Calypso Tree
34 free travel itinerary templates (word, excel & pdf).
Free travel itinerary templates: Your itinerary refers to your journey’s more detailed plan. Usually, highlights some places to be visited and the travel plan. By having itinerary templates, you will benefit from having the travel arrangement in one location for easier referencing and retrieval.
Your travel plan is usually placed in the front of the folder full of your tickets, brochures, and confirmation receipts – this is also a good source to get information on the road.
Although the information includes the travel plan for yourself or other people might contain different items, the basic structure was usually still retained. You can use your best itinerary templates.
Table of Contents
Benefits of Using an Itinerary Template
Traveling is an adventure! But planning for it can sometimes be stressful. That’s where a travel itinerary template can be your best friend.
- All-In-One Location: Say Goodbye to Chaos!
Do you have flight details in your email, hotel bookings on an app, and excursion times on a sticky note? Stop the madness! An itinerary template puts all these details in one simple place. Just open it up, and you’ll know what’s happening next.
- Easy to Use: No Tech Skills Needed!
You don’t have to be a computer genius to use an itinerary template. Most of it comes with clear fields for you to fill in. Just type your flight time here your hotel name there, and you’re done! It’s like filling out a fun quiz.
- Be Organized: Know What Comes After What
The best part about being organized is knowing what’s next. You see your trip like a story when you put your plans in an itinerary template. First, this happens, then that. You can enjoy the trip more when you know what’s coming up.
- Shareable: Keep Everyone in the Loop
Traveling with family or friends? Send them the itinerary template! That way, everyone knows the plan. If someone asks, “What time is dinner?” tell them to check the itinerary!
- Free: More Money for Fun Stuff!
The best things in life are free. Well, most travel itinerary templates are free, too! That means you can save cash for fun stuff like snacks, souvenirs, or an extra special adventure!
- Time-Saving: Quick Changes Made Easy
Plans change. Maybe it rains, and you can’t go to the beach. With an itinerary template, it’s super easy to swap things around. Just a few clicks, and you have a new plan!
- Keeps You On Track: No More Missing Out
Need to catch a flight or need to remember a dinner reservation? With an itinerary, you’ll get reminders. It’s like having a helpful friend who says, “Hey, time to go!”
- Peace of Mind: Worry Less, Enjoy More!
When you’re organized, you feel calmer. That means you can enjoy your trip more and less worrying about it.
Are you ready to try an itinerary template ? Trust us, it will make your next trip so much easier! ????
Essential Elements in a Travel Itinerary
So you’re convinced that a travel itinerary template is a good idea. Great! But what should you include in it? Don’t fret; here’s a list of the key things to put in your travel plan .
- Title and Dates: What’s the Trip For?
Start with a striking title that sums up your trip. Are you going on a “Summer Adventure in Hawaii” or a “Weekend Getaway in Paris”? Include the dates so you always know the timeframe.
- Names: Who’s Going?
If you’re traveling with other people, write down everyone’s name. It’s an easy way for everyone to know they’re looking at the right plan.
- Departure and Arrival: Take-Off and Landing
Include details about when and where you’re starting and ending your journey. Include times, places, and how you’re getting there. Plane? Train? Automobile?
- Transport Info: All Aboard!
Note any flight numbers, train cars, or other key details. It’s also smart to list any reservations and helpful phone numbers in case of delays.
- Lodging: Home Away From Home
Where are you staying? Include the name, address, and check-in/check-out times for each place you sleep.
- Activities: The Fun Stuff!
What’s a trip without cool stuff to do? List all the tours, visits, or shows you plan to attend. Add times and places so you remember.
- Meetings: Can’t-Miss Appointments
Are you mixing a little business with pleasure? Include any meetings or important appointments you have. Who, what, where, and when—it all goes here.
- Meals: Yummy in My Tummy
Planning to eat at that must-try café? Put it in the itinerary.
- Free Time: Do What You Want
It’s your trip, after all! Include some blocks of free time for spontaneous fun.
- Emergency Contacts: Just in Case
Include some emergency contacts, like local hospitals or a trusted friend back home.
- Checklist: Remember!
Add a small list at the end for any last-minute things you need to do or bring. Passport? Snacks? It goes here.
That’s your travel itinerary essentials covered! With everything in your template, you’re ready for an awesome, stress-free trip! ????
Tips for Crafting a Useful Travel Itinerary
It isn’t just about jotting down names and places. Here are some tips.
Be Realistic: Time Matters!
Always consider how much time each activity will take. Keep your day manageable. You want time to enjoy the places you visit!
Group Activities by Location: Smart Mapping
Put things that are close to each other on the same day. This way, you spend less time moving and more time doing.
Always Have a Plan B: Be Flexible
Sometimes, things go differently than planned. Maybe it rains, or a place is closed. Have a backup plan, so you’re never stuck with nothing to do.
Check Opening Hours: No Unwanted Surprises
Imagine showing up at a museum you’re excited to visit, only to find it’s closed on Tuesdays. Check opening times in advance to avoid this.
Share It: Keep Everyone in the Loop
If you’re traveling with others, ensure everyone has a copy of the itinerary. You could even make a shared online version.
Local Customs and Laws: When in Rome.
Check for any local customs, rules, or laws you should know about, like dress codes at religious sites.
Remember Time Zones: Sync Up!
If you’re crossing time zones, adjust all your times so you’re always on local time.
Add Some Breathing Room: Take It Easy
Don’t schedule something every minute of every day. You’ll need some downtime to relax and soak it all in.
Include All Confirmation Numbers: Quick Access
For flights, hotels, and activities that require booking, include all confirmation numbers for quick and easy access.
Double-Check All Details: Be Sure, Be Safe
Before you finalize your itinerary, double-check all times, dates, and reservations.
Print and Digital: Best of Both Worlds
Have both a printed copy and a digital copy available. Technology can fail, and you might only sometimes have Wi-Fi.
Keep it Handy: Easy Access.
Put your itinerary somewhere easy to get to. Save it on your phone or put it in a pocket in your bag.
Free Travel Itinerary Templates
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Travel Itinerary Template Word
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Easy to Use
One of the best things about using a Word template is its simplicity. You don’t have to be a computer wizard to figure it out!
Customizable
Word lets you change fonts and colors and even add pictures. Make your template truly your own .
You can open a Word document on almost any device. It’s super easy to share with family or travel buddies, too.
Pre-made Templates
Word offers a variety of ready-to-use templates . Just plug in your details, and you’re good to go!
Checklist Features
You can add checkboxes next to each activity or place. It feels so good to check them off as you go!
Safe and Secure
You can easily lock the document to keep your travel plans private.
Great for Printing
Word documents print beautifully . It is a great option if you like having a paper copy of your plans.
How to Use It
- Open Word and choose a blank document or a pre-made template.
- Fill in your travel details like flights, hotels, and fun stuff to do.
- Add any extra notes or checklists .
- Save it, print it, or share it via email.
Tips for Using Word Templates
- Spell-check : Always run a spell-check to avoid any errors.
- Save Often : Keep up your hard work. Save your doc often!
- Backup : Email a copy to yourself or save it in the cloud.
Using a Word template for your travel itinerary is a smart way to keep all your plans in one place. Give it a try for your next trip!
Free Travel Itinerary Templates Excel
Do you like spreadsheets? Excel templates offer even more ways to stay organized. You can sort your plans, filter them, and find what you need fast!
If you’ve been using regular Word documents or even pen and paper for your travel plans, it’s time to upgrade to Excel ! Here’s why and how:
Easy to Edit: Change On-the-Go
Excel allows you to add or remove items quickly. If your plans change, delete a row or add a new one!
Sort and Filter: Find What You Need
Say you want to see all your flight details at once. Excel lets you sort and filter to find what you’re looking for in a snap.
Color Codes: Make It Pretty and Practical
Blue for sightseeing and red for meals. It makes it easier to understand your day at a glance.
Formulas: Count the Hours
You can use simple Excel formulas to add how much time each day’s activities will take.
Shareable: Easy to Send
Excel files are easily shared by email or cloud services like Google Drive. You can also password-protect it if it has sensitive data.
Collaborative: Teamwork Makes the Dream Work
Everyone can add their activities or notes in the same Excel sheet if you’re traveling with others. It’s a team itinerary!
Tabs for Days: One File, Many Uses
You can use different tabs for different parts of your trip. One tab for flights, another for hotels, and so on.
Links and Notes: Extra Info
You can add links to websites or notes with additional information in Excel.
Offline Access: Always Available
Once downloaded, Excel files are available even without internet access, making them reliable and handy.
Templates Galore: Start with a Bang
It is lots of pre-made Excel itinerary templates available online. It can give you a head start and create planning even quicker.
Itinerary Templates Excel
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Stable and Consistent
One of the biggest perks of using a PDF is that it looks the same on every device. No surprises!
Easy to Share
PDF files are super easy to send in an email or message. They can be opened on almost any gadget.
No Accidental Changes
Once you save it, it stays that way. You can’t accidentally mess up your plans!
Universal Acceptance
Almost all businesses can open and read PDFs. Most people can easily check your plans if you need to show them.
Password Protection
PDFs can be locked with a password. Your plans stay safe and private .
Fantastic for Printing
If you like paper copies, PDFs print out just how they look on screen .
- Make your plans in any software that can be saved as a PDF.
- Double-check all your details and spelling .
- Save or ‘print’ your plans as a PDF file.
- Share or print your snazzy new PDF itinerary!
Tips for Using PDF Templates
- Read-Only : Remember, most PDFs can’t be easily changed. Make sure all your info is correct before you save it.
- Compatibility : Always ensure the people you share the PDF with can open it.
- Document Size : PDFs with lots of pictures can get big. Keep an eye on the file size if you need to email it.
A PDF travel itinerary template is rock-solid for keeping your travel plans organized and easily accessible. It’s a popular option, especially if you want a file that stays how you made it.
Common Mistakes in Using Travel Itinerary Templates
Skipping the Details : One of the most common errors is filling in all the blanks . It can lead to confusion during your trip.
Ignoring Time Zones : Many must remember to account for time zone changes. It can mess up your plans.
Overstuffing the Itinerary : It’s tempting to pack your day full of activities. But this leaves no room for rest or unexpected events .
Forgetting to Share : If you’re traveling with others, forgetting to share the itinerary can make things hard for everyone.
Not Checking Operation Hours : Imagine going to a museum only to find it’s closed. Always check the working hours of places you want to visit.
Skipping Backup Plans : Weather changes. Plans fall through. Having no Plan B can ruin your day.
Bad Formatting : If your itinerary is hard to read, it’s almost useless. Make sure you use clear and easy-to-read formats .
Not Updating : Sometimes plans change. Only updating your template can make sure you get all the things.
Ignoring Local Customs and Laws : Failing to account for local customs or laws can be embarrassing and sometimes problematic. Always do your basic homework .
Not Double-Checking : A small mistake in flight numbers or hotel booking IDs can be a big hassle. Always double-check your details .
Avoiding these common mistakes can make your itinerary a powerful tool for a smooth and enjoyable trip!
Traveling is more fun when you’re organized. Using a travel itinerary template can help a lot! So why wait? Download a free template today!
Additional Resources
Want to know more? Click the links below for free templates and helpful travel apps.
- Free Itinerary Templates
- Best Travel Apps
Happy traveling! ????
What Is a Travel Itinerary Template?
A travel itinerary template is like a map for your trip . It shows where you need to go, what you’ll do, and when you’ll do it.
Where Can I Find Free Travel Itinerary Templates?
You can find free templates online, in apps, Excel, or Word. Some travel websites also offer them for free .
Should My Template Be Detailed or Broad?
That depends on you! Some folks like a minute-by-minute plan , while others want just the big events listed. Choose what works for you.
Can I Use the Same Template for Different Trips?
Yes, you can! Just change the details to fit your new trip.
What Should I Include in My Template?
Include key info like flights, hotels, and activities . Remember small but important details like transport from the airport to the hotel.
Do I Need to Print My Itinerary?
Only sometimes. You could keep it on your phone. But a printed copy is good, just in case your phone runs out of juice .
How Many Copies Should I Make?
It’s a good idea to have more than one copy . Leave one with a friend or family member back home, keep one with you, and maybe have a digital copy .
Can I Add Last-Minute Changes?
Yes, you can. Just update all your copies so you’re not working off old info.
What Do I Do If My Plans Change Mid-Trip?
No problem! Just update your template . You can do it with a printed copy or update the digital one on your device.
Is It OK to Leave Free Time in My Plan?
Absolutely! It’s your trip, after all. Free time lets you explore or rest as you feel like it.
The content creator team at calipsotree.com is dedicated to making topics accessible to everyone, with over 9 years of experience in writing and breaking down complex concepts into easy-to-understand articles that answer readers’ financial questions.
About The Author
Calypsotree.com.
The content creator team at calipsotree.com is dedicated to making topics accessible to everyone, with over 9 years of experience in writing and breaking down complex concepts into easy-to-understand articles that answer readers' financial questions.
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Itinerary Template for a Trip: Free Downloadable Examples & More Resources
- Updated: 09/08/2024
If you are looking for a free, easy, and detailed itinerary template for a trip that you can download and conveniently add your own travel details—then you are in the right place.
Find the sample trip itinerary template I created and tweaked over years of travel to include the most relevant information in one easy-to-scan document and in four different file formats.
Additionally, I share alternative template ideas that include my top picks for itinerary-building apps and other online places where you can find more free or affordable trip itinerary designs and layouts. So, go to the file format that works best for you, scan my quick tips for editing, and get your trip details organized in a downloadable, easy-to-edit, and very sharable document.
Table Of Contents
Itinerary template for a trip in 4 file formats.
Find my travel itinerary template in the four different file formats below. Choose the one you like to work in best. Then find more recommendations here .
- Microsoft Word trip itinerary template
- Microsoft Excel trip itinerary template
- Google Sheets trip itinerary template
- Canva trip itinerary template
About This Template: 7 Main Components
There are seven main components to this template. I have included each because it contains the information I reference most while traveling, organized in a way that helps me figure out when my trip schedule is overloaded or lacks the right amount of buffer time between activities or transit.
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The 7 trip itinerary template components include:
- Header. For a destination image and title. Replace this image with your own.
- High-level trip summary: An at-a-glance summary of essential trip information—the number of travelers, dates of travel, flights (or other transit), and location(s) of the trip.
- Travel day column. Know which day of your trip an activity is happening.
- Day of the week column. Know the day of the week and date to ensure lodging, tour, and transfers are booked correctly.
- Activities column. A place to capture details for all activities and lodging. Hyperlink text to websites for additional information.
- Location(s) column. In this space, recap the destinations for each day, link to lodging websites, and include important notes such as included meals or overnight flights.
- Lodging contact info sheet. A second tab or sheet for additional lodging information is included in all template files except for Microsoft Word
Since the detail on this template prints small, consider saving it to a PDF file , allowing you to zoom in as needed and easily share it with others.
Additionally, reference your itinerary offline when you save a PDF version of this itinerary to your phone to an app like iBooks (Apple users) or Google Play Books (Android users). Having an offline itinerary comes in handy in travel situations when you have limited or zero cellular or wi-fi connection.
Microsoft Word Template
Click on the image below to download a free version of this trip itinerary template containing actual details from a visit to Iceland in Microsoft Word.
6 Editing Tips (Word Template)
As Microsoft Word is the most universally used software program, it is the trip itinerary template file I share first. Here are six essential editing tips when using the Microsoft Word version of this template.
Header area editing (Word template)
- To change out the image at the top of the itinerary, right-click on the image and select Change Picture. Select from a stock photo or upload your own image. I am a Canva user and found this image there, added a text overlay, and saved it using the dimensions 2000x458px.
- However, you can upload any size image file you would like. If your uploaded image is not the correct size, click on it and drag its diagonal corner to resize and fit the page. If you find it too tricky to insert a new image, delete the existing one and type your preferred itinerary title. It might not look as pretty without a picture, but the template will still convey all essential information.
Main itinerary body editing (Word template)
I created this itinerary using a table in Microsoft Word, hiding vertical gridlines to achieve a cleaner look.
- To edit text , select and delete existing text. Then, type text as you normally would in Word documents.
- To add a table row , select a row by dragging your mouse to highlight it, then right-click and choose Insert to add a row above or below. Repeat the process to delete a row . Find one additional blank row at the bottom of the template.
- To add or change hyperlinks , select the word(s) you would like to link (or unlink) to a website, right-click, select Hyperlink, and from the sub-menu, select Edit or Remove Hyperlink.
- To add back vertical gridlines , select the entire table, right-click, and select Borders and Shading to adjust the design with the gridline configuration you like best.
Microsoft Excel Template
Click on the image below to download a free version of this trip itinerary template containing actual details from a visit to Iceland in Microsoft Excel.
9 Editing Tips (Excel Template)
As Microsoft Excel is more specialized software, I share nine file-specific tips, knowing that the traveler who prefers to download this file type is likely already familiar and comfortable editing in Excel.
Header area editing (Excel template)
To change out the header image at the top of the itinerary, right-click on the image and select Change Picture. Select from a stock photo or upload your own image. I am a Canva user and found this image there, saving it using the dimensions 2000x458px. Once uploaded, I added the semi-transparency in Excel.
However, you can upload any size image file you would like. If your uploaded image is not the correct size, click on it and drag its diagonal corner to resize and fit the page . If you find it too tricky to insert a new image, delete the existing one. It might not look as pretty without a picture, but the template will still convey all essential information.
- Though—if you upload a new image and want to keep the semi-transparency , double-click on your picture to get to the Picture Format menu. Find the Transparency icon in the header menu and adjust it to your preference.
- To change the header text , click on the text in the Text Box and edit all elements.
Main itinerary body editing (Excel template)
- To insert bullet points , copy these from an existing cell in the document. I created and copied the bullet points from a Word document and pasted them into Excel.
- All cells are set to wrap text and are oriented to align left and at the top of the cell. If this changes or the format structure is lost, right-click on any cell and select Format Cells to reset the cell structure to your preference.
- To start a new line of text in a cell when using a Mac, press the Option+Return buttons on your keyboard. Using a PC, press the Alt+Enter buttons or get more tips from Microsoft Help .
- To insert hyperlinks , select the cell you would like to hyperlink, and from the main menu, select Insert. From that submenu, choose Link. Microsoft Excel—from what I can tell (please correct me in the comments if you know how to bypass this)—does not allow users to link individual text within a cell. Google Sheets does, and it is one of the reasons I prefer using that format type.
Lodging contact tab editing (Excel template)
Note a second tab in this Excel template for lodging details—set to print landscape (horizontally). Edit all elements in the same way as the main itinerary.
Google Sheets Template
Click on the image below to download a free version of this trip itinerary template containing actual details from a visit to Iceland in Google Sheets. This image links to a read-only document.
To copy it, click File from the main menu and select Copy . Doing this will create a copy of the document on your Google Drive. You will want to be logged into Google when you do this.
7 Editing Tips (Google Sheets Template)
Google Sheets is my preferred file type to create, edit, and share new trip itineraries. I find its slimmed-down menu is easier to use than Excel. Plus, I appreciate the ability to highlight and hyperlink specific text using Sheets vs. having to link an entire cell (in Excel).
Additionally, I find this file type easier to share as not everyone uses Microsoft documents. And I find it convenient since I already use Google Drive to manage my business documents and keep my travel information organized . Here are seven things to know when editing this template.
Header area editing (Google Sheets template)
To change out the header image at the top of the itinerary, right-click on the image and select Change Picture. Select from a stock photo or upload your own image. I am a Canva user and found this image there, added a text overlay, and saved it using the dime nsions 2000x458px.
However, you can upload any size image file you would like. If your uploaded image is not the correct size, click on it and drag its diagonal corner to resize and fit the page . If you find it too tricky to insert a new image, delete the existing one and type your preferred itinerary title. It might not look as pretty without a picture, but the template will still convey all essential information.
Main itinerary body editing (Google Sheets template)
- All cells are set to wrap text and are oriented to align left and at the top of the cell. If this changes or the format structure is lost, select a cell and choose Format from the main menu. From the drop-down menu, select Wrapping or Alignment to adjust to your preference.
- To start a new line of text within Google Sheets when using a Mac, press the Command (or Control or Option)+Return buttons on your keyboard. Using a PC, press the Alt (or Control) +Enter buttons.
- To insert hyperlinks , select the specific text you would like to hyperlink, and from the iconographic menu, just below the main menu, select the three vertical dots at the far right for more editing items. Select the Link icon to insert and link to your preferred URL. Or choose Insert from the main menu, then select Link.
Lodging contact tab editing (Google Sheets template)
Note a second tab in this Google Sheets template for lodging details—set to print landscape (horizontally). Edit all elements in the same way as the main itinerary.
Canva Template
Click on the image below to access and edit a free version of this trip itinerary template in Canva.
Although Canva is an excellent and intuitive design software usable by non-professionals, it requires prior knowledge and experience to use it comfortably. I do not recommend downloading and editing this file type unless you are already comfortable creating and editing in Canva.
If you are, have fun! You have full editing capability to change any element of this two-page trip itinerary template, which includes a second page for lodging contact information.
Tips for duplicating the template: Click the above image, then click the “Create with Canva” button in the upper right-hand corner. When you do this, it should take you to your Canva account and let you copy, and then edit a duplicate version of the template.
2 Recommended Online Itinerary Builders
If you prefer using an app or an online itinerary builder to create your itineraries, TripIt and Wanderlog are the top two options. I have used TripIt before and found it handy—though short on the functionality I prefer. Despite easy integration with travel booking uploads, the program was less flexible than I would have liked, still requiring some manual uploading and editing.
I have not used Wanderlog, though I have repeatedly seen it recommended highly by frequent travelers and travel professionals. To see which is right for you, scan through this Reddit thread of users comparing notes on each.
4 More Places to Find Travel Itinerary Templates
In addition to the free templates I share, are four more places to find free or affordable trip itinerary templates.
- Microsoft Excel, Word, and Google Sheets free templates
Find multiple travel itinerary templates on Jotform . Edit them using its web-based a PDF editor. Then, download your edited form after you create an account. You get five complimentary form downloads with a free membership .
Find multiple trip itinerary templates on Canva . There are several free options. To edit and download them, create a free account on Canva if you do not already have one. Some templates are restricted to paid Pro Canva users only.
Microsoft Excel, Word, and Google Sheets
Microsoft Excel, Word, and Google Sheets offer free templates. These software programs offer several free travel itinerary templates. To access these complimentary templates, choose File, then select Create New from Template or New from template gallery from the main menus. Search for templates related to trips or travel to find one that fits your needs.
Several shops on Etsy sell downloadable trip itinerary templates for a low price, often $5 or under. Some designs are beautiful. Several come packaged with multiple detailed pages that could be perfect for your needs or be superfluous. Search digital download options here to see what fits your preferences best.
Related Reading
If you are searching for more travel planning assistance to help you save time and money, stay organized, and achieve better results, check out the related articles below.
- How to Plan a Trip Quickly: 9 Best Places to Find Inspiring Trip Itineraries
- 49 Things You Need to Do to Plan Your Best Trip (Free Travel Research & Planning Checklist)
- Google for Travel: Plan Better with These 8 Tools
- Why You Will Love Google Maps for Trip Planning
- How to Save Time & Money with Google Flights Price Tracker
- 5 Proven Ways to Simplify and Organize Your Travel Research
- Pack Faster & Better with This Universal Printable Packing List
- 25 Expert Packing Tips to Help You Travel Better
- Pre-Trip: A Practical Checklist to Close the House & Pack
Additional Trip Planning Resources
To further help you with travel planning, I share my go-to resources for every trip below.
Google Flights. My first research stop for affordable flights for every trip. Learn why here .
Google Hotels . Use its “ Where to stay ” button to discover the best neighborhoods to base your visit.
Booking.com. For hotel and rental bookings, I appreciate its flexible cancellation, candid user reviews, discounts, loyalty program, and easy-to-use interface.
Viator , Get Your Guide , & Airbnb Experiences . Quickly find and book highly-rated tours and activities on these sites.
Google Travel Things to Do & Google Maps . Find more things to do in your destination on Google Travel, then record where you want to visit on a custom Google Maps list.
AllTrails . Love to hike? Me too. I religiously use AllTrails to discover hiking and biking trails and download its offline maps to manage my hikes.
Guide Along . 5-star self-guided audio tours that are GPS-compatible for US road trips and national parks. We loved the Glacier National Park tour .
Insure My Trip. I never travel internationally without trip insurance. Learn why here . My preferred place to shop and compare policies is InsureMyTrip.com .
Plus, check out the 15 travel apps I use on trips, my preferred guidebooks , and my free customizable travel itinerary template , downloadable in four file formats.
About the author : Janice Moskoff is a travel writer and blogger who loves hiking, exploring the world, and reading. She writes to inspire travel-loving families, adult friends, and couples on her blog, Gather and Go Travel . After attending the University of Michigan undergraduate business school and following a career in retail strategy and event management, she returned to focus on her first love—travel. Read her bio , learn how she became a blogger , and discover how to work with her . Sign up for her monthly Discovery Newsletter to get her latest travel recommendations and how-to’s .
Love to travel? Sign up for m y monthly Gather & Go Travel Discovery Newsletter and get a free trip budget calculator.
Affiliate Disclosure: Some of the links on this page may be affiliate links, and at no additional cost to you, I earn a commission if you make a purchase. I only recommend products and companies I use. And the income goes to keeping the site community-supported and ads minimal.
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4 responses.
Hi Kathleen, thanks for letting me know. I really appreciate it. I just re-updated the Canva link. Hopefully this will work. I’ll email you the link too, that way if you have any issues (or if it is working) you can let me know directly. Thank you! Janice
Hi, I am also getting the Canva template preview that, once you click the link, just takes me to a generic Canva page. I was wondering if you have the direct link at all, or perhaps the file name?
Hi Nicole, thanks for messaging about this. Happy to troubleshoot. I am sorry you having issues. Since you would like to use this template I’ll take an educated guess that you are familiar with Canva and already have an account? When you click the “Create with Canva” link in the upper right hand corner it should take you to your account and let you edit a version of this template. I’ll check in with you via email as well to see if this is happening. If not, I’ll email you a direct link and dig in to adjust settings. Or feel free to email me directly at (janice at gatherandgotravel dot com.). Thank you!
Hi! I was hoping to use your Canva template but it linked to a preview that wouldn’t open the template. I also couldn’t find it by searching.. Is it available anywhere?
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Welcome to Gather and Go Travel , a blog inspiring families, adult friends, and couples to explore US and international destinations and to get outdoors. I am Janice, a world traveler to 50+ countries, a travel writer/blogger, and a book lover. Learn more about me , read our story , and how to work with me . Get my latest updates, how-tos, and trip ideas in my monthly Discovery Newsletter .
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Free Itinerary Templates
By Kate Eby | February 28, 2018
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An itinerary is essentially a schedule that can aid in organizing travel plans, conferences, meetings, and other events. Itineraries are most commonly used for business trips and personal travel to provide a record of important details, such as transportation and lodging information, business meetings, tourism plans, and emergency contacts. Whether you’re embarking on a business trip or family vacation, an itinerary can help you plan ahead, pack appropriately, and prioritize activities in order to save time while traveling. To make your process even more efficient, below you’ll find free travel itinerary templates, planning checklists, meeting itineraries , and other templates for Microsoft Excel and Word, PDF, and Google Docs. All of the templates are professionally designed and easy to use, and you can print them to provide a hardcopy during travel or to utilize in a meeting.
Business Itinerary Templates
Business travel itinerary template.
Keep track of flight information for both departure and return trips, accommodations, rental car details, and meetings or events with this business travel itinerary. You can plan for multiple travel dates, and the template is designed with alternating colors for an easy-to-read layout.
Download Business Travel Itinerary Template
Business Trip Checklist Template
Customize this checklist template by adding tasks that need to be completed and items to pack on a business trip. Using a checklist can help ensure that important items are taken care of and that nothing is overlooked. It’s a simple planning tool that can have a big impact on the outcome of a business trip.
Download Business Trip Checklist Template
Excel | Smartsheet
Simple Business Trip Itinerary
This blank itinerary template offers a basic format that can easily be customized for a specific trip. Create a multi-day itinerary that covers transportation, lodging, meetings, and any other travel details that you want to keep track of. Consider adding hyperlinks to locations, such as hotels and restaurants, so that you have a record of online resources while traveling.
Download Simple Business Trip Itinerary
Business Trip Report Template
A business trip report typically follows a memo format and provides a summary of the purpose and results of a business trip, including recommendations or follow-up actions that need to be taken. This is different from a business trip expense report, which is used to keep track of travel expenses for reimbursement. You can save and print the template as a Microsoft Word or PDF file.
Download Business Trip Report Template
Word | PDF | Smartsheet
Travel Agency Planning Form
Travel agents can use this form to collect information from clients and create travel plans. Edit the template to include whatever details are relevant for the client and the type of trip, such as flight preferences, travel insurance options, lodging information, or discounts offered. Create a record of client information for future reference.
Download Travel Agency Planning Form
Word | PDF
Flight Itinerary Template
Multi-flight trips can be complicated, but a simple template can help prevent you from feeling overwhelmed. This Excel itinerary template will help you keep track of flight info so that travelers have all the details on a single spreadsheet. Enter your flight numbers, airport locations, and departure and arrival times for each leg of your journey, including layovers.
Download Flight Itinerary Template
Excel | Word | PDF
Vacation Itinerary Templates
Vacation itinerary template.
Plan a quick three-day trip, a five-day getaway, or a longer vacation with this comprehensive itinerary template. You can make and record plans for each day of your trip, including restaurant reservations, entertainment ideas, transportation, and nightly lodging. This provides a detailed look at your daily itinerary as well as an overview of the entire vacation.
Download Vacation Itinerary Template
Vacation Planner Template
While creating a vacation itinerary requires advance planning, doing so allows you to relax and enjoy your trip without having to make arrangements while traveling. This vacation planner template is designed to help you compile information, compare options, and then create an itinerary based on what you discover. It can be used for planning a variety of trips, from family vacations and reunions to student field trips or travel for sports team competitions.
Download Vacation Planner Template
Excel | Word | PDF
Travel Day Planner
Use this Microsoft Word itinerary template to create a schedule for outings and events on a single day. Keep track of items to bring, restaurant locations, tourist attractions, and important notes. You can create your own easy-to-carry guide to follow throughout the day, and stick to your travel plan or make adjustments as you see fit.
Download Travel Day Planner
Family Vacation Itinerary Template
This itinerary template is designed with families in mind, and provides sections for listing all of the important trip details, which may include traveler names, medical info and contacts, other emergency contacts, and travel plans. Keep track of activities that your family plans to enjoy along with any corresponding details you want to document, such as cost, location, or advance tickets.
Download Family Vacation Itinerary Template
Excel | PDF
Travel Planning Checklist
Create a simple checklist for planning a personal trip or vacation. This template includes sections for adding items to complete at work, arrangements for home and pet care, a packing list, and other tasks. A to-do list can provide organization and accountability before you leave for a vacation.
Download Travel Planning Checklist
Meeting and Event Itinerary Templates
Formal meeting itinerary template.
Keep meetings on track with this organized itinerary that shows topics to be covered, presenter names, and the time allotted for each agenda item. You can also record the names of everyone in attendance, the meeting objective, and the location. This is a Google Docs template that can be modified to suit your particular organization and easily shared with team members.
Download Formal Meeting Itinerary Template
Word | Smartsheet
Meeting Minutes and Itinerary
This meeting itinerary template for Word provides a traditional layout with room to record minutes. Customize the template by adding a business logo or editing the items included in the itinerary. The template also includes a signature line for secretary approval.
Download Meeting Minutes and Itinerary
Weekly Staff Meeting Itinerary Template
Plan your weekly staff meetings and share the itinerary with attendees in advance. The agenda includes an overview of weekly achievements, progress updates, action items to discuss, and scheduling info for the next meeting. This template provides a roadmap to follow during the meeting and can also serve as a record of what was covered.
Download Weekly Staff Meeting Itinerary Template - Word
Event Itinerary Template
Create a simple itinerary for a conference, workshop, fundraiser, or other event with this schedule template. You can show activities that occur in different locations simultaneously, such as different speakers at a conference, and display the starting and ending time for all activities. Use this template to plan a single or multi-day event.
Download Event Itinerary Template
Excel | PDF
Tips for Planning a Business Travel Itinerary
Some companies hire a corporate travel planning service to manage trip planning, booking, and emergency services. However, small businesses and independent consultants can simplify their travel planning by keeping a few tips in mind.
- Begin Planning Early: While some trips occur with short notice, you should aim to start planning a month in advance (if possible) to reduce stress and ensure that you get the services you need at the best rates available. Schedule any business meetings before securing transportation, lodging, and other travel details. It can also be helpful to arrive a day or two early to give you time to get organized and recover from jet lag.
- Bring a Backup Itinerary: Mobile devices, cloud-based storage, and the global availability of Wi-Fi make it easy to access documents from anywhere. But technology can fail, and devices can be lost or stolen, so it’s wise to print a hardcopy of your itinerary to bring in your carry-on luggage. If you’re traveling overseas, consider emailing a copy of your itinerary to your local contact as well.
- Check the Weather: This may seem obvious, but in some locations and at certain times of year, you may need more than your typical business attire in order to be prepared and comfortable. Before packing, check the weather forecast for your destination.
- Confirm Arrangements: Verify that a hotel will provide all the services you will need before booking. Once arrangements have been completed — but before setting out on your business trip — confirm lodging and other travel details to ensure that everything is in order and your itinerary is accurate.
Creating an organized itinerary will give you a map to follow during your trip so that you can focus on business engagements and other work responsibilities.
Create Flawless Travel Itineraries with Work Management in Smartsheet
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Travel Planner Templates
Quick jump to:, introduction.
Traveling is probably the best way to spend your vacations, holidays or even weekends. It's always exciting to plan your next adventure. However, it's very easy to forget or omit something important because preparation to the next trip requires attention to details and even a great level of self-discipline. Otherwise, you risk ending up at the resort without some important things. Needless to say that such mistakes can easily turn your journey into a stressful experience.
The good news is that you can avoid this by preparing thoroughly for the next trip. All using simple and convenient planning tools. Are your someone who likes to do it the old way, with pen and paper? Download the travel planner template and enjoy your booking, vacation planning, packing and traveling experience.
Check out the collection of printable travel planner templates that are available for free download and will help you organize and plan trip. Click the button below the template of your choice to get free sample via email.
Travel Itinerary Templates
Flight tickets, accommodations, souvenirs, activities and places to visit. There are so many things to remember and take care of that even a short road trip quickly becomes too overwhelming. In order to take everything under control and organize the journey, use a trip itinerary template.
This simple trip planner is designed to help you create perfect travel itinerary and make your next travel preparation an absolute breeze. Use it as a road trip itinerary planner template or business travel itinerary template to make your travel experience as smooth and pleasant as possible.
Download a travel itinerary template or vacation itinerary template in PDF (A4, A5, Half and Letter Size) to improve your planning experience and perfect your next trip.
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11 Free Travel Itinerary Templates for Your Next Trip in Google Docs, Excel, & Word
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July 10, 2024
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There are a lot of things that go into planning a trip.
From scheduling flights, booking hotels and car rentals, planning activities, and ensuring all of them fit within your timeline and budget too!
Whether you’re a seasoned traveler or simply someone looking to create an organized travel schedule for your upcoming trip, then you should consider using an itinerary template.
Itinerary templates help you organize your activities, manage your time , calculate your expenses, give you a breakdown of all your important travel information before a trip, and help you make the most out of your business trip or vacation.
Head over to the sections below to find out what makes a good itinerary template, and discover 11 free templates you can use to help you plan your next trip! 🏝️
What is an Itinerary Template?
What makes a good travel itinerary template, 1. clickup business travel itinerary template, 2. clickup vacation itinerary template, 3. clickup trip planner template, 4. clickup event planning itinerary template, 5. clickup 24 hour itinerary template, 6. clickup basic agenda template, 7. clickup conference itinerary template, 8. clickup board meeting agenda template, 9. excel vacation itinerary template, 10. google docs travel itinerary template, 11. microsoft word business trip itinerary template.
An itinerary is a document that outlines all of the details of your trip, from your flight and hotel reservations to your planned activities and budget, to ensure that everything runs smoothly.
That said, trip planners should turn to itinerary templates to give you ready-to-use and organized fill-in-the-blank pages that you can use for every type of trip.
Itinerary templates can help business and leisure travelers:
- Save time, plan more effectively, and provide an organized format for all the important details of their trip
- Have a digital planner to keep track of all the details they need to consider when planning their travel, such as dates and locations, transportation and accommodations, and activities
- Get quick access to all of the necessary details in one place
- Help manage last-minute changes more effectively
Think of these free itinerary templates as your personal travel agent assistant. They’re there to assist you with planning the most important parts of your trip, so you spend more time enjoying the moment than worrying about what’s next and how you’re getting there.
Moreover, creating a detailed travel itinerary is beneficial if you’re visiting a new city or country you’ve never been to before.
So what should a travel itinerary look like? Let’s take a look!
There are several types of itinerary templates for different occasions. The most commonly used and sought templates are for business trips, vacations, event planning, and global and domestic travels.
And while there are many types of itinerary templates out there, the best ones offer the following basic elements:
- Have clear and concise language
- Organized and easy-to-read format
- Customizable and easy to edit
- Easily accessible and sharable
And if you need to shift your plans around due to unexpected changes, a solid travel itinerary template should offer the flexibility to let you make changes without compromising the flow of your trip. It also shouldn’t require you to start your travel itinerary from scratch.
Ultimately, these templates should help you create a personalized travel itinerary, save time, and stay organized to help you become a better planner.
Speaking of which—here are 11 hand-picked travel itinerary templates that can help you with that! Each one offers a unique format and features. Check them one by one to see which templates suit your needs the best.
11 Travel Itinerary Templates for Your Next Trip
Traveling for work?
This Business Travel Itinerary Template by ClickUp can help you get all your important travel details and work schedules, all in one place.
Easily notate your travel dates, hotel information, flight number, and other important information in an organized and easy-to-follow format in ClickUp Docs . If you have multiple travel plans or want to keep your past and future travel itinerary docs in one place, then simply add nested pages under one Doc to keep everything neatly organized and accessible.
And because ClickUp Docs allow you to have full control of sharing permissions and privacy, you can keep your pages private to protect your personal information or securely share them with selected people via a link.
Best of all, ClickUp is available on the mobile app , so you can take your itinerary template wherever you go and access it any time of the day.
Use this free travel itinerary template to streamline your business travel planning process and establish a consistent standard itinerary that you can use again and again.
Bonus: AI travel planners !
Planning a road trip or exploring a new city?
Whatever type of vacation you’re planning for, this Vacation Planning Travel Itinerary Template by ClickUp can help you create a visual roadmap of your planned activities.
With this free travel itinerary template, you’ll be able to plan your destinations, use ClickUp Custom Fields to add important details such as hotel addresses, type of activity, hours of operation, travel time, accommodations, reservations, and so on to ensure you’re on the right track to hit all the spots you have planned to visit on your trip!
Additionally, this template allows you to visualize your road trip itinerary in Map view, as shown above, and other views in ClickUp, such as List, Embed Board, and Doc view. Each custom view offers a unique look at your travel itinerary to help you visualize and organize your plans in the best way that works for you.
Use these vacation planning templates to give you the structure and organization you need to plan your next trip and have a stress-free getaway!
Streamline your travel planning with ClickUp’s Trip Planner Template ! Say goodbye to the chaos of scattered details and hello to a centralized hub for all your trip essentials. From flights to accommodations, activities to budgets, this template has you covered. Save time by organizing everything in one place and ensure nothing slips through the cracks.
With customizable features like custom statuses, fields, and views, you can tailor the template to suit your specific needs. Collaborate effortlessly with friends and family to create the ultimate travel experience. Whether you’re jetting off for a quick getaway or planning a work trip, this template provides the tools you need for a successful trip.
Set your budget, research destinations, create itineraries, and finalize details all within ClickUp’s intuitive platform. Track progress, assign tasks, and monitor productivity with ease. From start to finish, ClickUp’s Trip Planner Template empowers you to plan your dream trip efficiently and effectively.
Whether you’re born with natural event planning skills or perhaps someone who’s looking to get better at it, this Event Planning Itinerary Template by ClickUp can help you plan your next events with ease!
This event planning itinerary template includes three highly visual ClickUp Views that can be customized for any need, from organizing and scheduling event dates on a List and Board to drag-and-drop planning on a Calendar.
Each view provides pre-built Custom Fields, which allow you and your team to add important details, such as progress percentage bars, payment status, due dates, budget status, and more. You can also create Custom Task Statuses to help identify the stage each task is, keeping everyone in the loop on where each task stands at all times.
You can download the app on your mobile device to access your tasks regardless of your event’s location, and use this itinerary template to help you become a pro at planning events and start managing all of your business operations, teams, and event planning —all in one place.
Sometimes, it’s best to take things day by day, especially when your workload and to-do lists are getting out of hand.
Seize the day and stay productive (and motivated) by turning to the 24 Hours Itinerary Template in ClickUp to guide you when creating your daily schedule!
This free itinerary template includes pre-built Custom Fields and Custom Task Statuses to help you easily plan and visualize your daily tasks. And because those features are fully customizable, you can edit and add whatever fields and statuses work best for your workflow.
Use this template to assist you with daily planning , so you easily view all of your to-dos, stay focused on what’s on your plate each day, and make the most of every day!
Meetings are a great way to sync with people in real time.
However, without a proper agenda, you might forget to discuss important matters, lose control of the meeting flow, and veer off track, leaving the attendees with more questions than answers or thinking, “this could’ve been an email.” 😅
Don’t let that happen to you!
Whether you’re hosting a face-to-face or virtual meeting, having a prepared agenda beforehand keeps your meetings productive and helps make the most of your attendee’s time— the free Agenda Template by ClickUp can help you prep for your next meeting.
This template provides you with sections for your meeting details, participants, and so much more. And because this template is available ClickUp Docs, you can easily format the page to support any type of meeting , embed links to add more details to your agenda, and easily share it with your team before the meeting so they can come prepared with insights or questions.
Use this itinerary template to help you plan and keep your next meetings productive!
Planning a conference and need a conference agenda template ?
This Conference Itinerary Template by ClickUp can help you create, visualize, and manage your events all in one centralized place.
This template offers pre-built views, such as Box, Calendar, and List view, and Custom Fields and Custom Task Statuses to allow you to create your ideal itinerary for your event. Moreover, you can add custom tags to your tasks to add another layer of organization to your itinerary and add new Custom Fields to keep your tasks as detailed as possible as you plan your live or virtual conference events .
And if you need help getting started, no problem. It comes with a Getting Started Guide to help you get familiarized with the template and serve as a guide to help you plan your next event !
A meeting agenda is a must, especially for board meetings.
The Board Meeting Agenda Template in ClickUp offers pre-built Custom Fields to help board members and leadership create a high-level and organized meeting agenda, and run productive meetings. You may also add single or multiple assignees to each task and subtask to clearly note who’s responsible for completing the task or presenting the topics and check them off the list as each task or topic has been discussed to easily track and note what is yet to be completed.
Use this itinerary template to help you create an organized meeting agenda , keep everyone in the loop ahead of the meeting, and promote open discussion among all participants, which can lead to stronger decisions and better outcomes.
If you’re an Excel user, then this template is for you.
Microsoft Excel offers a handy Vacation Itinerary template that you can use to organize all of your trip details. Whether you want to start a road trip itinerary with friends or a personalized itinerary of your full trip, this trip itinerary template includes entries for flight information, lodging, emergency contacts, activities, and so on.
Once you’ve filled out the template with the details of your trip, simply save it on your computer or print it to take a physical copy of your itinerary with you or leave a copy for your friends and family while you’re away on your vacation.
If you like keeping things simple when planning your trips, then this travel itinerary template will work for what you need.
This template allows you to add and edit your travel details, such as destinations, transportation, lodging, and what you need to pack for your trip, in organized tables in Google Docs (where you can also connect to Google Sheets).
This is one of the many customizable templates that’s free to download. Save it on your computer or print a copy to take with you!
Keep your business trips as stress-free as possible by creating a detailed flight itinerary, meeting schedule, and more all on one page. Use Microsoft Word’s Business Trip Itinerary template to keep track of important dates, departure and arrival times, destination addresses, phone numbers, travel time, and other notes about each item on your itinerary.
Start Planning Your Next Trip with Travel Itinerary Templates
When it comes to planning trips, having an itinerary is key.
But we get it. Making a detailed itinerary can be quite time-consuming. That’s why using an itinerary template can be such a great tool! Stay organized and use the templates we provided above as a starting point for creating your own customized itinerary for your upcoming trips and events.
And if you’re a fan of customizations, then you’ll click well with ClickUp.
It offers a fully customizable platform with hundreds of features and templates to give you the power to create a personalized experience, connect all your notes and work together, and build a workflow and itineraries that work for you.
Get access to ClickUp’s customizable templates for free today, and start getting excited about planning your next event!
Bon voyage! 👋
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Free Itinerary Templates
We offer a collection of free itinerary templates for any of your needs. you can find travel, birthday, vacation, wedding, and other sample itinerary templates on this page. choose your editable and printable option, customize or fill it in, and use it for free or with a premium subscription..
Travel Itinerary
Elegant Birthday Itinerary
Event Planning Itinerary
Bright Colorful Mexico Itinerary
World Travel Itinerary
Cute Bachelorette Itinerary
Simple Vacation Itinerary
Wedding Itinerary
8 Days Travel Itinerary
Cruise Daily Itinerary
San Diego Itinerary
Aesthetic Birthday Itinerary
Cute Travel Itinerary
Funny Travel Itinerary
Bright Trip Itinerary
Alaska Travel Itinerary
Printable Birthday Itinerary
5-Day Travel Itinerary
Girls Trip Itinerary
Cute Family Travel Itinerary
Birthday Itinerary
Vivid Birthday Itinerary
Simple Travel Itinerary
Tokyo Travel Itinerary
Printable Vacation Travel Itinerary
21st Birthday Itinerary
Purple Travel Itinerary
Gray Family Vacation Itinerary
Mountain Hike Itinerary
Basic Travel Itinerary
Blank Itinerary
Pastel Lilac Birthday Itinerary
Blue and Ochre Travel Itinerary
Funny Pink Birthday Itinerary
Disney Itinerary
Aesthetic Travel Itinerary
Trip Itinerary
First Birthday Itinerary
Pastel Bachelorette Itinerary
Powdery Honeymoon Itinerary
Bachelorette Party Itinerary
Free Printable Itinerary
Beige Event Itinerary
One Day Itinerary
Fantastic Wedding Itinerary
Funny Vacation Itinerary
Bright Las Vegas Itinerary
Retreat Travel Itinerary
Free Itinerary Google Docs Templates
Check out free editable itinerary templates for Google Docs. We present you a new, interesting and exciting section – Itineraries. This is a cool section where you are sure to find the template you need. Here you can easily find a template to describe in detail your vacation trip scenario. For example, it could be a honeymoon trip or a regular family vacation. Also, you can easily edit any of the itinerary templates and then print it.
- Itineraries
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Stay on top of your travel plans with our Bright Trip Itinerary Free Google Docs Template, ideal for arranging daily schedules and guaranteeing a seamless travel experience.
Take charge of your week’s agenda with our Free Google Docs Template for Week Itinerary. Get organized, establish clear goals, and proactively stay one step ahead of your tasks to maximize your productivity.
Traveling is perhaps the best thing you can think of after a few months of work or study. And so that you have as little stress as possible while preparing for the trip, we have developed this travel itinerary free Google Docs template.
With our Travel Itinerary Planner template, you can create a detailed itinerary that maximizes your travel experience. Plan your routes, accommodations, and excursions effortlessly.
Keep your week organized and stress-free with the 7 Days Itinerary Free Google Docs Template. This template provides a clear, structured format for tracking daily activities and goals.
Manage your travel schedule efficiently with our Day by Day Travel Itinerary Template. Seamless daily planning and easy customization. Make the most of every moment on your trip!
Any journey should start with planning. You need to find out the most popular sights and much more. And so that upon arrival you do not think about making a route, we have developed a trip itinerary free Google Docs template for you.
Maximize your travel experience with our Bright Travel Itinerary Free Google Docs Template. Inject energy and excitement into your itinerary with vibrant design elements!
Make travel planning easier with our Basic Travel Itinerary template. Whether it’s a weekend getaway or an extended trip, this template will help you stay organized and on track every step of the way.
Be a pro at planning with our free Simple 6 Day Vacation Itinerary template. Use Google Docs to easily track and organize activities, dining, and travel times.
Achieve travel planning perfection with our Free Google Sheets template for a Digital Editable Travel Planner. Organize your trip details effortlessly and enjoy peace of mind on the road.
Simplify your travel planning process with our Simple Travel Itinerary Google Docs Template. Perfect for organizing all your trip details in one convenient document.
What is the purpose of this section?
It is actually possible to use any template in the section for a wide range of purposes. You can use them in the original (without editing anything) and as intended. For example, for a journey to the sea, to the mountains, to another city or country. However, you can also spend some time editing the template (change color, text, add a background, spreadsheet). And then use it as a packing list or for other purposes. You can plan everything that you will do while your trip, along with your soulmate, it will be very nice of you. It all depends on your goals, time and desire.
Where can I edit the template?
First of all, don’t worry that these templates won’t suit you, because they are compatible with all known platforms. In addition, you can easily download the original to your computer, and then edit it in MS Word offline editor. Most often, our users use a simple but very convenient Google Docs online editor.
What events are itineraries suitable for?
You can apply itineraries to any event in your life. It could be your child’s birthday party at Disneyland. Or a full fun bachelorette party before the long-awaited wedding. Or a lovely Christmas weekend with the family. Moreover, the templates are perfect for business travel. Plan your day and every flight, transfer, restaurant and entertainment. Make your vacation the time of your dreams!
All Formats
Itinerary Templates
35+ travel itinerary templates – doc, pdf, apple pages, google docs.
Are you planning for a trip , tour, or holiday vacation anytime soon? If yes, our travel itinerary templates will make travel plan writing easy. Whether a short technical itinerary, honeymoon family vacation, or a business trip, each template comes with the necessary format and descriptive travel info like the arrival and departure schedule, transport details, activities, and more!
Travel Itinerary Template
- Google Docs
Creative Business Travel Itinerary
Sample Short Travel Itinerary
- Editable PDF
Blank Skeletal Travel Itinerary
Holiday Family Vacation Travel Itinerary Template
What Is Meant By Travel Itinerary?
Sample travel itinerary template.
Free Travel Itinerary Spreadsheet in Excel Format
Free Vacation Travel Itinerary Planner Template
Free All Things Admin Travel Itinerary Template
Free Business Daily Travel Itinerary Template
Free Editable Travel Schedule Itinerary Template
Benefits of Maintaining a Travel Itinerary
- It helps you manage all your trip essentials without forgetting.
- It helps you save a lot of your time as you have a detailed sample plan beforehand.
- It helps you manage your costs and expenditures appropriately.
- You can prioritize the destinations, especially when you are traveling to a foreign country with an end number of attractions, you cannot visit all and hence you can prioritize the best of places to visit beforehand.
- It ensures you enjoy a happy and hassle-free vacation without taking the trouble of looking to places and deciding which one to visit and which one to not while you are traveling. You can also see more on Travel Itinerary in Pages .
Free Travel Calendar Itinerary Template in PDF
Free Sample Trip Itinerary Template Word
Free Cross Country Road Trip Itinerary Template
Free Sample Business Flight Travel Info Itinerary Template
Purpose of Itinerary
Free printable travel trip itinerary template.
Free Sample Travel Plan Template
What Is a Business Trip Itinerary?
Free 4 day sample travel itinerary template.
Free Sample Trip Itinerary For Charlene Stanford
Free Example of Tour Travel Itinerary Sample
Free Sample Travel Itinerary Form Template
How to Plan a Travel Itinerary
Free standard blank travel itinerary in pdf format.
Free Simple Travel Itinerary Design
Free Basic Middle School Travel Itinerary Template
Types of Itinerary
Free detailed program descriptive travel itinerary.
Free Printable Travel Planning Itinerary Template
Free Final Travel Itinerary Templates
Tips With Regards to Travel Itinerary
Free travel itinerary layout templates.
Free Sample of an Event Travel Itinerary
Free Detailed Travel Agency Itinerary Template
Free Personal Bus Travel Itinerary Example
Free Technical Tour Itinerary Template
How to Make a Road Trip Itinerary?
Free tourist itinerary example template.
Free Writing Travel Proposal Itinerary Template
Free Honeymoon Itinerary Worksheet Template
Online Creation of Travel Itinerary the Creative Way
More in itinerary templates, travel itinerary map template, car trip itinerary template, day by day travel itinerary template, tour itinerary template, travel itinerary schedule template, travel immigration seminar invitation & itinerary template, daily itinerary template, building inspection itinerary template, minimalist itinerary template.
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File Formats
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The Travel Quandary
The Ultimate Trip Planner Template – Easy To Use Excel Format!
You’re about to embark on your next adventure – hooray!
Travel planning comes naturally to some who thrive on the challenge to find the best deal on a tour, stay at the coolest hotel or dine at the hottest new restaurant. These travellers are always at the airport on time, check opening hours of attractions before leaving home and have packing down to a fine art form. On the other end of the scale, there are travellers who prefer to go with the flow, do things spontaneously and are happy to rock up to a new destination and “wing it”.
According to the World Tourism Organization (UNTWO), 1.4 billion people travelled internationally in 2018. And apparently, there are over 750 million users of Microsoft Excel worldwide. There’s a high chance that you’ll fall into both of these categories (we don’t know the exact number but it would make for a pretty neat Venn diagram). And if you also classify yourself as an “unprepared” and/or “unorganised” traveller, our trip planner template is designed to help YOU.
Microsoft Excel is not only used by accountants and finance people. Microsoft Excel has become the ultimate planning and analysis tool, recognised and used worldwide which is why we’ve chosen it to create our trip planner template. We hope you find it useful and welcome your feedback and recommendations!
FREE TRIP PLANNER TEMPLATE! MICROSOFT EXCEL & GOOGLE DOCS
Why use a spreadsheet to plan your trip.
- Identify gaps in your itinerary (closures, public holidays, mandatory reservations)
- Save money (better budget decisions, better choices on trip)
- To get you excited! You’re going on a holiday! Hooray!
Download your free trip planner template here
Note: For Google Docs template, download the .zip file and upload the spreadsheet to your Google Drive. Once uploaded, open with Google Sheets.
Using this spreadsheet
The Ultimate Trip Planner Template is built into a spreadsheet which is divided into six sections. We’ve built this trip planner to include 16 days of travel but you can adjust the length of the trip by adding or removing columns in the spreadsheet.
Once you’ve confirmed your travel plans, add them here. This is where you can record all your reservations – flight details, accommodation, car rental, equipment rental, tour reservations etc. Listing them on one tab means you can quickly jump in and find those important details when you need them.
2. Planning
Researching airlines, hotels, Airbnbs, car hire, tour operators and travel insurance policies can be exhausting. You’ll probably go through a phase where you’ll have so many tabs open on your browser, it’ll make you want to pull your hair out! If you also need to compare prices and dates with your travel companions, it can become downright overwhelming.
When you find a potential option you like, add it to the “Planning” tab. When your research is condensed into a neat summary, it will be a simple exercise of reviewing all possible suppliers, key dates and prices and then after a process of elimination, you will be left with the most suitable option.
A budget is by no means set in stone. Our budget tab is designed to help with your travel planning decisions. We feel that it is important to understand the costs of a holiday before making any hasty decisions. And we consider it even more important that you don’t spend beyond your means!
We don’t want to sound like party-poopers but the last thing you want is to get ripped off and/or find yourself stuck abroad without any money. By understanding where you plan to spend the bulk of your hard-earned money on your holiday, you can plan where you’ll allow yourself to splurge and other areas where you may need to tighten the purse strings.
For example, we give ourselves extra budget for food and coffee experiences as this is an aspect we love about travelling. We tend to book budget/basic accommodation on the road depending on the destination and available options, as all we need is a bed, access to a (preferably) hot shower in a secure room.
A good chunk of your budget will already be paid or known in advance before you’ve even left home (i.e. flights, some ground transport, accommodation, tours (if applicable) etc), so this should also help when allocating your budget to food, shopping and extras. There will also be times where you need to be strict and say “no” if your gut feeling and bank account tell you that you cannot afford a certain something. Be conservative but also be kind to yourself – you are treating yourself to a holiday after all and you’ll have to spend money to fully enjoy the experience!
4. Itinerary
We spend a lot of time planning our travel itineraries on a day by day basis and even breaking it down to each hour of each day. Some people call us crazy but when we are short on time and have an extensive list of things to see/do/eat/shop etc, we prefer to be organised.
Laying out our trip day by day also helps us to block out periods of time for travel or to take note of when restaurants and attractions are closed. Of course, plans can and will change. Rain may force you indoors (museums, galleries, shopping) or an unknown public holiday may disrupt your planned travel day.
We recommend using this tab to roughly outline your plans and drop in the activities and places you simply cannot miss. You can move activities to different days if your original plan doesn’t work out. If you want, record your daily expenses at the bottom and you can track how your actual spending goes against your budget.
5. Packing List
For those who begrudge packing, it tends to be the case that you will end up wearing 20% of your packed belongings during 80% of your trip. Or if you’ve left packing until the last minute and thrown items higgledy-piggledy into your suitcase, you’ll arrive at your accommodation to realise you’ve forgotten your favourite undies or packed the wrong shoes.
Packing lists work. Once you’ve considered the weather and climate at your destination, your baggage allowance plus the duration of your trip, you can plan what you need and limit unnecessary purchases on the other side.
We’ve compiled a pretty epic packing list covering practically every type of adventure and possibly everything that you may need. Feel free to adjust accordingly to your requirements.
6. Checklist
This is the final step before you walk out your front door to embark on a brand new adventure. Before you go, use this tab to ensure you’ve dotted all the i’s and crossed all the t’s. And then you’re off!
Bon voyage!
WHERE WILL YOU TRAVEL NEXT?
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Give us your feedback of the Trip Planner Template below!
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CONTINUE PLANNING YOUR TRAVELS
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29 thoughts on “the ultimate trip planner template – easy to use excel format”.
Thank you so much! This Travel Planning template is perfect and contains everything we need for our family holiday
HOLY COW I cannot believe I found EVERYTHING I needed all in one for FREE. I feel like I have ROBBED someone! My partner and I never grew up in households where family vacations were had, so we have no idea what were doing. Thank you kindly to The Travel Quandary. If I can donate, share your page, volunteer, etc. let me know how I can repay <3
SO HELPFUL ! THANK YOU SO MUCH !
How you extend the dates! I am going for a month
This template is so great! Planning a trip to New Zealand and will be traveling around a lot – this is super helpful!
NICE!! MUCHAS GRACIAS VERY COOL!!! Alina
Thank you so much for sharing your knowledge and your files!
Thanks so much for the template. This is a very good start for a traveller like me. Easy to use!
Amazing template! Exactly what I needed. Thank you!
Thank you for the great tool! I was wondering if theres a way to enter an end date as well to the itenerary?
Hi there! I was wrapped to see that the template is created by some Aussies! and local ones as well. I’m from Melbourne! Template is a charm! Just what I’ve been looking for ages! Planning our Europe trip for 2023 that got cancelled in 2020! (We all know why!!) Will let you know how it goes and will definitely check out your website! Thanks,
Hi Rosanna, we’re so glad to hear that you’ve found this template useful! Very jealous that you’re planning an escapade to Europe. No doubt it will be amazing! Safe travels 🙂
Thankyou for your post on THE ULTIMATE TRIP PLANNER TEMPLATE on excel. It is very usefull. I have been using this template to plan my trips for a while now and it has saved me a lot of time. I highly recommend it to anyone who is looking for a travel planner.
Didn’t work. At least, not on my version of excel.
something about “delimited” something or another.
Hi Piotr, We’re sorry to hear this. What version of excel are you using? Are you on a Mac or PC? If you wish, we can email you an Excel copy of the template.
So so sooo helpful! I’m happy to find this great itinerary template! Thank you so much.
Thanks Tahira! We’re so glad that you found it helpful. Enjoy your travels! 🙂
Hi Tahira, we’re thrilled you found this template helpful. Enjoy your travels!
I needed this so much, easy and simply. Thank you for a great spreadsheet.
Thanks Nga! Happy travel planning!
Hi Nga, we’re so glad you loved this spreadsheet. Hope you had an amazing travel adventure!
Thank you , soooo much ! I appreciate you putting this together and sharing it
Hi Priscilla! So glad that you found this planning template useful! We hope you enjoy your trip!
I am so excited to find this. (Thank you, Pinterest!) I will be leaving in a month on an eight day train trip and this is exactly what I needed to get all my ducks in a row. Thank you so much!
HiTeresa! We’re so glad to hear this and so exciting for you. Enjoy your trip!
This is great! Found this as i was looking for a newer travel planner and this is very helpful and user friendly!
We’re so glad to hear this! Happy travel planning!
great tool. never used a planner before and it has most every item to consider… add a route sheet for those who driving to, during and back from their vacations…
Glad you like it and thanks for the feedback. We’ll look into adding a new tab for routes.
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The Ultimate Free Travel Itinerary Template
Over the years, I’ve used Excel spreadsheets to help organize all trip details. Saving them offline as a PDF has also meant that I can easily keep track of my itinerary and confirmation numbers while on the go. It was important to me that I could access all the necessary information while on the road.
So I’m sharing with you a free travel itinerary template that makes travel planning easy. This travel itinerary template is for keeping track of the major details. One of the more frequently requested questions was how to plan and keep a trip organized, so this here has been the way I visually do so. Being organized for me has changed the travel experience. Plus, having all of the travel itinerary details with me at all times means less stress.
This travel itinerary template is designed to keep track of the most important parts of an itinerary. It’s not a home for every cafe or sight you want to see. The itinerary is designed to keep track of key components of an itinerary like flights, hotels, transfers, and a daily schedule.
Below, you’ll find the download for the free travel itinerary template that includes an example itinerary, and some tips for how to use it!
What’s In the Template
- Instructions on how to use the itinerary template.
- The itinerary template for you to use.
- A sample itinerary template so you can see what a finished itinerary looks like.
A Guide to Using the Travel Itinerary Template
Thank you for downloading my travel itinerary template! I hope it helps you plan out your trips and keep things organized (plus stress-free). There are a few key tips to using the itinerary template that will help when using it and while on a trip.
Why A Travel Itinerary
The whole reason for having this itinerary is so you can keep your travel plans readily available while on the go. It is also very helpful while planning your trip in order to see what days are there and any holes in the booking sections. Ultimately, this template helps keep an itinerary plan. Important confirmation numbers and transfers are key to a smooth trip. I find that visually, a day by day list keeps it the most simple.
Uses for the Travel Itinerary Template
- Road Trip Itinerary
- Vacation Itinerary
- Business Trip
- Bachelorette or bachelor’s party
How to Use the Travel Itinerary Template
The Itinerary Planner tab is designed for you to write over my prompts. Where you see the words “insert” is the location for each data field. You can find my Example Itinerary on the final tab to give you an idea of what a finalized itinerary will look like.
Always start with your flight details . Once you know your full dates, add in your departing and return flight information, including confirmation numbers.
Next, figure out your general itinerary and label the number of nights in each destination . List out your days and dates into the sheet so you know how much time to plan for. This will create blocks for each destination to help you stay organized. In each block create placeholders for important details like transportation, accommodations, and necessary reservations that you need to book. If you still need to book certain parts of a destination, you can fill a block with bright red or yellow to remind yourself to come back to it later. Once you make a reservation, add it to the appropriate block with the most important details like reservation name, time, and confirmation number.
Reminder: This template works best when it includes only the most vital planning details. Your goal is to keep it condensed and easily readable.
How to Keep the Travel Itinerary With You
It is printable! One option is to print this sheet or to save it offline as PDF.
Saving the Travel Itinerary Offline
1. Save it as a PDF.
Go to “File” and select “Save As” Select “File Format” and select “PDF” Save to Desktop
2. Send it to your own email as an attachment. Once received, open the PDF on your phone and take screenshots. Save the screenshots as photos so you can access the itinerary without the internet.
3. Another option is to store the itinerary on Dropbox as an offline file (must have the Dropbox app on your phone). Once it is loaded on the Dropbox app, select the option to store it offline. You can then access it without data or the internet.
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PS — Are You Booking a Trip Soon? Use My Booking Checklist!
These are the sites I use most to book my own trips. Using the links below is a great way to support Bon Traveler’s travel journalism at no extra cost to you . If you need help organizing your itinerary, get my free travel itinerary template here .
1. Book Your Flights
I use Skyscanner to find the best flights. It searches 100s of airlines and websites across the globe to ensure you’re not missing out on any route options or deals.
2. Book Your Accommodations
I use Booking.com for hotels and guest houses. They have the biggest inventory and consistently offer the best rates.
3. Book Your Tours & Experiences
I use Viator or Get Your Guide to find the best tours and experiences. They are my favorite tour search engines. I always check both as their inventory varies depending on the destination.
4. Book Your Rental Car
Self-driving is the best way to explore most destinations. I use Discover Cars for our rental cars, select full coverage insurance, and opt for a reputable company like Alamo, Hertz, or Sixt.
5. Don’t Forget Airport Lounge Access
I use Priority Pass to gain access to 1,400+ VIP lounges and airport experiences worldwide. The Priority Pass app is the first thing I check when I have a layover. I’ve been a member for over a decade, and having a comfortable place to relax before and between flights makes air travel so much more enjoyable.
6. Don’t Forget Travel Insurance
I never leave the country without travel insurance. It provides comprehensive protection in case anything goes wrong (ie. illness, injury, theft, and cancelations, etc.). I use it frequently for my travels to stay protected.
My favorite companies that offer the best coverage and rates are:
- World Nomads (best for all-around)
- Safety Wing (best for frequent travelers)
Xx, Jessica
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8 Websites to Find Free Itinerary Planner Templates for Your Next Trip
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If you’ve ever tried to plan out an itinerary, you know that a template makes things much easier than just trying to throw something together yourself. Unfortunately, trying to find a template can be quite a difficult process if you don’t know where to look.
Thankfully, there are good options for you to use. Here are eight of the very best places that you can find free itinerary planner templates for your next trip.
First up on this list, we have Canva. Canva is an online graphic design platform that lets you create a huge range of designs, including itinerary planners.
Canva includes over 750 different itinerary planner templates that you can look through at your own leisure. The designs here are pretty diverse and feature just about any event, holiday, or structure that you could want.
What really makes Canva shine, however, is how it lets you interact with these templates. You can simply choose a planner and print it out, if you so wish, but Canva lets you do more than that.
With Canva, you can customize and design your itinerary any way that you want. This includes adjusting the text, the locations, the images, and more. You could also upload your own pictures if you want to include a photo of yourself or your destination, for example.
Next up, we have the itinerary templates available from Jotform. Jotform is a PDF editor, which means that it should be no surprise that it’s a remarkably powerful tool to use in conjunction with its free itinerary planner templates.
The range with Jotform’s itinerary templates is noticeably less than some of the other options available on this list. There are only 21 templates available to choose from, and though there is a very solid variety available here, this may be a little limiting.
Jotform’s greatest strength, however, is in how you can edit the templates. Unlike Canva, Jotform’s editing is less artistic and more functional. There are plenty of options to easily add in new lines, boxes, page breaks, and signature boxes.
If you’re looking to pass around a relatively no-nonsense itinerary to a couple of people, this can be a good way to do so.
3. Adobe Express
If you’re looking for an impressive range of different free travel itinerary templates that also features some reasonably powerful editing tools, then Adobe Express is a fantastic place to look.
Adobe Express features well over 100 different itinerary templates, though some of them are only available to premium users. The range here is quite good, though some of the templates can be pretty basic and seem to focus more on aesthetic than on functionality.
If you've ever looked for free travel journal apps to create a beautiful trip diary , however, then this might be what you're looking for. With so many options, you’re bound to find something that appeals to what it is that you’re looking for.
The main reason to use Adobe Express, however, is that the editing options that you have are quite powerful. There’s a comprehensive layering system, as well as a huge variety of design assets, fonts, and layout tools. You can even animate your travel itinerary if you’re not planning to print it.
4. Microsoft Office
Next up, we have the itinerary templates available for Microsoft Office. These templates are a little more limited than some of the other options on this list, but if you’re already familiar with the Microsoft Office suite and don’t want to sign up for and learn a new system, then they might just surprise you.
There are only nine itinerary templates available from Microsoft, with roughly half of them being available for Microsoft Office and Microsoft Excel, respectively.
The templates themselves are very solid, however. They’re certainly not the most elaborate nor fancy, but they’ll do the job well. If you’re just looking for something that will get the job done and work with the Microsoft Office suite out of the box, then this is a great place to get some templates.
If you’re looking for some templates that strike a good balance between design and functionality, then the free travel itinerary templates provided by Visme might just be exactly what you’re looking for.
Visme has over 30 different itinerary templates available for you to look through, mostly focusing on different destinations and travel lengths. These itineraries are all entirely customizable thanks to Visme’s in-depth design tools as well. A perfect compliment to these smart travel planning apps for easier trip itineraries .
These templates all look great without sacrificing usability. They’re also highly adjustable, with options for colors, graphics, photos, media, and text all being customizable.
6. EDIT.org
For something that is a little bit more pared back and is easier to learn, EDIT.org has a wide range of different templates available for use.
These templates are all customizable, though the options here are a little less complicated, and therefore overwhelming. If you’re looking for templates that look great and that you can edit without having to worry too much about learning something new, then EDIT.org is a great option for just that.
7. Template.net
Next up, we have Template.net. As you might imagine, Template.net is a website focusing on different template designs, including free travel itinerary templates.
There are over 60 different travel itineraries available with Template.net, though not all of them are available for free. The range is, however, diverse, so you’re likely to find something that you can use.
You can download your templates directly for a variety of file formats such as Microsoft Word or Excel, Google Docs, Apple Numbers, and more. You can also edit your itineraries directly.
8. On Planners
Last, but not least, we have On Planners. If you’re looking for a variety of free travel itineraries that you can download and fill out yourself, then Onplanners.com might just be what you’re looking for.
On Planners provides a handful of different travel itineraries for you to look through. The range here isn’t huge, but the options are solid and easy to download.
It's worth bearing in mind that only some of the templates are editable. But, if you’re looking for something that you can quickly print and fill out by hand, then this is a great place to find what you’re looking for.
Finding Free Travel Itinerary Templates Can Be Easy
As you can see, finding free travel itinerary templates doesn’t have to be a difficult thing. Regardless of if you’re looking for something that you can quickly download or print and fill out yourself, or are hoping to find something that looks nice, there’s something out there for you.
Plotting out the itinerary doesn't have to be difficult, either, with plenty of planning apps to help you out.
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Plan your ideal trip with travel itinerary templates
You've got places to go and things to see, and these travel itinerary templates will make sure you get to see them all. keep all your details in one place, list your possible destinations, and arrange your trip artfully with these templates designed to help business trips go smoothly or give you the vacation of a lifetime..
Keep your travels on schedule with these templates for itineraries
Know exactly where you’re going from point A, point Z and everywhere in between with these simple and customizable itinerary templates. Reduce the stress of travel and let everywhere know where to arrive and when with an itinerary that’s easy to read and has all the details they’re expecting. Try out an itinerary for fun family vacations, week-long road trips, conferences or business meetings. For day-to-day events, consult a planner template to lay out the ideal activity flow and make sure you haven’t accidentally double-booked yourself. Maybe planning ahead of time will inspire you to take on a new travel adventure, or perhaps you’ll discover that you have more time available for sight-seeing, hobnobbing, or simply straight-up relaxing. An itinerary is the perfect tool to help you get the most out of your next travel adventure and ensure you’re always in the right place at the right time.
A travel planner for everyone
Organize flights & hotels and map your trips in a free travel app designed for vacation planning & road trips, powered by ai and google maps..
Your itinerary and your map in one view
No more switching between different apps, tabs, and tools to keep track of your travel plans.
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Features to replace all your other tools, add places from guides with 1 click, collaborate with friends in real time, import flight and hotel reservations, expense tracking and splitting, checklists for anything, get personalized suggestions, plan like a pro.
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Itinerary Templates
Plane Ticket Template
Use our free Plane Ticket Template to create customized domestic or international plane tickets fast. Download, print, or send as PDFs in a single click.
Vacation Itinerary Template
Try this sample Vacation Itinerary Template from Jotform. This sample is designed to suit any kind of vacations but feels free to modify it. It has basic information such as the destination and date and time of arrival.
Flight Itinerary Template
Build your flight itinerary anywhere and easily! Use this Flight Itinerary PDF template built under the Jotform PDF editor and you bring your flight itinerary in your computer of mobile device!
Business Travel Itinerary Template
Planning a business trip? Help employees and executives keep track of travel arrangements and appointments with Jotform’s Business Itinerary PDF Template. Using Jotform’s PDF Editor, you can edit this sample.
Daily Itinerary Template
A Daily Itinerary Template is a document that will help you organize your daily tasks by planning it ahead of time. This will definitely help you establish a habit and a plan to achieve your goal. This document can be used by students to prioritize the things that they need to do for a school like study habits and reviewing for upcoming exams. For adults, a daily itinerary is useful to prevent procrastination. It can also be used in travel activities in order to maximize vacation time.This Daily Itinerary Template shows the activities that you will follow for 7 days. Each day shows the time, activity description, and status. This template is utilizing the Configurable List widget where they can add activity information dynamically as needed. This PDF template can be edited easily via the PDF Editor where you can insert images, change font format, or change the theme color.
Itinerary Planner Template
Create personalized schedules for your next trip with this free Itinerary Planner PDF Template. Download, share, and print custom itineraries in seconds!
Travel Itinerary Template
A travel itinerary document composed of two pages providing the travel location, dates and contact details with the travel, accommodation and activities schedule with all necessary details included.
Bachelorette Itinerary Template
Instantly create PDFs itineraries for a bachelorette party. Easy to customize for any theme. Download, print, and share in just one click. No coding required!
Birthday Itinerary
If you are organizing a huge birthday party, this Birthday Itinerary would help you inform your guests about the party schedule with all location, date and time information included. All submission data will be automatically generated as a pdf document with this design, that would allow you to send personalized itinerary for all your guests. You can fully change the template and create your own birthday itinerary, change the document alignment, background, fonts, colors and add more fields by simply dragging and dropping elements.
Trip Itinerary Template
This sample itinerary template contains the duration of the trip, destination, time and activities for each day. The PDF template only shows 3 days but you can use the PDF Editor to duplicate these elements and add more days.
Event Itinerary Template
Create a downloadable, printable PDF event itinerary with our free Event Itinerary Template. Easy drag-and-drop customization. Send out itineraries via autoresponder!
Road Trip Itinerary
Conference Itinerary Template
Organize a professional corporate or educational conference by using this Conference Itinerary Template. This simple PDF template is easy to use and can be customized based on your event.
Meeting Itinerary Template
Impress your colleagues by showing your organizational skills with the help of this Meeting Itinerary Template. This template is easy to use and can be edited conveniently via the PDF Editor.
Cruise Itinerary Template
Inform your passengers of the arrival and destination of the cruise by using this Cruise Itinerary Template. This document displays the destination, departure time, and arrival time.
Wedding Itinerary Template
You’ll have the option to change any graphic element, list additional activities, include venue information, and even add photos of the happy couple.
Travel Itirenary
Camping Trip Itinerary Template
Create your Camping Itinerary straight out from Jotform with the use of this Camping Trip Itinerary Template! Stop figuring out how to start your camping itinerary document. Use this Camping Trip Itinerary PDF Template instead!
Formal Itinerary Template
Save time, money, and effort by using this Formal Itinerary Template in order to manage your event. This is one of the key elements in order to have a successful formal event.
Music Tour Itinerary Template
Produce your Music Tour Itinerary documents using this Music Tour Itinerary PDF template by Jotform! Create your music tour schedule easily and publish a document by providing the information for your itinerary to your delegates.
School Itinerary
Organizing a school event can be a daunting task. Use this School Itinerary template in order to plan a fruitful and memorable school event. This is a simple PDF but can be very engaging.
Employee Handbook Template
Create an employee handbook for your company. Get a head start with this ready-made template. Free and easy to customize. Share to sign in seconds.
About Itinerary Templates
The journey of a thousand miles begins with a single step — or one carefully thought-out itinerary. Whether you’re a travel agent, event coordinator, wedding planner, or someone organizing an annual family road trip , you can instantly create schedules for any upcoming occasion with Jotform’s Itinerary PDF Templates.
Using our drag-and-drop PDF Editor , you can reorganize the itinerary template layout and include additional activity fields to help you plan every moment. When users fill out your customized itinerary form, their information will automatically be saved as PDFs that can easily be printed or sent electronically to everyone on the guest list. Once downloaded, these mobile-friendly PDF itineraries can quickly be accessed on phones, so even when internet isn’t available, everything can still go according to plan.
Frequently Asked Questions
1) what are the subtypes of itinerary templates.
There are itinerary templates for events, vacations, conferences — you name it! You can use travel itineraries — which include information about flights, hotels, tickets, vacation packages, and more — as well as business itineraries for conference schedules or meetings. Plus, you can fully personalize your itinerary for any trip you’re planning, whether that’s a road trip, a bachelor party, or an all-inclusive cruise.
2) What is the purpose of using an itinerary template?
The purpose of an itinerary template is to provide a structured plan for a trip or event. It outlines all the details of the event, including activities, schedules, budgets, to-do lists, and more. An itinerary template can help you organize and streamline the planning process both more productive and enjoyable, whether you’re putting on a conference or a small event for friends.
3) What are the benefits of using an itinerary template?
An itinerary template helps with time management and organization. It helps you lay out the details of an engagement in advance, saving you time and hassle once the event actually happens. Itinerary templates are also great for communicating details with others, as you can send them out to everyone involved to communicate logistics. Lastly, itinerary templates are useful when budgeting for expenses because you can estimate and track costs in one place.
4) How do I create an itinerary template?
You can create an itinerary by heading over to Jotform’s PDF templates library. We have you covered with multiple itinerary templates to choose from — no matter your needs. Simply pick the template that works best for you, click Use Template, and customize it in our PDF Editor. When you’re finished, you can share it via email or link or embed it in your website in seconds.
5) What information should be included in an itinerary template?
Generally, an itinerary template should include the major elements of the event or trip. For example, if you’re making a flight itinerary, make sure to include flight numbers, boarding times, terminals, and confirmation numbers.
If you’re making a conference itinerary, list the conference name, date, start time, location, sessions, and other details. Include a day-by-day or hour-by-hour breakdown of the schedule, depending on the length of your event.
The best way to construct an itinerary is to step back and think about all the information you would need to know as a traveler or attendee. This could include everything from budget and accommodation to meals and contact information, so take time to flesh out all the details.
6) Can I customize an itinerary template to suit my specific needs?
The beauty of the itinerary template is that you can adjust it to meet your requirements seamlessly. With Jotform’s intuitive drag-and-drop PDF Editor, you can rearrange sections, add new form fields, adjust fonts and colors, drop in your own logo, and much more. When you’re done, you can share it through email or a link with anyone who needs it. Plus, our mobile-friendly PDF itineraries work great on any phone, tablet, or computer, so your users can access them even if they’re traveling without a great internet connection.
7) Where can I find free itinerary templates online?
You can find free itinerary templates with a quick Google search. But, while there are many options to choose from, not all free itinerary templates are created equal. If you have to download a template as a Word document or PDF, editing them can get tricky, depending on which operating system or tools you use.
Jotform’s itinerary templates are completely free to use and easy to edit. Just choose the one you want to use, customize it in our PDF Editor, and you’re ready to go. You can create and share a robust itinerary in minutes.
8) How do I add accommodations and transportation details to an itinerary template?
You can add accommodation and transportation details to your itinerary template by replacing the text from the sections in one of our templates or by adding new sections to your itinerary.
You can include handy charts, color-block your sections, or create a snappy form design to make sure your users can absorb the information at a glance. To make your accommodation and transportation details even more organized, consider using standard formatting, bullet points, charts, and clear headings to enhance readability.
9) Can I share my itinerary template with others?
Yes! An itinerary wouldn’t be very useful if no one could see it except you — which is why Jotform has made this part as easy as possible. When you’re finished customizing your template, navigate to the Share button in the upper right corner of the PDF Editor. From there, you can create a link to share your document or invite users by email. You also have the option to grant private or company access, adjust permissions, and more.
10) Is it possible to create an itinerary template for multiple destinations?
Yes, you can create an itinerary template that covers multiple destinations for an event or trip! For example, if you’re organizing a company retreat with multiple destinations (think Chicago to New York or Paris to Berlin), you can create schedules for each location in the same itinerary. Put your stops on different pages or create separate charts with their activities. This way, you won’t have to send multiple documents to attendees.
11) Can I integrate a map or GPS coordinates into an itinerary template?
You can add a map as an image in your itinerary template to help guide attendees. You can also include information like the name and GPS coordinates of the destination in the template to make sure your attendees know where they’re headed.
12) How can an itinerary template help me stay organized during my trip?
An itinerary template can help you stay organized during your trip by eliminating unknown factors that may cost you time and money. For instance, if you book a bus to your day trip destination in advance, you won’t have to run around trying to find a way there the day of. An itinerary also helps you keep all the details about your day in one place so you won’t have to dig through your email searching for tickets or schedules.
One of the biggest perks of an itinerary is that it helps you manage your budget. Planning your budget in advance helps you estimate how much you’re going to spend and when, which also helps you add contingency funds should any surprises pop up.
And speaking of surprises — believe it or not, an itinerary can actually help with flexibility as well! Any trip will throw unexpected changes at you, but having your plans in one place will make it easier to rearrange specific activities or incorporate more time into your schedule with ease.
13) Are there any best practices for using an itinerary template?
There are several best practices that will help you get the most out of your itinerary template. The first one is to customize the template to your needs — adding all the details specific to your event will help you cover all your bases. Keep the information concise, so attendees don’t feel overwhelmed by too much text on the page.
It’s best to use a digital format such as a PDF for your itinerary, since paper itineraries are easy to lose or destroy. Be sure to share your document with all your attendees, so no one’s in the dark — and be sure to update it if any last-minute changes pop up!
14) How can I optimize my itinerary template to maximize my time during the trip?
Every itinerary will be different, depending on what each person enjoys. If you’re someone who likes to account for every minute of a trip, you can make a really robust itinerary. On the other hand, if you prefer to have some wiggle room, you can schedule one or two activities and leave the rest of your time to mosey around town.
In general, you can optimize your itinerary by prioritizing a couple must-see destinations and grouping activities together based on location. For example, if you’re headed to Barcelona and you’re most excited to see the Sagrada Familia, then you should plan a day in that part of town — and if a restaurant you wanted to try happens to be nearby, you can group those activities together.
It’s also wise to research transportation options in advance, because getting from one place to another often takes up the most time on trips. Be mindful of how long it’s going to take you to get somewhere — you might find it’s better to snag a cab than brave the train.
Lastly, plan in some buffer time and go with the flow! Nothing will ever go perfectly on a trip, but remember that it’s just as much about the journey as it is about the destination.
- Setups & Tech
- iOS & Mac
The 25 Best Notion Travel Templates to Plan Your Ideal Itinerary
There’s no better feeling than breaking out of your daily routine and landing in a new city with new adventures, restaurants, and places to explore. Planning trips and itineraries are both fun, but can be a time consuming as well — unless you’re using a Notion travel template!
We’ve curated the best Notion travel templates to map out your travel plans, create detailed itineraries, lay out your travel bucket list, and so much more.
Looking for more productivity tips and tools? Subscribe to The Flow — our quick, snappy, value-packed focus and recharge newsletter. Also, don’t miss our several other Notion template round-ups and guides !
- First Name First
The Ultimate Notion Travel Dashboard
The Ultimate Travel Dashboard for Notion is a feature-rich, all-in-one template to track everything related to your travels! This is one of our most robust templates to date, built by seasoned travelers who don’t skip the details.
Featuring a central dashboard for all things travel related, robust trip pages with interconnected databases to build your itinerary (local neighborhoods, attractions, restaurants, shops databases), a trip budgeter, trip journal, interconnected trip calendar, built-in packing lists, travel documents hub, bucket list with 200+ countries to pick from, vacation days tracker, built-in tooltips for easy onboarding, and so much more – this template has it all to centralize your travels. Make sure to check out the screenshots on the template page for more!
Template Available Here | Get the Template Integrated with Life OS
Explorer Travel Planner
Itching to discover a new country, but dreading the research process? Save dozens of hours with the Explorer Travel Planner! This template is incredibly robust, and has essential info for 196 countries, including currency, language(s), outlets, time zones, best times to visit, and more. Add new destinations to your travel bucket lists, create itineraries for upcoming trips, and reminisce about past adventures — all in one place!
Template Available Here
Passepartout – Travel Manager & Documentation System
Passepartout is a comprehensive travel Notion template complete with interactive maps, flight timelines, journal entries, and more. Prepare for any eventuality with a resource database and packing checklist. Make the most of your vacation by planning all aspects of your trip, from meals to accommodation to event schedules.
Notion Travel Template Package
Gone are the days of spreadsheets and email threads. Use the Notion Travel Template to plan, research, and organize your trip so you can manage your full itinerary in one place! Featuring robust itinerary options, reminders, expenses, travel document storage, and lots more – this travel template has it all.
Template Available Now
Passport – Aesthetic Notion Travel Planner
Jetset in style with this aesthetic Notion travel planner. Passport features 14 slick Notion templates for building your ideal travel itinerary. Create a travel budget, travel to-do list, packing checklist, itinerary, and more. Passport also includes a digital scrapbook for all your best pics from your favorite destinations.
Minimalist Travel Dashboard
The Minimalist Travel Dashboard lets you satisfy your wanderlust without any fuss. This no-frills Notion travel template features an intuitive dashboard where you can plan unlimited trips, track your expenses, collect important info, and much more!
Travelo: Notion Travel Planner Template
Take your travel planning to the next level with Travelo! This template is organized into 5 main sections: trip planning, travel expenses, a travel journal, documents, and a trip database. Think of Travelo as your travel assistant, to turn your bucket list into an actionable travel plan.
Notion Trip Planner
With all of your trips managed in a single workspace, you can use this Notion travel template to add, organize, and map out your dream itinerary. Once you’ve got your trips in, easily share with friends and fellow travelers, create checklists, forecast expenses, and more!
Travel Bucket List & Notion Trip Planner Template
Create a bucket list of your dream destinations and track all of the places that you’ve traveled to with this aesthetic travel template from The Notion Bar. You also have access to a detailed Notion trip planner template, which will help you plan, organize, and budget your future trips!
Awesome Trip Planner
The Awesome Trip Planner template gives you the ability to plan your travel days, schedule your flights, organize places to visit, store your plane/train tickets and visa documentation, and so much more. One of the most unique features of this Notion travel template is the dynamic luggage checklist, which changes based on the duration of your stay!
Culture Embrace Travel Journal
Love to get wrapped up in the local culture whenever you travel? Culture Embrace Travel Journal helps you hit the ground running with preparation spaces covering local history, customs, cultural sensitivities, and food exploration. You’ll fit right in!
Looking to pick up a new language for your travels? Check out our full round-up of Notion language learning templates !
Travel Itinerary – Notion Mobile Edition
This Notion travel template is optimized for use on the go — you can check your travel plans mid-flight, poolside, or while exploring the city. You’ll find mobile-friendly travel Notion templates for estimating your trip’s cost, planning your itinerary, and saving for your next big adventure.
Free Notion Travel Templates
Still figuring out the best way to plan your next getaway? Discover whether Notion is the right tool with these free Notion travel templates!
Simple Trip Planner – Minimal Notion Travel Dashboard
Simple Notion Travel Planner
RV Travel Tracker
Minimal Travel Planner
Notion Travel Packing Checklist
Check out our full round-up of Notion packing list templates for more.
Simple Travel Dashboard
Yearly Travel Planner
Travel Planner & Budget Template
Trip Planner & Bucket List
Travel Journal
Simple Trip Planner
Travel Toolbox
Travel Itinerary & Trip Log
What Notion travel template are you using? Do you have any other recommendations for travel planners to use with Notion? Let us know in the comment section below.
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IMAGES
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COMMENTS
Making a good free travel itinerary templates needs more detailed information about anything your trip includes.
Plan your trip with ease using our free itinerary template. You can edit and print it online, and choose from various designs and formats.
The travel planner template features important information to use in case of an emergency. It may include details such as: The free itinerary templates may also contain your transportation plan. The plan may include all types of transportation you intend to use. You might plan to use air travel at one time or rail travel at another time.
Looking for a free sample trip itinerary template? Download my favorite template from four file types & get ideas for where to find more.
Download customizable travel itinerary templates for business and vacation. Plan trips and create detailed itineraries with free Excel, Word, PDF, and Google Docs templates.
Learn how to plan a trip from start to finish with this helpful travel planning checklist. Get organized and ensure a smooth trip!
Download the travel planner template and enjoy your booking, vacation planning, packing and traveling experience. Check out the collection of printable travel planner templates that are available for free download and will help you organize and plan trip. Click the button below the template of your choice to get free sample via email.
Plan your dream vacation with these 10 free travel itinerary templates for Google Docs, Word, and Excel. ClickUp helps you organize your trip details and manage your budget.
Explore our trip & travel itinerary templates to make your documents convenient. Choose from dozens of editable, printable, and downloadable designs.
Take advantage of editable, printable, and downloadable itinerary templates. Create your documents with our free and professional designs.
Stay on top of your travel plans with our Bright Trip Itinerary Free Google Docs Template, ideal for arranging daily schedules and guaranteeing a seamless travel experience.
Plan the Best Vacation and Tour When Creating a Descriptive Travel Plan or Technical Itinerary with Our Travel Itinerary Templates. Grab a Free Download of Any Example Short Trip Doc Template with a Sample Skeletal Format and Make Writing Easy on Google Docs, Word, and PDF.
FREE Trip Planner Template in easy-to-use Microsoft Excel format. Download and upload to Google Sheets. Helps remove the stress of travel planning.
This travel itinerary template is designed to keep track of the most important parts of an itinerary. It's not a home for every cafe or sight you want to see. The itinerary is designed to keep track of key components of an itinerary like flights, hotels, transfers, and a daily schedule. Below, you'll find the download for the free travel ...
Here are eight of the very best places that you can find free itinerary planner templates for your next trip. 1. Canva. First up on this list, we have Canva. Canva is an online graphic design platform that lets you create a huge range of designs, including itinerary planners.
Plan your ideal trip with travel itinerary templates You've got places to go and things to see, and these travel itinerary templates will make sure you get to see them all. Keep all your details in one place, list your possible destinations, and arrange your trip artfully with these templates designed to help business trips go smoothly or give you the vacation of a lifetime.
This travel plan template will display traveler information and flight itinerary details. Our easy-to-use PDF Editor makes it easy to customize your travel plan template to meet your needs. Feel free to rearrange the template, change fonts and colors, and upload your agency's logo. You can even add more categories such as method of ...
Build an itinerary and map out your upcoming vacation plans or road trips with friends and family in real time. 2. Discover and save places to visit, view times and distances between destinations, and organize your adventures. 3. Import flight, hotel, and other reservations, track expenses, and manage your travel budget all in one place.
Whether you're a travel agent, event coordinator or someone organizing an annual family road trip, you can instantly create detailed schedules for any upcoming occasion with Jotform's PDF Templates.
Looking to plan your next trip? We've rounded up the best Notion travel templates to help you organize your next vacation!
Visme's itinerary templates help you organize your travels and keep everyone on the same page. If you're a travel agency, you can create attractive itineraries, apply your company's branding and logo, and share them with your customers. Simply choose a travel itinerary template you like, personalize it with your own content, and download ...
Plan your adventures with Notion's Travel templates. Organize itineraries, track expenses, and compile travel guides. Perfect for travelers seeking to streamline their trip planning and capture memorable experiences.