travel order template deped

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Republic of the Philippines DIVISION OF EL SALVADOR CITY Grow, Education, Manage

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DepEd Order 43: Omnibus Travel Guidelines for All Personnel of the Department of Education

As an executive agency of the Philippine government, the Department of Education (DepEd) ensures Filipino learners can access fair and quality basic education by providing various programs and projects . In addition, it’s the primary agency mandated to supervise and control the country’s basic education system. Hence, the department issued DepEd Order 43 to ensure the utilization of public funds with utmost diligence by avoiding unnecessary, irregular, excessive, extravagant, and unethical expenses.

Also Read:  DepEd Order 21: Implementing Guidelines for Brigada Eskwela

 Signed by Vice President and Secretary Sara Z. Duterte, the DepEd Order 43 encompasses guidelines and requirements for authorized official travel of all DepEd personnel, whether local or foreign. The same goes for DepEd personnel who want to seek approval for personal travel. Apart from that, the order contains the expenses and approving authority for offices, schools, and attached agencies where DepEd officials and personnel can request authorization to travel.

Table of Contents

What is DepEd Order 43

On October 10, 2022, the Department of Education (DepEd) issued the DepEd Order (DO) 43, series (s.) 2022, titled the “Omnibus Travel Guidelines for All Personnel of the Department of Education”. This order encloses the processes and requirements for all travels of DepEd personnel, be it local/foreign or personal/official. Upon issuance of DepEd Order 43, its guidelines and regulations apply to DepEd officials and personnel from all governance levels, offices, and attached agencies, including the allowances and expenses for official or personal travels.

Omnibus Travel Guidelines for All Personnel of the Department of Education

A. official travel.

Authorized Official Travel

As per the DepEd Order 43, official foreign or local travel won’t be authorized by the department given it fulfills the minimum conditions, including:

 The trip must be highly significant to basic education. If a foreign official travels, the trip’s purpose must comply with a contractual obligation, or a foreign official travels.

• The trip is critical to an official or employee’s effective performance per their functions or mandate.
• The trip’s projected expenses are not included in the minimum expenditure or not excessive.
• The official or employee’s presence is vital in the conference, consultation, meeting, seminar, or other activity.
• The official or employee’s absence from the Permanent Official Station won’t delay the efficiency of their office operations.
• The approved Work and Financial Plan of the unit or office must include the incurred expenses for the trip.

Alternatives to Travel

As required by this policy or as much as possible, all officials who have the authority to approve local or foreign travel should minimize their official travel. Thus, the said officials should use various forms of communication, such as teleconferencing and videoconferencing.

Written Justification

To request approval to travel, DepEd officials or employees should submit a written justification to the concerned Approving Authority, explaining how the trip complies with the minimum conditions stated above. If the teaching personnel will undertake the official travel during school days, explain the following in the written justification:

•  Why undertake the travel during school days
• What are the expected benefits of travel
• How the expected benefits compensate for the loss of supervisory or instructional time

Unauthorized Travels

The department won’t issue Travel authorities to the following or even provide government funding for trips:

•  Private individuals
• Consultants or engaged with DepEd through contract service, except if they’re required  to travel for the completion or performance of deliverables during highly meritorious circumstances and once they submitted written justification to the Approving Authority

Prohibitions and Conditions

• The department strictly prohibited all travel junkets, and taking a personal leave after or before an official activity is strongly discouraged.
• All trips for personal reasons are not allowed, even if disguised as a “goodwill, observation, study tour, workshop, and seminar,” except if performed while on leave of absence.
• Private individuals, entities, suppliers, and contractors should not indirectly or directly, partially or fully fund the official or personal travel of DepEd officials and personnel with pending requests, applications, or future dealings with schools or any DepEd office.
• The Approving Authority must guarantee the maintenance of the skeletal workforce in the office or Permanent Official Station. Also, prohibit travels causing the majority of personnel absence.

Reportorial Requirements

With this order, all personnel authorized to travel must submit a travel report to the agency head, which includes discussed issues/matters, recommendations, and procedures, one (1) month after returning to their Permanent Official Station. Meanwhile, personnel who undertake official foreign travels must submit a post-travel report with the following elements:

•  Brief description and background of the host organization and activity
• Objectives of the activity
• Preparations made for the activity
• Highlight of the activity/participation in the activity
• Critical inputs/contributions of participants in the activity
• Merits/benefits gained by the participants, their office, and DepEd and substantive policy recommendations
• Commitments made or subsequent responsibilities of the participant about the activity/post-travel actions/inter-agency cooperation

 If participating in an international convention or conference where a delegation represents the Philippines, submit a report of the delegation to the Office of the President (OP) via the Department Secretary or equivalent rank within one (1) month after the said activity.

Approving Authority

The photo below shows the Approving Authority for foreign and local official travel of DepEd officials and personnel:

For Foreign Official Travel

For Local Official Travel

B. Personal Travel

Authorized Personal Travel

Under this order, the department will not allow DepEd officials or employees to depart for personal travels unless they have accomplished the required leave forms and secured travel authorization. However, personal local travel should only last three (3) days or less to secure a travel authorization.

Scholarships/Training

Furthermore, officials or employees who want to take scholarships, training, or other relevant activities must inform their head or immediate supervisor before applying for authority to travel.

The photo below shows the Approving Authority for personal travel of DepEd officials and personnel, whether local or approved:

DepEd Order 43 Full Memo Download

If you want to download the full memo PDF file of DepEd Order No. 21, series of 2024, you can check out the downloadable file link below. direct link on this page. Simply click the download button below and get a copy of DepEd Order 21 in PDF format.

Full PDF DepEd 43 memo file – https://www.deped.gov.ph/2022/10/10/october-10-2022-do-043-s-2022-omnibus-travel-guidelines-for-all-personnel-of-the-department-of-education/

Video: DepEd Order No. 43, s 2022: OMNIBUS TRAVEL GUIDELINES FOR ALL PERSONNEL

Watch the video below to learn more about DepEd Order 43:

As discussed in the video, DepEd Order 43, series 2022, is about the travel guidelines for all personnel of the Department of Education. This order will cause changes in the department as it encloses processes and requirements for all DepEd personnel requesting authority to travel. Moreover, the order contains the Approving Authority per office for those seeking local official or personal travels. Hence, all DepEd personnel should adhere to the guidelines of this order.

With the issuance of DepEd Order 43, all DepEd officials and staff should comply with its guidelines, procedures, prohibitions, conditions, and requirements. This order also applies to DepEd employees and officials in all offices, governance levels, and its attached agencies. Additionally, the order enclosed the travel expenses of DepEd personnel, from their trip fees, transportation, clothing, daily allowance, and other travel-related costs. Therefore, DepEd officials and personnel from all offices should be aware and understand the travel guidelines enclosed in DepEd Order 43, series 2022.

Guidelines on Official Local Travels in the Department of Education

Republic of the Philippines Department of Education

DepEd ORDER No.022, s. 2019 GUIDELINES ON OFFICIAL LOCAL TRAVELS IN THE DEPARTMENT OF EDUCATION

To: Undersecretaries Assistant Secretaries Bureau and Service Directors Regional Directors Schools Division Superintendents Public Elementary and Secondary School Heads All Others Concerned

1.Pursuant to Section 21 of Executive Order No. 77, s. 2019 dated March 15, 2019 entitled Prescribing Rules and Regulations and Rates of Expenses and Allowances for Official Local and Foreign Travels of Government Personnel, this DepEd Order is hereby issued to adopt and conform to its provisions and to reiterate and/or amend existing policies, guidelines and procedures on official local travels of its officials and employees. The guidelines on foreign travels shall be issued separately.

2.For more information, please contact the Office of the Assistant Secretary for Finance through email address [email protected] or through telephone nos. at (02) 637-4611 and (02) 633-8925.

3. Immediate dissemination of and strict compliance with this Order is directed.

LEONOR MAGTOLIS BRIONES

(Enclosure to DepEd Order No. 022 ,  s. 2019

GUIDELINES ON OFFICIAL LOCAL TRAVELS IN THE DEPARTMENT OF EDUCATION

I. RATIONALE

Executive Order No. (EO) 77, s. 2019 dated 15 March 2019 entitled “Prescribing Rules and Regulations and Rates of Expenses and Allowances for Official Local and Foreign Travels of Government Personnel” directs all agencies to issue its own set of internal guidelines that would “(La) provide additional safeguards as are best suited to agency conditions, (i.b) address agency peculiarities, and (i.c) ensure the judicious use of public funds”.

II. SCOPE OF THE POLICY

This DepEd Order provides updates on existing rules and regulations on official local travels of DepEd officials and employees of the Central Office  (CO), Regional Offices (ROs), Schools Division Offices (SDOs) and schools. It contains travel authorization and travel expense payment procedures, computations of the allowable Transportation Expenses and Miscellaneous Expenses, Daily Travel Expenses, the approving authorities at all governance levels, the process flow, standard forms, and other documents consistent with the requirements under EO 77, s. 2019

IIL POLICY STATEMENT

This Order will serve as guide for approval of DepEd officials and employees on their local travels including the payment of their allowable travel expense claims. This shall also help streamline the procedures and provide relevant control measures to ensure efficiency, effectiveness and economy in the utilization of funds alloted for travel expenses. This policy applies to official local travels of officials and employees of the CO, ROs, SDOs and schools.

IV. DEFINITION OF TERMS

For the purpose of this Order, the following terms are defined as follows:

(a) Daily Travel Expenses (DTE) – the amounts authorized to cover expenses for local travel, which consist of (i) costs for hotel accommodation or lodging, including the prescribed taxes and services charges, (ii) meals, and (iii) incidental expenses, including cost for local or inland transportation and reasonable miscellaneous expenses at the place of assignment.

(b) Official Business – refers to official travel wherein the Transportation Expenses and Miscellaneous Expenses, and Daily Travel Expenses incurred, including salaries and other benefits, while on travel, shall be funded by DepEd or by any other government entities.

(c) Official Time – refers to official travel wherein no government expenses shall be incurred/spent, except for the payment of salaries and other benefits of the official or employee who is on travel.

(d) Permanent Official Station – the place where the office or regular place of business/work of an official employee is expected to stay most of the time as required by the nature and the duties and responsibilities of the position of such official or employee.

(e) Transportation Expenses – the actual fares of the authorized modes of transportation (e.g., land, sea and air) for local travels from the permanent official station to the destination or place of assignment and back.

Continue Reading:

DepEd Order No. 022 ,  s. 2019 GUIDELINES ON OFFICIAL LOCAL TRAVELS IN THE DEPARTMENT OF EDUCATION

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OFFICIAL TEMPLATE FOR ITINERARY OF TRAVEL

Division Memorandum No. 452, s.2022

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12+ Travel Order Forms – Samples, Examples

A travel order form is commonly used by clients who would like to acquire the services of a travel agency . However, the usage of the specified document is not limited to the abovementioned function. Just like a wholesale order form and a purchase order form , a travel order form can also be used in different processes depending on the needs and special requirements of the customers.

DepEd Travel Work Order Form

Booking Form for Travel Agency

Invitational Travel Order Approval Form

Military/Civilian Temporary Duty Travel Order

Private Employee Travel Purchase Order Form

What Is a Travel Order Form?

• It is the sample form that clients should fill out to assure that the travel agent who will take care of their travel needs is well aware of the requirements of their travel. Like a product order simple form , it provides information about what the travel agency can provide to its customers.
• A travel order form can also be a Word order form template used in government offices to properly layout the traveling needs of officials from different public departments.
• Travel sample order forms can also be used by businesses to file and record the travel spending of their employees when the purpose of the travel is related to the operations of the small business .

How to Make a Travel Order

• Make the simple order form format by listing down the name of the business, the contact number of the business, and other information sheets that you want to place in a travel order header.
• Specify the travel needs of the clients including the amount that it is incorporated with.
• Simple List down basic information of the client followed by the terms and conditions that he/she should be aware of.
• Total the overall amount that the client needs to pay for his/her travel.

Business Trip Travel Order Form

Authority Request and Travel Order Form

Company Tour Travel Order Form

Blank Travel Service Order Form

Standard Travel Order for Military Personnel

Travel & Visa Pro Order Form

Authorization to Travel Order Letter Form

Travel Order Mission Form Template

Guidelines in Making a Travel Order

• Make sure that you will properly write the reference number of the travel printable order as different updates should be done within the duration of the transaction. Having a reference number clearly stated out will make it easier for you to know which travel order is for a particular client.
• Use samples and templates of simple order forms in Docs used in the hospitality and travel industry so you can make sure that you are guided in making an effective travel order. Just like when apparel purchase order form samples are used in the fashion analysis industry , it will be best if you will use an order form suited for the operations of your business.
• It is essential to be well-aware of the details placed in the travel order services . As an example, a difference in the number of days that your client booked compared to what is present in the travel order can estimate cost your business money, and misunderstandings with your clients as well.

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