permit to travel letter sample

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Letter of Permission to Travel

A permission letter is an official or formal request letter written to higher authorities for the purpose of seeking permission to take leave for different reasons.

This type of letter is used while communicating with officials or associates with whom the writer does not share a personal relationship.

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Permission Letters can be recognized by their tone which is often a combination of politeness and formality and their short length. In this post, we have added some important tips, Format, and the top 12 Letters of Permission to Travel.

Letter of Permission to Travel Tips

Write the heading and reference number properly.

Begin with the very formal Sir/Madam. If the writer and the recipient are of the same rank, use Dear Sir/Dear Madam. Never use My Dear Sir/My Dear Madam.

Mention the subject in brief.
The body of the letter should be concise and to the point. (Ensure the reason is legitimate)
Use the subscription ‘Yours faithfully’.
Use the full signature of the writer.

Letter of Permission to Travel Format

Sender’s Address ……………….

Date: (DD/MM/YYYY)

Recipient’s Name,…………….. Designation & …………………. Address……………………………

Subject: (One short sentence stating the purpose of the letter.)

Salutation, (E.g.: Dear …,)

Introduction: (Begin by introducing yourself and the purpose of writing the letter.) …………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………..

Body Paragraph: (Explain the situation in detail listing factual information needed to validate your point.) ……………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………..

Conclusion: (End the letter by restating your request or an assurance, whichever is the case.) …………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………..

Thanking you. Complimentary Ending: (E.g.: Yours sincerely/faithfully,) Sender’s Signature Sender’s Name Sender’s Designation

Letter of Permission to Travel Samples

Letter of permission to travel sample #1.

To. The Manager, Motija Finance

Subject: Letter of Permission to Travel

Respectfully, I am Rakesh Sharma and I work as a head clerk in your company. My employee ID is RD1243C. I am writing this letter to seek permission for being absent from my work from 1st August to 16th August. My children’s summer vacation has started and I haven’t spent time with them for a long time. So I decided to take a vacation for 15 days. I will be back to work on 17th August.

I have briefed the team about this and allocated the work accordingly. In case of any emergency, you can reach me at my contact no (917684993354) but it won’t be possible for me to come to the office.

I would be obliged if you will approve this.

Yours sincerely,

Rakesh Sharma, Head Clerk, Motija Finance

Also, Read Permission Letter to Principal

Letter of Permission to Travel Sample #2

To, The Manager, XYZ Company, New York

With respect, I am John Allen and I work as a Junior Engineer in your company. My employee ID is JA1243C. This is to bring to your notice that, I met with an accident on the 15th of April. I have a small fracture on my right leg and I’m scheduled to undergo minor leg surgery on the 18th of April. I have to travel to New York for surgery and New York is far away from my workplace. The doctor has also advised me complete bed rest for a period of 1 month after the surgery.

I am writing this letter to seek permission for being absent from my work from 16th April to 16th May. I will be mostly available after the 16th of May to resume my work.

Although I will not be in the office during this time period, I will still be available via email or phone. You can reach me through my number (9853876378), in case of an emergency.

Hoping for a quick reply as I have to book hotels and flights.

Yours Faithfully, John Allen, Junior Engineer, XYZ Company

Letter of Permission to Travel Sample #3

To Office-in-charge, XYZ Company, New Delhi

Respected Ma’am,

I am Manish Sharma, an employee in your company, my ID no -7654A. It’s been 2 years since I had my last vacation. I am writing this letter to seek permission for being absent from my work from the 15th of September to the 29th of September. I have a trip scheduled to visit my hometown. Due to this, I will be travelling out of the station on the 15th of September and will be coming back to work on the 30th of September.

I am a responsible employee and never leave my office unless there is a requirement. I have spoken to the team to ensure that there is no inconvenience in my absence.

Hoping for a positive response.

Thank you Yours Truly, Manisha Sharma

Also, Read Permission Letter Samples

Letter of Permission to Travel Sample #4

To, The Manager, Infosys Technology

I am writing this letter to seek permission for being absent from my work for 30 days which I told you about earlier. It has been almost two years since I could not spend proper time with my family. So I decided to go to New York with my family. I’m leaving for vacation on the 1st of April. I will return to work on the 1st of May.

Although I will not be in the office during this time period, I will still be available via email or phone. My Phone and Contact no are listed below. Please do not hesitate to contact me if you have any questions.

Thank you very much for your consideration.

Sincerely, Peter Paul, Senior Engineer, Infosys Technology,

Ph no – +19159969739, Email – [email protected]

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Letter of Permission to Travel Sample #5

Το, The Manager, TCS, Salt Lake, Kolkata

Dear Madam,

I am writing this letter to seek permission for being absent from my work from 15th December to 31st December. My children’s winter vacation has started and I haven’t spent time with them for a long time. So I decided to take a vacation for about 15 days. I would like to leave work on 15th December and return to work on 2nd January.

I shall be very thankful to you for this favour.

Yours sincerely, Palki Sharma: Sales Representative, TCS, Contact no: 917698567487 Date: 09/06/2023

Letter of Permission to Travel Sample #6

To, The Manager, Cyber Technology, Kolkata

Respected Sir,

I am writing this request letter to seek permission for being absent from my work from 20th August to 27th August. I will be back to work on 28th August. It has been almost five years since I could not go to my native village. This year I want to spend my vacation time in my village.

Thanking you.

Manish Pandey, Junior Technician, Cyber Technology, Contact no: 917698567487, [email protected]

Also, Read Letter of Permission to be Absent from Work

Letter of Permission to Travel Sample #7

To, The Office-in-charge, Vital Technology, Kolkata

I am writing this letter to seek permission for being absent from my work from 5th July to 15th July. I will be back to work on the 16th of July.

The 8th of July is our marriage anniversary and that’s why we will travel to Australia to spend some time with family.

I am a responsible employee and never leave my office unless there is a need. According to my previous records which may be checked if needed, I have been keen and very particular with my professionalism and work and have never been informed of any complaints issued regarding any of my discourses.

Hoping for a quick reply as have to book hotels and flights.

Rajat Sen, Senior Technician, Vital Technology

Letter of Permission to Travel Sample #8

To, The Manager XYZ Company Sinthi More, Kolkata

Respected Madam,

Most humbly I beg to say that, I am Tanisha Sen, working in your company as an assistant technician. I want to say that my brother’s marriage ceremony is going to be held in our village on 28th April. I want to join the Marriage and want to help in the ceremony. I am writing this letter to seek permission for being absent from my work for 1 week from 25th April to 2nd May. I will be back to work on the 3rd of May.

So, please give your approval to take one week’s vacation leave.

I would be thankful for your consideration.

Yours faithfully,

Tanisha Sen Assistant Technician

Also, Read Leave Application for Vacation

Letter of Permission to Travel Sample #9

I am writing this letter to seek permission for being absent from my work from 15th April to 22nd April. I will be back at work on23rd of April. My husband and I are planning a vacation for the first time after marriage.

Pallabi Sarkar, Assistant Technician

Letter of Permission to Travel Sample #10

To, The Principal Losada High School Losada, Debra, Paschim Medinipur, WB

With due respect, I wish to state that, I am Rajesh Sen, working as an assistant teacher in your school. I am writing this letter to seek permission for being absent from my work from 11th December to 17th December. My parents live in my village and they are very sick and I haven’t spent time with them for a long time. In these circumstances, please give your approval to take one week’s vacation leave. I will be back to work on the 18th of December.

I will be highly obliged for your consideration.

Rajesh Sen Assistant Teacher

Frequently Asked Questions (FAQ)

What is a permission letter.

A permission letter is an official or formal request letter written to higher authorities for the purpose of seeking permission to take leave for different reasons.

How to start a permission letter?

To whom should write the permission letter.

A permission letter is an official or formal request letter written to higher authorities of your company or organization.

What should a permission letter be written for?

A permission letter is an official or formal request letter written to higher authorities for the purpose of seeking permission to take leave for different reasons such as sick leave, marriage leave, event leave, emergency leave etc.

Leave Application for Vacation

Paid Vacation

Leave for Personal Work

Vacation Leave Letter

Medical Leave of Absence Letter

Vacation Request Email

Leave Letter for Marriage

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Letter Draft

Permission to Travel Letter

Embarking on a journey often requires more than just a ticket; it demands proper documentation, especially when minors or specific circumstances are involved. Enter the world of the “Permission to Travel Letter” – a concise yet crucial document designed to facilitate smoother travels. In this article, we dissect the purpose and nuances of this letter, offering you a straightforward guide to its creation.

A “Permission to Travel Letter” is a document that grants authorization for an individual, usually a minor, to travel. Its primary purpose is to provide a formal and legal consent for the journey, ensuring that all relevant parties, such as border authorities or airline personnel, are aware of and acknowledge the traveler’s permission to embark on the intended trip. This letter acts as a safeguard, adding an extra layer of security and compliance to travel procedures.

Navigating the nuances of drafting Permission to Travel Letter can be daunting. That’s where we come in – our article is not just informative; it’s a toolkit. We’ve curated a collection of templates and samples that cater to various scenarios. From granting permission for minors to travel alone to crafting letters for unique circumstances, our samples will be your go-to resource for crafting a precise and effective document.

Why wrestle with words when we can simplify the process for you? Our aim is to make letter writing a breeze. Whether you’re a parent, guardian, or individual in need of this document, our templates ensure that your intent is communicated clearly and concisely. Say goodbye to the complexities of drafting permissions – with our samples, you’re just a few words away from hassle-free travels.

Sample of Permission to Travel Letter

[Your Name]

[Your Address]

[City, State, ZIP Code]

[Email Address]

[Phone Number]

[Recipient’s Name]

[Recipient’s Address]

Subject: Permission to Travel for [Traveler’s Full Name]

Dear [Recipient’s Name],

I hope this letter finds you well. I am writing to request your formal permission for my [son/daughter], [Traveler’s Full Name], to travel to [Destination] from [Departure Date] to [Return Date].

As [Traveler’s Full Name]’s [parent/guardian], I assure you that this trip is organized for [his/her] recreational purposes and will be supervised appropriately. The purpose of the travel is [mention purpose, e.g., a family vacation, school trip, etc.], and [Traveler’s Full Name] will be accompanied by [accompanying individuals, if any].

During the trip, [Traveler’s Full Name] will adhere to all rules and regulations, and I will ensure [his/her] compliance with any requirements, including but not limited to [mention any specific requirements, e.g., COVID-19 protocols].

In case of any emergency during the trip, I can be reached at [Your Emergency Contact Number]. I have enclosed [his/her] itinerary and a copy of [his/her] identification for your reference.

I kindly request you to consider this letter as a formal acknowledgment of my permission for [Traveler’s Full Name]’s travel to [Destination] during the mentioned dates.

Thank you for your understanding and cooperation in this matter. If you require any further information or documentation, please do not hesitate to contact me.

[Your Full Name]

[Your Signature]

Enclosures: [Itinerary, copy of identification, etc.]

How to Write a Permission to Travel Letter

Introduction to crafting a persuasive permission to travel letter.

When it comes to facilitating travel for yourself, your child, or a dependent, a well-crafted permission letter is crucial. In this guide, we will explore the nuances of writing an effective and persuasive permission to travel letter that ensures your intentions are clear and formalities are met.

Understanding the Purpose and Importance

Before diving into the writing process, it’s essential to understand why a permission to travel letter matters. Whether it’s for a family vacation, school trip, or any other purpose, this letter serves as a formal document granting consent for the journey. It ensures smooth travel experiences and compliance with regulations.

Structuring Your Permission to Travel Letter

To make your letter impactful, structure plays a key role. Learn about the elements that should be included in your letter, such as the sender’s details, recipient’s details, subject line, a formal salutation, a concise body, and a polite closing. A well-organized structure adds to the professionalism of your letter.

Addressing Specifics – Dates, Destinations, and Purpose

In this section, we’ll delve into the importance of providing specific details about the trip. Highlight the departure and return dates, the destination, and the purpose of the travel. Clarity in these details ensures that the recipient fully comprehends the nature and duration of the journey.

Emphasizing Supervision and Accompaniment

For letters involving minors or dependents, emphasis on supervision and accompaniment is critical. Detail who will be accompanying the traveler and the level of supervision provided. This builds confidence in the recipient that the journey is well-planned and overseen.

Addressing Emergency Situations and Compliance

Acknowledge the unexpected by addressing emergency contact information. This section provides reassurance to the recipient and exhibits responsible planning. Additionally, discuss any specific compliance measures, such as adherence to COVID-19 protocols, to underscore your commitment to safety.

Concluding with Professionalism and Contact Information

Conclude your letter professionally by expressing gratitude for the recipient’s understanding and cooperation. Provide your contact information for any further inquiries or clarifications. A courteous ending ensures a positive tone and leaves a lasting impression.

By following these steps, you can master the art of crafting a compelling permission to travel letter that serves its purpose effectively and professionally. Safe travels!

FAQs about a Permission to Travel Letter

Navigating the intricacies of travel permissions demands clarity and precision. In this FAQ section, I aim to shed light on the most common queries regarding permission to travel letters, offering succinct yet comprehensive answers to ensure a smooth understanding of this often puzzling topic.

Why do I need a permission to travel letter?

When embarking on a journey, especially with minors or dependents, a permission to travel letter serves as a formal document granting consent. Airlines, border control, and authorities may request it to ensure that the travel is authorized, promoting a hassle-free experience.

What should be included in a permission to travel letter?

Your letter should include essential details such as the traveler’s and guardian’s information, trip dates, destinations, purpose of travel, and details of the accompanying person if applicable. Clear and specific information ensures the letter’s effectiveness.

Can I provide digital copies of a permission letter, or is a physical copy necessary?

In today’s digital age, both physical and digital copies are generally accepted. However, it’s advisable to check with relevant authorities, airlines, or institutions to confirm their preferred format. Always carry a backup to avoid any complications.

Is a notarized permission letter necessary?

While not mandatory, a notarized letter adds an extra layer of authenticity and is often recommended, especially for international travel. Check the requirements of the destination country, as some may stipulate notarization for legal validity.

Can a permission to travel letter be revoked or amended after it’s issued?

Yes, a permission letter can be revoked or amended, but it’s crucial to communicate changes promptly. Inform all relevant parties, including the recipient of the letter, about modifications to ensure everyone involved is aware and updated.

These answers aim to demystify the common queries surrounding permission to travel letters, providing you with the clarity needed to navigate the complexities of travel authorization. Safe and informed travels!

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How to Write a Letter of Permission

Last Updated: August 31, 2023 Fact Checked

wikiHow is a “wiki,” similar to Wikipedia, which means that many of our articles are co-written by multiple authors. To create this article, 40 people, some anonymous, worked to edit and improve it over time. This article has been fact-checked, ensuring the accuracy of any cited facts and confirming the authority of its sources. This article has been viewed 3,737,758 times. Learn more...

Letters of permission grant specific legal authorization to the recipient. To write a letter of permission designating temporary custodian of your child to another adult, include identifying information about yourself and your child, and explicitly state the type and scope of permission being granted. To write a letter of permission granting use of your copyrighted work, specify the material being used and the application of your work you choose to authorize. Note that if you are writing a letter with less legal weight, such as granting permission to hold an office luncheon, all you need is a standard business letter .

Sample Letters

Granting Permission for Your Child

In American English, the subject goes at the top of the letter. In British English, the subject goes after the salutation. [1] X Research source

Medical authorization: "I, (full name), grant (full name of babysitter/teacher/etc.) the authority to obtain medical treatment for my child, (full name of child), as detailed below."
Consent to travel: "We, (full name of parents), are the legal guardians of (child's full name). (Child's full name) has our consent to travel with (names of people accompanying child), as detailed below."

Step 5 Provide detailed information on your child.

Your relation to the child (custodial parent, non-custodial parent, or legal guardian)
Child's full legal name and birth date
Child's current home address
(Optional) Child's sex, place of birth, and nickname (if commonly used)

Step 6 Add information relevant to the letter.

Medical authorization: Child's allergies, medical conditions, and current medications; doctor's name, address, and phone number; health insurance plan and ID number
Consent to travel: Passport number and date of issue [2] X Research source

Step 7 Specify the exact scope of permission.

Example for medical authorization letter: "I authorize (adult's name) to give and consent to treatment for minor illnesses and injuries. In an emergency, (adult) should attempt to contact me. (He/she) may seek and consent to emergency transport, as well as treatment deemed advisable by and supervised by a licensed medical professional."
Example for consent to travel letter: "I authorize (adult's name) to take (child's name) to the Grand View Hotel in Oakville, South Dakota from January 12th through January 18th, and supervise (him/her) on excursions in the surrounding area."

Step 8 Mention when the authorization is valid.

Clearly label the two signature lines "parent" (or other role) and "witness."
For a simple letter authorizing field trip attendance or absence from school, you do not need a witness. Just close the letter with "Sincerely" or "Regards," followed by your printed name and signature.

Granting Copyright Permission

Type the letter.
Place your name, address, and today's date at the top of the page.
Open with "Dear (Title) (First and Last Name)."
Close with "Sincerely, (Your Full Name)."

Keep a copy of the request in case of legal dispute later.
If you do not grant permission to one part of the request, specify this.

If you are an author, check your publishing contract for additional restrictions.

Many authors and artists waive the fee for an educational or nonprofit institution they support, or for minor uses. To do this, state "I waive my fee for this request."
If you'd like to support a small for-profit group, you could waive the fee but request a certain payment if the venture is successful. (For instance, if they sell a certain number of copies.) [6] X Research source
You can typically charge US$25–100 for allowing the reproduction of a short quote (a few lines).
The price of larger text excerpts, images, songs, or video varies depending on how many people will see your work. US$100–200 is a very rough estimate for a book or newspaper, but your agent or other people in your field can give you more precise information.

Community Q&A

Keep one copy of the letter with your child, and another copy with each adult accompanying her. Thanks Helpful 0 Not Helpful 0
If your child has major medical conditions, it may help to summarize his medical history. Thanks Helpful 0 Not Helpful 0

Letters of permission can be legally binding documents depending on your local and national laws. If you want to impose certain conditions on your permission, put them in the letter. You can withdraw the conditions later with another letter of permission, but in most cases you can't add conditions to previously-given consent. Thanks Helpful 2 Not Helpful 1

↑ https://www.uwec.edu/kb/article/drives-establishing-windows-file-and-folder-level-permissions/
↑ https://eforms.state.gov/Forms/ds3053.pdf
↑ https://travel.gc.ca/travelling/children/faq
↑ https://fairuse.stanford.edu/overview/introduction/getting-permission//
↑ https://ogc.harvard.edu/pages/copyright-and-fair-use

About This Article

To write a letter of permission for your child, start with a subject line, like "Letter of Consent for Traveling Minor." If the letter is being sent to a specific person, address them after the subject line. Otherwise, just write "To whom it may concern." In the body of the letter, include what you're granting permission for, detailed information about your child, and how long the authorization is good for. Provide your contact information at the end of the letter, followed by your signature and a witness' signature. To learn how to grant copyright permission through a letter, scroll down! Did this summary help you? Yes No

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Permission Letters

Permission to Travel Letter

Permission Letter for Child to Travel

Send this letter when you are giving someone else, such as an employee, permission to travel. Include all pertinent details, such as the traveler's name, dates of travel, and travel destination. Tailor the letter's content according to your needs.

[Your letterhead, if desired; if not, your return address]

[Date of letter-month, day, and year]

[Recipient's first and last names] [Company name] [Street or P.O. box address] [City, State ZIP code]

Dear [recipient's name]:

I hereby give permission to my employee, Bill Jones, to travel from Charlotte, North Carolina to Atlanta, Georgia, and back to Charlotte, from January 17, 2010 to January 20, 2010. I understand that Bill will be taking three days of paid vacation time during this trip.

Please contact me, should you have questions or need additional information.

Best regards,

[Signature]

[Sender's first and last names]

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Home » Letters » Authorization Letters » Authorization Letter for Traveling – Sample Request Letter for Authority to Travel

Authorization Letter for Traveling – Sample Request Letter for Authority to Travel

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To, _____________ (Concerned Authority), ____________ (Name), ____________ (Address)

Date: __/__/____ (Date)

Subject: Request letter for authority to travel

I would like to state that I am _____________ (Name) and I am an employee in your (company/ institution/ organisation) for last ____________ (Duration) having employee ID _____________ (employee ID – If Applicable).

I hereby inform you that on ______________ (Date) I have to travel to ____________ (Location) along with _______________ (Name of person accompanying). The reason for travel is ____________ (Mention your Reason). The following are my travel details:

Flight/Train Details: ______________ (Flight/ Train Number) Travel Duration: ______________ (Travel Duration) Accommodation Details: _________ (Hotel Details – If applicable)

I request you to kindly authorize my travel and permit all the required leaves. I hereby ensure you that I will be joining back on ____________ (Date). For any important discussion, you may contact me through calls and emails.

Yours truly, Signature:_______________ ________________ (Name), ________________ (Contact Number), ________________ (Email ID)

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A: It's generally advisable to seek authorization from your employer before traveling for work-related purposes to ensure compliance with company policies and to avoid any inconvenience.
A: You should include your name, duration of employment, employee ID (if applicable), travel destination, date of travel, reason for travel, and relevant travel details such as flight/train details and accommodation.
A: Yes, specifying your return date is important as it helps your employer plan accordingly and ensures your availability for work after the travel.
A: Generally, travel authorizations are requested by the individual traveling. However, in exceptional cases, you may inquire with your employer if someone else can submit the request on your behalf.
A: Format your contact information clearly, including your name, contact number, and email ID, to ensure easy communication for any queries or discussions related to your travel plans.

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Request Email for Sick Leave – How to write an Sick Leave Email

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I-131, Application for Travel Document

ALERT: On Jan. 31, 2024, we published a final rule in the Federal Register, that adjusts the fees required for most immigration applications and petitions. The new fees will be effective April 1, 2024.

Applications and petitions postmarked on or after April 1, 2024, must include the new fees or we will not accept them.

What to Know About Sending Us Your Form

The new filing fee is effective for filings postmarked April 1, 2024, and later. If you are filing an acceptable prior form edition on or after April 1, 2024, you must include the new filing fee.

Alert: Beginning July 1, 2022, we will issue a new travel authorization document to Temporary Protected Status (TPS) beneficiaries: Form I-512T, Authorization for Travel by a Noncitizen to the United States, at our discretion if we find the beneficiary merits this authorization. We will no longer issue advance parole documents as evidence of our prior authorization for a TPS beneficiary to be permitted to reenter the United States if the beneficiary travels outside the United States.

Beginning July 1, 2022, we will issue a new travel authorization document to Temporary Protected Status (TPS) beneficiaries: Form I-512T, Authorization for Travel by a Noncitizen to the United States, at our discretion if we find the beneficiary merits this authorization. We will no longer issue advance parole documents as evidence of our prior authorization for a TPS beneficiary to be permitted to reenter the United States if the beneficiary travels outside the United States.

If you are a TPS beneficiary with an existing, unexpired advance parole document, you may continue to travel and seek reentry to the United States after a trip outside the United States through the period of validity printed on your advance parole document.

If you are a TPS beneficiary applying for a new travel authorization document, you should continue to use Form I-131, Application for Travel Document. If you have a pending Form I-131, you do not need to file a new application.

We will continue to issue advance parole documents to noncitizens with pending initial applications for TPS (Form I-821).

TPS beneficiaries and individuals with pending initial TPS applications should carefully read the Form I-131 Instructions which contain warnings about certain risks an individual may face if they are outside of the United States while USCIS is considering their TPS reregistration or initial application, such as missing important request for evidence or other notices or being denied TPS while outside the United States.

ALERT: Court decisions regarding DACA.

On Sept. 13, 2023, the U.S. District Court for the Southern District of Texas issued a decision finding the DACA Final Rule unlawful and expanding the original July 16, 2021, injunction and order of vacatur to cover the Final Rule. However, the court maintained a partial stay of the order for “all DACA recipients who received their initial DACA status prior to July 16, 2021.” See the Memorandum and Order (PDF, 1.35 MB) and Supplemental Order of Injunction (PDF, 72.53 KB) .

Accordingly, current grants of DACA and related Employment Authorization Documents (EADs) remain valid until they expire, unless individually terminated. In accordance with this decision, USCIS will continue to accept and process DACA renewal requests and accompanying applications for employment authorization under the DACA regulations at 8 CFR 236.22 and 236.23, as it has since October 31, 2022. We will also continue to accept initial DACA requests, but in accordance with the District Court’s order, we will not process initial DACA requests.

Current valid grants of DACA and related EADs will continue to be recognized as valid under the Final Rule. This means that individuals with DACA and related EADs do not have to submit a request for DACA or employment authorization until the appropriate time to seek renewal.

Please see the DACA Litigation Information Page for important updates and information related to court rulings on the DACA policy.

Use this form to apply for a reentry permit, refugee travel document, TPS travel authorization document, advance parole document (including parole into the United States for urgent humanitarian reasons or significant public benefit), or advance permission to travel for Commonwealth of the Northern Mariana Islands (CNMI) long-term residents.

For information on travel documents, including potential immigration-related consequences of traveling outside the United States, see our Travel Documents page. If you are in the United States and you have an urgent need to travel outside the United States, see our Expedite Requests page and  Emergency Travel  page.

If you file this form to request an Advance Parole Document authorizing you to seek parole in the United States when you return to the United States after temporary travel abroad, and you depart the United States before we issue your Advance Parole Document, we will consider your Form I-131 abandoned unless you were previously issued an Advance Parole Document that remains valid for the entire time you are outside the United States.

If you file this form to request an advance permission to travel for CNMI long-term residents document, and you leave the CNMI without having an advance permission to travel document, your status will automatically terminate.

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Form Details

Form I-131 (PDF, 455.32 KB)

Instructions for Form I-131 (PDF, 285.07 KB)

04/01/24 . Starting June 3, 2024, we will accept only the 04/01/24 edition. Until then, you can also use the 06/06/23 E edition. You can find the edition date at the bottom of the page on the form and instructions.

Dates are listed in mm/dd/yy format.

If you complete and print this form to mail it, make sure that the form edition date and page numbers are visible at the bottom of all pages and that all pages are from the same form edition. If any of the form’s pages are missing or are from a different form edition, we may reject your form.

If you need help downloading and printing forms, read our instructions .

Please check our Filing Addresses for Form I-131 page for information on where to mail your application. Applications that are not submitted to the appropriate direct filing address may experience processing delays.

You can find the filing fee for Form I-131 by visiting our Fee Schedule page.

The fee is effective for filings postmarked April 1, 2024, and later.

You can pay the fee with a money order, personal check, or cashier’s check, or pay by credit card or debit card using Form G-1450, Authorization for Credit Card Transactions . If you pay by check, you must make your check payable to the U.S. Department of Homeland Security.

When you send a payment, you agree to pay for a government service. Filing fees are final and non-refundable, regardless of any action we take on your application, petition, or request, or if you withdraw your request. If you pay by credit card or debit card, you cannot later dispute the payment. Use our Fee Calculator to help determine your fee.

If you are submitting multiple forms, pay each filing fee separately. We are transitioning to electronically processing immigration benefit requests, which requires us to use multiple systems to process your package. We may reject your entire package if you submit a single, combined payment for multiple forms.

Payment if you file at a field office: You cannot pay fees with a money order or cashier’s check when filing at a field office. You can only pay with a personal check, debit card, credit card, or reloadable prepaid credit or debit card.

You do not need to pay an additional fee for Form I-131 if:

You are filing Form I-131 Application Type B or D;
You filed a Form I-485 with a fee on or after July 30, 2007, and before April 1, 2024; and
Your Form I-485 is still pending.

For refugee travel document applications filed from outside of the United States, you must pay the applicable fee(s) to the cashier at the USCIS overseas office or U.S. embassy or consulate with jurisdiction over your location. Please see the website of the appropriate embassy or consulate to confirm acceptable forms of payment. Include the fee receipt from the U.S. embassy or consulate when you file your application package.

Please do not mail cash, personal checks or traveler’s checks. If you do not include a fee receipt with your filing, we will reject your application.

Please do not submit this checklist with your Form I-131. The checklist is an optional tool to use as you prepare your form, but does not replace statutory, regulatory, and form instruction requirements. We recommend that you review these requirements before completing and submitting your form. Do not send original documents unless specifically requested in the form instructions or applicable regulations.

If you submit any documents (copies or original documents, if requested) in a foreign language, you must include a full English translation along with a certification from the translator verifying that the translation is complete and accurate, and that they are competent to translate from the foreign language into English.

Read more information about the types of evidence that may be relevant to specific parole requests on our Humanitarian Parole page.

Complete all sections of the form. We will reject the form if these fields are missing:

Family Name
Physical Address
Date of Birth
1.a. – 1.f.
Family Name (If 1.f. selected)
Physical Address (If 1.f. selected)

Filing Tips: Review our Tips for Filing Forms by Mail page for information on how to ensure we will accept your form.

Don’t forget to sign your form. We will reject any unsigned form.

E-Notification: If you want to receive an e-mail and/or text message that we have accepted your form at a USCIS lockbox, complete Form G-1145, E-Notification of Application/Petition Acceptance , and clip it to the first page of your form.

Re-Parole Process for Certain Ukrainian Citizens and Their Immediate Family Members
Re-Parole Process for Certain Afghans
Card Delivery Tracking
Department of State: Photo Specifications
Travel Documents

Travel Abroad Permission Letter: 4 Templates

These letter templates will help you to get permission to travel abroad from the respective authority. You must mention your name and residential details. You should mention the name of the place where you are staying now.

You must mention your reason for permission to travel you in your own words. You should provide information regarding the time and date of your travel. It is important to include the name of your destination and the place from which you are traveling.

Letter Template: 1

Table of Contents

Travel Abroad Permission Letter

[Name of the sender]

[Designation of the respective person]

[Name of addressee]

Subject: Letter of Permission to Travel

Respected sir/madam,

This is to inform you that I [mention your name] from [mention your college or university name] staying at [mention the name of the place where you are staying now] would like to request you to please grant my permission to travel abroad. I have got a chance to complete my further study in abroad. This college was my dream to get in, and today I have finally achieved my dream.

For traveling abroad, they are asking for permission from the local area. [Give your own reason for permission to travel according to you in your own words, this is just an example given].

I will be traveling to [mention your destination] from [mention your arrival place] on [mention date and time]. This is my earnest to you, please grant my permission to travel. This will be a great help to me. All the documents regarding my travel and my college admission documents have been attached with this letter, kindly check the attachment for your reference and do the needful as soon as possible.

If you have any further queries, you can reach us at [mention phone number] or through an email [mention email address].

Thanking you

Download Template : ( pdf, docs, ODT, RTF, txt, HTML, Epub, Etc )

Letter Template: 2

[Your Name] [Your Address] [City, State, ZIP Code] [Email Address] [Phone Number] [Date]

[Recipient’s Name] [Recipient’s Address] [City, State, ZIP Code]

Dear [Recipient’s Name],

I am writing this letter to seek permission to travel abroad. I have been presented with a wonderful opportunity to [state the purpose of the trip, such as attend a conference, pursue higher education, or visit family] in [destination country]. The duration of my trip will be from [start date] to [end date].

I understand the importance of my responsibilities and commitments at [Company/Organization Name]. During my absence, I will ensure that all my tasks and projects are appropriately delegated and that there is no disruption to the workflow. I have discussed my travel plans with my supervisor and have their support and assurance that my absence will be managed smoothly.

I would like to assure you that I will remain accessible during my travel through email and phone. In case of any urgent matters or situations that require my immediate attention, I will be available to provide assistance and guidance remotely.

Furthermore, I have made all the necessary arrangements to ensure that my absence will not cause any inconvenience to my colleagues or the organization. I will also comply with all travel regulations, including obtaining the necessary visas and travel insurance.

I understand that the organization may require additional information or documentation related to my travel. Please let me know if there are any specific requirements or procedures that I need to follow in order to obtain the necessary permissions for my travel.

I am grateful for the support and opportunities provided by [Company/Organization Name], and I assure you that I will represent the organization with the utmost professionalism and responsibility during my travel. I believe that this experience will contribute to my personal and professional growth and enable me to bring valuable insights and knowledge back to the organization.

Thank you for considering my request. I am confident that my absence will be managed efficiently, and I will return with renewed energy and a broader perspective to contribute to the success of [Company/Organization Name].

Should you have any questions or require any additional information, please do not hesitate to contact me. I will be happy to provide any necessary details.

Once again, I sincerely appreciate your understanding and support in granting me permission to travel abroad. I look forward to sharing my experiences upon my return.

Yours sincerely,

[Your Name] [Your Position] [Company/Organization Name]

Free Minor Travel Consent Form

Home » Passports » How to Obtain a U.S. Passport

father with two minor children holding passports and boarding passes at airport

A minor travel consent form is a legal document, signed by a child's parents and/or legal guardians, giving permission for the child to travel with another adult. Any time a child travels abroad without both parents and/or legal guardians, U.S. Customs and Border Protection requires the child to have this written permission.

This document is particularly important in international travel situations. It can be used to establish guardianship whether the child is traveling abroad with only one parent or with another trusted adult, such as a family member, friend, or educator.

In today's world, where concerns about child safety are paramount-especially when it comes to child abduction, custody disputes, and human trafficking-a minor travel consent form serves as a protective measure. It provides clear, legally binding, written permission that can be verified by immigration officials, airline staff, or travel companies, to make sure that the child's travel is both safe and authorized.

Without this form, travel may be delayed or denied. Domestic and international authorities need to be able confirm the child's guardianship and obtain the necessary permissions before allowing the child to travel onward.

How to Use the Minor Travel Consent Form

The form available below is a comprehensive template, designed to be easily copy/pasted and adapted in a word processor like Microsoft Word or Google Docs.

Given the critical nature of this document, we also provide a downloadable minor travel consent form in PDF format for your convenience.

It's important to note that while this sample form is a valuable starting point, it should be tailored to fit the specific details and circumstances of your child's travel.

Also be advised that this form does not replace a legal power of attorney document that could be used to make critical medical care decisions on behalf of a child.

This form is regularly reviewed and updated to ensure that this form remains current with travel and child safety best practices, reflecting our commitment to providing reliable and authoritative travel resources.

Screenshot of the free minor travel consent form from U.S. Passport Service Guide

The Legal Implications of Traveling Without a Minor Consent Form

While the minor travel consent form is not a universally required legal document, a child traveling without one can lead to serious complications in many countries. Different nations have their own regulations regarding child travel. Being uninformed or unprepared can quickly lead to distressing situations for both you and your child.

1. International Legal Considerations:

Country-Specific Requirements Vary: Each country has its own set of rules regarding minors traveling without their parents. For instance, some countries in Europe may require additional documentation, such as a birth certificate or a parental authorization letter, in addition to the travel consent form. You need to be sure your child and their traveling companion(s) comply with all of the requirements for each country they plan to travel to and through.
Risk of Travel Disruption: Without a consent form, minors traveling abroad may face delays or even denied entry at border control checkpoints. This can lead to missed transportation departures and costly changes to your travel itinerary.
Embassy and Consulate Involvement: In cases where a minor is detained due to lack of proper documentation, the local embassy or consulate of the child's home country may need to be involved. This can lead to complex legal situations that take significant amounts of tame and/or money to solve.

2. Domestic Legal Implications:

Airline and Transportation Policies: Within the United States, airlines and other transportation services have specific policies regarding unaccompanied minors (more on this later). Lack of a consent form, even for domestic travel, can result in the child being denied boarding.
Legal Custody Disputes: In cases of separated or divorced parents, traveling without a consent form can raise legal issues related to custody agreements. It's crucial to understand and adhere to the legal requirements stipulated in custody arrangements to avoid legal repercussions.

A minor travel consent form can help you avoid many of these situations. Before traveling, be sure to research the specific travel requirements of the destination country regarding minor travel. In addition to the resources provided on this site, this can also be done through a country's embassy website or by consulting with travel experts like registered passport expediting services .

In complex situations, such as shared custody or special travel circumstances, consulting with a legal expert can provide clarity and ensure compliance with both domestic and international laws.

Minor Travel Consent Form Notary Requirements

We strongly recommend that you have any child travel consent form notarized. This can prevent issues establishing the authority and credibility of your documentation.

It can be challenging to find and secure the services of a notary in person. Thankfully, it is possible to use an online notary service to notarize your minor travel consent form. This can save you serious time and stress.

We recommend using NotaryLive , a fully-secure, online notirization platform with an "Excellent" rating from TrustPilot . NotaryLive is fast, affordable, and fully compliant with state law, so you can be sure your notarized minor travel consent form is both legal and valid.

Unaccompanied Minors

Airlines have general rules about the ages and circumstances where children can fly alone, too. There are also usually additional fees that come with buying a ticket for a minor that will be traveling without an adult. As part of that extra cost, many airlines offer some additional supervisory and support services to be sure the traveling child is safe and comfortable while traveling on their own.

For more, check out our guide to unaccompanied minors traveling internationally . There, you will find details about the considerations, accommodations, and policies that apply to kids traveling internationally without an adult parent or guardian.

More Tips for Parents of Minors Traveling Abroad

Besides proper documentation, there are other ways to help a child have a safe international trip. Any time your child is traveling without you, give yourself peace of mind by taking these proactive steps.

Be Proactive In Shared Custody Situations

Parents who share custody of their children should each carry copies of the legal custody documents. You can also contact the embassy of the country or countries the minor child will be visiting to confirm travel entry requirements. This proactive step can help avoid issues at border crossings and during the child's stay abroad.

A simple notarized statement, such as the one below, should suffince in most cases.

"I, [PARENT NAME] acknowledge that [SPOUSE NAME] is traveling out of the country with my [SON/DAUGHTER] whom we share custody of. This authorization gives [SPOUSE NAME] my full permission to do so.

Use a GPS Tracker to Keep Track of Your Child While Abroad

GPS technology makes it possible to pinpoint a person's exact location, anywhere in the world. If your child is traveling without you, it makes sense to keep a GPS tracker on their person so that you know where they are. You can also use additional trackers to help keep tabs on your child's luggage or other valuables.

Apple AirTags are small, inexpensive GPS tags that can be purchased individually or in packs of 4 . They use bluetooth connectivity and the vast number of Apple users across the globe to create a reliable GPS tracking network. Using your iPhone or Apple device, you can ping any AirTag that is linked to your AppleID and locate it quickly. Thanks to its small size, an AirTag can easily be tucked into luggage, sewn into a child's clothing, or stashed in a travel wallet.
JioBit is an all-in-one GPS tracking system specifically designed for tracking your child. While it is more expensive than Apple AirTags, JioBit is a durable and secure alternative-particularly useful for those who don't already have an Apple device.

Use a Parent-Controlled Debit Card

Traveling costs add up. Everything from food, transportation, lodging, and fun comes with a price. If your child is traveling without you, you want to be sure they have the money they need, but also that it is being protected.

There are a number of debit cards that allow parents to keep an eye on their child's spending as well as their remaining balance. Should your child and their card become separated, you have the ability to prevent unauthorized purchases and possibly even get a replacement sent to wherever your child is staying.

Traveling with minors requires careful planning and a strict adherence to both American and international laws. This guide and the minor travel consent form we have shared are designed to provide you with the necessary information and tools to ensure a smooth and stress-free journey for your child. Whether your child is traveling with a guardian, as part of a group, or alone, the right preparation can make all the difference.

Remember, the safety and well-being of your child are paramount. By staying informed about the latest travel regulations and using our resources, you can confidently prepare for your child's next trip. If you have any further questions or need personalized advice, our team of travel experts is always here to assist you. Safe travels!

U.S. Passport Service Guide - Who we are

For over 20 years, U.S. Passport Service Guide has helped American citizens understand and navigate the passport application process. We use our expertise and experience to help travelers get United States passports quickly and efficiently.

Our website currently receives over half a million visitors a month. We are committed to going the "extra mile" for all of our readers. Both passport officials and website visitors frequently write to express gratitude for the assistance we provide.

Please contact us if you have any travel related questions - especially ones about passports and visa expediting. We usually respond to e-mails within 24 hours, oftentimes the same day. We are committed to working with you until you get the answer you need.

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Home Personal & Family Child Travel Consent

Minor (Child) Travel Consent Form

Use our child travel consent form to prove that a child can travel without their parents or guardians.

Updated January 4, 2024 Written by Sara Hostelley | Reviewed by Brooke Davis

A minor (child) travel consent form is typically necessary when a child travels domestically or internationally with a relative, family friend, or another adult who isn’t their legal guardian or parent. It grants permission for a minor to travel alone or with someone other than their legal guardian or parent.

The form aims to ensure the child’s safety and well-being by providing evidence of parental or guardian consent for the trip.

What Is a Child Travel Consent Form?

When to use a child travel consent form.

What If I'm Divorced or Separated?

What If I Have Sole Custody or Decision-Making Authority?

What if a minor travels without their parents, how to write a child travel consent form, considerations when traveling with children, child travel consent form sample.

A child travel consent form is a legal document providing written permission for a minor to travel without a parent or legal guardian. The form is primarily for when a child travels with a club/group, school, or an adult, like a family friend or relative.

Domestic vs. International Travel

A child travel consent form may allow the child to travel domestically (within the U.S.) or internationally (outside the U.S.).

Countries may have different rules for admitting children traveling without their parents. It’s important to check each country’s travel guidelines before having the child and accompanying person embark on their trip.

It can be beneficial to use it when a child under the age of 18 is traveling:

With a group, such as a religious, musical, sports, or school group.
With only one guardian or parent (instead of their entire family unit).
In the care of a family friend or relative.
By themselves.

It’s important to have a minor travel consent form in multiple scenarios. For example, suppose you and your spouse left the country together with your child. If only one parent later returns to the country with their child due to another commitment by the second parent, the parent with the child should have a consent form showing the other parent has agreed to this arrangement.

Child travel consent forms promote children’s safety and prevent international child abduction. They can also prevent a parent from taking a child due to an unfavorable custody dispute.

What If I’m Divorced or Separated?

If you’re divorced or separated, you can review your custody agreement to determine if there are any child travel restrictions or requirements . For example, the custody agreement may limit international travel . It may also demand the traveling parent to provide a certain amount of notice to the other party.

Even if both parents have joint custody, it’s good practice to notify and seek the consent of the parent who won’t be traveling with the child.

If one lawful custodial parent needs to travel with the child, the traveling guardian should obtain written consent from the other custodial parent [1] .

If you have sole decision-making authority or custody of your child, the other parent may still have visitation (access) rights. However, the parent without full custody won’t have to provide a consent letter. Instead, the parent with full custody can carry a copy of the court custody document when they travel alone with the child [2] .

If you’re the sole parent because your spouse is deceased, you can carry a copy of their death certificate. This way, you can show authorities you’re the only parent responsible for your child.

If parents have a child who needs to travel with another relative, family friend, or group, they should both sign a travel consent form.

Similarly, if minors need to travel alone, they should carry a consent form with their parents’ signatures .

Review a summary of how to write a child travel consent form:

Step 1: Provide your child’s basic information, including their name, birthdate, birthplace, passport details, and birth certificate details.

Step 2: Write your information as the parent or guardian, including your address, phone number, and address. Input the information of both parents and guardians, if applicable.

Step 3: Include the name of the person traveling with the child, including their name, relationship to the child, and passport information.

Step 4: Provide the trip details. Clarify the accompanying person, travel destination, travel dates, travel purpose, and address at the destination.

Step 5: Explain if the accompanying person has the right to seek medical attention or make medical decisions for your child. You may complete a separate child medical consent form to be more thorough.

Step 6: Provide an emergency contact person’s information, including their name, phone number, and email. Consider electing a second emergency contact person.

Step 7: Include your child’s medical insurance and health information so the accompanying person can seek medical attention and make informed decisions if you give them the authority.

Here are some considerations when traveling with children:

Check With the Embassy

Check with the U.S. embassy for the country of your child’s destination to determine the travel requirements. Some countries won’t allow children to travel unaccompanied.

If the child travels with one custodial parent or a trusted adult who isn’t a legal guardian, the country may have certain notarization requirements for the travel consent form. Ensure you know all regulations before allowing the child to travel.

Confirm Airlines’s Requirements

For domestic travel, some airlines may have specific requirements for children traveling without both custodial parents. Children may need to present a notarized letter or other documentation to avoid being seen as unaccompanied minors.

Ensure You Bring Supporting Documentation

Traveling with children can be more seamless when you bring adequate supporting documentation.

When writing your child’s travel consent form, remember that U.S. Customs and Border Protection (CBP) requires a passport for any U.S. citizen re-entering the country by air. The CBP highly recommends children traveling without their parents or legal guardians carry a copy of their birth certificate to help ease travel through customs [3] .

If you can’t provide a copy of the child’s birth certificate, you can have them carry a driver’s license if they’re of driving age.

Parents with multiple children traveling must create separate minor travel consent forms and obtain all necessary documentation for each child.

Legal Templates uses only high-quality sources, including peer-reviewed studies, to support the facts within our articles. Read our editorial guidelines to learn more about how we keep our content accurate, reliable and trustworthy.

USA.gov. International travel documents for children. https://www.usa.gov/travel-documents-children
Department of Homeland Security. Travel Overseas. https://www.dhs.gov/travel-overseas
U.S. Customs and Border Control. Documents You Will Need Before Your Trip. https://www.cbp.gov/travel/us-citizens/know-before-you-go/your-trip
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Permission To Travel and Travel Consent Letters And Why You Need Them

Article By: Kyle McCarthy

Adults traveling outside the U.S. with children under 18, other than their own, must have a Permission or minor travel consent letter from both of the minors’ guardians. The travel consent letter also covers a child traveling internationally with only one birth parent, one guardian, grandparents or other adults. This written and notarized Permission to Travel Letter from both birth parents, same sex couples, or legal guardians is required to enter many countries, even on a cruise ship’s shore excursions.

“In light of the Supreme Court’s ruling on same sex marriage,” comments a State Department official, “the two parent consent requirement for passport issuance, that all legal parents/guardians of a child, as determined by state law, must consent to passport issuance, remains the same. The validity of consent to travel letters meant for foreign countries or airlines is outside the scope of the State Department.” Learn more in this video:

Travel Documents and Travel Consent Letters Help Protect our Kids

This requirement for an affidavit for children traveling outside their home country was not invented by the Department of State; in fact, it’s due to the enhanced awareness of children’s rights raised by the 1980 Hague Convention on the Civil Aspects of International Child Abduction . The Dept of State explains, “The Convention is a valuable civil law mechanism for parents seeking the return of children who have been wrongfully removed from or retained outside their country of habitual residence by another parent or family member. Parents seeking access to children residing in treaty partner countries may also invoke the Convention. The Convention is critically important because it establishes a legal framework between partner countries to resolve parental abduction cases. The Department of State’s Office of Children’s Issues serves as the Central Authority for the United States under the Convention.”

Offer your family further protection with a solid travel insurance policy. Kids are insured for free through Allianz when traveling with a parent or grandparent.

As of May 2017, this treaty created to deter international child abductions is in force between the United States and 76 other countries and territories, including Canada and Mexico.

Nevertheless, international child abduction stories are in the news all the time. To stop these tragic crimes, and prevent the transport of runaways or children involved in child-custody disputes, American carriers have been told to require special documents such as Permission to Travel Letters from adults departing the U.S. with minors. Note that the country of South Africa has recently revised its entry requirements for minors traveling by air, sea or land into and through the country. A full list of Requirements for Minors Travelling Internationally to South Africa can be viewed here.

Additionally, rising health care costs and legal issues have forced many medical providers to deny medical care to minors without proper Medical Authorization forms. Increasingly, written permission or affidavits from guardians who carry the minor’s insurance coverage as well as proof of that medical insurance coverage are required at emergency care facilities.

Learn more about travel consent letters and how to understand them.

The same regulations apply to minors under 18 who are leaving the United States with school groups, teen tours, or just friends on a vacation. Sports teams and academic study programs require a similar Minor Consent to Travel form.

Read on for tips on how to make this paperwork less of a burden, or just fill in the form to to obtain sample documents you can print out and fill in.

Get Blank Permission to Travel, Minors & Medical Authorization Forms

Remember, having these essential documents for travel with minors could save your next vacation. FTF provides these documents free of charge but asks that you subscribe to our travel alerts e-mail list to keep up to date with ever-changing regulations. You may unsubscribe at any time. We do not sell, barter or trade your personal information. Read Family Travel Forum’s Privacy Policy if you have concerns.

Please complete the following form, then check your email inbox or spam filter. You will be asked to confirm your email address, then will be sent a second email with links to download a Permission to Travel and Medical Treatment Authorization Letter you can fill out and use. Keep blank copies to use on future trips.

Please fill in this form to request Travel Documents by email, and check your spam filter if you do not receive them within a few minutes. Safe Travels!

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Essential Documents

Canada Requirements for Minor Consent Letters

The Canadian Department of Foreign Affairs and International Trade reminds visitors that, “Foreign officials and transportation companies are vigilant concerning documentation for children crossing international borders. Make sure you carry the proper identification for yourself and any children traveling with you, including any documents that might be required by the authorities of the country you intend to visit, and by Canadian authorities on your return to Canada with the child.”

Canada regulations request that adults entering the country with minors also carry a photocopy of the signature page of the passport belonging to the guardian who signed the permission to travel letter.

Although minors under 16 may enter Canada from the U.S. by land or sea with only a photocopy of their U.S. birth certificate, the U.S. Customs & Border Protection (CBP) notes that children under age 18 must carry notarized travel permission letters if they are traveling without their parents.

Getting a U. S. Passport or Foreign Passport for a Minor

To enforce the Hague Convention provisions, the U.S. Department of State requires that every citizen, no matter the age , traveling outside the US by air carry her own passport and appear in person to apply for one. The very strictly enforced guidelines to get a passports for a minor require the presence of both parents, with photo ID and proof of parentage, or one parent’s appearance with a notarized statement of consent from the second parent or legal guardian.

Exceptions are made if there’s documented evidence that a minor has only one guardian; for example, divorce papers, death certificate, adoption papers or a lawyer’s letter would indicate that the presence of one legal guardian is sufficient. This is a complex issue, explained in more detail in FTF’s Passport Guide or on the U.S. Passport Office .

If child custody issues are a concern for you, the Children’s Passport Issuance Alert Program provides notification to parents of passport applications made on behalf of minor children, and denial of passport issuance if appropriate court orders are on file with the CPIAP. The Office of Children’s Issues will provide more information.

Citizens of other countries must check with their own country’s embassy, as passport issuance laws have become more strict all over the world. Many destinations now require that all foreign nationals entering their country have a passport that is valid at least six months after the planned date of departure.

If you’re planning a foreign vacation, start the passport process early. United States’ security and border regulations change frequently and the increased number of passport applications means a processing backlog at the National Passport Center.

Visas & Travel Documents for Minors

In an era of heightened global security, many foreign countries are revising their visa and documentation procedures as well. Laura Tischler, a spokesman for the Bureau of Consular Affairs at the U.S. Department of State advises families: “Contact the embassy of your destination country or study the Consular Information Sheets provided at travel.state.gov to find out what that country’s requirements will be in terms of documentation, in order to bring a child into the country.”

A March 2019 report by Scott McCartney in the Wall St. Journal noted some other documents which might prove essential, depending on the destination. These include an original, raised stamp birth certificate for each minor in your party, extra passport photos on white backgrounds, plus about US$50 in small bills so that you can purchase entry visas on the spot. Be sure to assign a neighbor or relative back home the responsibility of retrieving some of these documents and sending them, if you need them after departure.

As one of our editors and her son discovered while checking in for an American Airlines flight to Cancun, Mexican law requires that if only one parent or non-custodial adult(s) is accompanying a minor under 18 from Mexico, he/she must carry a notarized Permission to Travel Letter (also known as a Parental Consent Letter) from the child’s other parent(s) or guardian(s) granting permission to leave Mexico with the child, including the dates of travel, the accompanying adult’s name, contact information, and a notarized signature.

According to the U.S. Embassy in Mexico City, although the regulations are very specific, immigration officers often ask for a Consent Letter in much broader circumstances. They recommend “ all minors traveling without both parents carry a notarized consent letter at all times in the event airline or Mexican immigration officials request one” .

All the airlines follow this protocol. The US Airways website confirms that they enforce this during the check-in process with the posted rule: “If adult passengers do not have the proper documents, as defined by the U.S. Department of State guidelines, boarding is denied in order to comply with international regulations and the foreign immigration process.”

In another incident concerning a press trip to Brazil, FTF’s staff learned that some countries require a notarized original copy of the Permission to Travel Letter before even accepting a visa application for minors. Many countries also require that the authorization notes are in the national language of the country and notarized and authenticated by the nation’s embassy or consulate. For information on the requirements for travel to a specific country by an American citizen, visit US Department of State and navigate to the International Travel Information page. When in doubt about the information, it’s best to call the Visa Section of the embassy or consulate of your intended destination.

What Permission To Travel or Consent to Travel Letters Do

A consular officer at the U.S. Office of Children’s Issues verified that many countries require a Permission to Travel letter with parents’ notarized signatures, plus identification for the child (certified birth certificate or passport), and that both are essential.

Consular Information Sheets issued by the U. S. Department of State (which does not make these regulations) often carry this warning: “In an effort to prevent international child abduction, many governments have initiated procedures at entry/exit points. These often include requiring documentary evidence of relationship and permission for the child’s travel from the parent(s) or legal guardian if not present. Having such documentation on hand, even if not required, may facilitate entry/departure.”

A CBP spokesperson recommends that all travelers read the helpful online resource “ Know Before You Go .”

Childrens Travel Permission Letters Required for Cruises Too

Such concerns apply not only to air and land travel, but to cruise travel as well. Carnival , for example, requires the notarized Permission to Travel Letter for any children debarking in Mexico, if only on a half-day shore excursion, so it’s smart to check ahead with your cruise company. Mexican Consular Officer Hebe Cue advises, “In case of weather or other cruise delay, it’s better if adults have the notarized permission letter. In any case, it is required for American minors entering Mexico by air, no matter how long their stay.” At Royal Caribbean, an agent interviewed about Canada-bound cruises suggested single parents or other adults traveling with a minor carry notarized documentation, “to be on the safe side.”

An officer at the Canadian Tourism Commission agreed: “Canadian customs officers, who are the primary line of inspection for visitors, may require a notarized statement from both parents when they find a child under 18 traveling alone or with other adults. All carriers, including air, sea and land, can be fined for bringing people into Canada without the proper documentation.”

Obtaining a Free Permission to Travel Letter Form

We recommend you download FTF’s sample “Permission To Travel” letter, so you can print it out, fill it in, have it notarized, and carry it with you on all future international travels. We are often asked if notarizing the document is necessary, especially by Canadian families, who pay much higher notary fees than those in the U.S. According to the Canada Consular Affairs Office , “It is strongly recommended that children traveling alone or with one parent carry a travel consent letter for every trip abroad. It is advisable to have the consent letter certified, stamped, or sealed by an official with the authority to administer an oath or solemn declaration so that the validity of the letter will not be questioned.”

Tip: Notarize several copies of the Permission to Travel Letter at the same time if you are applying for foreign visas. Carry two copies with you on your vacation in case a border official at either end asks to keep a copy. (It has happened to FTF families.)

Regardless of where you travel outside the United States , when you are crossing a border by land, sea or air you will need to have proper identification documents for each traveler in addition to the above letters. Please see the Department of Homeland Security Site if you are unsure about the type of ID documents you and your family need.

Travel Prepared to Avoid Confusion

Thorough documentation is especially important in situations such as travelers or guardians with different last names than each other or the minor. FTF also recommends that birth parents who have different surnames than their child carry a photocopy of the child’s birth certificate while traveling, providing legal evidence of “guardianship” in case of trouble.

Same sex couples, and adoptive, divorced or widowed parents should carry certified custody or death certificates, adoption papers, or other proof of sole custody, as well as photo identification for themselves and the child.

Although travel agents and, occasionally, the fine print on a brochure, are supposed to notify families that airlines, cruise lines and bus tours may require proper documentation — or deny boarding — the paperwork can, and often does, slip between the cracks.

We find that travel insurance — trip-protection and health coverage that many travel experts find essential (and many many vacationers are reluctant to purchase) — is important, too.

For more information, contact your attorney or a professional travel agent. The staff at the FTF office (+1 212/595-6074), while not attorneys, are happy to help answer any questions.

On vacation, travel prepared. It’s better to be safe than sorry.</p?

And most importantly, safe there and safe home!

Dear Reader: This page may contain affiliate links which may earn a commission if you click through and make a purchase. Our independent journalism is not influenced by any advertiser or commercial initiative unless it is clearly marked as sponsored content. As travel products change, please be sure to reconfirm all details and stay up to date with current events to ensure a safe and successful trip.

48 Replies to “Permission To Travel and Travel Consent Letters And Why You Need Them”

Hello Vinay, If you are the sole legan guardian of a minor child and have a copy of those papers that will travel with the child, you do not need the other guardian/birth parent’s consent. Carry a copy of the papers with you and the child as well as your passports. Please call the airline you are traveling with to make sure they put this information into your passenger record. You may want to check with the U.S. Dept of State regarding any special permission to travel to the Philippines. Please see this page: https://travel.state.gov/content/travel/en/international-travel/International-Travel-Country-Information-Pages/Philippines.html Safe travels! FTF Editor

Hello, Do I need the fathers consent to travel to the Philippines from USA? I have awarded sole legal decision making authority and Im the primary custodian and the father has only visitation. I know if I ask him he will not sign any consent form, and we also have domestic violence case and criminal judge put a no contact order for us and I also filed a restraining order against him though it’s expiring soon. Pls help me, thank you. Vinay

Hello Daniel, thanks for your inquiry. The immigration authorities don’t like open-ended documents. If you believe the travel dates will fall within a six-month period, we suggest that you list the dates that make up six months; ie. June 6-Nov.. 7, 2020. This way, your child and the adult traveling with them will be covered for any dates within that period.

Is filling out the Departure and Return dates on the document absolutely necessary upfront? What if we are wanting to fill out the form but the travel dates are unknown currently. We know it will be “within the next 6 months” for example.

How long is a consent letter valid? I have generic consent to travel from 3/2019. Dad has been in Wyoming since last Nov.

Really informative article. thanks!

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I know this is totally off topic but I had to share it with someone!

You article definitely has all the information and facts I needed about this subject. I didn’t know who to ask, so thank you kindly…

This blog about Learn More About Travel Permission and Travel Consent Letters for Kids, is a very usefull and i will share it!

If you are a divorced parent and are planning on crossing the border with your child, it’s not as simple as packing up a suitcase and heading to the airport. One of the most important things you need to do is to ensure your documents are in order. A letter of consent shows border officials that ex-partner knows you have the child and gives you permission to travel with the child. While it is not a mandatory document, failing to have it can get you delayed or even denied access in or out of a country.

thanks for the information

Good morning there, I live in Oakland, California last May I went to my country and legally married with my boyfriend. Now we are spouses but I don’t know how to change my marital status here in California. I am actually pregnant with his baby. Am I going to be able to put my husband on his birth certificate? If so, do I need a consent letter to take the baby with him? I am planning to travel and leave to baby with him for a year so I can bring them with me.

I’m traveling with my two kids to Florida where I’d meet with my bf and then driving to Disney.

On the consent letter do I have to include that I’m meeting with my bf then we’re road tripping to Disney from another city within Florida ?

We are so sorry to hear about your family’s loss and hope that the safeguards in place can help prevent more tragedies like this one. Thank you for sharing your story.

Just a little note as far as the Hague convention act. My sons wife abducted there little boy 3yrs ago and still no help from our state department. With a little research I found there has been 50 children abducted to Brazil and not one has been RETURNED through the state department.

Jesus, these letters are specified by the U.S. Department of State for entering or leaving the U.S. with minors. If your sister is a Mexican citizen and traveling as a minor only within Mexico, please refer to this website: https://www.gob.mx/inm for more information. Safe travels!

My sister that is 12 yrs of age is traveling from Tijuana Mexico to Durunago Mexico with our uncle does she need a letter of any sort ?

Reader CCL wrote to FTF after receiving her forms: “May I assume that this will work in our case? My granddaughter and I both live in Merida, Yucatan, Mexico. We will travel to Minnesota together where she will attend a summer camp while I stay with friends. Then we will return together to Mexico. We both have US passports. Thank you. Colleen C.L.”

We replied: “Hello Colleen,

Thank you for your note. We are not attorneys, and in this instance, you are doing the reverse of what most of our readers do. However, the rules still apply and the carrier that is transporting you and your granddaughter to the US would be responsible for checking your papers.

I would recommend checking with them – airline or cruise company – to be sure. Additionally, since it’s you and your minor, please be sure to get a medical authorization letter (does not have to be notarized) from the legal guardians/health insurance policy holders, plus a photocopy of the insurance card, just in case anything happens to her at camp. Most U.S. camps would require proof of health insurance coverage for each camper as well.

Please get in touch if you have any other questions and safe travels”

Thank you for your note. According to the Government of Canada website: https://www.canada.ca/en/immigration-refugees-citizenship/services/visit-canada/minor-children-travelling-canada.html a visitor is considered a minor if under the age of 18, and does require a notarized consent letter from both guardians to enter the country. In your case, you would have to provide this signed and notarized letter to your ex-husband for the trip.

S.A. writes: Hello, my children are visiting their dad My ex husband who lives in Washington next week… They are going to drive to Canada for the day… I have a 17-year-old and a 19-year-old and a 21-year-old… Do I need a certified letter to allow him to take them across the border?

User JC emailed us to ask: “Thank you so much for sending the forms. I will be taking my 16-year-old niece from California to South America in June. I definitely want to get all the forms taken care of by May. Her parents are going through a difficult divorce and it may be tough to get both of them to use one form and go to the same location together to get it notarized. Can I use one form for the mother and one for the father and they can get their own form notarized. “

Thank you for your note and congratulations on planning this exciting trip with your niece. We are not attorneys and cannot offer legal advice, but we suggest you contact the transportation carrier for this trip.

Whether it’s an airline, cruise company, etc that is transporting the minor across international borders, they are responsible for collecting these forms. If, for example, there is an issue and the minor had to be repatriated, that company would bear the cost of transportation and also pay a fine. Since they are responsible, I think it’s best to ask them if they will accept two notarized forms, with the same travel dates and information, for one child on one trip. Make sure they add a note in your travel record so that other company representatives know this was discussed.

Alternatively, your niece’s parents may know the same notary (often a bank clerk or real estate agent) who may agree to hold onto the form until both parents have come in to sign it. Don’t forget to get a Medical Authorization Letter (one of the sample forms, does not need to be notarized) from the parent holding her health insurance policy in case your niece needs treatment, and safe travels!

Hello, I am 21 years Old and I want to go outside the country for vacation with my 2 years old sister, I am not her guardian so whats the requirment for travel?? Thanks

Although you are an adult sibling, you will need a Permission to Travel Letter notarized by your sister’s birth parents or guardians to enter many countries. It should name you as her guardian for the period of travel. It’s also good to have a Medical Authorization Letter (available at the same email as you request the others) in case she needs care when she is in your care, as her guardian.

Safe travels!

Member C. Boonsong writes: Dose this FTF form can use travel to Vietnam?

FTF Reply, posted by Admin:

Yes, these forms are good if you are traveling between countries with a minor child under 18 years of age. However, Vietnam requires a visa for entry for citizens of many countries. If you are a U.S. citizen, please check this Vietnam page on the Department of State website for details.

If you are a citizen of another country, please look online for visa information from your own home foreign office.

We received this note from a user and want to share it so others can learn from it: “ I am traveling to SE Asia with my 15 year old son. We adopted him from Russia. Do I need proof of adoption to travel to these countries? “

Our reply: “If the minor child is not traveling with all legal guardians, the missing guardians will have to complete a Permission to Travel Letter for that child, which should be accompanied by adoption papers that explain the child’s legal status.”

Let us know if you are affected by the same issue, and maybe we can help.

Questions from D.V.: I recently requested travel documents (Permission To Travel Letter, Consent for Minor Travel Form); My question is, can I still use these outlines if my child is traveling by herself (She is 17 years old) without either parents or anyone else? Is it okay to use the templates but leave the spaces provided that asks who will be accompanying them blank? Thank you in advance.

FTF Answer: I think you may be better off using this other form called Unaccompanied Minor Travel Authorization – and call her a Solo Traveler. If you have trouble filling it out, you can use the other Consent Letter form and in the spaces that ask who is accompanying her, put in Solo Traveler. We think it will be fine, but you can also double-check with her airline.

Question from D.V.: do both parents need to sign at the same time (same paper and date)or can each parent have their own signature notarized on different pieces of paper (and dates)?

FTF Answer: Different signatures on two forms would probably work, but make sure to give your daughter a copy of her birth certificate proving the names of her legal guardians so those forms are connected to each other. If you have plenty of time, it’s probably best to get one form signed, then mail it to the other birth parent for signature on the same document. Some border officials who don’t speak English may not understand her situation.

C.S. of Washington DC writes: “I the parent have sole legal and physical custody of my 9 year old, that is how I had my divorce decree worded so maybe I don’t even need this consent form from other parent? Any thoughts?”

FTF is posting this reply for general interest:

“We are not attorneys, but in our experience, a sole legal custodian with papers traveling outside the US with a minor child does not need a written letter of consent from anyone else. However, it is up to the transportation company to accept your papers — whether it’s an airline, bus, train or cruise ship. You would be best to ask them what papers they require and if they say they will accept your sole custody papers with the child’s papers (child must have their own passport), ask them to make a note in your Passenger Record so that there’s no trouble when checking in.”

admin February 23, 2014 at 2:17 pm J. of PA writes: Your site is great! But I have a question. I was married and we got divorced and ten years later we got back together (just never remarried) I got pregnant… Child is now almost five. The birth certificate reads father not listed unknown. I do have my sons passport (had no problems getting it because father name not on bc) … Anyway, my question is what do I do for the consent letter? We never went to court or nothing as I work and raise child alone. … so my question is would I have any issues traveling with my child? If a father name is not on any documentation do I need a consent form? Is this a matter that needs to be handled by an attorney? If so, do u recommend a certain one? FTF replies: Thank you for your note. We are not attorneys at Family Travel Forum, so cannot offer you legal advice. However, in our experience of traveling, we have heard that parents with a child whose birth certificate only has one name on it do not need any further documentation to travel across borders with that minor child. They are considered the sole legal custodians of that child. In your case, you mention that you were previously divorced from the child’s birth father. If that is the case, perhaps you have legal papers showing your divorced status that you could use if any border or customs official questioned this situation. In any case, it is the carrier you choose (airline or cruise company for example) who will require that you provide evidence of guardianship for the child. If you are planning a vacation, perhaps a cruise that will cross borders such as one from Florida that calls at Mexican ports, you can call the cruise line reservations operators, and ask them if your documentation is enough to board the ship. The transportation companies should be the ones responsible for examining your travel documents, so if they approve it, you should be fine to travel with him. The moderator has shared this email exchange, in part, so that the questions and answers may be of help to others in a similar situation. Thank you.

Thank you so much for making our forthcoming trip so much easier. It is an emergency trip not a pleasure one and your help at a distressful time is much appreciated.

Sent by reader W.T.

Good morning,

I wanted to give you some feedback…. We went to your site to determine what documentation was needed for my grandson to travel with me to Canada, and printed out two forms. We had one of the forms notarized as suggested, and set out on our trip the next day. When we arrived at the border, I was told we did not have proper identification! The page we had been working from on your site did not say anything about a birth certificate or photo ID, which they said I should have had. PLEASE amend that page to say something like… “ In addition to a birth certificate and photo ID , these other documents are recommended…”

Thank you so much for your responsiveness. You may mention this on other pages on your site, but it really should also be on the documentation page.

it has been a great piece of information regarding travelling i am sure many people will utiliza this information

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My family and I are wanting to move to Costa Rica here in the next few years. The problem is, is that I am a single mother of a little boy of whom I have no idea who the father is. He is not on the birth certificate, and I don't know his name, if I still can prove I'm the mother can we still leave without any problems?

thanks, Ashley

Hi Ashley, To travel outside the U.S. with a minor child you will first need to get that child a passport. If you are applying in the US for a US passport, you will need a notarized permission letter from both guardians (unless you have sole custody papers) to apply for one; you can read more about passports at this story – http://www.myfamilytravels.com/how/advice/11037-Passport-Adventure-Acquiring-Your-Passport.html There is also a phone number of the passport help line there to call for more information. If your minor child already has a passport, and you have sole custody of the child, you should be able to travel without a problem. However, for relocation or immigration for longer stays than a tourist visa allows, you must ask that question at the Costa Rica Embassy / Visa office in Washinton DC. You can call them at (202) 328-6628 and ask about their immigration procedures. We are not immigation attorneys but we hope this is helpful to you. Good luck!

Thank you for the documents. I have a few questions, and hoping you can help me. First, some background. My 3 minor boys live with their mother in Illinois, USA, I live in Switzerland. We are divorced, she has physical custody of children but we both have joint custody. They will be visiting first Puerto Rico (US posession) for 2 weeks, and then will visit Switzerland for 2 weeks to visit me. During the travel from Illinois ISA to Puerto Rico, and then from Puerto Rico to Switzerland, and then from Switzerland back to Illinois, they will be traveling only with their nanny (neither mom or dad will accompany them). Given this scenario: 1) What is the difference between the first letter (Permission to Travel) and third letter (Unaccompanied Minor Travel Authorization) below? Should both be completed? 2) How do we notarize when both mother and father live in different continents? Can the same paper be notarized individually in each country?

Any assistance you can provide would be greatly appreciated. thanks jose

Hello Jose,

First, let me say we are not attorneys, but we can offer some advice based on experience. The transport companies (airlines in your case) are the ones who really care about these papers because they are the ones that are fined if they transport you and the children without the proper documentation and they are responsible for sending everyone back if the guardian does not have the correct papers. So, your airlines may be a help in answering your questions.

On our end, we recommend using the first form letter you got; the 3rd form letter is very similar but is usually used by an adult hosting groups, such as teachers taking kids on a teen tour.

We suggest you give your nanny 2 original Permission to Travel Letters, with the 3 children named, and listed as going to each destination (complete itinerary with dates for Puerto Rico and Switzerland). She should carry extra photocopies of the Permission Letter signed by both of you, and notarized, as well as copies of your joint custodial papers. She should also have the Medical Authorization Letter in case the children require any medical care while they're en route.

If you have enough lead time, the best option is to have each parent sign and notarize 2 original Permission to Travel Letters and send them to the other parent for signature. I don't know the procedure for notarizing a document in Europe but if you both try at the same time, there's a good chance that one of you will succeed at getting both signatures on the same letter. We've had this question often from military families and they can FedEx the letters to each other.

I hope this information is helpful and I wish your children a safe trip, Kyle McCarthy

Thanks! Form was helpful, made it easier. Glad to have found you!

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Lisa – Sorry about your loss. You should call The Office of Children's Issues (888/407-4747) at the State Department in Washington DC to determine next steps.

My husband ex-wife died this morning in Mexico and has their children in Mexico with her. How can we bring them back to the United States? We are desperatly seeking help.

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Thanks for posting this article. I'm definitely frustrated with struggling to search out pertinent and intelligent commentary on this subject. Everybody now goes to the very far extremes to either drive home their viewpoint that either:Â Â everyone else in the planet is wrong, or two that everyone but them does not really understand the situation. Many thanks for your succinct, relevant insight.

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Travel Permission Letter

Last Updated On January 8, 2020 By Letter Writing

A Travel Permission Letter is a letter written by the guardians/parents of a minor, which acknowledges that he/she is traveling without both guardians/with an adult who is not a legal guardian. This letter expresses the guardian’s/guardians’ consent for the child traveling, thus without them. Whether moving from a state to another or another country altogether for any purpose, providing a permission letter often proves helpful as it avoids various issues like or related to crossing borders, visiting dangerous areas, etc., even when the child is traveling with one of his/her parents.

The permission letter should give the child’s name, date of birth, the dates of travel, the name of the adult companion, the allowed travel destinations, and the reason for trip. Contact phone numbers for both parents/guardians, their full names and their signatures should also be included. A travel permission letter also functions as written proof if required under any circumstances, stating that the minor was permitted to travel. Such letters are used in the case of field trips, study tours, excursions, etc.

Travel Permission Letter Writing Tips

State the minor’s age.
Include details like date of travel.
State the purpose of traveling.
Include your contact details.
Attach relevant documents.

Travel Permission Letter Template

Use our free Travel Permission Letter to help you get started. If you need additional help or more examples, check out some of the sample letters below.

Date :_________(date on which the letter is written)

Subject: Travle Permission

Dear Mr./Ms./Mrs. ___________(Name),

I, __________ (Your Name), am writing this letter on behalf of my _________ (Relationship with minor) ___________ (Minor’s Name), to inform you that he/she has my permission to travel from ________ to ________ on _________ (Date) in order to __________ (Purpose). He/she is to travel with _______ (companion if any).

Please see my notarized signature below as evidence of my approval for the same. In case you have any questions concerning the matter, feel free to contact me using the details attached to this letter.

To avoid further complications and confusion, I have attached a copy of his/her birth certificate, passport, and records concerning his/her medical condition if required under any circumstances. In the event of a medical emergency, please contact me on my number or refer to the emergency number provided.

Kindly consider and accept this letter as proof of my consent.

Thanking You,

Yours Sincerely,

___________ (Name)

___________ (Designation)

Sample Letter

From, Michelle Powell, Millers Avenue, New Jersey. 22 August 2016.

To, Ryan Smith, 33 Crane Street, New Jersey. Subject: Travel Permission

Dear Mr.Smith,

I, Michelle Powell, am writing this letter on behalf of my daughter Emma Powell, to inform you that she has my permission to travel from New Jersey to Alaska on 30 August 2016 as part of a field trip at school. She is traveling with her class, accompanied by her tutor, Mr.Sanders.

Emma has undertaken such journeys various times before, and I assure you that she will not cause any difficulties as far as discipline is concerned.

To avoid further complications and confusion, I have attached a copy of her birth certificate, passport, and records concerning her medical condition if required under any circumstances. In the event of a medical emergency, please contact me on my number or refer to the alternative emergency numbers provided.

Yours Sincerely, Michelle Powell

Email Format

The following is the Email Format to be followed for a Travel Permission Letter.

To: [email protected]

From: [email protected] SUBJECT: Travel Permission

Dear Mr./Ms/Mrs.______(Name of the recipient), Dear Mr./Ms./Mrs. ___________(Name),

I, Michelle Powell, am writing this letter on behalf of my daughter Emma Powell, to inform you that she has my permission to travel from New Jersey to Alaska on 30 August 2016 as part of a field trip at school. She is to travel with her class, accompanied by her tutor, Mr.Sanders.

Related Letters:

Copyright Permission Letter
Permission Giving Letter
Permission To Play Sports Letter
Permission Letter For Industrial Visit
Field Trip Permission Letter
Permission Letter

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1. choose this template.

Start by clicking on "Fill out the template"

2. Complete the document

Answer a few questions and your document is created automatically.

3. Save - Print

Your document is ready! You will receive it in Word and PDF formats. You will be able to modify it.

Travel Consent Letter

Rating: 4.5 - 309 votes

A Travel Consent Letter is used when a child is travelling alone, with only one parent/legal guardian, or with an authorized group. This document notifies authorities or other interested parties that a parent or legal guardian has given their consent for the child to travel without them. This document can be used both for domestic travel inside Canada or international travel across country borders. Because of increasing instances of child abduction in custody cases, and a growing number of children who are the victims of trafficking or other abductions , an immigration officer, airline, or travel company may ask parents to provide some form of letter of consent if a minor child is travelling internationally with only one parent or with another adult, such as a teacher, group trip leader, or grandparent.

How to use this document?

Using this document, a parent can name the children , provide information about their passport if the trip is happening internationally, describe the circumstances of their trip and the people who will be accompanying them, and outline the travel itinerary . Finally, this letter form contains contact information for adult chaperones, if applicable, and parents or legal guardians in case someone needs to be contacted in the event of an emergency. During the signing of this letter, a witness should also sign the letter, as this is required by some airlines.

Travelling children should carry a copy of this letter with them and any adult chaperones should be given a copy of this letter to show to authority figures as needed.

Applicable Law

Although not required by law, immigration officers, law enforcement officers, or custom agents may detain a child if they suspect an abduction or kidnapping has taken place. By travelling with a Travel Consent Letter, these officers will have the necessary contact information and further assurance that no abduction or kidnapping has taken place. Remember that specific requirements for the Travel Consent Letter may vary from country to country or airline to airline. Therefore, it is vital to research the specific guidelines and templates relevant to your travel destination and carrier. Taking these proactive steps can significantly contribute to a stress-free and efficient travel experience for all parties involved.

How to modify the template?

You fill out a form. The document is created before your eyes as you respond to the questions.

At the end, you receive it in Word and PDF formats. You can modify it and reuse it.

A guide to help you: How to Travel with Minor Children

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Consent letter for children travelling outside Canada

A consent letter demonstrates that a child has permission to travel outside Canada from every parent or guardian who is not accompanying them on the trip.

Using a letter of consent outside Canada

Countries have their own entry and exit requirements for children. The consent letter may not be considered sufficient by a country’s immigration authorities and there is no guarantee that they will recognize it. In some countries, your child may be deemed to be one of its citizens if you or the other parent is a citizen of that country. As a “deemed citizen,” your child may be subject to the same entry and exit requirements as other citizens of that country.

For more information, check the entry and exit requirements in the Travel Advice and Advisories for your destination country or contact the nearest embassy or consulate of the destination country before travelling.

Travel Advice and Advisories

Foreign representatives in Canada

Risk of abduction

If there is a risk that the accompanying parent will not bring your child back to Canada, consult a lawyer and proceed with caution before signing a consent letter.

International child abduction

There are no official guidelines for the content and format of a consent letter, but they usually include:

the name of the child
the names and contact information of parents or guardians
the name and relationship of the person who is accompanying the child
information on where the child is travelling and the duration of the trip

You may use 1 letter or multiple letters depending on the situation:

If neither parent is accompanying the child, they can both sign 1 letter or they can each sign a separate letter
Children from the same family who are travelling together may be listed on 1 letter
Separate letters are recommended for children who will be travelling separately for part of the trip
Consult a lawyer when writing a letter without specific dates or for frequent cross-border trips

A sample letter and interactive form are available to guide you in writing a consent letter:

Sample consent letter
Interactive form for writing a consent letter

You can change the letter to fit your specific situation, but you should try to include as much detail as possible.

The consent letter should be signed by:

Parents who are married or in a common law relationship who are not accompanying the child travelling outside Canada
custody of the child
decision-making responsibility for the child
guardianship of the child (in Alberta and British Columbia)

A court order or agreement may also specify who does or does not need to sign a consent letter for a child travelling abroad.

If the child is in temporary care: The consent letter should be signed by the appropriate child welfare agency representative granting consent for the child to travel with the accompanying person. If in doubt about who should sign the letter, consult a lawyer.

If one of the parents is deceased: If the child is travelling alone or without the surviving parent, the child should carry a consent letter signed by the surviving parent and a copy of the death certificate of the deceased parent.

Signature of a witness

Any adult may witness the signing of a consent letter. It is strongly recommended that a notary public witness and sign the letter as border officials may be less likely to question its authenticity.

If you are outside of Canada, a consular officer at a Canadian government office may witness the signing of a consent letter ( fees apply ).

Children and travel
Travelling with Children brochure
International Child Abductions: A guide for affected parents
Travelling as a dual citizen
Children travelling to Canada (Immigration, Refugees and Citizenship Canada)

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International travel documents for children

See what documents a child needs to travel to or from the U.S. alone or with a parent or relative.

Children traveling to the U.S.

All children, including infants, must have their own travel documents such as a passport or document from a Trusted Traveler Program to enter the U.S. If you travel or are going to travel with a child, consider taking the following documents:

If the child is traveling with only one of their custodial parents, they must have a letter of consent, preferably in English and notarized, from the other parent or signed by both parents. The letter should say "I acknowledge that my son/daughter is traveling outside the country with [the name of the adult] with my permission."
If one parent has sole custody of the child, a copy of the custody document can take the place of the other parent's letter.
Parents who frequently cross the border by land with a minor must always carry a letter of permission from the other parent.

U.S. citizen children traveling abroad

Ports of entry in many countries have security measures to prevent international child abduction . If you are traveling alone with your child, you may be required to present documentation proving you are the parent or legal guardian. You may also need a letter of permission from the other parent for your child to travel.

If your child travels alone, depending on the country, they may be required to present a notarized letter from both parents or their legal guardian. If a minor is traveling abroad and is not accompanied by both parents or a legal guardian, contact the embassy or consulate of the country you will be visiting and ask about entry and exit requirements for that country.

LAST UPDATED: December 6, 2023

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Ask a real person any government-related question for free. They will get you the answer or let you know where to find it.

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Frequently Asked Questions (FAQ)

How to start a permission letter?

What should a permission letter be written for?

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Permission to Travel Letter

Sample of Permission to Travel Letter

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Understanding the Purpose and Importance

Structuring Your Permission to Travel Letter

Addressing Specifics – Dates, Destinations, and Purpose

Emphasizing Supervision and Accompaniment

Addressing Emergency Situations and Compliance

Concluding with Professionalism and Contact Information

FAQs about a Permission to Travel Letter

Why do I need a permission to travel letter?

What should be included in a permission to travel letter?

Can I provide digital copies of a permission letter, or is a physical copy necessary?

Is a notarized permission letter necessary?

Can a permission to travel letter be revoked or amended after it’s issued?

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