uw travel grant

• Graduate School
• Student Life

Travel Grants Application is Now Open!

We know that a lot of students have been awaiting the opening of our travel grants application. We are accepting travel for Fall 2022. After the Thanksgiving Break, we will begin accepting applications for Winter 2023 travel.

Here it is: https://depts.washington.edu/gpss/funding/travel-grants

-A.J. Balatico, GPSS President, [email protected]

School of Environmental and Forest Sciences

• College of the Environment
• University of Washington

Graduate Student Travel Awards

SEFS is committed to providing support for academic travel to all graduate students who have been invited to showcase their research at notable national and international academic conferences, seminars, and professional meetings. There are two sources of travel support: support from the Graduate School (awards limited to one per fiscal year, with SEFS nominating students for funding to the Graduate School and the Graduate School making the award decision) as well as the SEFS Director’s Office funding (awards limited to once every two years, with a limit of 3 awards overall as a SEFS Graduate Student; SEFS makes the award decision).

Graduate Student Conference Travel Awards from the Graduate School

Students can be nominated for  Graduate School funding which exists to assist graduate students to present a paper/poster or serve as an invited speaker at conferences or other professional meetings. These funds may be used only for transportation (airfare, mileage, taxis, etc.) and conference registration fees; funds may not be used for hotels, food or other expenses. Individual awards are limited to one per fiscal year, and priority will be given to students who have not received Graduate School travel funding in the past as well as to those who do not have other sources of travel support. Maximum award amounts are $300 domestic and $500 international. The student must have the following criteria:

• Be confirmed as a presenter.
• Currently in good standing in the SEFS graduate program.
• Be presenting work developed at the UW (not a prior institution).
• Be enrolled in UW courses at the time of the conference (or enrolled in the spring and registered for autumn if conference is in the summer).

Director’s Office Funding

The School of Environmental and Forest Sciences Director’s Office is also able to partially support graduate student travel to notable national and international academic conferences, seminars, and professional meetings. Every SEFS graduate student may receive this supplemental award once within a two-year period, and a maximum of three times as a SEFS graduate student, provided they meet the qualifications described below. The following conditions must be met by the graduate student in order to receive this award:

• Presenting a paper or poster, delivering an invited lecture, or receiving an award, at a notable academic conference, meeting or workshop.
• Currently enrolled and in good standing in the SEFS graduate program.
• Have not received a travel funds award from the Director’s Office funding within the last two years.  Your application can be submitted prior to the two-year period being complete if you have travel upcoming that you are trying to fund as you are requesting your next reward. But you can only receive funds once every two years  Please also be sure to indicate on the request form the dates of any previous Director’s Office travel funding awards.

Students receiving director’s travel support agree to submit a short report for the SEFS newsletter about the event, make available event proceedings (if any), make available to the school a copy of posters presented (if any), and represent the school by taking and distributing SEFS program materials, or other activities identified as appropriate.

The amount of Director’s Office Funding is:

• $500 of expenses for domestic conferences, seminars and meetings.
• $700 of expenses for international conferences, seminars and meetings.

Application Deadline and Procedure

For each of these awards, the Graduate Student Travel Award Form must be submitted a minimum of 2 months prior to your first travel date. We encourage students to submit an application as soon as they learn of their involvement in a conference (usually, acceptance of their work for presentation at a conference).

The requests are evaluated for meeting the conditions above by the Advising Office and the Associate Director for Academic Programs. Students will be notified of funding decisions within one month of submitting a request.

Fill out this  Graduate Student Travel Award Form .

Submit all paperwork here .

SEFS aims to provide a response within two weeks when possible. If you have not heard back within two weeks, please contact  [email protected] .

Other Travel Support for Graduate Students

College of the environment student travel & meeting fund.

The College of the Environment supports undergraduate, graduate and Ph.D. students in furthering their careers, and in particular in connecting students to networking opportunities afforded by the presentation of their original work in meeting venues. CoEnv supports two types of student attendance at meetings: Individual student travel to meetings and funding for student organized meetings. Funding proposals, whether individual or from a student organization are reviewed on a quarterly basis. Submissions should be planned such that travel can be accomplished within 6 months of the date of the award, otherwise the award may be retracted. Awards will not be granted retroactively for travel that has already been completed – please plan accordingly and apply for funding by the submission deadline prior to your conference or meeting. For deadlines, applications, and procedures, visit the College of the Environment  Student Travel & Meeting Fund page .

Graduate & Professional Student Senate Travel Grants

In an effort to help improve graduate and professional student life at the University of Washington, the  GPSS Travel Grants Program  contributes funds to qualifying individuals’ travel expenses for active conference participation in the US and abroad. This is done in an effort to facilitate and promote the intellectual and professional development of graduate and professional students at the University of Washington, but also to encourage mutually beneficial interaction among students and GPSS senators. GPSS Travel Grants further contribute to the strengthening of the University and its increased prominence in the greater scholarly community through the broadening of students’ personal and academic development through exposure to the work of others elsewhere.

Students whose conference participation might otherwise be unfunded, have strong academic credentials and are making fair progress towards their respective degrees are encouraged to apply. Recipients will receive awards up to $300 for domestic conferences and $500 for international conferences. Active participation (presenting a paper or poster, chairing a session or panel, etc.) at an academic conference is required and proof of acceptance is required with this application. Applicants must have a cumulative GPA of at least 3.2 to be considered.

Other SEFS Support Funds

Sefs student field experience support fund.

SEFS provides numerous opportunities to participate in field experiences through course field trips, internships, volunteering, and other activities, and wants to ensure that students are able to participate without limitation due to lack of financial resources. Learn more .

SEFS Student Research Support Funds

SEFS has a limited amount of endowment funding to support unfunded undergraduate and graduate student research expenses. These funds are meant to supplement, not replace, existing research funding available from PIs in the school. Learn more .

RSO Funds: HUB Travel Grants

Resource center hours.

Fall (Sep 18 – Dec 15)

Monday - Friday 9:00am - 8:00pm Saturday 12:00pm - 4:00pm Sunday CLOSED

Holiday & Revised Hours Nov 10, CLOSED Nov 23-25, CLOSED

Phone: 206-221-3327 Email: [email protected]

Note: Travel Grants will not be available for the 2023-24 academic year. We regret any inconvenience this may cause.

For 2022-23, Travel Grants can be used to support registration fees conferences, competitions, and webinars etc. The grants will not support airfare, lodging, or mileage.

The HUB Travel Grant for Registered Student Organizations (RSOs) is designed to advance and enrich the student experience at UW. This student engagement opportunity promotes the exchange of ideas and helps build a community in which students develop not only as scholars, but as well-rounded organization leaders and members. HUB Travel Grants for RSOs will enhance students’ intellectual and personal development and serve to further the goals of their groups.

Travel grant funding will make it possible for RSOs to attend programs they might be interested in but cannot otherwise afford such as:

• Competitions
• Conferences
• Regional or national affiliation chapter meetings
• Tournaments

Travel grants may NOT be used for the following:

• Airfare, lodging, mileage
• Donations or contributions
• Prizes or giveaways
• Gifts or membership recognition
• Personal recognition or awards
• Financial aid or scholarships
• Legal services
• Wages, salaries or stipends
• T-shirts and clothing
• Expenses of a personal nature
• Existing organizational debt
• Alcohol, tobacco, or drugs/drug paraphernalia
• Travel credit or an academic program
• Other unapproved expenses

HUB Travel Grant Stipulations

• The maximum award amount for an RSO is $500 per academic year.
• Registration Fees (Conferences, tournaments, competitions, panel presentations).

HUB Travel Grant Communications

HUB Travel Grants for RSO award decisions are communicated to applicants via email.

The application and selection process is ongoing. Applications must be received at least three weeks prior to the event date. No application will be considered for funding retroactively.

How to Apply for Funding

• REVIEW: all funding details and policies below prior to applying.
• DOWNLOAD: the Event Planning Worksheet and all funding applications you would like to apply for below.
• COMPLETE: the Event Planning Worksheet and all funding application(s). Note: if you are applying for multiple funding sources for one event, only one Event Planning Worksheet is required.
• SAMPLE Event Budget Planning Worksheet
• SUBMIT: completed form(s) to [email protected] . Note: all forms must be typed and submitted via email by one of the five Group Administrators. Please let us know if you need assistance completing the forms.
• SCHEDULE: a meeting with your SAO Adviser to discuss details of your Event. Your application will be reviewed once you have met with your SAO Adviser.
• NOTIFICATION: The RSO will be notified via email when a decision has been made. Note: notifications may take ten (10) business days or longer following committee reviews. Please factor this timing into event planning when requesting funds.
• Event Budget Planning Worksheet
• SAO HUB Travel Grant for RSOs

Distribution of Travel Grants

The HUB Travel Grants for RSOs is a reimbursement system. Materials are due seven (7) business days after the last day of the event/program travel. Proof of attendance (such as name badge with a logo on it, or letter from the conference confirming attendance) must be submitted along with all receipts reimbursed expenses.

Updated: January 29, 2024 Contact SAO regarding the content on this page

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College of the Environment

Travel fund, college of the environment policy for contribution to student/postdoc meeting attendance.

The College of the Environment supports undergraduate students, graduate students and postdoctoral scholars in furthering their careers, and in making connections to networking opportunities afforded by the presentation of their original work in academic and/or professional meeting venues, by helping to support travel expenses to scholarly/professional meetings. Summer school attendance is generally not eligible for funding.

UW Environment supports individual student/postdoc travel, or virtual presentations, at academic meetings.

Submission process

Proposals during the 2023-2024 academic year are reviewed with the following submission deadlines.

Travel and conference attendance should be accomplished within six months of the date of the award. Awards will not be granted retroactively for travel and conferences that have already been completed, so please plan accordingly.

2023-24 submission deadlines

• Autumn 2023: Friday, October 27
• Winter 2024: Friday, January 26
• Spring 2024: Friday, March 29
• Summer 2024: Friday, June 28

>> INDIVIDUAL STUDENT/POSTDOC TRAVEL TO MEETINGS

The College realizes that presentation of original work at national or international meetings hosted by professional societies can truly accelerate the career of an early career scholar. We define professional meetings as those hosted by professional scholarly organizations operating at a regional, national or international level.  Examples include: the American Geophysical Union (AGU), the American Association for the Advancement of Science (AAAS), or the Ecological Society of America (ESA).  If you have a question about whether the meeting you would like to attend is eligible, please contact [email protected] in advance of your application.

Eligibility

Applicants may only receive a travel funding grant once per degree (students) or position (postdocs).  Note that applications for participation in virtual meetings (online meeting registration only) will be considered more than once.

Applicants must be matriculated students receiving their degree from the College of the Environment, or postdoctoral scholars employed on a UW College of the Environment budget and with a College of the Environment advisor/Principal Investigator .

Undergraduates pursuing a minor in the College, but not a major, are not eligible to apply. Graduates pursuing a Graduate Certificate in the College, but not a UW Environment graduate degree, are not eligible to apply.

Applicants must be giving oral presentations of their original work (including co-authored work where the applicant is the presenting author). In extraordinary circumstances, funding may be available for poster presentations; for instance, if the conference only features poster presentations. If you are applying for funding for a poster presentation, you will be asked to describe these extenuating circumstances preventing an oral presentation and should ask your faculty advisor to also do so in their letter of support. Without this explicit additional documentation, your application will not be considered.

For Postdocs Only:   It is the expectation of the College that postdoctoral scholars working on grant/contract funding supporting research/scholarship will also be supported on those funding sources to present their work to professional audiences.  Therefore, added weight will be given to applications that clearly demonstrate that the work being presented falls outside of this focused research.  Examples might include interdisciplinary work, work that has evolved out of interactions with other scientists or labs while at the UW, or work that is not directly aligned with the work of the PI/research project.

Funding (NOTE – new rates starting in 2024)

Travel to national meetings (including Canada) funding maximum is $1,000 .

Travel to an international meeting funding maximum is $1,500 .

UW Environment Individual Student/Postdoc Travel Funds can be used to support:

• conference registration fees
• airfare, bus and other transportation costs
• lodging and meals (NOT to include alcohol), up to  per diem  for the city of travel

UW Environment will not provide support for:

• accommodation or food expenses above  per diem
• stipend or salary payments
• creation of presentation materials

To apply for online meeting registration costs only, please provide:

• Applicant name, unit, name of faculty advisor/PI
• For students only: degree sought
• Name of Meeting; Professional Society or Organization hosting the meeting
• Dates of meeting
• Presentation title, author(s), and abstract, as submitted to the meeting organizers.
• Brief statement (300 words max ) about how presenting your work at this meeting will advance your career.
• Registration cost
• If the amount requested is more than $300 , please submit a letter of support from your faculty advisor using the guidelines detailed below

To apply for funding for individual student/postdoc travel:

• Detailed budget proposal, using the  Student/Postdoc Travel & Meeting Fund Budget Template
• Budget guidelines
• Use the template to provide detail about your total estimated budget and funding sources. Where applicable, use UW  meal  and  lodging per diem rates. To reduce costs, consider cost-saving measures such as sharing a room with a fellow student/colleague attending the conference or only requesting the amount necessary for meals or lodging (rather than the full per diem amount)
• The strongest applications will show requested or approved support from several sources. If you are only requesting funding from the College, please state the reasons why you have not applied elsewhere
• Upload your budget file using the format “LAST NAME, FIRST NAME Budget Proposal” when prompted
• Obtain a one page letter of support from your faculty advisor

LETTER OF SUPPORT GUIDELINES

• Please alert your faculty advisor of these required elements to ensure a strong letter of support:
• How this particular conference is seminal in advancing the applicant’s career
• Why this applicant in particular should be supported by the College.  If you have multiple students and/or postdocs applying for funding in the same quarter, please be careful to clearly distinguish among them
• Why grant/contract support is not available to cover all of the travel expenses this student/postdoc requires.  Note that partial support of an applicant is viewed favorably by the committee
• Have your faculty advisor save the letter of support as a PDF and name the document using the format “APPLICANT LAST NAME, APPLICANT FIRST NAME_ADVISOR LAST NAME_SupportLetter” and then upload document when prompted by the online application OR have your faculty advisor email the pdf directly to [email protected].

Your application is not complete until you have submitted all materials. Incomplete applications will not be considered.

Meeting Synopsis

Within one month of the meeting, awardees must submit a brief synopsis to [email protected] . Your synopsis should include the:

• List of any awards/honorable mentions you received
• Final title of your presentation
• Session title, including whether the session is invited, or general session
• Date and time of your presentation
• Online attendance in your session/at your talk

Application review process

All complete applications will be reviewed by the College of the Environment Student Scholarship and Funding Committee, comprised of faculty and staff who are advisory to the Associate Dean of Academic Affairs. The Committee will submit recommendations, together with a brief explanation, to the Associate Dean of Academic Affairs, who will make the final funding decisions. Because of the continuing nature of this funding cycle, the Associate Dean reserves the right to sub-select from highly ranked applications in any single quarter, to balance out awards annually.

The Committee will score individual travel grant applications as follows:

• Statement of how this specific meeting will help further career (50%)
• Faculty advisor recommendation (20%)
• Budget and need (20%)
• Diversity and security of additional funding sources; has applied for funding from additional sources or can explain why not (10%)

Questions? Contact the Student Services team at [email protected].

Additional sources of travel funding

• Travel funds within your academic unit. Contact your Graduate Program Coordinator or Graduate Program Assistant.
• Grant/contract funds for a research project with which you are working. Contact your faculty advisor.
• Graduate Student Conference Presentation Award
• Graduate and Professional Student Senate (GPSS) Travel Grants Program
• Undergraduate Research Conference Travel Awards
• The Wetland Foundation Travel Grants

Additional travel resources

• International Travel Registry 
• UW COVID-related travel guidance

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Travel Grants

The Allen School has a small pot of funds for the year to support student conference presentations. Typical award amounts are up to $500 per individual request. Priority goes to students who have not used any Allen School Travel Grant funds in the current academic year. Students must be presenting work to receive a grant. Additionaly, part of the criteria to be considered for an Allen School Travel Grant is that the student is also seeking out other forms of funding, such as from:

• Their research advisor
• Conference scholarships (if any are available)
• GPSS travel grants
• Graduate Student Conference Presentation Award  (Graduate School) ($500 for international travel, $300 for domestic travel)

The  Allen School Travel Grant application  is available year-round. Use that application to request funds from the Allen School's Travel Grants program and/or from the UW Graduate Schools GSFEI program. Students are required to provide the following information in their request:

• Conference Name
• Conference Dates
• Conference location
• Title of poster/paper
• Proof of participation (i.e. pdf email invitation, screenshot of agenda)
• Other anticipated sources of funding
• Conference registration fee
• Approximate Flight/transportation cost
• Hotel cost (shared preferred)

It is important to note that the Allen School Travel Grants cannot cover meals. 

DEIA in Tech Travel Grants

The Allen School is excited to provide funding for specifically “DEIA tech related conferences” (e.g., Afrotech, ACCESS). Funding is awarded on a first come, first serve basis. This award is not for the presentation of research; however, this award is intended to offer students the opportunity to work with, engage, and professionally network with different communities of people.

Awards will be assessed for the relevance of the conference and the professional networking opportunities to the student offered this type of award. Students are strongly encouraged to also apply for funding and scholarships directly from the targeted conference. Please fill out the  Allen School Travel Grant application  and mark "DEIA in Tech Travel Grants" when asked and then complete the remainder of the application.  It is important to note that the Allen School DEIA in Tech Travel Grants cannot cover meals.

GPSS Travel Grant Application Information

As part of filling out a GPSS Travel Grant, they request some information:

• Department contact name: Jen Worrell
• Department contact email: jmw456@cs
• Mailbox number: 352350
• Worktag: Company: UW1861
• Worktag: Cost Center: CC103195
• Worktag: Program: n/a
• Worktag: Grant: GR001253
• Worktag: Gift: n/a
• Worktag: Activity: n/a

• Faculty & Staff

Travel and Funding Resources

The Graduate Funding Information Service (GFIS) through the UW Libraries, exists to support admitted and current graduate students at the University of Washington to locate funding opportunities for assistantships and fellowships, travel and conferences, research and more. You can make a free consultation with GFIS to gain more information and learn about opportunities. Below is a list of resources from the GFIS Guide.

Conference Travel Funding

• UCLA Graduate and Postdoctoral Extramural Support (GRAPES) Database is publicly available and includes travel funding and conference travel support. 
• Graduate & Professional Student Senate Travel Grants (GPSS) are awarded throughout the year, including summer quarter. 
• Graduate Student Conference Travel Awards are awarded for confirmed UW student presenters and speakers.

Research and Study

• The U.S. Student Fulbright Program is the largest exchange program offering opportunities for students to undertake international graduate study, advanced research, and teaching. 
• Research Centers and Institutes at UW will show you a comprehensive list of disciplinary and interdisciplinary research opportunities and centers, some offering assistantships, fellowships, scholarships and awards. 

Grants, Scholarships and Fellowships

Scholarships, fellowships and grants are interchangeable terms, and include money for school, research, travel, or other educational activities that do not have to be paid back. Grant application cycles typically begin 6-12 months prior to the funding so start your search the year prior if possible. If you are an international student , make sure to filter by residency or citizenship when looking in databases. 

For a list of databases and search tools for funding Master’s and Doctoral students, check out the Scholarships, Fellowships & Grants page .

• Trainee Travel Grants

UW Graduate Students

• CEI Graduate Fellowship
• Education & Training Fellowship
• Graduate Certificate in Clean Energy Science, Engineering, & Society
• Advanced Experience Program in Clean Energy
• Energy Lab Course

This program provides travel awards to young scientists conducting research in CEI-related areas to present their work at conferences. The goals of this program are to provide young UW researchers conducting energy-related research additional opportunities for professional development by presenting their work at major conferences; to raise the profile of CEI by broadening the distribution of important results in core CEI research areas; and to encourage community building among the student and postdoc community by rewarding emerging leaders in collaborative research, education, and/or outreach activities falling under the CEI umbrella.

• Applicants must have a paper accepted for presentation at a conference. Oral presentations will be favored over poster presentations.
• An award is up to $1500 per event to cover actual expenses such as airfare, ground transportation, parking, food and lodging. Reimbursements will be made in accordance with the UW’s policies on travel and reimbursement including applicable per diem lodging and meal limits. International travel requires registry with the Office of Global Affairs
• The applicant’s research advisor must agree to provide a 33% match up to $500 (e.g., a $1500 award is paid $1000 by CEI and $500 by the advisor).
• Applications must be submitted online . They will be reviewed as received and judged by CEI faculty and/or staff. Applicants will be notified of the result within 2 weeks.
• To support our goal of raising the profile of the Clean Energy Institute, presentations facilitated by the travel award should include the UW CEI logo on their title and conclusion slides and all posters should include the CEI logo in the title bar. Presenters are asked to make a brief oral acknowledgement: “I’d thank the UW Clean Energy Institute for a travel grant to present this work.” All publications based on work supported by CEI should include the following acknowledgement: “This material is based in part upon work supported by the State of Washington through the University of Washington Clean Energy Institute.”
• Individuals may receive a maximum of two awards per fiscal year (ending June 30). Awards are also limited to a maximum of 4 per research group per fiscal year. In the event of limits on funding, priority for travel fellowship funding will be given based on engagement with broader CEI education activities, and quality of the travel experience, as judged by the education director.
• CEI researchers may “pre-apply” for a travel fellowship prior to acceptance of their abstract. To do so, the applicant should complete the form as usual, but include a copy of their abstract, and have their PI send an email to [email protected] confirming that if the applicant’s paper is accepted for a talk, that the PI will cover the required matching funds.
• Awards are only available for current UW students at the time of travel.

Applications are accepted on a rolling basis. Applicants will be notified of the funding decision within 2 weeks.

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How to Search for Graduate School Funding: Travel & Study Abroad

Using databases to find travel funding.

Helpful for travel funding, including international research, conference travel, language study, or study abroad programs. COVID-19 has impacted some of these opportunities.

Funding search tools  like UCLA and Grant Forward can also help find travel funding opportunities.

• UCLA Graduate and Postdoctoral Extramural Support (GRAPES) Database A publicly available database that includes travel funding and conference travel support.

Conference Travel Funding

• Conferences often have travel funding for presenters and discounts or scholarships for attendees
• Volunteering at a conference may waive or reduce registration fees 

Some travel, workshop, and conference funding is also listed in  funding databases .  

Some travel funds support remote conference attendance during the  COVID-19 pandemic. 

• Graduate & Professional Student Senate Travel Grants (GPSS) Awarded throughout the year, including summer quarter
• Graduate Student Conference Travel Awards For presenters and speakers

Language Study

• Blakemore Freeman Fellowship Grants that fund an academic year of advanced language study abroad of Chinese, Japanese, Korean and selected Southeast Asian languages. An applicant must have (at minimum) a bachelor's degree and have completed at least three years of study of the language at the college level by the start of the grant.
• Boren Fellowship The Boren Fellowship, an initiative of the National Security Education Program, provide unique funding opportunities for U.S. graduate students to study less commonly taught languages in world regions critical to U.S. interests, and underrepresented in study abroad. The countries of Western Europe, Canada, Australia and New Zealand are excluded.
• Critical Language Scholarship Fully-funded overseas language and cultural immersion program for American undergraduate and graduate students in specified languages.
• Foreign Language & Areas Studies (FLAS) Fellowship Fellowships for advanced training in specified languages. For graduate and professional students who are U.S. citizens or permanent residents. Academic year awards are for language and area studies. Additionally, summer fellowships are offered.

Research and Study Abroad

• UW Study Abroad Office Curated lists of funding opportunities based on academic level and location, as well as other online resources.
• Diversity Abroad's Scholarships & Grants Diversity Abroad has partnered with several organizations to offer study abroad scholarships and grants. See the website for a current list of scholarships.
• Fulbright Programs The Fulbright U.S. Student Program is the largest U.S. exchange program offering opportunities for students and young professionals to undertake international graduate study, advanced research, university teaching, and primary and secondary school teaching worldwide.
• Studyabroad.com A search tool for finding additional study abroad scholarships.
• Timmissartok Foundation The Timmissartok Foundation assists individuals with adventurous projects that will take place in a foreign country. The Foundation will partially support projects that involve “travel with a purpose” in which a particular passion is to be explored.
• UC Berkeley Summary of External Travel Grants A table summarizing major programs funding travel and research.
• UW Independent Learning Enrollment Option If you are interested in independent research, internships, practicums, clerkships, or fellowship programs abroad, you can apply for Independent Learning through UW Study Abroad.
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• Last Updated: May 7, 2024 11:00 AM
• URL: https://guides.lib.uw.edu/research/gfis

Travel Funding Program

Funds are available through School of Nursing donor and gift sources to support professional faculty travel. While applications are accepted on a rolling basis, priority is given to applications received within two weeks of the call for applications.

Travel Funding Program Process

Eligibility.

• Full-time faculty, tenured or in tenure line, without tenure and research professor positions at the Seattle Campus
• Aligns with SoN research priorities and the scholarship of the individual faculty
• Includes research/scholarship presentations or conference participation representing UW SoN to a professional organization (e.g. representation of a panel or task force)

Additional Terms and Priorities

• Faculty receiving travel awards will work with SoN Advancement, Marketing and Communication and/or Academic Affairs to include at least one outreach activity beyond conference research presentation/participation. Examples: meeting with stakeholders (e.g., foundations, elected officials, federal funding agencies), faculty or student recruitment activities, or promoting the SoN in other ways.
• Faculty awarded travel support are asked to work with SoN Marketing and Communication in regard to using current UW templates and branding.
• Preference will be given to faculty without other sources for travel (e.g, endowed professorship or other independent source(s)).

Submission Dates

Submission are due on January 10 and June 10 of each academic year.

Up to $1500.00 may be requested per academic year per faculty.

Application Process

• Complete the SoN  Request to Travel Form  (RTF)
• Submit RTF to the Department Assistant to the Chair for approval
• Fill out a  Travel Support Request  via REDCap

Note the following items are required before you can submit your request:

• RTF signed by you and your Department Chair (to be uploaded in REDCap)
• Identification of alignment with SoN research priorities

Explanation of:

• How the travel facilitates research/scholarship
• Anticipated benefits
• Plan to share information at department or school level on return

Review Process

• Request reviewed by the Associate Dean for Research (ADR), and Vice Chairs for Research and Education (VCR, VCE) from the requesting department.
• ADR, VCE, VCR make a recommendation to the Department Chair.
• Chair reviews for final approval decision.
• ADR informs faculty of decision.

Approved Requests

• Submit RTF with Chair signature to F&A at [email protected]
• Connect with Advancement/MarCom/Academic Affairs to set up outreach activity while attending the conference.
• F&A works with faculty to processes travel reimbursement.
• Meets eligibility for support
• Travel is aligned with and contributes to the SoN mission, strategic plan and/or research priorities/pillars
• Scholarship or SoN benefits are clear
• Travel includes presentation of scholarly work or active participation in the conference/meeting that benefits and/or increases visibility of UW SoN (i.e. participating in an expert panel, leading roundtable discussion)
• Includes plan for dissemination of information or other learnings gained at the conference to the SoN community

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UW TravelWIse

Attention UW Travelers and Arrangers:

On July 1, 2024, all individual travel services managed by UW’s  vendor Travel Incorporated will be transitioned to Fox World Travel. Prepare for the transition now and review the agency transition webpage . 

Upcoming Events

Travel agency transition - new non-employee booking processes.

May 22 @ 2:00 pm - 3:00 pm

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Rental Car Contract Changes

October 17, 2023

Effective 9/1/2023, the Big Ten has entered into a new agreement with Enterprise and National (EAN). Ground Transportation Policy changes are upcoming to reflect the changes made to the agreement, […]

Concur two-factor authentication – Effective October 18th

October 11, 2023

Change: Effective October 18th, Concur is launching two-factor authentication. This will affect users that access Concur via www.concursolutions.com. Users will be prompted to download a two-factor authentication application and update […]

UW/Southwest Sustainability Sweepstakes – Win Airfare

October 6, 2023

Southwest Airlines and University of Wisconsin System are launching a promotion to increase the awareness and importance of Sustainability in business travel. The sweepstakes runs October 6, 2023- November 7, […]

FY 2024 Lodging Rates Updated

September 14, 2023

The U.S. General Services Administration (GSA) has finalized their annual market review of lodging maximums & meal/incidental per diem rates and have released new domestic lodging maximums for travel that […]

Travel Incorporated

Other Contracted Travel Agencies

Special Topics

Online travel training.

This course is recommended for all employees that travel or arrange UW funded travel. This course covers UW System Policy for travel of 1-9 university funded travelers.

Travel Grants

The ASM Travel Grant provides funds for Registered Student Organization (RSO) travel to conferences during the academic year that serve to further and enhance the mission of the RSO. Travel should educate traveling RSO members, allowing them to bring new information back to the UW campus.

Applications for the 2023-2024 Academic Year will open August 14, 2023 and close on March 29, 2024.

Grant Details

• Overview of Grant Process
• Travel Grant Policies & Procedures
• Grant Workshops

RSOs who are interested must apply for the grant 42 full days (6 weeks) prior to the travel start date. After applying, groups attend a GAC hearing and, if approved, a workshop with an ASM financial staff member. No grant funding can be spent prior to the workshop with an ASM financial staff member, including funds for which you intend to be reimbursed.

Details on each step in the grant process are outlined in the following tabs.

The ASM Grant Allocation Committee (GAC) is responsible for awarding grants to registered student organizations (RSOs) for travel, events, and operations. Funding for these grants comes from segregated university fees. The GAC maintains its own policies and procedures which you can view below. Once the academic year begins, these will be followed consistently for all applicants, and any revisions will not take effect until the following year.

Please review the ASM Travel Grant Policies & Procedures for information on eligibility, and the application and hearing process.

If a grant is approved by the GAC, the grant contacts will need to attend a grant workshop with ASM staff. More information will be provided in the RSO award notice, following GAC hearing and approval.

Apply for the ASM Travel Grant

Helpful Links

• ASM Travel Grant Survey More
• Grant Allocation Committee More
• ASM Grant Allocation Committee Policies & Procedures More
• UW System seg fee policy More
• Where do your seg fees go? More

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Getting There: Most Washington IDs won’t fly in a year, state officials say, urging people to get their enhanced licenses for airplane travel

In one year, a standard driver’s license or state-issued ID card will no longer be adequate identification for Washington residents to board an airplane.

Instead, people 18 and older will need to bring an enhanced driver’s license or ID card, U.S. passport, tribal ID, military ID, green card or another approved identification document with them to the airport.

The change is the state’s response to the U.S. Department of Homeland Security’s move to “Real ID” compliance for domestic flights. Effective May 7, 2025, the new federal “Real ID” guidelines were born out of security legislation passed by Congress in 2005 in response to 9/11.

State Department of Licensing Director Marcus Glasper visited the Spokane International Airport earlier this month to discuss the upcoming change in federal law. Glasper urged people to take proactive steps to evaluate their identification card setups well before the May 7 deadline.

“Please don’t wait until next year,” Glasper said. “If you’re thinking of getting an enhanced driver license or ID card, I encourage you to do it as soon as possible. Lines at driver licensing offices will get longer as we get closer to the May 7, 2025, deadline.”

Roughly 22% of Washington residents with licenses or state-issued ID cards already have made the switch to an enhanced license, state Department of Licensing spokesperson Christine Anthony said.

Enhanced licenses cost more than standards ones. An enhanced license that expires in five years costs $116, compared to $81 .

Licensing officials aren’t sure exactly how many people will make the switch at their local licensing offices in the next 12 months, because they don’t have records of the number of people with other forms of ID that will work under the new federal law.

Licensing offices across the state recently instituted an online appointment system where people can reserve a time slot in advance to cut down on in-person wait times. Walk-ins still are accepted.

To figure out what documents to bring for an appointment to get an enhanced ID card, Anthony said the DOL manages a web page with instructions for residents.

Anthony wanted to remind the public that they might already have another form of ID that will work to get them on an airplane.

“It’s just about knowing what you have and knowing what you might need,” Anthony said. “We have a website that people can go to that will walk them through.”

The following ID formats will be accepted in lieu of an enhanced license or state-issued ID card:

• U.S. or foreign passport.
• U.S. passport card.
• Military ID.
• Department of Homeland Security trusted traveler cards (Global Entry, NEXUS, SENTRI, FAST).
• Transportation Worker Identification Credential.

Called the Real ID Act, the federal law that will require additional identification to board airplanes was passed by Congress in 2005. Multiple times, the government has punted the date they say the law will take effect.

Advancing rural health in Northeast Washington and beyond

Access to health care across rural Washington is a growing challenge.

• Travel and Registration Grants
• Graduate & Professional Student Association /
• Student Resources /
• Financial Support /

Travel Grants

The Travel Grant Committee provides funding for graduate and professional students to enhance their professional and developmental goals through attending different activities and events, including conferences, workshops, wet labs, internships, preceptorships, courses, career fairs, etc.

For more information about WSU policies on Travel Policies and spending authorization, view the Office of Policies, Records, and Forms .

Types of Travel Grants

• Conference Presentation Travel Grant
• Wet Lab and Workshops Travel Grant
• Professional and Career Development Travel Grant
• Internship, Preceptorship, and Intercampus Travel Grant

Travel Dates and Application Deadlines

Read the table carefully and find out which travel period you need to submit your application.  Learn more about choosing an application period .

  GPSA Travel Grants – Appeal Process

• To guide WSU graduate & professional students about appealing award decisions for travel grant applications.

Responsibility

• It is the responsibility of the student applicant to submit an appeal for their application.
• Faculty, Travel Coordinators, or other WSU members, friends, or family are not permitted to submit an appeal on behalf of the student applicant.
• The GPSA Travel Grant Chair or their designee from the Grants Committee is responsible for the review of appeals and subsequent approval or denial. The GPSA President, including the Travel Grant Chair, may serve as a designee under extenuating circumstances deemed necessary by the Grants Committee. The Travel Grant Chair must work with [email protected] to ensure adjusted timelines can be met.

Biden announces $3.3 billion AI investment by Microsoft at scaled-back Foxconn site Trump once touted

President Joe Biden traveled Wednesday to Wisconsin to announce a $3.3 billion investment by Microsoft to build an artificial intelligence data center.

The data center will be built on the property of a planned $10 billion Foxconn facility that Donald Trump touted during his presidency as a major revival of tech manufacturing in the U.S.

But those plans never fully materialized. Foxconn, based in Taiwan, later drastically scaled back plans for the factory, which Trump once called “ the eighth wonder of the world ,” reducing the number of new jobs from 13,000 to the roughly 1,000 spots that are filled now, the Milwaukee Journal Sentinel reported .

In remarks Wednesday at Gateway Technical College in Sturtevant, in Racine County, Biden took aim at Trump multiple times for his "failed promises" about Foxconn, although he didn't mention his predecessor by name.

Biden said the failed Foxconn project during Trump's presidency left Wisconsin residents and workers behind, adding that it led to the bulldozing of 100 homes and farms and wasted hundreds of millions of taxpayer dollars.

“They dug a hole with those golden shovels, and then they fell into it," Biden said.

"Foxconn turned out to be just that — a con. Go figure," he added.

Biden touted his administration’s "investing in America" agenda, which includes commitments to rebuild roads and bridges, developments in clean energy and creating $866 billion in private-sector investment nationwide as part of efforts to revitalize American manufacturing.

Biden hailed Microsoft’s investment in the AI data center as a “transformative” investment in infrastructure, especially for the people of Racine, who he said will have the opportunity to get training for new high-paying jobs that don’t require four-year college degrees.

“During the previous administration, my predecessor made promises which he broke more than kept, left a lot of people behind in communities like Racine,” he said. “On my watch, we make promises and we keep promises, and we leave no one behind.”

Microsoft’s investment in the AI data center is expected to employ 2,300 union construction workers and create 2,000 permanent jobs over time, the White House said , adding that nearly 4,000 jobs have been added in Racine, a third of them in manufacturing, and 177,000 in Wisconsin since Biden took office.

Microsoft also plans to partner with Gateway Technical College in Wisconsin to develop a training facility to prepare 1,000 residents for data center jobs and roles in science, technology, engineering and math by 2030, with the aim of employing up to 2,000 people in permanent roles at its Racine facility, the White House said. It will also invest in training 1,000 business leaders to adopt AI in their operations.

The Trump campaign didn’t immediately respond to a request for comment.

Trump has repeatedly claimed that the economy during Biden’s presidency has been worse compared with his time in office, often pointing to rising inflation and interest rates in recent months.

Biden and administration officials have recently traveled to key battleground states to highlight his economic record, such as legislation investing in infrastructure and clean energy, which Biden has said leads to the creation of more well-paid jobs based in the U.S.

Summer Concepcion is a politics reporter for NBC News.

Student Research Grants Competition Information

Have you been invited to present your research at a conference or do you need additional funds to support research travel in preparation for your dissertation, final exhibition, or thesis? If so, you should consider applying for a Student Research Grants Competition (SRGC) Award. Awards are granted in $600 or $1,500 amounts depending on the number of qualifying expenses listed in the application.

2023-24 Competition Information

Srgc application deadlines.

Applications for the SRGC will be posted and considered on a quarterly basis. Please note that funding requests cannot be considered outside of this timeline, nor can funding be guaranteed in advance of travel.

The application period for 2023-2024 is now closed. Please check back for the 2024-2025 application dates.

Foreign Travel Insurance Requirement

All conference or research travel outside of the U.S. requires enrollment in CISI Health Insurance . These costs can be added to your travel expense requests.

Research Travel Award

The SRGC Research Travel Award supports travel expenses to research related to your thesis or final exhibition. Research travel awards cannot be used for travel that primarily involves attending a conference, workshop, or training experience that does not involve conducting research needed for your dissertation, thesis, or final exhibition. Applications are reviewed on a quarterly basis throughout the year. Not all eligible applications will be funded.

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Application Information and Timeline

Awards for domestic and international research travel are available to UW–Madison graduate students traveling to conduct research supporting their dissertation, thesis, or final exhibition. Research travel award applications are reviewed on a quarterly basis during the academic year. Priority will be given to dissertators and final-year MFA students, and to those who have not previously received an SRGC Research Travel or Conference Presentation Award.

Research Travel Award Eligibility

• Student must be enrolled at UW–Madison as a full-time graduate student. Priority will be given to dissertators and MFA students in their final year, and to those who have not previously received an SRGC Research Travel or Conference Presentation Award.
• Student must be traveling to conduct research supporting a dissertation, thesis, or final exhibition.
• Travel must include at least some dates within the window of consideration for the relevant application cycle.

How To Apply

Complete the Research Travel Award application  on the Wisconsin Scholarship Hub (WiSH) website, including:

• Information regarding research location, dates, and student status.
• A synopsis of your research plan.
• An estimated itemized budget that includes all funding sources. Applicants are expected to research rates and be good stewards of university resources when making purchasing decisions. Applications that appear to have inflated costs or been irresponsible with university funds will not be considered. Students should pursue funding from other sources before applying for a Research Travel Award and may be rejected if they do not have any other funding for their research travel.
• Your advisor’s contact information. Your advisor will be sent an email with a link where they will be asked to verify your research travel plans.

Research Travel Award Payments

• Payments to domestic students and international students considered resident aliens for tax purposes must be paid through the Bursar’s Office.
• If you have already held an appointment, the Glacier system through the UW–Madison HR Office will follow up with you to determine if you need to submit additional documentation.
• If you have not held any appointment, the Graduate School Payroll Coordinator will send you a letter requesting a W-4 form and a direct deposit form before your information is forwarded to the UW–Madison HR Office.

Conference Presentation Award

The SRGC Conference Presentation Award supports travel expenses to present your research at a conference. Applications are reviewed on a quarterly basis throughout the year. Not all eligible applications will be funded.

Do you need financial support to present your research at a conference? If so, apply for the SRGC Conference Presentation Award. Student must be enrolled at UW–Madison as a full-time graduate student and eligible to receive funding in order to receive a Conference Presentation Award. Priority will be given to dissertators and final year MFA students, and to those who have not previously received an SRGC Research Travel or Conference Presentation Award.

Awards for domestic and international conference travel are available to UW–Madison graduate students presenting their research at a conference between July 1, 2023 and June 30, 2024. Presentations at virtual conferences are not currently being considered for Conference Presentation Awards.

Eligibility

To be eligible for a Conference Presentation Award, the following criteria must apply:

• Student must be enrolled at UW–Madison as a full-time graduate student and eligible to receiving funding. Priority will be given to dissertators and final-year MFA students, and to those who have not previously received an SRGC Research Travel or Conference Presentation Award.
• Student must be presenting research (e.g., paper, poster, panel) at a conference. The research being presented must have taken place as part of your UW–Madison graduate school experience.
• Cycle 1 is July 1 through September 30, 2023
• Cycle 2 is October 1 through December 31, 2023
• Cycle 3 is January 1 through March 31, 2024.
• Cycle 4 is April 1 through June 30, 2024.

Complete the Conference Presentation Funds application on the Wisconsin Scholarship Hub (WiSH) website, including:

• Information about the conference.
• Proof of acceptance to present at the conference (e.g., email, letter of paper/poster acceptance, or conference program cover and page where you are listed as a panelist/presenter).
• An abstract of paper or poster to be presented.
• A summary of your travel plans.
• An estimated itemized budget that includes all outside funding sources. Applicants are expected to research rates and be good stewards of university resources when making purchasing decisions. Applications that appear to have inflated costs or been irresponsible with university resources will not be considered. In addition to your advisor and academic program, you should investigate whether the organization hosting the conference has funding available to support graduate student presenters.
• Your advisor’s contact information. Your advisor will be sent an email with a link where they will be asked to verify that you will be presenting at the conference.

Conference Presentation Award Payments

Frequently asked questions, when should i apply.

Applications for the Student Research Grants Competition funds are reviewed quarterly.

Will I receive funding to cover all my expenses?

Awards are granted in $600 or $1,500 amounts depending on the number of qualifying expenses listed in the application. These award levels cannot be adjusted and any expenditures above the award level will not be covered. Students should pursue funding from other sources before applying for a Student Research Travel Grant.

Does the UW–Madison travel policy apply to SRGC award recipients?

Yes. Applicants can find helpful information on travel policy at the Division of Business Services Travel Planning and Booking web page as well as more detailed policy descriptions at the UW System Travel policy web page.

May I apply for both Research Travel and Conference Presentation Awards?

Applicants can submit applications for both the Research Travel Awards and Conference Presentation Funds, however, each eligible student can only accept one SRGC award each fiscal year (July 1 – June 30).

May I apply for a Conference Presentation Award even though I don’t know if my proposal will be accepted to the conference?

No. Confirmation of conference acceptance is required at the time of application. You are encouraged to start your application as soon as you are able once you receive your acceptance.

What if the conference I will be presenting at is in a virtual format this year?

Presentations at virtual conferences are not currently being considered for Conference Presentation Awards.

Will I receive my award if I don’t have my receipts?

Students are not required to submit receipts to receive their award. However, please keep your itemized receipts and records of your travel expenses, as the Graduate School may audit awardees.

May I apply for transportation expenses if I am driving?

Yes. You may use the award to pay for mileage and parking expenses incurred during travel if you are driving a privately owned vehicle. You will need to include documentation indicating mileage as part of your application. The use of a rental vehicle is acceptable when it is the most cost-effective means of transportation available. Please visit the Division of Business Services website for more information on using a vehicle during travel to help choose the best vehicle option.

What documents do I need to submit after conducting my travel?

We require students to submit a post-travel report describing how attending this conference assisted your professional development. Failure to provide this report will affect your eligibility for future student travel competitions administered by the Graduate School.

What happens after I submit my application?

Applications are reviewed on a quarterly basis. Please see the applications dates and deadlines listed above. Not all eligible applications will be funded. Please email  [email protected]  if your travel plans change. Once notified of an award decision, you should follow the instructions in the award letter to officially accept the award.

May I still receive the award if my travel plans change?

This depends on the nature of the changes. Minor changes on travel dates and/or length of stay are normally acceptable. However, the award  may not  be used for traveling to research sites or conferences other than what was proposed in the application and approved unless an arrangement is made with the Graduate School. If there is a significant discrepancy between the estimated budget and the final budget, you must provide a statement or explanation with your finalized budget.

How long will it take for me to receive my funds?

Domestic students and international students with resident alien status for tax purposes will receive payment two to six weeks after accepting the award. International students with non-resident alien status for tax purposes will receive payment within three to eight weeks.

Note: Due to legal requirements, international students considered to be non-resident aliens for tax purposes may have taxes taken out of their award (see “Am I required to pay tax on the award?” below).

Is there a funding string associated with the award?

Awards are classified as “scholarships” and not “reimbursements.” As such there is no funding string associated with the award.

Can the Graduate School issue the check to my program instead of me?

No. Awards will only be issued in your name. You are responsible for making arrangements with your program staff or any other parties if they make travel arrangements on your behalf.

Am I required to pay tax on the award?

Domestic students and international students with resident alien status for tax purposes will receive the full amount of the award and are advised to consult with a tax expert for tax-related questions. International students with non-resident alien status for tax purposes may have tax deducted from their award, depending on the treaty between the U.S. and their home country. UW–Madison’s Accounting Services has additional information on federal and state tax reporting  and  payments to individuals  (especially see “Scholarships and Fellowships” under “Federal and State Withholding on Payments to Individuals”).

May I still receive the award if I graduate before I receive my funds?

You can still receive the award if you applied and the travel took place during the time when you were still enrolled at UW–Madison. However, if you graduate before receiving your funding, you will need to ensure your mailing address is up to date in your Student Center as funds may be sent by check. Note that students also may only receive awards during terms in which they are enrolled.

Who may I contact if I have more questions?

If you have questions after reading this webpage, please contact [email protected] .

All the UW Current Site

• Faculty & Staff

UW Travel Discounts

Please note: this page is under construction, we apologize for the inconvenience. , how to use .

It is recommended that these discounts be utilized through a  UW contracted travel agency .  For more information regarding UW travel agencies and how to register, please visit our how to book page . It is permissible to use the agencies for personal use as long as it is clearly communicated to them that it is personal travel, that way they can let you know what discounts may be used. Some of the vendors have provided direct booking links that may be used as well. The booking links can be accessed using the vendor pages below. 

The Whole U

Save money! Save time! Faculty, staff, and students have access to great money-saving offers. Here you can find everything from special pricing at local yoga studios to discounted international hotel stays and everything in between. Check back often to learn about new discounts as they are added. 

Please visit The Whole U discounts for more information.

https://finance.uw.edu/travel/netid-uw-airline-discounts  

  https://finance.uw.edu/travel/netid-uw-lodging-discounts  

https://finance.uw.edu/travel/netid-uw-ground-discounts