travel authority request form c

A Step by Step Guide on How to Get a Travel Authority in Philippines

by Leslie | Nov 20, 2020 | Blog | 74 comments

You will never realize the value and rigors of acquiring a Travel Authority document until you are in that tight spot of getting one.

Now, more than ever, traveling requires more preparation, coordination and documentation. Crossing borders requires more than just driving a car or booking a ticket.  Something interesting happened – that is, COVID-19. 

Today, traveling can no longer be a spontaneous adventure and visiting a friend or a family is no longer just a book-and-fly journey. Therefore, w hen you decide to travel, make sure you are updated about the existing travel protocols.

First Time to Get a Travel Authority?

Acquiring a travel authority is a long and tedious process especially for a first-timer – when you don’t know what to do or where to start.

On this blog, let me walk you through the step-by-step process of getting a travel authority. Save yourself from the fears of not knowing and gain a realistic overview of the entire process – be guided on what to do, which offices to go to, the best time to do it, what documents are needed and how much it costs.

When you know what to do, you can efficiently utilize your time, efforts and budget and take calculated steps every step of the way.

Travel Requirements in the New Normal Philippines

Inputs found here are all based on my personal experience as a locally stranded individual (LSI), traveling from Cebu going to my hometown in Bicol.

Please note, however, that TRAVEL REQUIREMENTS MAY VARY DEPENDING ON YOUR LOCALE/PROVINCE . For specific requirements, it is always best to check with the RIGHT sources. In this case, contact the local government unit (LGU). Certainly, most municipalities and cities have a website / facebook page / email address / phone number that you can easily reach at the comforts of your home. It is recommended that you DIRECTLY CONTACT THEM and seek their professional advice.

Mandatory Travel Authority : A Non-negotiable COVID-19 Travel Requirement

Since the lockdown in March 2020, the Philippines has implemented a systematic and coordinated approach in facilitating travel. Thus, compliance with documentation such as a Travel Authority ensures proper compliance of the health protocols and that concerned offices (both at the place of origin and destination) are notified and properly coordinated.

Travel Authority (TA) is the official endorsement of the concerned local COVID Task Force that the locally stranded individual (LSI) is permitted to pass at Quarantine Control Points / Checkpoints, Seaports and Airports. This document indicates the LSI’s travel details such as complete name, mode of transportation, place of origin, place of destination, zoning classification and status of travel.

This document is issued by the Joint Task Force Corona Virus Shield (JTF CV Shield) or the office of Philippine National Police (PNP). It is one of the major requirements for traveling and in allowing entry of the LSIs in the receiving LGU. 

Are you a Locally Stranded Individual (LSI)?

The Department of Interior and Local Governance (DILG) defines Locally Stranded Individuals (LSI) as “foreign nationals or Filipino citizens in a specific locality within the Philippines who have expressed intention to return to their place of residence / home origin. LSIs can be further classified into:

• Tourists; and
• Other individuals stranded in various localities while in transit

The movement of individuals has been heavily reduced to include only those LSIs and Returning Overseas Filipinos (ROFs) to help curb the spread of the virus. As such, strict protocols are in place to limit the number of people who can travel. In any case, pertinent  travel documents are required.

Travel Authority Requirements for LSI

Here is the step by step process on how to get a travel authority in the Philippines.

1) Locally Stranded Individual (LSI) Form

LSI Form is the starting point for processing Travel Authority. It  is a one-page document issued at the barangay LGU of origin which contains basic travel information.

Where to get it / Concerned Office: LGU of origin / Barangay Hall of the locale where you presently residing

Requirement: None

Processing time: 5-10 minutes

2) Endorsement from Barangay Health Emergency Response Team (BHERT), commonly known as Barangay Health Center

After getting the LSI Form from the Barangay Hall, you may proceed directly to the Barangay Health Center to notify them about your plan for travel.  The Health Officer will then advise you to take a 14-day quarantine prior to departure. Depending on your locale, quarantine can be done in a designated quarantine facility or can also be a home quarantine.

In my case, my LGU of origin only requires a home quarantine. I was asked to keep a daily record of my body temperature twice a day – 8:00 AM and 6:00 PM. I then bought a digital thermometer from a nearby drugstore to meet this requirement.

After the 14-day quarantine period, you need to report back to the Barangay Health Office. The Health Officer will ask for a copy of your 14-day temperature record and will use this information to fill-up the Daily Individual Signs and Symptoms Log Sheet. They will then endorse to the barangay so that you can proceed with the next steps.

Where to get it / Concerned Office: Barangay Health Emergency Response Team (BHERT)

Requirements: 1) LSI Form; 2) 14-day Quarantine and a record of your daily body temperature

3) Barangay Certification and Barangay Exit Clearance

Upon submission of the first two (2) documents (LSI Form and the Daily Individual Signs and Symptoms Log Sheet endorsed by BHERT), the LGU will prepare the Barangay Certification and Barangay Exit Clearance. The latter will require a digital photo of you, which will be made via webcam at the barangay hall. Both documents will be signed by the Barangay Captain (Punong Barangay).

Where to get it / Concerned Office: LGU of origin / Barangay Hall of origin

Requirements: 1) LSI Form; 2) Daily Individual Signs and Symptoms Log Sheet endorsed by the Barangay Health Officer

Processing time: 30 minutes to 1 hour (can also be dependent on the availability of the Barangay Captain for his/her signature)

4) Medical Certificate

This next document will be processed at the City or Municipal Health Office. Upon checking the completeness of your documents, you will be asked to fill up a Request Form and to attach a photocopy of 1 valid ID and the Barangay Certification.

Once done, you will be given a schedule of when to pick-up your document. Usually, it takes 1-2 days before the Medical Certificate is available for release.

The Medical Certificate however has a limited time validity of only 2-3 days only. Thus, make sure to secure only a Medical Certificate when you have a confirmed travel departure.

Where to get it / Concerned Office: City or Municipal Health Office of origin

Requirements: 1) LSI Form; 2) Daily Individual Signs and Symptoms Log Sheet endorsed by the Barangay Health Officer; 3) Barangay Certification; 4) Barangay Exit Clearance; 5) Photocopy of 1 valid ID and the Barangay Clearance

Processing time: 1-2 days (together with document No. 5 or Availability to Travel document)

IMPORTANT NOTE: A Medical Certificate is different from a Swab (also known as Reverse Transcription Polymerase Chain Reaction or RT-PCR) Test Result. Some airlines and receiving LGU require a Negative Swab / RT-PCR Test Result so make sure to cautiously check the travel requirements. Swab / RT-PCR will also be discussed below for your guidance.

5) Availability of Travel

This document is issued by the office of the Mayor.

Where to get it / Concerned Office:  Office of the City or Municipal Mayor (place of origin)

Requirements: same requirements as No. 4  plus the Medical Certificate

Processing time: 1-2 days (can also be dependent on the availability of the Mayor for his/her signature)

6) Finally: Travel Authority

Travel Authority is issued by the Philippine National Police upon the completion of the above-mentioned pre-requisites.

Make sure to bring a photocopy of all pertinent documents, particularly: Availability of Travel, Medical Certificate, Barangay Certification, LSI Form and Valid ID. 

On the last page (back portion) of your photocopied documents, write the following details:

• Complete Name
• Complete Address (Place of Origin) – Sitio/purok, Barangay, City/Municipality, Province)
• Complete Address (Place of Destination) – Sitio/purok, Barangay, City/Municipality, Province)
• Indicate that you are a Locally Stranded Individual (LSI)
• Mode of Transportation – Motor/vehicle (indicate type/model, color, plate number) / Ferry/Boat (name of shipping line, indicate ticket number, if applicable) / Plane (name of airline, booking reference number, if applicable)
• Approved travel date or tentative travel date

Submit the photocopied documents and wait for your name to be called. You will be interviewed by the officer-in-charge based on the details provided. Your application will be processed and will be coordinated with the applicant’s destination LGU and Police Station. Once approved, your application will be encoded and you will be notified once available for release.

Where to get it / Concerned Office: Philippine National Police (PNP)

Requirements: Photocopy of 1) Availability of Travel; 2) Medical Certificate; 3) Barangay Certification; 4) LSI Form; and 5) Valid ID. 

Processing time: half day upto 2 days (dependent on the bulk of work at PNP)

After Getting the Travel Authority . . . What’s Next?

Travel Authority is only ONE of the major requirements in traveling. This document is issued in the place of your origin, which you will need for two travel purposes :

• Travel authority shall be presented on entry points, airports, seaport, etc.
• Travel Authority is also one of the requirements for getting an Acceptance Letter from the receiving LGU

What is an Acceptance Letter?

Acceptance letter is a document issued by the receiving LGU City or Municipality stating that the LSI  is accepted to enter the border.

LSI needs to have an authorized person to process this document in the place of destination. This should be processed 1-3 days prior to the arrival of the LSI.

There are 4 basic requirements for getting an Acceptance Letter:

• Barangay Certificate of Residency or Barangay Clearance (issued by the receiving LGU, this is proof of residency that the LSI is a bonafide resident of the receiving LGU)
• Travel Authority (issued by PNP as thoroughly discussed above)
• Medical Certificate (issued by receiving LGU or the Mayor’s Office as discussed in No. 4) or can also be the Swab / RT-PCR Test Result
• Barangay Exit Clearance or Barangay Certification (issued by LGU of origin or Barangay Hall as discussed in No.3)

As you may have observed, all travel documents discussed above need to be processed in a systematic and structured manner. That is, one document is the pre-requisite for the other. Thus, thorough completion of each and every requirement is integral for the overall completion of these mandated protocols.

When is the Best Time to Process these Travel Documents?

I cannot emphasize enough the crucial significance of time in processing these travel requirements. Schedule it well so that your world will not crumble when your departure is on, and yet, you still haven’t completed all the requirements.

Best time to start the process is at least  20 days before your target date of departure. Begin by notifying the LGU of origin (both Barangay Hall and Barangay Health Center) about your travel then follow the steps discussed above. Completion of the mandatory 14-day quarantine is a must. Then you have 4-6 days to process all the needed documents.

It is important to note that the Medical Certificate has a limited validity of 2-3 days only . Thus, you cannot process this document far longer than 3 days prior to your departure – you have to make sure that the documents are not expired by the time that you depart.

RT PCR or Swab Test: Do You Need a Swab Test in Traveling?

RT-PCR  stands for real-time reverse transcription polymerase chain reaction.

According to fda.gov , it is a  test for the qualitative detection of nucleic acid from SARS-CoV-2 which is done by collecting nasopharyngeal or oropharyngeal swabs from any individual, including for testing of individuals without symptoms or other reasons to suspect COVID-19 infection. 

This test is NOT a mandatory travel requirement. Receiving locale or LGU vary. Passengers must CHECK FIRST the specific travel requirements and protocols of their destination. This should only be undertaken by departing passengers whose intended destinations require a negative PCR swab test result prior to entry.

List of Licensed COVID-19 Laboratory in the Philippines

Here is a complete list of licensed and accredited COVID Testing Lab in the Philippines which can administer RT-PCR Test: https://hfsrb.doh.gov.ph/?page_id=1729

RT PCR Swab Test Cost

As of November 2020, swab testing in the Philippines costs Php 5,000 to 5,500 for most private licensed COVID testing hospitals.

There are some government healthcare institutions that offer FREE swab test but requires an appointment.  Only those with confirmed appointments will be accommodated. And since it is free, usually it is almost always fully booked.

Moreover, most RT-PCR tests done by the government are for surveillance purposes – limited to individuals “ under priority testing ” (based on DOH’s Administrative Order (AO) 2020-00258A). These include “suspect cases, individuals with travel history and exposure (whether symptomatic or asymptomatic), and healthcare workers with possible exposure (whether symptomatic or asymptomatic).” Source: Manila Bulletin

RT PCR Swab Test Result

Individuals can get results of their RT-PCR test within 1-2 days if done in a private laboratory, and about 2-5 if done in a government facility, depending on the number of tests being run. 

Swab Test Validity

Validity is only 2-3 days (48 to 72 hours). That’s why if you are traveling, timing in getting a swab test is crucial.

Traveling in the New Normal

The pandemic has dragged on for much longer than any of us expected. For sure, many of us are excited to go out after months of lockdown. But, before we can travel again, first, we need to be updated and follow health protocols.

Traveling in the new normal may not be relatively easy, but it is possible.

Yes, there are travel restrictions and rigid processes, but everything is doable when you put one foot in front of another. You’ll surprise yourself at how each step can make meaningful progress.

All throughout this process, I also realized how genuinely helpful and friendly truly Filipinos are – always ready to go the extra mile and lend an extra smile. I am grateful for every help I received from random people I meet along the way. I made sure to sincerely thank them for their time and help.

It was indeed a long and tedious process but I’m happy I persevered. Now, I can finally come home to Bicol after 8 long months of lockdown.

You might also be interested to learn more about the New Normal in Travel in Tourism in the Philippines . Or perhaps read further on Flights to Philippines: The New Normal for Air Travel in the Philippines

Planning to Get a Travel Authority?

This blog is aimed at helping LSIs have an overview of the entire process. While this may be a detailed step-by-step guide, I strongly suggest that you contact the concerned LGU (origin and receiving LGU) and get the right answers directly from the source. Their FB page, website, and phone numbers are open to accommodate your concerns. Some LGUs (like Lapu-Lapu City) even put up a helpdesk and specific email address to handle COVID-19 travel queries.

Nonetheless, I wish you well and please have a safe travel anywhere you go! 🙂

74 Comments

Ako po ay uuwe sa probinsya nmin tatlo po kmi uuwe, pumunta po kmi ng barangay, December 28, na submit Kuna po ung mga names nmin, babalik po dw ako sa January 11, 2021. January 16, ang alis po nmin nakakuha Napo kmi mg ticket. Ilang days po ba na makuha ung mga requirements nmin. Bago mag 16?? Salamat po

Hi Jerry! Sa barangay po, usually 1 day lang po yan bago makuha. Kaso baka po pinapabalik kayo ng mas matagal kasi may expiration po kasi ang ibang travel documents na kukunin nyo like the Medical Certificate na 3 days lang ang validity. Di po sya pwede kunin kapag matagal pa ang travel date.

Ano po ba ang mga requirement kapag pupuntang manila galing davao?

As of now, travel authority at medical certificate lang po ang requirements papasok ng Manila. This may change po depende sa LGU kaya it’s best to stay updated by contacting your destination LGU.

Hi po.. march po plan namin umuwi nang kapatid ko… From iloilo to koronadal city pero dahil walang airport don, gensan po Ang departure namin. Bali sa koronadal city LGU nlng po kmi mag coordinate dba?? At bakit nmn po subrang tagal nang process.. nakakalungkot po, baka di po matapos before Ang flight masasayang Ang bookings. Pressured pa dahil may expiration Ang medical certificate..pano Kung matatagalan Ang pag kuha ng travel authority??? Ano po pwedeng gawin pagka nag expire na Ang medical certificate tapos Hindi pa na release Ang travel authority???

-Kung san po ang destination LGU mo, doon po kayo magcocoordinate (Koronadal). Kasi transit nyo lang po ang Gensan. Inonote na lang po yan sa Travel Authority na dadaan kayo ng GenSan airport. -Isa po sa requirement po sa pagkuha ng travel authority ang medical certificate. Coordinated po ang mga concerned offices nyan that they have to release it in 1-2 days kasi alam po nila na may expiration. They will process it agad po. Ang matagal lang po talaga dito is the mandatory 14-day quarantine.

Hi! Do I need travel authority po ba Manila to Butuan po, sabi po sa requirements ng airline na sasakyan ko Rapid test lang po ang need pag lapag ko ng Butuan kaso papapasukin po ba ko ng airport kahit wala akong travel authority? Thank you po

Hi Justine! It is BEST to contact Butuan City Hall to get the latest updates, nagbabago po kasi ang travel requirements depende sa decision ng authority and IATF. As far as I know, eto po yung travel requirements (this might change): 1) Medical Clearance Certificate; 2) 14 day quarantine; 3) Travel authority; 4) Negative test result which can be a negative Rapid Antibody Test (RAT) or RT-PCR test or Antigen test.

Hope this helps 🙂

Hi, will I consider myself LSI if I will go on for vacation? Its my hometown.

Ako po ang manggagaling ng USA sa Feb 2, 2021. Bali ROF po ako. Para kumuha ng TA ang kailangan lang ng Passport(ID), Neg COVID19 result at Certificate from DOQ. Ang port of entry ko po ay NAIA. Ang tanong ko po ay pwedi g kumuha ng TA sa Pampanga instead na Pasay? Ang final destination ko po ay Dumingag, Zamboanga del Sur. Bibili po ako ng sasakyan sa Pampanga at mag drive all the way to my Final destination. Saan ko po kukunin ang acceptance letter? Sa police station po ba na pinagkunan ko ng TA?

Hi! Thanks for your clarification. I am only familiar po sa LSI requirements sir. It’s probably best to contact your destination LGU (via email, FB page or call them) to seek their advice para sure po yung next steps mo. Your travel will involve 2 transfers po kasi (Manila and Pampanga), I think both should appear on your travel authority. It will also matter kung ilan days ang stays mo for each stopover kasi may health protocols din po sila pareho.

Do i need to get travel authority when i go to isabela ??

For all LSIs po, travel authority is a mandatory requirement. You may also contact the Isabela LGU po to get the latest updates. You may email or call them or message them as fb page nila. I’m sure they will respond.

Hello po! Can I ask po kung may bayad po ang travel authority and medical certificate sa Cagayan de Oro and kung may expiration po ang mga ito? Balak ko po kasi mag book ng flight from Cagayan de Oro to Manila. Thank you po!

Hi! Government-issued documents po ito so mostly free. Both have the same validity of 2-3 days po.

April 12 po yung alis nmin d2 kelan ko po ba mare receive yung travel authority at medical certificate???

Depende po sa LGU nyo kung gano katagal ang processing nila. But it usually takes 1-2 working days bago makuha.

does it need pa ba ng proof of residency when getting an acceptance letter?

Yes po. Barangay Certificate (proof that you are a bonafide resident of the receiving LGU) is a requirement for getting an Acceptance Letter.

HI Ms. Leslie,

May I know if you have any idea If I am a Transit Passenger from Manila to Cebu to Surigao, Then Surigao to Butuan To Manila. DO I need to secure the other requirements since I will not go out of Airport.

Hi! If transit lang, you only need to secure travel requirements sa origin and destination LGU mo (Manila and Surigao). It should reflect sa Travel Authority that you will have a connecting flight kaya may stops ka sa Cebu and Butuan. 🙂

Hi po. Ask ko lang pano kung lilipat ng ibang province from makati. Paano po yung process thank you in advance

The travel requirements will depend po sa pupuntahan mong province.

Pwede po bang bumiyahe ako ng pozorrubio every month????work ako sa mabalacat pampanga…kailangan ko pa po ba ng travel pass sakalung uuwi ako ng pangasinan every month????

Hi! Regarding this, better to coordinate with the local LGU po of Pampanga and Pangasinan. Baka boarder working pass lang po yung irequire sayo.

Good day po, ask ko lang po kung ilang araw ang validity ng travel authority?

Hi Bobby! 2-3 days po ang validity ng travel authority same ng medical certificate

I’m not an LSI pero need to travel to Manila for personal reasons. Please help on what to do, requirements, etc… Thanks a lot.

Travel authority and medical certificate po. This may change from time to time, it’s better to contact the LGU for the latest updates po.

‘Yung travel authority ba pag sinabing valid for 2 days lang, ibig sabihin, kailangan within 2 days ang departure, o 2 days ka lang pwede mag-stay sa pupuntahan mo? Same with med cert din? Thanks!

Valid 2-3 days bago ang departure mo. Yes, same po sa medical certificate and validity nila.

Hello po. Ask ko lng po kung mandatory po ba ung quarantine muna ng 14 days bago makuha ung medical certificate. Flight ko kc sa Jan 30 pa zamboanga.

I think it is required kasi yun po ang basis nila sa para makapag issue ng medical certificate mo. Better to ask the health office of Zamboanga po to be sure. Sa amin po kasi sa Lapu-lapu City, required and 14-day quarantine.

Hi po I’m an LSI po and I want to travel from MNL- to Cagayan de Oro. Want ko lang itanong kung pwede ba magtravel ang pregnant?

As far as I know, restricted pa po ang pregnant woman at persons below 21 and +60 y/o. But you may please check sa CDO LGU to be sure.

Thank you for this detailed post as I’m going back to the province from Manila. Overwhelming ang requirements andami 🙁

Thank you for your kind feedback – happy to help 🙂 One step at a time, you can do it!

Do u know where to secure Medical Cert sa City of Manila?

Hi! Perhaps you may check with the City Health Office of Manila (near City Hall) regarding this.

Hi ano po requirements pag umuwi ng Tacloban galing Manila?

Hi! I checked with PAL airlines, eto lang yung listed requirements: -Mandatory 14 days quarantine at designated QA -Medical Certificate from DOH of their place of origin -Certification – Undergo medical examination as may deemed necessary It would still be best to contact Tacloban LGU to get the latest updates.

Hellow po nalilito po kase ako sa number 4. 5. At 6 Kase kung pede sila sabay makuha ma eexpired agad sya bago ka maka travel so kung makuha ko po agad ng 3 days yung nu4. 5 plus process time ng number 6 Expire na sya para gamitin ko sa travel.

Hi! yes, same po 2-3 days ang validity ng medical certificate at travel authority. Depende po sa LGU ang processing time best po kung macontact mo ang LGU to ask kung gano katagal aabutin ang pagproseso ng docs sa kanila.

In my case, sa Lapu-lapu City after 2 days ko nakuha ang medical certificate kaya maaga ako nagprocess. Then half day bago ko nakuha ang travel authority.

Sa Camarines Sur naman po, 1 hour lang nakuha ko na ang medical certificate and in 30 minutes nakuha ko agad ang travel authority. Half day lang, tapos na.

Hi po, tanong q lang..balak namin bumyahe papuntang Camarines Norte may ihahatid na gamit balikan lang company service gamit..2 kami kasama na driver, need pa rin ba rt-pcr test maliban sa travel pass at med.cert….salamat po☺️

Hi Suzette! Regarding this na balikan lang, better to ask directly from Cam Norte LGU to be sure. You may reach them via their official FB page or call their office.

hello looking for advice. staff is from manila goin to Zamboanga for work fly out on feb9 and return to manila feb12. staff is apor on both cases or apor only on fly out? will med cert be valid until return to manila if lab ran on feb 6 or 7 ?

Hi! I think APOR on both cases kasi return sa residence nya naman yung return flight. Med cert must be valid 48-72 hours at the time of flight. In this case, you will need 2 separate med certs for the 2 flights.

hello maam askko lang may mga bayad po ba kumuha ng health certificate and travel authority

Hi! For most provinces po, free yung med cert at travel authority kasi issued naman sya ng government offices. But there are some that charge a minimal amount po.

Ilang days po valid ang travel authority? Salamat po

2-3 days po

Hi po maam…ask ko lang po kailangan pa po pa ng negative swab test result sa NAIA kng uuwi po ng Davao oriental…through plain po kmi..thak u

Hi! Yes po Ms. Rosa, requirement po ang negative RT-PCR test result taken within 24 to 72 hours before departure.

Ano pong magandang unahing requirements na kukunin?

The step-by-step process is detailed on the blog. Please read.

Hi po. Ask ko lang if needed pa ba kumuha ng mga documents na to if travelling international and magstopover lang po ako sa NAIA ?

Anong route po? and how many hours stopover/transit at NAIA?

Ask ko lang po if need pa po ba ng travel authority for working? Same requirements po ba? Kasi babalik din nman po. Salamat po

Yes po, same travel requirements.

Hi Leslie, papuntang Kalibo ho via PAL kelangan pa ho ba swab test?

As per checking, here is the list of requirements by PAL flying to Kalibo -Travel Pass / Authority -Medical / Health Certificate: Negative RT-PCR Test for APOR RT-PCR Test for LSI upon arrival -Mandatory 14-Day Quarantine Upon Arrival: ROF & LSI -Contact Information / Health Declaration Form for Contact Tracing; http://www.aklan.gov.ph

Pupunta po ako ng Manila mula Iloilo, ano po ba ang protocol diyan sa Manila, meron nang akong brgy. certificate, med certificate at travel authority. magpapa swab test pa ba diyan? May quarantine pa ba diyan pagdating sa airport?

Hi. Better if you will ask directly from DOT Manila. You may call their 24/7 hotline at 1-386 or send them a message on their FB page https://www.facebook.com/TourismMNL/

Hello po, 2 choices lang po ba ang kailangan para maapprove sa travel authority? By emergency or for work po? Nagplano po kasi akong pumunta sa manila from davao to visit my loved ones huhu. Wala din naman po ako work sa manila since dito ko sa davao nakatira. Pero possible kayang reason yung visitation?

Regarding this, you may pls inquire directly at DOT Metro Manila for better guidance. You may reach them via their hotline number 1-386 or FB page https://www.facebook.com/TourismMNL/

Hi mam Maam, nag work po ako sa isang private company financial institution, Im from Laguna but need ko po mag travel to Isabela Province to attend ARRAIGNMENT & PRE TRIAL ng case na sinampa ko sa isang empleyado, Ask ko lang po sana Travel authority & health certificate lang po ba maam ang ned namin iprovide? 4 po kamimag stop over po kami ng Ilocos sur , Ilocos Norte, Cagayan then Isabela mag audit pa din po kc kami ng mga mga branches namin due to almost one year na namin sila hindi nabibisita visiting those branch is for security purpose, we have to purpose of travel, attending the hearing and branch audit… hindi po kaya kami mag kakapoblema along the ways.

Hi sir! Regarding this, perhaps it’s best to contact Isabela and Ilocos LGU po for proper guidance regarding your travel docs. I am sure both LGUs have a phone number on their official website/FB page where you can directly contact them. It’s best to get direct answers from the right sources to be sure po. Hope this helps.

Hi Mam Leslie may flight po ako ng April 3. Ofw po ako so paano po kaya ang gagawin namin. Kasi may tao po na maghahatid sa akin papuntang airport. Anu kaya ang requirements nya ng taong magahahatid sakin at ganun din sakin na isang Ofw. Pareho po kami ng address ng bahay. Salamat po

Hi Marvin! To be sure po, you may contact DOT Manila. They will give you all the right details po. Hotline: 1-386 FB: https://www.facebook.com/TourismMNL/

Ask Ko LNG po ano po ba need na requirements uuwi po Kasi sister Ko NASA elnido Palawan po sya uuwi siya Dito Sa malabon city.sasakay LNG po sya barko.

Hi Ms. Raquel! To be sure, you may visit or call yung Malabon City Hall po for an updated list of travel requirements. I’m sure they have an information desk for travel concerns like this. Keep safe! 🙂

Hi Maam napaka informative po nito. Maraming Salamat po. God bless you

Thank you din Oscar for extending your appreciation 🙂

Philippines’ Leading Tour Operator Nominee

Recent Posts

• Experience the Breathtaking Beauty of Alicia Panoramic View in Bohol
• Journey to Sustainability: Kapwa Travel’s Path to Becoming a Travelife Partner
• Savoring Cebu: Unveiling the Top 10 Restaurants and Bars for Epicurean Adventures
• Palawan’s Paradise: A Tale of Beauty from Coron to El Nido
• A Beginner’s Journey into the Underwater World: My First Scuba Diving Experience in the Philippines

Recent Comments

• bong on Whale Shark Philippines | Why Choose Donsol Over Oslob
• whoiscall on Devie’s Top 10 Hidden Gems in the Philippines
• Jm on Christmas in the Philippines: 10 Unique Filipino Christmas Traditions
• Anik sarma on Rice Cooker Recipes: Easy Quarantine Cooking
• Ian on Rice Cooker Recipes: Easy Quarantine Cooking

An official website of the United States government

Here’s how you know

Official websites use .gov A .gov website belongs to an official government organization in the United States.

Secure .gov websites use HTTPS A lock ( Lock A locked padlock ) or https:// means you’ve safely connected to the .gov website. Share sensitive information only on official, secure websites.

• For International Visitors
• Electronic System For Travel Authorization

Electronic System for Travel Authorization

ESTA is an automated system that determines the eligibility of visitors to travel to the United States under the Visa Waiver Program (VWP) . Authorization via ESTA does not determine whether a traveler is admissible to the United States. U.S. Customs and Border Protection officers determine admissibility upon travelers’ arrival. The ESTA application collects biographic information and answers to VWP eligibility questions. ESTA applications may be submitted at any time prior to travel, though it is recommended that travelers apply as soon as they begin preparing travel plans or prior to purchasing airline tickets.

Apply for an ESTA  

Important Notice

• Toggle Accessibility Statement
• Skip to Main Content

DO 43, s. 2014 – Protocols for Travel Authority Requests for Official Travel Abroad

To:     Undersecretaries Assistant Secretaries Bureau Directors Regional Directors Directors of Services, Centers and Heads of Units Schools Division Superintendents School-Based Personnel All Others Concerned

• All travel authority requests for official travel abroad are covered by these protocols;
• All personnel are encouraged to start processing requests as early as possible;
• DepEd offices must act on requests immediately to avoid any delays;
• DepEd offices managing international programs and other opportunities abroad must integrate these protocols and its requirements in their respective processes;
• Partner organizations are likewise requested to observe these protocols in their respective program timelines; and
• Personnel are discouraged from booking flights before securing an approved travel authority unless absolutely necessary.
• All travel authorities must be signed by the Secretary and released by the Central Office (CO) at least ten days before the departure date. To ensure this, requesting officials/personnel must refer to  Diagram 1  to guide them on the minimum number of days required for processing at each level. Diagram 1: Minimum Number of Days Required for Processing for Field Personnel
• Depending on the employee’s level (school/SDO/RO/CO), all documentary requirements must be submitted to the respective office at least five days before the minimum number of days specified in  Diagram 1  to give offices enough time to process documents.
• Requests that violate this process flow at any level shall be automatically rejected. Requesting personnel are encouraged to start processing requests and submit their complete documents as early as possible. All concerned offices must process and release travel authority requests immediately.
• Once cleared and approved by the Regional Office, all requests for the approval of the Secretary shall be submitted to the Personnel Division in CO. These requests shall then be cleared by the Office of the Undersecretary for Regional Operations before final approval by the Secretary. Once approved, the Records Division shall release the travel authority immediately.
• All travel authorities must be signed by the Secretary and released by CO at least ten days before the departure date.  To ensure this, requesting officials/personnel at the CO must refer to  Diagram 2  to guide them on the minimum number of days required for processing for each office.  Diagram 2: Minimum Number of Days Required for Processing and Document Release for Central Office
• Requests that violate this process flow shall be automatically rejected. Requesting personnel are encouraged to start processing requests and submit their documents as early as possible. All concerned offices must process and release travel authority requests immediately.
• Once cleared and approved by the employee’s head of office, all requests for the approval of the Secretary shall be submitted to the Personnel Division in CO. These requests shall then be cleared by the office of the respective Undersecretary/Assistant Secretary before final approval by the Secretary. Once approved, the Records Division shall release the travel authority immediately.
• Request Form A shall be used by field personnel and Request Form B shall be used by CO personnel  (attached to this memorandum) .
• Supporting documents such as official invitations, travel descriptions, program details, etc. need not be submitted to the Personnel Division in CO. The approval of the Regional Director for field personnel and the respective head of office for CO personnel shall certify the relevance and authenticity of the travel.
• Implementation  All requests for travel authority abroad received by the Personnel Division in CO from  October 20, 2014  onwards must follow these protocols and use the new request form. Any request that does not follow the protocols stated in this Order shall be rejected automatically and returned with no action. Offices that cause the delay in processing travel authority requests shall be dealt with accordingly.
• Immediate dissemination of and strict compliance with this Order is directed.

BR. ARMIN A. LUISTRO FSC Secretary

Reference: DepEd Order:  No. 14, s. 2010

To be indicated in the  Perpetual Index under the following subjects:

EMPLOYEES OFFICIALS POLICY REQUIREMENTS TRAVEL

DO_s2014_43

UNCLASSIFIED (U)

travel AUTHORIZATION

(CT:LOG-379;   06-09-2023) (Office of Origin:  A/LM)

14 FAM 521  GUIDELINES FOR ISSUING TRAVEL AUTHORIZATIONS

14 FAM 521.1  Purpose of Official Travel

(CT:LOG-253;   10-01-2018) (Uniform State/USAGM/USAID/Commerce/Agriculture) (Foreign Service)

Authorizing officials should be cognizant of any personal or other travel plans, including plans to take annual leave in conjunction with travel, and should consider the need for the travel, use of travel substitutes (mail, teleconferencing, etc.), and the most cost-effective routing and means of accomplishing travel.  Personal leave during official travel must not increase the cost of the travel to the U.S. Government.  Each travel authorization and the associated travel vouchers must clearly specify the purpose of the travel.

14 FAM 521.2  Types of Travel Authorizations

The use of general travel authorizations for entire agencies or groups of employees must be authorized only by the Executive Secretariat and the Bureau of Administration in specific circumstances.  To assure adequate managerial and supervisory attention to the need for all travel, each employee's travel must be authorized separately under one of the types of travel authorizations detailed below.

14 FAM 521.2-1  Unlimited Open Authorization

An unlimited open authorization permits an individual to travel for any purpose without further authorization.  The Secretary of State has an unlimited open authorization.

14 FAM 521.2-2  Limited Open Authorization

A limited open authorization permits an individual to travel without further authorization under certain prescribed conditions, which may include limitations on the purpose(s) of travel, the geographic areas that may be visited, trip costs, and the period of time in which travel is authorized.

14 FAM 521.2-3  Trip-by-Trip Authorization

A trip-by-trip authorization permits a group or an individual to take one or more specific trips identified as to purpose(s), itinerary, time period, and estimated cost.

14 FAM 521.3  Open Authorizations

To minimize administrative costs and to provide for necessary flexibility while maintaining essential controls, use of open authorizations must be as follows:

(1)  Unlimited open authorizations for travel must be permitted only for Department or agency heads, their deputies, other principal assistants, and managers as designated by the agency head or deputy;

(2)  Limited open authorizations may be provided for employees whose work requires frequent repetitive travel, but should be revalidated quarterly and should specify realistic limitations on purposes, geographic area, trip duration, and costs; travel not covered in an open authorization must be separately authorized on a trip-by-trip basis; and

(3)  Unlimited (except in the case of the Secretary and agency heads) and limited open authorizations must include an estimate of the travel costs to be incurred over the period covered by the authorization.  Those estimates will be used to obligate those funds necessary to carry out that travel and thereby provide travel budgetary controls.

14 FAM 521.4  High-Cost Travel Authorizations

Because of the relatively high costs associated with certain kinds of travel, such travel must be authorized on a trip-by-trip basis and reviewed at a level of authority sufficient to provide policy approval.  The types of travel covered by this requirement are:

(1)  All conference attendance, training, entitlement, and relocation travel.  In the case of conference attendances, as defined in the travel purpose categories (see 14 FAM 533.4 ), the authorizing official must assure that the numbers of attendees from the Department are necessary and justified.  In addition, the need for conferences and meetings for which total travel and per diem estimates exceed $5,000, must be authorized by, at a minimum, an Assistant Secretary, executive director, the Deputy Administrator for the U.S. Agency for International Development (USAID), or equivalent;

(2)  Travel outside Continental United States (CONUS) for all employees, except those whose work requires repetitive foreign travel or emergency foreign travel without advance notification.  In addition, U.S. Government representatives and attendees at international, multilateral, and intergovernmental conferences must be accredited by the Bureau of International Organization’s Office of International Conferences (IO/C), the Executive Secretariat (S/ES), or the Bureau of Administration’s Presidential Travel Support Division (A/PTS); and

(3)  Authorization of other travel should be delegated to the lowest management level that has responsibility for both program accomplishment and/or obligation or commitment of funds, but not lower than an office director, bureau travel manager, or equivalent.  The requesting and authorizing official should not be the same person, unless a higher authority is not available.  In the latter instance, a specific memorandum of approval to authorize travel must be issued by the next higher organizational level.

14 FAM 522  Unassigned

(CT:LOG-135;   11-05-2012)

14 FAM 523  TRAVEL AUTHORITIES

14 FAM 523.1  Policy to Delegate and Authorities

(CT:LOG-339;   12-08-2021) (Uniform State/USAGM/USAID/Commerce/Agriculture) (Foreign Service)

In addition to the authorities listed in 14 FAM 511.4 , 14 FAM 500 refers to the following authorities:

(1)  GAO Decision B-148087, Payment of a Voucher for Traveling Expenses, 2/21/62;

(2)  GAO Decision B-223872, Reimbursement for Travel Expenses – Air Ambulance, 11/25/86;

(3)  GAO Decision B-211490, Termination of Overseas Employment – Transportation of Household Goods to Alternate Destination, 4/10/84;

(4)  OMB 93-11, Fiscal Responsibility and Reducing Prerequisites; and

(5)  OMB Circular A-126.

14 FAM 523.2  Delegation of Authority to Authorize and Approve Travel

Delegation 53-I, Delegation of Authority to Sign and Issue U.S.A. Transportation Requests, dated February 26, 1964, confers upon the Secretary of State the authority to delegate as set forth below.

14 FAM 523.2-1  State Department

(CT:LOG-379;   06-09-2023) (State Only) (Foreign Service)

a. The delegations of authority, by the Secretary, as set forth in this section are subject to the availability of travel funds, all requirements of law, and to regulations, instructions, and directives separately issued by the Department of State from time to time.  The delegations must be in writing and registered with the Office of Directives Management (A/GIS/DIR).

b. Authority to authorize post assignment travel and related items, in connection with assignment, transfer, separation, and home leave is shared between GTM/EX which controls STATE Salaries and Expenses (S&E) International Travel Allotment 2025, and CGFS which controls the Reimbursable Detail Allotment 6035.

c.  Authority has been delegated to the Director for Overseas Buildings Operations (OBO), to authorize travel and related items chargeable to funds controlled by OBO.

d. Other bureaus and offices:

(1)  Authority has been delegated to certain officers of other bureaus and offices of the Department to authorize travel and related expenses chargeable to allotments which they control; and

(2)  Travel for speaking engagements by employees on home leave ( 3 FAM 3430 ), as approved by the Bureau of Public Affairs (Office of Public Liaison), is funded by the requesting outside organization or that portion of the Department's S&E appropriation allotted to the Bureau of Public Affairs.

e. Authority has been delegated to the Medical Director, Bureau of Medical Services (MED), to authorize travel and related items chargeable to funds controlled by MED including the following types of travel:

(1)  Medical travel of U.S. citizen employees, medical attendants, or authorized family members, including return to post of assignment; and

(2)  Medical travel of Marine security guards to hospitals abroad and return to post of assignment.

f.  Posts abroad (State):

(1)  Travel chargeable to post-held State S&E funds.  Chiefs of mission and personnel designated in writing are delegated the authority to approve travel and related expenses properly chargeable to post-held S&E funds including the following:

(a)  Local administrative travel within or between foreign countries when such travel is in connection with temporary details, and assignment and separation travel of Foreign Service national employees;

(b)  Travel to alternate seat of government;

(c)  Educational travel;

(d)  Rest and recuperation travel;

(e)  Emergency and periodic shipment of privately owned motor vehicles;

(f)   Directed departure travel;

(g)  Local transportation at post; and

(h)  Visitation travel in accordance with 3 FAM 3730 ;

(2)  Travel chargeable to Washington, DC-held S&E Allotment 2025.  The Department should be notified of the amendment(s) by TMSIX telegram.  The amended travel authorization (TMFOUR) will be processed in the Department and transmitted to the amending post.  Posts may amend Allotment 2025 Travel only when necessitated by:

(a)  Change in classification of employee (losing or gaining posts);

(b)  Change in number of eligible family members, except when acquired through proxy marriage (losing or gaining posts); post should submit revised Form OF-126, Foreign Service Residence and Dependency Report (RET);

(c)  Shipment of a foreign-made, foreign-purchased privately owned motor vehicle in accordance with regulations in 14 FAM 615.9 ;

(d)  Change of home leave address, provided the change of address, as documented by the employee's copy of Form OF-126, Foreign Service Residence and Dependency Report (RET), has previously been approved by MED in accordance with 3 FAM 3430 (losing post only);

(e)  A dependency change involving a newborn child at a post where U.S. or other suitable layettes are unavailable locally and must be obtained in the United States or its territories (Puerto Rico, U.S. Virgin Islands, Guam, American Samoa, and The Commonwealth of the Northern Mariana Islands).  In such instances, the employee may be granted an air freight allowance for shipment of a layette in an amount not to exceed 113 kilograms or 250 pounds gross weight (see also 14 FAM 613.4 ) (gaining post only); and

(f)   A determination made by an authorizing officer in line with the provisions of 14 FAM 532.3 that advance PCS travel for the eligible family member(s) of an employee is warranted, in connection with marital separation or divorce;

(3)  Travel chargeable to Washington, DC-held S&E Operating Allowance 6091:

(a)  Rest and recuperation travel;

(b)  Emergency or periodic shipment of privately owned motor vehicles; and

(c)  Educational travel; and

(4)  Travel chargeable to post-held OBO funds:

(a)  Travel within or between foreign countries when such travel is in connection with temporary details, and assignment and separation travel of Foreign Service national employees;

(b)  Local transportation at posts;

(d)  Rest and recuperation travel; and

(e)  Directed-departure travel.

14 FAM 523.2-2  United States Agency for International Development (USAID)

(CT:LOG-352;   06-17-2022) (USAID Only) (Foreign Service)

a. The delegations of authority, by the USAID Administrator, as set forth in this section are subject to the availability of travel funds as well as to regulations, instructions, and directives separately issued from time to time.

b. Authority to approve, as appropriate, official travel, transportation, and storage of effects is delegated to the officials designated in this section.  Exercise of this delegated authority is subject to the availability of travel funds, all requirements of law, and all instructions, regulations, and directives which are now in effect or which may be issued hereafter by the Agency.

14 FAM 523.2-2(A)  USAID/Washington-based Staff

(CT:LOG-339;   12-08-2021) (USAID Only) (Foreign Service)

The Chief Human Capital Officer, Office of Human Capital and Talent Management or designee, may authorize the travel, transportation, and storage of effects (including transportation of motor vehicles) incident to a personnel action, home leave, or evacuation, of USAID Foreign Service employees under authorizing officer's jurisdiction.  Exercise of this authority must be in accordance with the provisions of the travel orders and is subject to the following limitations:

(1)  Travel of a mission director, or USAID representative, outside the country or area of assignment, must be approved in advance by the senior supervisory or independent office head concerned; and

(2)  Travel authorizations for participating agency employees (Participating Agency Service Agreement (PASA)) are authorized or approved by USAID only when the participating agency agreement includes provisions for issuance of travel authorizations by USAID.

14 FAM 523.2-2(B)  Participating Agencies

Appropriate officials of the participating agencies (Participating Agency Service Agreement (PASA)) have the authority to approve travel, transportation, and storage of effects (including transportation of motor vehicles) incident to a personnel action or home leave for Foreign Compensation (FC) schedule employees when employed or assigned by them when the interagency agreement so specifies.

14 FAM 523.2-2(C)  USAID Staff Abroad

a. The mission director or USAID representative abroad, or their designee authorizes:

(1)  Travel, transportation, and storage of effects incidents to a personnel action, home leave, emergency evacuation, and temporary duty for USAID direct-hire employees upon notification by USAID/Washington that the personnel action, home leave, or temporary duty (where USAID/Washington approval is required) has been approved;

(2)  Transportation of replacement motor vehicles in accordance with regulations in 14 FAM 615.3 and 14 FAM 615.4 , and shipment of a foreign-made vehicle in accordance with regulations in 14 FAM 615.9 ;

(3)  Educational travel for eligible family members in accordance with regulations in 14 FAM 532.5 ;

(4)  Travel within or between foreign countries when travel is for temporary detail consultation or representational purposes in accordance with regulations which authorizing officer has prescribed;

(5)  Rest and recuperation travel for USAID direct-hire employees or offshore contracted U.S. personal service contractors, and for participating agency employees; and

(6)  Return of the family of a direct-hire employee or offshore contracted U.S. personal service contractor, to the United States for a compelling or compassionate reason in advance of the date the employee is eligible for travel.

b. The principal or executive officer of the U.S. diplomatic mission authorizes travel and per diem for USAID U.S. citizen employees including employees of participating agencies and their dependents for medical treatment while located abroad.

c.  The Inspector General, or designee, for USAID Foreign Service employees under the Inspector General's or designee's jurisdiction, may authorize, as appropriate, official travel, transportation, and storage of effects to the extent provided in 14 FAM 523.2-2 , except for representational travel.

14 FAM 523.2-2(D)  Authorizing or Approving Exceptions

a. The authorizing officials designated in 14 FAM 523.2-2(A) and 14 FAM 523.2-2(B) may authorize emergency, unusual, or additional payment for personnel under their jurisdiction in accordance with regulations in 14 FAM 512 .

b. Certain special exceptions may be authorized as follows:

(1)  First-class air accommodations (see ADS 522);

(2)  Business-class air accommodations (see ADS 522);

(3)  Foreign-flag airlines or ships (see ADS 523); and

(4)  Actual expense subsistence (see ADS 522).

c.  Exercise of this authority must be in accordance with the provisions of current statutes and implementing regulations.

d. USAID employees seeking an exception to the Foreign Service Travel Regulations should refer to 14 FAM 583.6 for procedures.

14 FAM 523.2-3  U.S. Agency for Global Media (USAGM)

14 FAM 523.2-3(A)  USAGM Authorities

(CT:LOG-253;   10-01-2018) (USAGM Only) (Foreign Service)

a. The delegations of authority, by the U.S. Agency for Global Media (USAGM) Director, as set forth in this section are subject to the availability of travel funds as well as to regulations, instructions, and directives separately issued from time to time.

b. Authority to approve, as appropriate, official travel, transportation, and storage of effects, is delegated in this section.  Exercise of this delegated authority is subject to availability of funds, all requirements of law, and all instructions, regulations, and directives which are now in effect or which may be issued hereafter by the Agency.

14 FAM 523.2-3(B)  USAGM/Washington

a. Authority to authorize post assignment travel and related items, in connection with assignment, transfer, separation, and home leave is shared between the Office of Engineering (E/O), News Division (VOA/X), Marketing Office (P/N), and the Office of Personnel/Foreign Service (M/P).

b. The following types of travel or travel expenses of USAGM Foreign Service employees must be authorized or approved by Washington:

(1)  Travel, transportation of effects, and related items for travel of agency personnel and their dependents in connection with personnel actions, advance travel of dependents, home leave, and education travel to and from the United States for secondary and college education; shipment of layettes; shipment of replacement vehicles; and shipment of foreign-made motor vehicles in accordance with regulations in 14 FAM 615.9 ;

(2)  Agency-directed travel to the United States;

(3)  International conference travel;

(4)  Transportation and per diem of dependents when employee is on temporary duty in route to post of assignment;

(5)  Allowance and actual subsistence expense;

(6)  Excess official baggage for travel in connection with personnel actions; and

(7)  Other travel or travel expenses for which specific authorization or approval authority has not been delegated to field offices.

c.  The following types of travel expenses of USAGM employees, U.S. and Foreign Service nationals, must be authorized and approved by the Deputy for Engineering Operations, or his or her designee in Washington, DC:  Travel originating abroad to the United States or travel between two points abroad.

d. Officers in charge of transmitter relay stations are authorized to approve temporary duty of U.S. and Foreign Service nationals within the geographical boundaries of the country to which they are assigned.

e. Delegations of authority to heads of USAGM overseas establishments do not alter the range of services to be rendered by the Department of State under existing administrative support agreements.

f.  Voice of America (VOA) Washington provides authorization for VOA correspondent bureaus, temporary duty of correspondents and Foreign Service national employees; rest and recuperation travel of U.S. employees and their dependents in accordance with 3 FAM 3720 ; and emergency visitation travel for employees and their dependent in accordance with 3 FAM 3730 .

14 FAM 523.2-4  USDA/Foreign Agricultural Service (FAS)

(CT:LOG-339;   12-08-2021) (USDA/FAS Only) (Foreign Service)

a. The following types of travel authorizations or approval of associated expenses are prepared in Washington, DC by the Foreign Affairs/Global Service Division (GSD) and approved by FAS/Headquarters for:

(1)  Permanent Change of Station (PCS):

(a)  Assignment/Transfer;

(b)  Retirement/Separation; and

(c)  Resignation; and

(d)  Curtailment;

(2)  Expenses for:

(a)  Shipment of Layette;

(b)  Shipment of replacement vehicle;

(c)  Consumables shipment; and

(d)  Newly acquired family member;

(3)  Language Training Travel:

(a)  Short-term; and

(b)  Long-term; and

(4)  Long Term TDY.

b. The following types of travel authorizations are prepared at post:

(1)  Authorized/Ordered Emergency Evacuation;

(2)  Education;

(3)  Eldercare;

(4)  Emergency Visitation;

(5)  Home Leave;

(6)  Medical Travel (Medevac);

(7) Rest and Recuperation

(8)  Temporary Duty Travel (TDY); and

(9)  Travel of Children of Separated Families.

14 FAM 523.2-5  USDA/Animal Plant Health Inspection Service (APHIS)

(CT:LOG-339;   12-08-2021) (USDA/APHIS Only) (Foreign Service)

a. The following types of travel authorizations are prepared in Riverdale, MD by the International Services/Administrative Services Personnel and Travel Section for approval by the Director of Administrative Services for:

(1)  Assignment to overseas posts;

(2)  Home leave; and

(3)  Change of station:

(a)  Transfer;

(b)  Retirement; and

(c)  Resignation;

(4)  Education travel;

(5)  Expenses for:

(a)  Shipment of layette;

(b)  Shipment of replacement vehicles;

(c)  Consumable shipment; and

(d)  Overseas storage charges.  ( NOTE :  For overseas storage charges, travel authorizations are only prepared when the employee has household effects in storage abroad.  Storage within the United States will be processed by IS/AS Logistic Management Support and does not need to be requested by the employee);

(6)  Rest and recuperation travel;

(7)  Medical travel;

(8)  Emergency visitation travel;

(9)  Travel of children of separated parents; and

(10) Eldercare travel.

b. The following type of travel authorization is prepared at the post and charged to the program travel account:  Temporary duty (TDY) travel including:

(1)  Outside area of assignment;

(2)  Agricultural counselor/attaché conference; and

(3)  Consultations in Washington.

14 FAM 523.2-6  Commerce/Foreign Commercial Service (FCS)

(CT:LOG-135;   11-05-2012) (Commerce/FCS Only) (Foreign Service)

a. The following types of travel authorizations are prepared and approved in Washington, DC by the office of Foreign Service Human Capital (OFSHC).  The Foreign Service officer must submit a request to travel to the Office of Foreign Service Human Capital (OFSCH).  Prior to submitting the request, the officer must receive his or her immediate supervisor’s approval along with his or her regional director's when appropriate.  The Chief of Foreign Service HR and Assignment Support and the Director of the Office of Foreign Service Human Capital will approve the travel authorization for:

(1)  Appointment travel;

(2)  Relocation travel;

(3)  Home Leave travel;

(4)  Separation (retirement/resignation) travel;

(5)  Temporary duty (TDY) travel for training/consultations;

(6)  Medical travel;

(7)  Newly acquired family member travel;

(9)  Advance return of family travel;

(10) Authorized/ordered emergency evacuation travel;

(11) Separated EFMs (child/spouse/domestic partner) travel;

(12) Eldercare travel;

(13) Death of U.S. citizen employee or eligible family member travel; and

(14) Expenses for:

(d)  Storage.

b. The following types of travel authorizations are prepared and approved at post and charged to the posts budget for:

(1)  Temporary duty (TDY) travel including:

(a)  Outside area of assignment;

(b)  Conference; and

(c)  Consultations in Washington;

(2)  Rest and recuperation travel; and

(3)  Education travel.

14 FAM 524  AUTHORIZATIONS

14 FAM 524.1  Advance Authorizations

Travel should be authorized, in writing, before travel begins or any travel expenses are incurred.  When, due to unusual circumstance, this is not practicable, travel may be subsequently approved in writing.

14 FAM 524.2  Superseded Authorizations

a. A subsequent authorization issued upon the transfer, separation, or death of an employee, supersedes and invalidates any prior authorization for transfer, home leave, or assignment to a post.  If a part of the travel of the employee or employee's family or transportation of effects has already begun, expenses in connection therewith are allowable to the first subsequent point of interruption, provided it is on a usually traveled route between the points authorized in the prior authorization.

b. Using a new travel authorization, onward travel and transportation of effects are allowable from such point of interruption to the newly authorized destination.  In case of death of an employee, a new travel authorization will be issued authorizing travel of employee's family and transportation of effects from point of interruption on a usually traveled route to point of service separation, in accordance with regulations in 14 FAM 532.6 .  In the event the point of interruption is not on a usually traveled route, onward travel will be authorized from a comparative point along a usually traveled route.

14 FAM 524.3  Amending Travel Orders

a. The issuing authority must issue an amended travel order when the authority contained in the original order is insufficient for performance of official business or when the traveler expects to incur additional allowable expenses not authorized in the original order.

b. Travel orders must be amended when:

(1)  In the case of temporary duty (TDY), the date of departure or return differs by more than 2 days from the date authorized on the original travel orders;

(2)  The itinerary needs to be changed to add an alternate temporary duty site; and

(3)  An item requiring special authorization was erroneously omitted.

c.  Travel orders may not be amended retroactively to increase or decrease the rights of the traveler after he or she has performed the relevant portion of the travel unless:

(1)  The amendment corrects errors apparent on the face of the original orders; or

(2)  All the facts and circumstances surrounding the issuance of the original orders clearly demonstrate that some provision which was previously determined and definitely intended was inadvertently omitted in their preparation.

14 FAM 525  TRAVEL ADVANCES

(CT:LOG-352;   06-17-2022) (Uniform State) (Foreign Service)

See 4 FAM 463 .

14 FAM 526  DOCUMENTATION

14 FAM 526.1  By Authorizing Officer

When an authorizing officer makes a special determination, authorization, approval, or exception, the authorizing officer is responsible for furnishing, if requested, adequate explanation for this action.  The authorizing officer should therefore include the pertinent information in the files.  When this action is based on unusual circumstances, the authorizing officer should furnish this explanation to the traveler for inclusion in the travel voucher.  The explanation should state the facts upon which the action was based but should be as brief as possible and be limited to pertinent information.

14 FAM 526.2  By Traveler

If a traveler incurs any expense not previously authorized, which requires specific authorization or which is not covered by these regulations, the traveler should provide an adequate explanation as an attachment to traveler's travel voucher.

14 FAM 527  through 529 unassigned

Published In: Forms

Travel Request Forms and Templates

Travel request forms are forms filled by an employee who is bound to travel for business purposes. The purpose of a travel request letter is for a company to carter for the expenses during the entire travel period. This depends on the agreement of the employee and his or her employer. This article discusses the uses, purpose, and contents of a travel request form. Templates are also provided.

What is Travel Request Form?

This document incorporates all the details needed by a traveler to forward for approval from the management before commencing travel. The contents of a travel request form include destinations, travel dates, mode of transport, meals, accommodation, among others. The travel request form also shows a traveling place as well as the expenses incurred. This document can fulfill several purposes: securing permissions for travel or seeking approval from companies on behalf of the traveling employees.

Importance of Using Travel Request Forms

Just like any other business document, a travel request form carries significant importance.

These documents ensure that travels within the company are:

• Feasible: Sometimes, the resources and funds within a company can be limited. This makes it essential to ensure that every available resource is put into good use. By doing so, the company’s finances will be stabilized.
• Authorized: It is very important for travel requests to go through proper departments and channels before it gets authorized in a business.
• Organized: These forms can also be kept and stored for future reference. Given that there is a form for every purpose, you need to ensure that these forms are organized to prevent confusion and clutter. It also allows easier access to documents when one needs them for reference.

Steps to Write a Travel Request Form

In order to write a travel request form efficiently, you simply need to follow two steps in a detailed manner.

These two steps are as follows:

Provide the details of the traveler

In the travel request form, including details of the traveler. This information includes the full names, contact information, designation employee id, email id, and fax number. Besides, don’t forget to mention why you are going on the trip. This should be indicated in the transfer request form.

Provide information regarding the trip

You must provide information relating to the trip. This includes the date and time of departure as well as the arrival time. Other things to write include the travel schedule, mode of transport, accommodation, travel itinerary, and meals.

Information to be Included in a Travel Request Form

For your travel request form to be composed in the most efficient manner, you must include the following information in it:

Personal information

This is the information belonging to the traveling employee. The Information needed to be filled in this document includes the individual’s name, contact information, job position, and respective department.

Travel request information

This is the information regarding the actual trip. It includes the date of travel, the purpose of travel, the duration of travel, destination, and estimated cost of travel. It is important to ensure that all these details are indicated in the letter. 

Indicate travel expenses and information regarding sponsorship

A travel request form should indicate the trip’s estimated expenses, including costs of meals and accommodation, transportation expenses, travel expenses, and car rentals, among others. If the trip is being sponsored, remember to include the contact information and details of the sponsors.

Mention the names of all the authorized persons

You cannot forward a travel request form unless a higher authority approves it. This is why you should mention all the names of authorized individuals, leaving a space for their signatures.

Ensure you incorporate all terms and conditions

To ensure that everything is working properly and meets all the transparency standards, incorporate all the terms and conditions. They should be clearly described in your form to avoid any inconveniences.

Put Accurate Information in a Travel Request Form

You must provide accurate information in your travel request form.

Here are some of the reasons why it is essential to do so:

Accurate information is crucial in a travel request form. In a company, you might not be the only individual asking for a travel request. To avoid mix up, you should indicate the details in your form. Make sure that the name is written, your destination, and other crucial details.

Furthermore, accurate information increases trustworthiness. When it comes to finances, don’t indicate inaccurate figures. Some people get tempted to indicate higher figures so that they can pocket the extra cash. For example, don’t allocate an inaccurate accommodation fee so that you can pocket the extra money. You should always provide honest and accurate information in your travel request form.

Download Templates

You can download our free travel request form templates. These templates can also be customized to fit your preferences.

Companies require receipts for employee expenses for two reasons: to confirm that employees are spending money how and when they claim and to back up deductions listed on the business’s tax return.

The comment section of a travel request form should include remarks on the importance of the trip. If you are applying, back your application up by giving reasons why the trip is important.

It depends on the policies of the company. In some companies, once the funds have been availed, it is impossible to cancel the request. In most companies, however, you can cancel the request even after it has been approved.

Travel request forms play an important role in organizations. For the best outcome, you can use our prepared available templates. They are easy to use and can be customized.

Related Documents

Travel Authorization Form Template

Travel authorization form.

Administrative & Operations

• Internship Application Form
• Supplier Diversity Questionnaire
• Online Employee Transfer Request Form
• Online Employee Status Form
• Work From Home Request Form
• GDPR Compliant Contact Form
• Process Improvement Survey
• Move Out Inspection Template
• Lease Cancellation Agreement Form
• Partnership Agreement Template
• Move-In Inspection Form
• Supply Request Form
• Wholesale Application Template
• Equipment Maintenance Log Form
• Maintenance Report Form
• Rental Application Form
• Tenant Application Form
• Inventory Form
• Salesperson Call Form
• Vendor Form
• Project Request Form
• IT Request Form
• Check Request Form
• Change Order Form
• Contract Form
• Career Path Survey
• Inspection Report Form
• Expense Report Form
• Conference Room Reservation Form
• Conference Signup Form
• Speaking Proposal Form
• Requisition Form
• Valuation Request Form

Make sure that employees have clearance to travel with the travel authorization form template from Formsite. This simple online form helps keep your budget in check by limiting any unnecessary travel expenses. Use the form to outline your company’s travel policy and allow employees to submit new requests to travel.

Use our standard travel authorization form template, modify it to meet your needs, or build your own travel authorization from scratch. Employees can complete the mobile-friendly form from any device. Include fields such as purpose of travel, dept. departure date, return date, projected cost of airfare, whether they are traveling within the United States or doing international travel, car rental requirements, and more. The form helps to streamline the expense process, while making it easier to approve any follow-up travel reimbursement requests when they are submitted.

All Formsite forms can integrate easily into your company website and include optional administrative notifications, so the appropriate team members can be notified as soon as a new travel request comes in.

Formsite makes online forms easy. Quickly create, integrate and share forms for any business or organization. We also offer enterprise level form solutions for businesses with more complex form needs. Getting started is easy. Try it today .

Why Formsite

The world-class no-code form and survey builder.

Fully-featured and easy-to-use form builder since

of templates to choose from to get you started

$500 million

in payments processed to date

of forms submitted to date

online form integrations

Customer support based in

Key Features

Use Formsite's powerful features to build forms and online surveys with easy ecommerce and secure data collection.

Email notifications

Email results to one or more email addresses.

Share data and graphs

Easily share your results in multiple formats.

Collect payments

Accept secure payments for services or products.

PDF & Word reports

Create professional reports from results.

Custom workflows

Build your own business processes and workflows.

Account sharing

Safely share account access with your team.

Popular Integrations

Integrate with the most popular web applications and get the most out of them.

Thousands of brands trust Formsite

Be the next one.

• Mobile Forms
• INTEGRATIONS
• See 100+ integrations
• FEATURED INTEGRATIONS
• See more Integrations
• See more CRM Integrations

• See more Storage Integrations
• See more Payment Integrations

• See more Email Integrations
• Jotform Teams
• Enterprise Mobile
• Prefill Forms
• HIPAA Forms
• Secure Forms
• Assign Forms
• Online Payments
• See more features
• Multiple Users
• Admin Console
• White Labeling
• See more Enterprise Features
• Contact Sales
• Contact Support
• Help Center
• Jotform Books
• Jotform Academy

Get a dedicated support team with Jotform Enterprise.

Apply to Jotform Enterprise for a dedicated support team.

• Sign Up for Free

Employee Travel Authorization Form

An Employee Travel Authorization Form is a document used by an employee when requesting an authorization to travel which should company-related activities. You can use this authorization form to request an appropriate allowance or fund for your travel. It is important that you plan your travel well to prevent delays or other problems during your trip.

This Employee Travel Authorization Form contains form fields that ask for the employee details, trip destination, departure date, return date, the purpose of travel, finance details, and approval section. This form template is using the Input Table to display the expenses in a table format which shows the description, type of expense, and the cost. This template is using the Form Calculation widget to capture the value of each cost in the table and add them to get the Total Cost. Using the Signature tool, you'll be able to capture the digital signature of the employee indicating that he/she agrees to the term. You can further customize this form template in the Form Builder by adding more fields, images, and content.

More templates like this

Travel Agency Booking Form Template

A travel agency booking form is a service reservation form used by travel agencies to book hotels, flights, or cruise packages. It is a useful tool to improve your hotel or airline booking services. A well-designed travel agency booking form template is a must have for travel agencies to take your services to the next level. With this free travel agency booking form template, you can enter your contact information, logo, and details of your reservation policy to show clients that you’re trustworthy. It’s easy to customize the form template to suit your brand and add a professional design to your travel agency website.You can customize it and embed it in seconds! If you’re a travel agent, travel planner, or destination wedding planner, this form is the one to get it done — simply customize it, share it on your website, and watch as submitted orders are automatically sent straight to your Jotform account. If you download Jotform Mobile Forms, our free mobile app, you can view submissions on any device.

Travel Insurance Waiver

A travel insurance waiver is a document used by travelers to waive the coverage of their travel insurance plan. By signing this waiver, travelers relinquish their right to receive reimbursement from their insurance company if they are injured, become ill, or are robbed while traveling. If you’re taking a trip in the near future, you’ll need to take a look at the Travel Insurance Waiver first! An online Travel Insurance Waiver is used to secure a traveler’s information and keep them covered when traveling outside their home area. By providing their details through an online Travel Insurance Waiver, customers can ensure they’re protected if something goes wrong while they’re on the road. Whether you offer travel insurance and want to collect info from your customers, or travel agents and tour operators want to collect info from their clients, use our free Travel Insurance Waiver template!Just customize it to match the way you communicate with customers, embed it on your website, and start collecting necessary info. You can even use the mobile app to collect and submit responses on the go — and with our 100+ integrations, you can track and manage your submissions easily.

Innovation Center Field Trip Form

An innovation center field trip form is used by a school to sign up students for a trip to the innovation center. If the school doesn’t have an innovation center, they can use this form to sign up for other field trips, such as a local museum. Create a form to register your students for field trips with a free online Innovation Center Field Trip Form! Customize your form to be unique to your school — then embed the form in your website, share it with a link, or let parents fill it out in person using a tablet or computer.Want to make it look more like your school? Add your logo, change the form background image, or add a menu to get students excited. If you need to input results into a spreadsheet, import form submissions directly to your Google Sheets or Google Drive. Or if you manage multiple schools, sync submissions to multiple accounts at once! Use our free Innovation Center Field Trip Form to register your students for a field trip today.

These templates are suggested forms only. Before using this or any form as a contract or other legal document, please consult with an attorney to make sure it meets the legal needs or your situation. Do not use this form to send a legal request to Jotform.

• Form Templates /
• Consent Forms /
• Travel Consent Forms /

Travel Consent Forms

A travel agency booking form is a service reservation form used by travel agencies to book hotels, flights, or cruise packages. It is a useful tool to improve your hotel or airline booking services. Take your services to the next level!

Get authorization from your company to travel and attend a conference, seminar, auditing, or inspection by using this Employee Travel Authorization Form. This form can be embedded on ay webpage using the embed code.

International Travel Consent Form

Use this International Travel Consent Form to grant your child to travel to another country. By signing this consent, the parent or guardian allows the child to travel internationally with their permission and knowledge.

A travel insurance waiver is a document used by travelers to waive the coverage of their travel insurance plan. Use our free Travel Insurance Waiver template!

Child Travel Consent Form

Get required consent from parents before taking children for travel with the Child Travel Consent Form. All can be achieved without coding!

Activity Trip Permission Form

Permission Form / Insurance Info for Church Youth Trips. If your school or organization are planning an outside trip, you can use this form for every members confirmation and permission signed by parents or guardian.

Student Travel Declaration Form

Manage the spread of infection by identifying students who traveled during the pandemic by using this Student Travel Declaration Form. The student is required to fill out this form if he or she traveled outside the country or state.

Field Trip Consent Form

Planning an educational trip with your students? This field trip consent form is for you. This school field trip consent is useful for schools where the parents or students consent to the presented terms and agreement for the trip. Field trip consent is pretty simple and straightforward, students will just enter their personal details and select choices to agree to the terms and agreement for consent. If you're an admin or a teacher, clone this field trip consent form template so you can customize it further according to your rules or preferences.

An innovation center field trip form is used by a school to sign up students for a trip to the innovation center.

COVID 19 Travel Declaration Form For Parents

Collect travel declaration forms from parents or guardians. Ideal for government agencies and schools. Easy to customize, embed, and share. Secure and protected.

About Travel Consent Forms

A child travel consent form is signed by the child’s parent or guardian as permission for domestic or international travel, often with a school, club, or other organization. If you’re managing a summer camp, school trip, or other fun excursion, choose a free sample template to create a custom Travel Consent Form and easily collect child travel consent forms online. Embed the form in your website or open it on a tablet or computer to instantly collect legally binding e-signatures from parents — no more sending, signing, and scanning paperwork!

With Jotform Form Builder, you can customize your Travel Consent Form in seconds. Add your logo, update fonts and colors, or add instructions to ensure the form is filled out correctly. Why not integrate with your favorite apps to automatically sync submissions to other important accounts? Or link your travel consent form to a PDF template to instantly generate professional travel consent documents — perfect for presenting to travel authorities or border agents. Create a custom child travel consent form today to ensure the safety of travelling minors and give parents peace of mind.

Your account is currently limited to {formLimit} forms.

Go to My Forms and delete an existing form or upgrade your account to increase your form limit.

An official website of the United States government

Here’s how you know

Official websites use .gov A .gov website belongs to an official government organization in the United States.

Secure .gov websites use HTTPS A lock ( Lock A locked padlock ) or https:// means you’ve safely connected to the .gov website. Share sensitive information only on official, secure websites.

How do I make a FOIA or Privacy Act request?

You can submit FOIA and Privacy Act requests electronically via the DHS-TSA FOIA PA Request Form .

You may also submit requests directly to TSA by U.S. mail or email, using the contact information and instructions on the TSA FOIA Requests page . Verbal requests are not accepted.

Business & Financial Affairs Forms

Form categories.

Access to PeopleSoft Financial System (eProcurement & Budget Reports)

Accounting & Accounts Payable

Auxiliary Services

Budget and Financial Analysis

Bursar's Office

Comptrollers Office (General)

Financial Aid

Grants and Contracts

Property Management (Central Stores)

Procurement

University Travel