCore line offers your iPhone and Android devices several additional charges, ideal for a full day outside the hotel. I have a less powerful Anker model, which still has plenty of support, and couldn’t imagine leaving home without it. The PowerCore Select 20k takes about 7.5 hours to recharge and comes with a 1.9-foot cable — I recommend getting a shorter cord as the extra slack can get in the way when you’re moving.

Best Tech Folio

Ekster tech case.

When you have computer chargers, smartphone chargers, headphones, adapters, and more, things that get a bit overwhelming. Especially in your carry-on suitcase if you’re trying to quickly access an accessory. Ekster’s Tech Case is a clean and compact organizer that has nifty mesh pockets, elastic organization cables, and durable foam padding to tidy up and protect everything to the last detail. I switched over to this case from haphazardly jamming everything in my luggage, and the peace of mind is unbeatable. I took this on a weekend getaway recently and even left my dopp kit at home because I had some extra space for my toiletries.

Best Wallet

Ridge wallet.

If you’re looking for a slim, no-fuss wallet to store only your most essential cards and ID cards, then I can’t recommend the original Ridge Wallet enough for business trips. It’s not the prettiest, but it gets the job done and is great for managing just a few items, compared to being at home when you may be carrying more cards. It’s available in a wide range of materials, colors, and designs, but the classic aluminum models offer simple durability and you can choose between a cash strap or money clip add-on. Ridge offers a 99-day risk-free trial and a lifetime warranty — if anything happens when you’re on the go, just send it in for a replacement.

Best Portable Laptop Charger

Anker laptop power bank.

I rarely run out of battery on my phone as I always travel with a mini iWalk phone charger. However, I have run out of battery on my laptop several times, which was a major inconvenience. That's why I invested in this Anker power bank, which charges my Macbook Pro in a couple of hours. But its best feature, in my opinion, is that, unlike some other power banks of this caliber, this one is pretty compact and fits in my travel tote. It is also compatible with other brands and types of devices, so it can easily replace your go-to, high-powered travel charger.

Best Laptop Tote

Quince italian leather triple compartment work tote.

Traveling with a separate laptop bag is not an option for me, because it only makes me more stressed out about forgetting it at a train station or the airport. At the same time, I am not a fan of the classic "laptop bag" aesthetic that tends to be sportier and lacking in style. But this gorgeous Quince tote is none of these things. In fact, I doubt that anyone would be able to guess you're carrying a laptop inside unless you have to take it out at airport security. The reason? The padded laptop pocket remains hidden between two other compartments, adding to the tote's storage and organizational capacity. I appreciate the duo of longer shoulder handles that make carrying it a breeze even through a few bulky winter layers.

Best Cosmetics Pouch

Leatherology large travel organizer.

I always travel with bottles filled with my favorite face cream, serum, and cleanser, in addition to a hand cream, sunscreen, and a few beauty essentials that I like to have in one place. I love this Leatherology organizer, because it comes in multiple sizes, so you can purchase the one that fits your needs, but it also has an excellent interior organization with elastic straps stitched to the bottom panel where bottles can fit. The top has a mesh zippered pocket for beauty tools or other toiletries, and everything remains visible and easily accessible. Lastly, the pouch has a handle, so it's easy to carry around. 

I am a huge fan of Leatherology's high-quality materials, and this pouch is made from beautiful pebbled leather that will develop a gorgeous patina over time.

There’s no one perfect way to pack a suit on your next trip—you have options. For shorter trips when you may be going to a meeting directly from the flight, your best option may be to simply wear your suit on the plane. If you’ll be gone for longer and are bringing a checked bag, a garment bag offers better protection, but takes up more space. Take into consideration how much extra space you have, your meeting schedule, and your clothing needs.

While I normally wear cotton and linen clothing, when I travel, I always pack pieces made from wrinkle-resistant fabrics that look just as good when I unpack them in my hotel room. And the best wrinkle-free materials are usually synthetic fabrics like polyester, nylon, spandex, or elastane. Companies will also sometimes treat materials with anti-wrinkle finish, but I try to avoid these as they may release toxic chemicals that the skin can absorb.

Another option is wool, one of the only natural fibers that is wrinkle-resistant and is perfect for travel.

Why Trust Travel + Leisure

Joe Niehaus is a T+L contributor who has been traveling for work for almost a decade. Whether it’s to Atlanta or Asia, Joe has honed in on his travel essentials. This list consists of items he has extensively used on trips both domestically and internationally, in addition to goods our broader T+L team has tested in our New York City lab and on their adventures.

T+L contributor Dobrina Zhekova is a lifestyle journalist based in Alexandria, Virginia, with over a decade of editorial experience in print and digital media in Europe and the U.S. Dobrina has extensively written about travel-friendly fashion and shopping. For this story, she gathered insight from online product reviews and item descriptions and included products that she has tested herself during her business trips that span over a decade.

Love a great deal? Sign up for our T+L Recommends newsletter and we’ll send you our favorite travel products each week.

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Calculating Business Travel Costs: Expert Tips for Accurate Tracking

Calculating business travel expenses accurately is crucial for financial success and tax compliance . Mastering the techniques of expense calculation can save money and ensure adherence to IRS rules , benefiting both seasoned entrepreneurs and new business owners .

Proper financial management while on the road is essential, from tracking and estimating costs to understanding tax deductions for domestic and international trips . Managing the details of travel expenses can be tricky, but it’s an important skill for any business professional .

By exploring effective methods for tracking , estimating , and managing expenses , businesses can optimize their financial performance . This careful approach not only enhances cost control but also helps avoid potential legal issues related to expense reporting and tax compliance .

The Basics Of Business Travel Expenses

Understanding the fundamentals of business travel expenses is crucial for any professional or company that engages in work-related trips. These expenses are part of the broader category of types of business expenses , and they play a significant role in financial planning and tax considerations .

Definition and Importance

Business travel expenses are costs incurred while traveling for work-related purposes. These can include transportation , accommodation , meals , and other necessary expenditures. Accurately tracking and calculating these expenses is essential for several reasons:

• Financial management : Helps in budgeting and controlling costs
• Tax compliance : Ensures proper reporting and claiming of deductions
• Business insights : Provides valuable data for future travel planning
• Legal protection : Maintains records in case of audits or disputes

Common Types Of Business Travel Expenses

When calculating your business travel costs, it’s important to consider all potential expenses. These often fall into the category of variable expenses , as they can fluctuate based on the nature and duration of your trip.

Common types include:

• Transportation (flights, car rentals, taxis, public transit)
• Accommodation (hotels, Airbnb, lodging fees)
• Meals and entertainment
• Conference or event registration fees
• Internet and communication costs
• Laundry and dry cleaning (for extended trips)
• Baggage fees and travel insurance

Tax-Deductible Vs. Non-Deductible Expenses

One of the most crucial aspects of managing business travel expenses is understanding which costs are tax-deductible and which are not. This knowledge can significantly impact your tax deductions for small businesses .

Generally, expenses that are “ ordinary and necessary ” for your business are deductible. These may include:

• Transportation costs to and from your destination
• Lodging expenses for overnight trips
• 50% of meal costs (in most cases)
• Business calls and internet usage
• Dry cleaning and laundry for trips lasting more than one day

However, some expenses are typically not deductible, such as:

• Personal entertainment or sightseeing costs
• Expenses for family members accompanying you (unless they’re employees with a business purpose for the trip)
• Lavish or extravagant expenses that aren’t reasonable for your business

It’s important to note that the IRS scrutinizes business travel expenses closely, especially for higher write-offs. Keeping detailed records and receipts is crucial for substantiating your claims and avoiding potential penalties.

Understanding these basics will equip you to accurately calculate and manage your business travel expenses. This knowledge forms the foundation for more advanced strategies in expense tracking, budgeting, and tax planning.

Calculating Business Travel Expenses

Accurately calculating business travel expenses is crucial for financial management and tax compliance . Let’s explore the process of estimating, tracking, and summarizing your travel costs effectively.

Pre-Trip Planning and Estimation

Researching costs for your destination.

Prior to your upcoming business trip, it’s essential to research and estimate potential costs. Consider flight prices across different airlines, accommodation options and their rates, local transportation costs (taxis, public transit, car rentals), and estimated expenses for meals and incidentals at your destination.

Creating a Travel Budget

Based on your research, create a detailed travel budget by following these steps:

• List all expected expenses
• Allocate a reasonable amount for each category
• Include a contingency fund for unexpected costs
• Set daily spending limits for meals and incidentals

Expense Tracking During the Trip

Using digital tools for real-time expense logging.

Modern technology has made keeping track of business expenses more manageable. Consider utilizing expense tracking apps for real-time logging, digital receipt scanners for instant capture and storage, and cloud-based spreadsheets for easy access and updates.

Organizing Receipts And Documentation

Proper organization of receipts and documentation is crucial for claiming deductions without receipts . Here are some helpful tips:

• Keep all physical receipts in a designated folder or envelope
• Take photos of receipts as a backup
• Note the business purpose of each expense on the receipt
• Retain boarding passes and hotel folios for proof of travel

Post-Trip Expense Calculation

Categorizing and summarizing expenses.

After your trip, organize and calculate your expenses. Classifying business expenses correctly is crucial for accurate reporting and tax purposes. Follow these steps:

• Sort expenses into categories (e.g., transportation, lodging, meals)
• Sum up the total for each category
• Calculate the overall trip cost
• Compare actual expenses to your initial budget

Applying Per Diem Rates (If Applicable)

Some businesses use per diem rates for meals and incidentals. Consider checking the current GSA per diem rates for your destination, calculating the total allowable per diem for your trip duration, and comparing this to your actual expenses to use the most advantageous method.

Using Expense Report Templates

Utilizing expense report templates can streamline the calculation process. Choose a template that suits your business needs and input all expenses, categorized appropriately.

Include relevant details like dates, locations, and business purposes. Attach digital copies of receipts and documentation. Review for accuracy before submission to ensure all information is correct and complete.

By following these steps, you’ll be able to calculate your business travel expenses accurately and efficiently. This careful approach aids in better financial management and ensures you’re well-prepared for potential tax audits or reviews.

Advanced Strategies For Accurate Expense Calculation

Elevating business travel expense management requires implementing advanced strategies . These techniques help achieve greater accuracy , efficiency , and compliance in calculating travel costs.

Implementing a Comprehensive Travel Policy

A well-defined travel policy serves as the foundation for accurate expense calculation . Clearly outline allowable expenses , spending limits , and procedures for booking travel and accommodations.

Establish guidelines for expense reporting and reimbursement . Regularly review and update the policy to reflect current business needs and market conditions.

Leveraging Technology For Expense Management

Embracing technology can significantly streamline the expense management process . Consider using the best tracker for business expenses to automate and simplify calculations .

Key features to look for include:

• Real-time expense monitoring and classification
• Receipt scanning and digital archiving
• Connection with accounting programs
• Automated policy enforcement
• Approval workflows
• Customizable reporting capabilities

Utilizing Data Analytics for Cost Optimization

Harness the power of data to optimize travel expenses . Analyze historical travel data to identify spending patterns and use predictive analytics to forecast future travel costs.

Identify cost-saving opportunities by comparing expenses across different trips and employees. Benchmark travel expenses against industry standards to ensure competitiveness.

Implementing a Corporate Card Program

A corporate card program can enhance expense tracking and provide additional benefits. Centralized billing allows for easier reconciliation, while automatic categorization of expenses streamlines the process.

Corporate cards often offer potential for cashback or travel rewards , as well as enhanced security and fraud protection .

Educating Employees on Expense Management

Empower employees to contribute to accurate expense calculation through regular training on travel policies and expense reporting procedures. Provide guidance on the tax considerations of business travel expenses and encourage the use of cost-saving measures .

Recognize and reward employees who consistently adhere to policies and demonstrate cost-consciousness .

Conducting Regular Audits and Reviews

Implement a system of regular audits to ensure accuracy and compliance . Perform random checks on expense reports and review expense trends and anomalies.

Assess compliance with company policies and tax regulations . Use audit findings to refine policies and procedures for continuous improvement .

Considering Alternative Travel Arrangements

Explore innovative travel options to potentially reduce costs . Evaluate the use of sharing economy services for transportation and accommodation and consider virtual meeting technologies as alternatives to physical travel.

Explore co-working spaces for short-term office needs in destination cities to optimize workspace expenses.

Optimizing Tax Deductions

Maximize the tax benefits of business travel expenses by staying informed about current IRS rules and regulations . Maintain detailed records to support all deductions and consider consulting with a tax professional to ensure claiming all eligible expenses.

Explore opportunities for tax credits related to business travel, such as those for energy-efficient transportation , to further optimize financial benefits.

Managing Tax Considerations For Business Travel Costs

Understanding the tax effects of business travel expenses is crucial for maximizing your tax deductions and ensuring compliance with IRS regulations . Let’s explore the key aspects of managing tax considerations for your business travel costs.

Understanding Deductible Business Travel Expenses

The IRS allows deductions for ordinary and necessary business travel expenses . These typically include transportation costs (airfare, train tickets, car rentals), lodging expenses , meals (subject to certain limitations), incidental expenses (tips, laundry services), and business-related entertainment (with restrictions).

Personal expenses incurred during business trips are not deductible. Always maintain clear records distinguishing between business and personal expenses .

Maximizing Deductions While Ensuring Compliance

To optimize your business tax planning strategies , consider the following approaches:

• Carefully maintain detailed records of all expenses, including receipts and documentation
• Understand the per diem rates for meals and incidental expenses in different locations
• Be aware of the 50% limitation on meal deductions
• Track mileage for personal vehicle use during business travel
• Properly allocate expenses for trips that combine business and personal activities

Navigating IRS Rules and Regulations

Stay informed about current IRS guidelines to avoid potential audits or penalties. Familiarize yourself with Form 2106 for employee business expenses and understand the “ away from home ” requirement for travel expense deductions.

Be aware of the special rules for foreign travel expenses and know the limitations on luxury travel expenses and entertainment deductions . These guidelines are essential for maintaining compliance and maximizing your deductions.

Leveraging Technology for Tax Compliance

Utilize technology to streamline tax-related tasks. Use expense tracking apps that categorize expenses according to IRS guidelines and implement accounting software that generates tax-ready reports.

Consider cloud-based document storage for easy access to receipts and records. These technological solutions can significantly simplify your tax compliance efforts.

Planning for Tax Credits and Incentives

Explore potential tax credits for businesses related to travel. Research and development tax credits for travel related to innovation activities and work opportunity tax credits for hiring employees in certain target groups can provide additional benefits.

Consider the alternative fuel vehicle refueling property credit for electric vehicle charging stations. While maximizing tax benefits is important, be cautious about aggressive tax strategies and avoid pursuing tax loopholes for small businesses that may raise red flags with the IRS.

Seeking Professional Guidance

Given the complexity of tax laws and regulations, consider consulting with a tax professional . Engage a certified public accountant (CPA) or tax attorney for personalized advice and stay updated on changes in tax laws that may affect business travel deductions.

Conduct regular reviews of your tax strategy to ensure ongoing compliance and optimization. Professional assistance can be invaluable in understanding the complexities of business travel tax requirements.

Preparing for Potential Audits

While proper planning can minimize the risk of an audit, it’s wise to be prepared. Maintain organized records for at least three years after filing your tax return and document the business purpose for each trip and expense.

Be prepared to explain any unusual or significant expenses and consider implementing an internal review process to identify and address issues prior to filing. This proactive approach can help you confidently handle any potential audits.

By carefully managing the tax considerations of your business travel expenses, you can maximize your deductions while staying compliant with IRS regulations. This approach not only helps reduce your tax liability but also contributes to the overall financial health of your business.

Staying informed and seeking assistance from experts when needed are essential for understanding the details of business travel tax deductions. With proper planning and diligence, you can optimize your tax strategy and ensure compliance with all relevant regulations.

Best Practices For Managing Business Travel Costs

Effective management of business travel expenses is crucial for managing business finances and maintaining a healthy bottom line . Let’s explore some best practices to help you optimize your travel costs .

Implement a Comprehensive Travel Policy

Develop a clear and detailed travel policy that outlines approved airlines, hotels, and car rental companies , as well as spending limits for meals, accommodations, and incidentals. 

Include procedures for booking travel , submitting expense reports , and guidelines for combining personal and business travel. Regularly review and update this policy to ensure it remains relevant and effective.

Leverage Technology for Expense Management

Utilize modern tools to streamline expense tracking and reporting :

• Implement expense management software for real-time tracking
• Use mobile apps that allow employees to capture receipts on-the-go
• Integrate your expense system with your accounting software for seamless data transfer

Negotiate Corporate Rates and Discounts

Take advantage of your company’s buying power by establishing relationships with preferred vendors for better rates. Join loyalty programs and accumulate points for future travel, and consider partnering with a travel management company for access to bulk discounts.

Encourage Cost-Conscious Behavior

Cultivate a culture of financial responsibility among employees by offering incentives for staying under budget during trips. Provide training on cost-saving strategies and expense reporting, and share success stories of employees who have effectively managed travel costs.

Plan and Book in Advance

Proactive planning can lead to significant savings. Book flights and accommodations at least 4-6 weeks in advance, consider non-peak travel times for better rates, and look for package deals that combine flights, hotels, and car rentals.

Explore Alternative Travel Options

Think creatively about travel arrangements by considering video conferencing for meetings that don’t require in-person attendance. Explore ride-sharing services instead of traditional car rentals, and look into extended-stay accommodations for longer trips.

Regularly Audit and Analyze Travel Expenses

Conduct periodic reviews of your travel spending to analyze patterns in expenses and identify areas for improvement. Compare actual costs against budgeted amounts and use data analytics to forecast future travel needs and costs.

Stay Informed About Industry Trends

Stay informed about changes in the business travel environment by monitoring fluctuations in travel prices and adjusting your budget accordingly. Keep abreast of new technologies that can help reduce travel costs and be aware of global events that may impact travel safety and expenses.

Prioritize Employee Well-being

Balance cost-saving measures with employee comfort and productivity by allowing for reasonable comfort during travel to ensure employees are well-rested. Consider the impact of travel on work-life balance and adjust policies accordingly, while providing resources for managing stress and maintaining health while traveling.

Streamline the Reimbursement Process

Make it easy for employees to submit and receive reimbursements by setting clear deadlines for expense report submissions. Implement a quick approval process to expedite reimbursements and consider using corporate credit cards to simplify tracking and reduce out-of-pocket expenses for employees.

By implementing these best practices, you can effectively manage your business travel costs while ensuring compliance, employee satisfaction, and overall financial health. Remember that successful travel cost management is an ongoing process that requires regular attention and adaptation to changing circumstances and business needs.

Frequently Asked Questions

• How do I calculate per diem rates for business travel?

Per diem rates are established by the General Services Administration (GSA) for domestic travel and the State Department for international travel. 

To calculate, visit the GSA website to find the rate for your destination and multiply the daily rate by the number of travel days, keeping in mind that the first and last day of travel are typically calculated at 75% of the standard rate.

• Can I deduct expenses for a trip that combines business and personal activities?

Yes, but only the portion directly related to business can be deducted. Maintain detailed records of business activities and expenses, as you can deduct 100% of transportation costs if the primary purpose of the trip is business.

For mixed-purpose days:

• Allocate expenses based on time spent on business versus personal activities\
• Maintain detailed records to support your allocations
• What documentation do I need to keep for business travel expenses?

Keep all receipts , especially for expenses over $75 , and maintain a log of business activities, including dates, locations, and purposes. Preserve boarding passes , hotel folios , credit card statements , and for meals, note attendees and business purposes. Retain this documentation for at least three years from the date you file your tax return.

• How should I handle currency conversion for international travel expenses?

Use the exchange rate on the date of the transaction, or if you used a credit card, use the rate provided on your statement. For cash transactions, keep receipts showing the exchange rate used.

Alternative options:

• Use the IRS’s yearly average exchange rates for simplified reporting
• Consult with a tax professional for guidance on complex international expenses
• Are there any special rules for calculating mileage expenses for business travel?

Yes, the IRS provides standard mileage rates updated annually, with the rate for 2023 being 65.5 cents per mile for business use. To claim this deduction, keep a detailed log of your trips, including dates, destinations, purposes, and odometer readings.

Alternatively, you can deduct actual vehicle expenses , but this requires more extensive record-keeping. Consider consulting with a tax professional to determine which method is most beneficial for your situation.

Calculating business travel expenses accurately is crucial for maintaining financial health and ensuring tax compliance . Implementing effective strategies allows for efficient management and optimization of travel costs .

Careful tracking of all expenses , proper categorization , and thorough documentation are essential practices. Utilizing technology and tools can streamline the process and reduce errors significantly.

Staying informed about tax deductions and IRS regulations is crucial to maximize benefits while avoiding potential legal issues. Accurate expense tracking not only helps with budgeting and cost control but also provides valuable insights for future travel planning .

Mastering these techniques will equip you to make informed decisions about your business travel expenses . This proficiency ultimately contributes to your company’s financial success .

By implementing these practices, you can take control of your travel costs and ensure your business trips are both productive and cost-effective . Start today to see the positive impact on your business’s bottom line and overall financial management .

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UK Electronic Travel Authorisation (ETA) Application Guide 2024

In This Article

1. Introduction to the Electronic Travel Authorisation Scheme 2. What Is the UK ETA Scheme? 3. Do I Need an Electronic Travel Authorisation (ETA) to Travel to the UK? 4. When Does the Electronic Travel Authorisation (ETA) Application Process Open? 5. How Do I Apply for a UK Electronic Travel Authorisation (ETA)? 6. Expanded Suitability Criteria for ETA Applications 7. Can I Travel to the UK if my Electronic Travel Authorisation is Refused? 8. Strengthening Immigration Control? 9. Contact Our Immigration Barristers 10. Frequently Asked Questions 11. Glossary 12. Additional Resources

1. Introduction to the Electronic Travel Authorisation Scheme

In its latest Statement of Changes to the Immigration Rules (HC 217) , published on 10 September 2024, the UK government has announced the implementation of the Electronic Travel Authorisation (ETA) scheme, a new scheme aimed at enhancing pre-arrival screening of non-visa nationals who are seeking permission to enter the UK as either a Visitor (other than as a Marriage/Civil Partnership Visitor ), staying in the UK for up to 6 months, or as a Temporary Work – Creative Worker under the Temporary Work – Creative Worker visa concession.

The ETA scheme applies to all nationals who do not currently require a visa to travel to the UK on the above routes and who do not hold any other UK immigration status, ensuring that all visitors are assessed before arrival. This initiative marks a significant step towards tightening immigration controls by providing a comprehensive understanding of all those travelling to the UK.

2. What Is the UK ETA Scheme?

The Electronic Travel Authorisation scheme is designed to close existing gaps in advance permissions for individuals travelling to the UK as Visitors and Temporary Creative Workers. By requiring those who do not need a visa to obtain an ETA before travel, the UK government hopes to be able to better screen and assess travellers for any potential risks before they reach the UK border.

Individuals applying for an ETA need to submit a valid application and satisfy various suitability criteria. If the Home Office is not satisfied that an applicant has made a valid application, or considers that they do not meet any of the suitability criteria, an application for an Electronic Travel Authorisation may be refused.

It is important to note that a person who is refused an ETA has not been refused permission to enter the UK. They may still be able to enter the UK, but in order to do so they will first need to apply for, and be granted, a UK visa.

This new layer of security aims to strengthen the country’s immigration system, enhancing the UK’s ability to prevent the entry of individuals who may pose a threat. However, as with any such scheme, Home Office assessments may be erroneous and, in appropriate cases, individuals who are refused an Electronic Travel Authorisation for visa free travel may still be able to qualify for a UK visa. Since UK visa applications following refusal of an ETA are likely to be complex, professional immigration law advice should be sought.

If your ETA application has been refused, contact our immigration barristers in London for expert advice on the merits of applying for a UK visa. Call our ETA refusal team on +44 (0)203 617 9173 or complete our enquiry form below.

3. Do I Need an Electronic Travel Authorisation (ETA) to Travel to the UK?

Nationalities of the following locations (including countries and associated territories) are subject to the requirement to obtain an ETA for visa free travel to the UK:

(a) for travel to the UK on or after 15 November 2023: Qatar;

(b) for travel to the UK on or after 22 February 2024: Bahrain, Kuwait, Oman, United Arab Emirates, Saudi Arabia;

(c) for travel to the UK on or after 8 January 2025: Antigua and Barbuda, Argentina, Australia, Barbados, Belize, Botswana, Brazil, Brunei, Canada, Chile, Colombia, Costa Rica, Grenada, Guatemala, Guyana, Hong Kong Special Administrative Region (including British National (Overseas)), Israel, Japan, Kiribati, Macao Special Administrative Region, Malaysia, Maldives, Marshall, Islands, Mauritius, Mexico, Federated States of Micronesia, Nauru, New Zealand, Nicaragua, Palau, Panama, Papua New Guinea, Paraguay, Peru, St Kitts and Nevis, St Lucia, St Vincent and the Grenadines, Samoa, Seychelles, Singapore, Solomon Islands, South Korea, Taiwan (only those who hold a passport issued by Taiwan that includes in it the number of the identification card issued by the competent authority in Taiwan), The Bahamas, Tonga, Trinidad and Tobago, Tuvalu, United States, Uruguay;

(d) for travel to the UK on or after 2 April 2025: Andorra, Austria, Belgium, Bulgaria, Croatia, Cyprus, Czechia, Denmark, Estonia, Finland, France, Germany, Greece, Hungary, Iceland, Italy, Latvia, Liechtenstein, Lithuania, Luxembourg, Malta, Monaco, Netherlands, Norway, Poland, Portugal, Romania, San Marino, Slovakia, Slovenia, Spain, Sweden, Switzerland, Vatican City.

If you are a national of a location that is not mentioned in the list of countries and territories that require an Electronic Travel Authorisation (ETA) above then you are not eligible for an ETA. You must apply for a UK visa before visiting the UK.

To find out how our immigration barristers can assist your UK Visit Visa application, contact our specialist immigration team on +44 (0)203 617 9173 or complete our enquiry form below.

4. When Does the Electronic Travel Authorisation (ETA) Application Process Open?

The Electronic Travel Authorisation application process opened on 25 October 2023 for Qatari nationals travelling to the UK on or after 15 November 2023.

The ETA application process opened on 1 February 2024 for citizens of Bahrain, Kuwait, Oman, United Arab Emirates and Saudi Arabia travelling to the UK on or after 22 February 2024.

The ETA application process will open on 27 November 2024 for nationals of Antigua and Barbuda, Argentina, Australia, Barbados, Belize, Botswana, Brazil, Brunei, Canada, Chile, Colombia, Costa Rica, Grenada, Guatemala, Guyana, Hong Kong Special Administrative Region (including British National (Overseas)), Israel, Japan, Kiribati, Macao Special Administrative Region, Malaysia, Maldives, Marshall, Islands, Mauritius, Mexico, Federated States of Micronesia, Nauru, New Zealand, Nicaragua, Palau, Panama, Papua New Guinea, Paraguay, Peru, St Kitts and Nevis, St Lucia, St Vincent and the Grenadines, Samoa, Seychelles, Singapore, Solomon Islands, South Korea, Taiwan (only those who hold a passport issued by Taiwan that includes in it the number of the identification card issued by the competent authority in Taiwan), The Bahamas, Tonga, Trinidad and Tobago, Tuvalu, United States and Uruguay travelling to the UK on or after 8 January 2025.

The ETA application process will open on 5 March 2025 for nationals of Andorra, Austria, Belgium, Bulgaria, Croatia, Cyprus, Czechia, Denmark, Estonia, Finland, France, Germany, Greece, Hungary, Iceland, Italy, Latvia, Liechtenstein, Lithuania, Luxembourg, Malta, Monaco, Netherlands, Norway, Poland, Portugal, Romania, San Marino, Slovakia, Slovenia, Spain, Sweden, Switzerland and Vatican City travelling to the UK on or after 2 April 2025.

5. How Do I Apply for a UK Electronic Travel Authorisation (ETA)?

You can apply for an Electronic Travel Authorisation using the ETA App, or via an online form.

When you apply for a UK ETA you will need to pay an Electronic Travel Authorisation application fee of £10, provide your contact and passport details, a valid passport photo and answer a set of questions about suitability.

Following the Statement of Changes to the Immigration Rules (HC 217) , published on 10 September 2024, UK ETA applicants will now be required to use a national passport when applying for an Electronic Travel Authorisation, aligning this process with the visa requirements outlined in the Immigration Rules. Travellers using any document other than a national passport will need to apply for a UK visa instead of an ETA.

6. Expanded Suitability Criteria for ETA Applications

In our previous post, How to Apply for a UK Electronic Travel Authorisation (UK ETA) , we noted that the Immigration Rules state that an application for Electronic Travel Authorisation will be refused in the following circumstances:

• Exclusion or deportation grounds: where the Home Secretary has personally directed that the UK ETA applicant be excluded from the UK; the UK ETA applicant is the subject of an exclusion order; or the UK ETA applicant is the subject of a deportation order or a decision to make a deportation order.
• Criminality grounds: where the UK ETA applicant has been convicted of a criminal offence for which they have received a custodial sentence of 12 months or more; where the UK ETA applicant has been convicted of a criminal offence unless 12 months have passed since the date of conviction. Please note both convictions in the UK and in any other country are relevant.
• Non-conducive grounds: where the UK ETA applicant’s presence in the UK is not conducive to the public good because of their conduct, character, associations or other reasons (including convictions which do not fall within the criminality grounds).
• Previous breach of immigration laws grounds: where the UK ETA applicant was over the age of 18 and overstayed their leave, breached a condition of their leave (unless entry clearance or a further grant of leave was later made with knowledge of the breach), used deception in relation to an immigration application.
• False representations: where in relation to a current or previous application false representations were made, false documents or false information submitted. Please note that it does not matter if this was relevant to the application or whether it was made with the UK ETA applicant’s knowledge. Also, where relevant facts were not disclosed.
• Debt to NHS grounds: where the UK ETA applicant has failed to pay charges on NHS use by overseas visitors and those outstanding charges have a total value of at least £500.
• Unpaid litigation costs grounds: where the UK ETA applicant has failed to pay litigations costs awarded to the Home Office.

Three important changes to the ETA suitability criteria have been introduced by the Statement of Changes to the Immigration Rules (HC 217) published on 10 September 2024:

• Overstayers: Changes are being made to the suitability criteria concerning overstayers. Under the current system, individuals who have previously overstayed their permission to remain in the UK can still be granted an ETA if they left voluntarily without being deported at the government’s expense. Moving forward, the suitability criteria for overstayers is being amended to bring them in line with the rules applied to visitors under part 9 of the Immigration Rules . This will allow for a more detailed consideration of the circumstances and duration of any previous overstays.
• Previous Visa Refusals: Individuals who have previously been refused a visit visa or permission to enter as a visitor will also be refused an ETA. However, if they have since been granted a visit visa or held valid permission that was not cancelled, they may still be eligible for an ETA. This change aims to prevent individuals who were previously deemed ineligible under the UK’s visitor rules from bypassing the system through an ETA. Such individuals will instead be required to apply for a visa, allowing for a more thorough review of their eligibility.
• Cancellation of ETA: If an individual has had their ETA cancelled, even for reasons unrelated to suitability, they will be refused a new ETA. Without this rule, individuals could be refused entry at the UK border, have their ETA cancelled, and then reapply to board another flight in an attempt to circumvent immigration controls. This change ensures that once an ETA has been cancelled, the applicant must apply for a visa and undergo a more detailed examination of their eligibility before being allowed to re-enter the UK.

If you consider that any of these ETA refusal grounds could apply to you, you may wish to seek expert legal advice before applying for an Electronic Travel Authorisation.

7. Can I Travel to the UK if my Electronic Travel Authorisation is Refused?

As noted above, a person who is refused an ETA has not been refused permission to enter the UK. Therefore, if your UK Electronic Travel Authorisation application has been refused, you may still be able to enter the UK. However, in order to do so you will first need to apply for, and be granted one of the following UK visas:

Standard Visitor Visa Creative Worker Visa

If your application for a UK ETA has been refused and you wish to apply to enter the UK in one of the above-mentioned immigration routes, you may wish to seek professional legal advice in relation to the merits of your U.K. visa application.

8. Strengthening Immigration Control?

The introduction of the Electronic Travel Authorisation scheme and the accompanying changes mentioned in this article reinforce the UK’s commitment to enhancing its immigration framework. By expanding pre-arrival screening and aligning the ETA with broader immigration rules, the hope is that the UK can better manage who enters the country and prevent abuse of the system, ensuring that those who do not meet the requirements are identified early in the process.

However, any such pre-assessment carries with it a risk of mistakes in Home Office decision-making. Errors of fact, law or judgement may lead to wrongful refusals, particularly for applicants with complex circumstances. For those who are refused an Electronic Travel Authorisation, it is crucial to seek specialist legal advice to understand the consequences and options available.

9. Contact our Immigration Barristers

If you would like assistance with applying for a UK Electronic Travel Authorisation, advice on an ETA refusal decision or assistance with applying for a UK visa following a refused ETA application, contact our immigration barristers in London on 0203 617 9173 or complete our enquiry form.

10. Frequently Asked Questions

What is the UK Electronic Travel Authorisation (ETA) scheme?

The UK ETA scheme is a new system that requires non-visa nationals to obtain an ETA before travelling to the UK as a Visitor or under the Temporary Worker – Creative Worker concession. It aims to screen visitors before they arrive in the UK to assess potential risks.

Who needs to apply for an ETA to enter the UK?

Nationals from countries that currently do not require a visa to visit the UK will need an Electronic Travel Authorisation if travelling as a Visitor (up to 6 months) or a Temporary Work – Creative Worker. Specific dates for different countries to comply with the ETA requirement are outlined in this post.

When will the ETA requirement be implemented for various countries?

Implementation of the ETA scheme began in November 2023 for Qatari nationals and will extend to other countries over several phases, concluding in April 2025.

How do I apply for a UK Electronic Travel Authorisation?

You can apply for an Electronic Travel Authorisation via the ETA app or an online form. You will need to provide your passport details, a valid passport photo, and pay a £10 application fee, along with answering suitability questions.

What happens if my ETA application is refused?

A refusal of ETA does not prevent you from entering the UK, but you will need to apply for a UK visa instead. It’s advisable to seek professional advice in this case.

Which factors could lead to a refusal of an ETA?

Refusals may occur due to criminal convictions, exclusion or deportation orders, previous immigration violations, or unpaid NHS charges, among other criteria listed in this post.

Can I still travel to the UK if my ETA is refused?

Yes, but you will need to apply for and be granted a UK visa, such as a Standard Visitor Visa or a Creative Worker Visa first.

What are the suitability criteria for the Electronic Travel Authorisation scheme?

The suitability criteria include factors like criminal history, previous immigration offences, and health-related debt to the NHS. Changes in September 2024 introduced stricter criteria for overstayers and those previously refused visas.

Is the ETA a visa?

No, the ETA is not a visa. It is an authorisation required for non-visa nationals travelling to the UK as Visitors or Temporary Creative Workers, which must be obtained in advance of travel.

What if my ETA is cancelled?

If your Electronic Travel Authorisation is cancelled, you will need to apply for a UK visa to travel again, even if the cancellation wasn’t related to your suitability.

11. Glossary

Electronic Travel Authorisation (ETA): A digital pre-travel authorisation required for nationals of certain countries who do not need a visa to enter the UK for short stays. It allows the UK government to assess travellers for potential security or immigration risks before they arrive.

Non-Visa Nationals: Citizens of countries that do not require a visa for short-term visits to the UK. However, under the new scheme, they must apply for an ETA.

Temporary Work – Creative Worker Visa: A visa category allowing creative professionals (e.g., actors, dancers, musicians) to work temporarily in the UK. Under the ETA scheme, non-visa nationals relying on a specific concession in this category must obtain an ETA.

Suitability Criteria: Conditions that must be met for an ETA to be approved. These include checks on criminal history, previous immigration violations, and compliance with UK laws (e.g., unpaid NHS debts).

Overstayer: A person who remains in the UK beyond the expiration of their permitted visa or leave to remain. Under the ETA scheme, overstayers may face more scrutiny in their applications.

Standard Visitor Visa: A visa type for individuals visiting the UK for short stays, including tourism, business, and medical treatment. If an ETA is refused, travellers may need to apply for this visa.

Exclusion Order: A legal directive that prevents an individual from entering the UK, usually issued for reasons related to national security or criminal activity.

Deportation Order: A formal decision by the UK government requiring a person to leave the country, typically due to criminal convictions.

NHS Debt: Outstanding charges owed to the National Health Service by overseas visitors who receive healthcare in the UK. Debts exceeding £500 may result in an ETA refusal.

Criminality Grounds: Refers to reasons for refusing an ETA based on a traveller’s criminal record, particularly if they have received a custodial sentence of 12 months or more.

Non-Conducive Grounds: Situations where an individual’s presence in the UK is deemed not conducive to the public good, such as due to their associations or actions that raise security concerns.

False Representations: Providing inaccurate or misleading information, documents, or claims during an application. If detected, this can result in an ETA or visa refusal.

Statement of Changes: An official government document that outlines updates and amendments to the UK’s immigration rules. The September 2024 Statement of Changes introduced the ETA scheme and additional suitability criteria.

UK Visa: A formal document allowing entry to the UK for a specific purpose (e.g., work, study, or tourism) and for a defined period. Required if an ETA is refused or for those who don’t qualify for an ETA.

Creative Worker Visa Concession: A visa concession allowing short-term creative professionals to work in the UK for up to three months without meeting full visa requirements.

12. Additional Resources

UK Government – Electronic Travel Authorisation (ETA) Scheme

Official UK government page outlining the ETA requirements, eligibility, and how to apply.

UK Government – Immigration Rules and Statement of Changes

The official document detailing the latest changes to UK immigration rules, including the introduction of the ETA scheme.

UK Government – Check if You Need a UK Visa

A tool to check whether you need a visa or an ETA to travel to the UK.

Visitor Visa Information

Guide on applying for a UK Visitor Visa, which may be required if your ETA is refused.

European Commission – Visa Policy for UK Visitors

A guide for EU and non-EU nationals about entry requirements to the UK post-Brexit, including information on the ETA scheme.

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The most famous book set in every state

• Business Insider identified the most famous book set in every state through surveys and research.
• The list features various genres, from historical fiction and thrillers to romance novels. 
• This compilation highlights America's diverse literary landscape.

One of the best ways to learn more about a place and its people is by traveling there — but when you can't do that, books are your next best bet.

To borrow from Dr Seuss ' "I Can Read With My Eyes Shut! " : "The more that you read, the more things you will know. The more that you learn, the more places you'll go."

In the US, where each state has a storied past and varied cultures and traditions, there's so much to explore. If you're curious about life in Louisiana or itching to experience the many neighborhoods in New York City — or just love reading about new places — one way to travel across the country without going through the trouble of rental cars or airports is by picking a book in the comfort of your home.  To ensure you have the most wholesome literary tour around the country, Business Insider scoured published listings and surveyed our reporters for their best picks, rounding up the most famous book set in every state — and, as a bonus — Washington DC, too.  Here are the most famous books set in every state. 

Melissa Stanger contributed reporting on a previous version of this post.

ALABAMA: "To Kill A Mockingbird" by Harper Lee

When a local attorney is asked to defend an African American man accused of rape, he has to decide between doing what's right and doing what society expects of him, launching his children right in the middle of the conflict.

This Pulitzer Prize winner is set in Maycomb, a community divided by racism and inspired by Lee's hometown of Monroeville.

Find out more about this book here.

ALASKA: "Into the Wild" by Jon Krakauer

Christopher McCandless, a young man from a family of money, donates all of his savings to charity and abandons his possessions before hitchhiking into the Alaskan wilderness to reinvent himself.

This true-story survival-drama was made into a movie of the same name in 2007, directed by Sean Penn and starring Emile Hirsch, shedding light on McCandless' idealism of a life unburdened by material possessions and the harsh realities of the Alaskan wild.

ARIZONA: "The Bean Trees" by Barbara Kingsolver

Taylor is well on her way to escaping small-town life. But shortly into her journey to Tucson, Arizona, where she hopes to start over, a stranger leaves her with a Native American toddler with a traumatic past.

Kingsolver's story of finding salvation in a barren situation is packed with real places and events.

ARKANSAS: "A Painted House" by John Grisham

Luke Chandler lives on a cotton farm with his parents and grandparents and suddenly finds himself keeping the deadly secrets of harvest workers. The legal-thriller follows the 7-year-old as he grows up and loses his innocence in the 1950s.

The narrator's upbringing in rural Arkansas inspired this coming-of-age tale.

CALIFORNIA: "Play It As It Lays" by Joan Didion

Joan Didion's 1970 novel established her as a master fiction writer in addition to an already acclaimed nonfiction one. Set in Nevada, New York, and Hollywood, it's "an indictment of Hollywood culture" in the 1960s and utterly gripping in its intensity. Didion and her husband, John Gregory Dunne, adapted the book into a movie in 1972.

COLORADO: "The Shining" by Stephen King

A recovering alcoholic writer accepts a position as winter caretaker of the isolated Overlook Hotel, which sits in the Colorado Rockies. He moves in with his family, including 5-year-old son Danny, who has psychic abilities and begins to witness aspects of the hotel's horrific past.

The Stanley Hotel in Estes Park, which inspired the fictional Overlook, offers a Ghost Adventure Package for guests.

CONNECTICUT: "Revolutionary Road" by Richard Yates

Considered the original anti-suburban novel, "Revolutionary Road" follows a young, bright couple marooned in Connecticut and trying to escape pressure to conform in the 1950s. Their failed attempts to be different lead to self-destructive affairs and a psychotic breakdown.

In 2008, the book was adapted into a movie  of the same name starring Leonardo DiCaprio and Kate Winslet.

DELAWARE: "The Saint of Lost Things" by Christopher Castellani

Seven years after settling in Wilmington, an Italian couple is still in pursuit of the American Dream. Maddalena sews at a factory, but desperately wants to be a mother, while her husband's nighttime escapades threaten to unravel all their hard work.

Castellani wove bits of his own family history into the book. His Italian father, who emigrated to Wilmington after World War II, dreamed of opening a restaurant in Wilmington's Little Italy neighborhood just like Maddalena's husband did.

FLORIDA: "Their Eyes Were Watching God" by Zora Neale Hurston

A classic work of African-American literature, "Their Eyes Were Watching God" is about Janie Crawford, a woman living in the town of Eaton, Florida.

Hurston was one of the most prominent writers of the Harlem Renaissance in the 1920s and 1930s, publishing the novel in 1937. But she slipped into obscurity in the later years of her life, and "Eyes" went out of print until Alice Walker championed her in the 1970s. Now, the book is taught in classrooms around the country.

GEORGIA: "Gone With the Wind" by Margaret Mitchell

Mitchell's 1936 classic love story, set in the South during the Civil War and its aftermath, introduced the world to Scarlett O'Hara and Rhett Butler. O'Hara, the young spoiled daughter of a plantation owner, and her rogue star-crossed lover are torn apart and reunited through the tragedies and comedies of the human existence.

Mitchell spent nine years writing her manuscript, and the ensuing, unwanted fame led her to vow she would never write again.

But the book has been criticized for its portrayal of slavery, for romanticizing the Confederacy, and for its inclusion of racist stereotypes. In 2023, a new edition of the book came with a warning from its UK publisher, Pan Macmillan, that "there may be hurtful or indeed harmful phrases and terminology that were prevalent at the time this novel was written," The Telegraph reported.

HAWAII: "Hawaii" by James Michener

The first of Michener's mammoth sagas, "Hawaii" tells the islands' history, from its creation by volcanic activity to its evolving identity as the most recent of the 50 US states.

Michener sought to show how Hawaii harmonizes different cultures and races, as a template that would benefit the rest of the country. However, he and his wife, the daughter of Japanese immigrants, faced harsh discrimination while living there.

IDAHO: "Housekeeping" by Marilynne Robinson

Little to do with housekeeping, Robinson's poetic story follows two orphaned girls who are cared for by eccentric female relatives in the fictional town of Fingerbone.

Robinson describes the town as  "chastened by an outsized landscape and extravagant weather."  This, and many other details in "Housekeeping," conjure images of her own Idaho hometown of Sandpoint.

ILLINOIS: "The Jungle" by Upton Sinclair

The story of a Lithuanian immigrant employed in Chicago's stockyards, where Sinclair worked undercover to research for the book, revealed the poverty, hopelessness, and unpleasant living and working conditions experienced by meatpacking laborers in the early 20th century.

The book's graphic depictions of the slaughterhouse work caused a public uproar that contributed to the passage of the Pure Food and Drug Act and the Meat Inspection Act six months after "The Jungle" was published.

INDIANA: "The Magnificent Ambersons" by Booth Tarkington

Written by a native Hoosier , the novel centers on characters struggling to preserve their status during the rapid industrialization between the Civil War and 20th century. The aristocratic Amberson family loses its prestige and wealth as "new money" tycoons take over.

Woodruff Place, Indianapolis' earliest suburb , was the setting for Tarkington's "The Magnificent Ambersons," which Orson Welles later adapted as a movie.

IOWA: "A Thousand Acres" by Jane Smiley

When an Iowa farmer decides to retire, he plans to divide his thousand acres of land among his three daughters. The youngest objects, setting off a chain of events that unleashes long-suppressed emotions and secrets. It's a modern-day "King Lear."

Smiley's narrator describes the farm in Zebulon County as "paid for, no encumbrances, as flat and fertile, black, friable and exposed as any piece of land on the face of the earth," like a lot of land in Iowa.

KANSAS: "The Wonderful Wizard of Oz" by L. Frank Baum

There's no place like the Great Kansas Plains.

Baum's imaginative tale of Dorothy Gale from Kansas and her Scarecrow, Tin Man, and Cowardly Lion friends was the best-selling children's story of the 1900 Christmas season and spawned the 1939 film "The Wizard of Oz."

KENTUCKY: "Uncle Tom's Cabin" by Harriet Beecher Stowe

Uncle Tom, a long-suffering enslaved person, is sold by the Shelby family and begins a journey that, for 19th-century readers, depicted the realities of slavery and endorsed the power of Christian love to overcome all obstacles.

Stowe based the abolitionist novel on the first-hand stories of former enslaved people in Kentucky, a slave state, while she lived across the Ohio River in Cincinnati. Its powerful condemnation of slavery fueled the human rights debate in the mid-19th century.

LOUISIANA: "A Confederacy of Dunces" by John Kennedy Toole

"A Confederacy of Dunces" is one of the funniest American novels ever published. It's hard to describe, but it's basically about a 30-year-old man named Ignatius J. Reilly who lives with his mother in New Orleans. Reilly is educated and philosophically opposed to having a job, but has to confront reality when his mom makes him get one.

The story behind the novel is as famous as the novel itself. It was Toole's first published novel, published 11 years after his death after being championed by his mother and the writer Walker Percy. It was released to instant acclaim, winning a rare posthumous Pulitzer Prize.

MAINE: "Carrie" by Stephen King

Carrie, a shy high school girl raised by an unstable, Christian fundamentalist mother, discovers she has telekinetic powers. When her classmates falsely crown her prom queen in an elaborate effort to humiliate her, she enacts her supernatural revenge.

Stephen King is Maine's biggest champion in literature, and "Carrie" takes place in the fictional town of Chamberlain.

MARYLAND: "Dinner at the Homesick Restaurant" by Anne Tyler

Another Baltimore-based novel by Tyler, "Dinner at the Homesick Restaurant" tells how three siblings remember growing up with their perfectionist mother as she lies on her deathbed. The Pulitzer Prize-nominated novel examines how the siblings' recollections vary drastically.

Tyler's characters live in Charles Village, near her long-time residence.

MASSACHUSETTS: "Walden" by Henry David Thoreau

"Walden" is the product of transcendentalist Henry David Thoreau's two-year retreat into the woods, an experiment in isolation, simple living, and self-reliance. By immersing himself in nature, he hoped to understand society more objectively.

Encompassing 61 acres, Walden Pond is the crown jewel of the greater Walden Woods ecosystem in Concord.

MICHIGAN: "The Virgin Suicides" by Jeffrey Eugenides

"The Virgin Suicides" is a gripping tale of five beautiful yet eccentric sisters who all die by suicide in the same year in Gross Pointe, Michigan. It is written from the perspective of an anonymous group of boys who are observant, infatuated, and endlessly struggling to explain the tragedy.

Eugenides said he was inspired by the deterioration of the state's auto industry and the "feeling of growing up in Detroit, in a city losing population, and in perpetual crisis."

MINNESOTA: "Main Street" by Sinclair Lewis

"Main Street" reveals two sides of Minnesota: the thriving metropolis of Saint Paul, where the heroine is from, and the dried-up small town she moves to after much convincing from her new husband. The young woman falls victim to the narrow-mindedness and unimaginative nature of the townspeople.

The author used his birthplace of Sauk Centre as a mold for the fictionalized Gopher Prairie setting.

MISSISSIPPI: "The Sound and the Fury" by William Faulkner

"The Sound and the Fury" encapsulates the decline of the American South through the dysfunctional Compson family, who face financial ruin during the Roaring '20s and lose the respect of the townspeople in Jefferson, Mississippi.

Many readers complained that the book's stream of consciousness style was hard to follow. Faulkner's advice was to "read it four times," he told the Paris Review .

MISSOURI: "The Adventures of Tom Sawyer" by Mark Twain

This classic coming-of-age story set alongside the Mississippi River follows Tom Sawyer, a young boy who preoccupies himself with pulling pranks and impressing a girl — until he witnesses a murder. Tom and his companions run away to an island, but eventually return to take up treasure hunting.

Twain grew up in Hannibal, Missouri, which inspired the setting  of "Tom Sawyer" and "Adventures of Huckleberry Finn."

MONTANA: "A River Runs Through It" by Norman Maclean

"A River Runs Through It" is the semi-autobiographical tale of everyday life in the west for two brothers who are the sons of a local pastor.

Set amidst the beautiful, wondrous landscape of Montana, the two boys — one dutiful and one rebellious — each grow up and discover themselves, turning, at times, to dark places, but always under the footfalls of their father.

NEBRASKA: "My Ántonia" by Willa Cather

The reader meets Ántonia Shimerda through a written account from the narrator, Jim Burden, a young man who moves to the fictional town of Black Hawk, Nebraska, to live with his grandparents.

Through Jim's lens of love and infatuation, Ántonia is brought to life as a young Bohemian girl with many trials and triumphs. The reader grows to know her and, simultaneously, the author as well, who wrote the novel from details of her own life in Nebraska.

NEVADA: "Fear and Loathing in Las Vegas" by Hunter S. Thompson

"Fear and Loathing" follows a journalist, Raoul Duke, and his attorney, Dr. Gonzo, on a trip to Las Vegas to cover an event taking place there.

However, the two are preoccupied and saddened by what they perceive as the decline of 1960s American pop culture and begin experimenting with drugs. Much of the book is seen through their hallucinations and twisted realities, which are only fueled by the hyperreal surroundings of Sin City.

NEW HAMPSHIRE: "The Hotel New Hampshire" by John Irving

Containing all the classic John Irving tropes — a bear, rape, body-building, and social privilege — "The Hotel New Hampshire" follows a peculiar family as they open hotels in New Hampshire, Vienna, and Maine.

The book evokes Irving's upbringing in the back woods of New Hampshire.

NEW JERSEY: "Drown" by Junot Díaz

Based on Díaz's own experiences as a Dominican immigrant who moved to New Jersey, the 10 short stories in "Drown" tell of the struggles the New Jersey immigrant community faces, from poverty to homesickness to the language barrier.

The outlook is often grim, but thanks to Díaz's riveting and intoxicating narrative, we manage to see the characters' unsentimental determination for a better life.

NEW MEXICO: "Cities of the Plain" by Cormac McCarthy

The final book in McCarthy's Border Trilogy, "Cities of the Plain" is about a doomed romance in the American frontier between a man and a sex worker who runs afoul of a pimp.

The novel is set in New Mexico on the border of the United States and Mexico.

NEW YORK: "The Great Gatsby" by F. Scott Fitzgerald

"The Great Gatsby" tells the story of Jay Gatsby, a young, lovesick millionaire, through the eyes of his friend and next-door neighbor, Nick Carraway. The novel progresses as Gatsby tries to rekindle his love with Daisy Buchanan, Nick's cousin.

Through Gatsby's shady business dealings and his extravagant wealthy lifestyle on Long Island, Fitzgerald reveals a world in New York that is both terribly beautiful and terribly corrupt.

NORTH CAROLINA: "A Walk to Remember" by Nicholas Sparks

This Sparks romance novel, made famous by its film adaptation starring Mandy Moore, shows the unlikely, blossoming love between two high school students from Beaufort: Landon Carter, a popular rebel, and Jamie Sullivan, a quiet bookworm.

While Landon tries to get closer to Jamie, she pushes him away, fearing that a secret will end things between them before it begins.

NORTH DAKOTA: "The Round House" by Louise Erdrich

A woman living on a North Dakota Indian reservation is attacked, but police have a hard time investigating the case when she is unwilling to discuss what transpired.

Her son takes matters into his own hands, recruiting his friends to find out what happened and bring justice to his family and tribe.

OHIO: "The Broom of the System" by David Foster Wallace

In Foster Wallace's slightly altered view of Ohio in 1990, we follow our heroine, Lenore Stonecipher Beadsman, a telephone operator and secretary who juggles a job with barely any purpose, a relationship with her much-older boss, and the task of finding her decrepit grandmother.

The grandmother, along with 25 other residents of the Shaker Heights Nursing Home, has managed to disappear without a trace.

OKLAHOMA: "Paradise" by Toni Morrison

"Paradise" chronicles tensions between the patriarchal, all-Black town of Ruby, which was founded by the descendants of free slaves intent on isolating themselves from the outside world, and a nearby community of five women, each seeking refuge from the past.

Morrison conceived the idea for "Paradise" after researching the all-Black towns in Oklahoma that formed when newly freed men left plantations under duress.

OREGON: "One Flew Over the Cuckoo's Nest" by Ken Kesey

Randle McMurphy barges into an Oregon mental institution one day and decides to rally the patients against the tyranny of Nurse Ratched. McMurphy stirs more trouble as he smuggles in women, alcohol, and other contraband, leading to an all-out war between him and the institution.

Told through the eyes of one of the patients, Kesey's novel reveals bits of his own background. He previously worked as an orderly in a mental health ward.

PENNSYLVANIA: "The Lovely Bones" by Alice Sebold

"The Lovely Bones" is a dark, gripping tale about Susie Salmon, a young girl who was brutally raped and murdered in the cornfields of Norristown. It's told from her point of view after her death.

Looking down on her family from heaven, Susie watches as they come to terms with what happened to her and try to solve a case that, to police, seems to lead nowhere.

RHODE ISLAND: "My Sister's Keeper" by Jodi Picoult

Anna has always been her older sister Kate's lifesaver. She's undergone countless surgeries, transplants, and donations to help save her sick sister, but when doctors discover that Anna is now a match to be Kate's bone marrow donor, Anna decides to sue for the right to control her own body.

Picoult shows the heartbreaking pull between freedom and family in this Rhode Island-set novel.

SOUTH CAROLINA: "The Secret Life of Bees" by Sue Monk Kidd

Lily Owens is a young girl growing up in 1960s South Carolina with an abusive father and an African American nanny who serves as a surrogate mother. When her nanny ends up in jail for insulting some white men, Lily breaks her out and the two run away, seeking refuge among three eccentric bee-keeping sisters.

Monk Kidd injects some of her own Southern upbringing into this contemporary heartwarming novel.

SOUTH DAKOTA: "A Long Way From Home" by Tom Brokaw

"A Long Way From Home" details Brokaw's own "American pilgrimage," from boyhood on the Missouri River into a career in broadcast journalism in the '60s.

In Brokaw's honest narrative, we see how much his life has been shaped by growing up in South Dakota and the historic events he lived through as a child and young adult.

TENNESSEE: "A Death in the Family" by James Agee

"A Death in the Family" is the only novel by the polymath writer James Agee. It's a semiautobiographical book about the emotional reverberations in a family after a father dies in a car accident. Set in Knoxville, it lyrically captures the feelings of every character, from the inner mind of a child to the tragedy of a widow.

The novel was published posthumously, after Agee died of a heart attack at 45, and won the Pulitzer Prize. He was also an acclaimed screenwriter, critic, and journalist.

TEXAS: "No Country for Old Men" by Cormac McCarthy

Made famous by the film of the same name starring Javier Bardem, "No Country for Old Men" is Cormac McCarthy's masterpiece about a drug deal-gone-wrong on the Texas-Mexico border. The event left a group of men dead and $2 million in an abandoned truck.

Llewellyn Moss, who discovered the scene, takes the money and gets swept up in the illicit drug business.

UTAH: "The 19th Wife" by David Ebershoff

Ebershoff weaves a novel based on the life of Ann Eliza Young, one of the wives of Mormon leader Brigham Young, who escapes her oppressive husband and embarks on a mission to end polygamy. The tale is juxtaposed against a modern-day story, following a young Mormon man who was cast out of the church and is trying to re-enter to solve his father's murder.

In this work of historical fiction, Ebershoff takes a critical look at polygamy through his side-by-side narratives.

VERMONT: "The Secret History" by Donna Tartt

Tartt's debut novel tells the story of six classics students at a fictional Vermont college and was a sensation when it was released in 1992. It's narrated by Richard Papen, one of the students, who recounts the story of a murder that happened among them.

The story takes a classic whodunnit premise and situates it in an coming-of-age story as well as the intellectual world of classic literature.

"Forceful, cerebral and impeccably controlled, 'The Secret History' achieves just what Ms. Tartt seems to have set out to do: It marches with cool, classical inevitability toward its terrible conclusion," Michiko Kakutani wrote in The New York Times in her review of the novel .

VIRGINIA: "Bridge to Terabithia" by Katherine Patterson

Jesse Aarons wants to be the fastest runner in his rural Virginia elementary school and almost realizes his dream until a new girl shows up and outruns everyone. This leads to an unlikely friendship between Jesse and the girl, Leslie, who together invent a magic wooded kingdom they call Terabithia.

The book is loosely based on events from Patterson's own childhood, which she spent in the greater DC area.

WASHINGTON: "Twilight" by Stephenie Meyer

The small town of Forks, Washington, became famous as the setting for Meyer's best-selling vampire book series.

Bella Swan moves from her mom's house to live with her dad in Forks where she meets Edward Cullen, a quiet, handsome young man at her new high school. Edward usually keeps to himself, but he is drawn to Bella and can't seem to stay away from her — for a shocking reason.

WASHINGTON, DC: "The Lost Symbol" by Dan Brown

In this story of espionage, conspiracies, and buried American secrets, "The Da Vinci Code" author Dan Brown has done it again.

Brown's beloved character Robert Langdon returns, this time chasing down his mentor's kidnapper in DC while trying to decode five puzzling symbols linked to the Free Masons.

WEST VIRGINIA: "Shiloh" by Phyllis Reynolds Naylor

In Friendly, a young boy finds a puppy he names Shiloh in the hills behind his home. But Shiloh belongs to Judd, a scary town-drunk who beats the dog.

Now the boy, who's made a friend in Shiloh, will do anything to save him.

WISCONSIN: "Little House in the Big Woods" by Laura Ingalls Wilder

The classic characters Laura, Mary, and their family struggle to make a home for themselves in Ingalls Wilder's beloved "Little House" children's book series.

Based in part on Ingalls Wilder's own journey around the Midwest, young Laura and Mary, along with their parents and baby sister Carrie, learn to survive the long winter, fend for themselves, and take care of each other in this true-to-life work.

WYOMING: "The Laramie Project" by Moises Kaufman

Kaufman wrote "The Laramie Project" as a play to recount the murder of Matthew Shepard, a young gay man who became the victim of an extreme hate crime in a quiet Wyoming town.

Shepard is remembered and honored from the perspective of family and friends as Kaufman takes a lens to the stubborn intolerance in society.

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Per Diem Rates in Singapore: A Guide for Business Travel (2024)

What are per diem rates, how are per diem rates calculated in singapur, what’s covered by per diem rates in singapore.

• meals and food 
• local transportation, such as taxi rides or train fares 
• other incidental items (i.e. laundry services, tips, and fees) 

What’s not covered by per diem rates in Singapore

• Accommodation for international trips
• Overseas airport transfers (i.e. travel to and from international airports) 
• Traveling expenses to and from the destination (i.e. flights or train rides to the destination) 
• Entertainment expenses (i.e. client dinners, team-building activities, or other costs related to entertainment as part of the business trip) 

Examples of per diem rates in Singapore

Per diem rates for international business travel, faqs on singapore per diem rates, do you need to keep receipts for per diem rates in singapore, are per diem payments taxed in singapore, how are per diem rates paid in singapore, what if i have us employees traveling to singapore, making travel reimbursements easier with travelperk.

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