sample travel order for teachers

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How to get a Travel Order – Form, Letter Philippines

How to get and request Travel Order in the Philippines? All government officials and employees are strictly required to have a Travel Order to authorize them to travel abroad no matter what the purpose or how long the duration of their travel will be. In this post, I’m sharing a travel order letter sample and the procedures and requirements in getting the form. I got the approved travel order in two weeks.

According to the Section 1 of Executive Order No. 459 (by ex-President Gloria Macapagal Arroyo), “the following officials shall seek approval from the Office of the President to travel abroad.”

Members of the Cabinet and officials of equivalent rank; Heads of GOCCs (Government-Owned and Controlled Corporations), GFIs (Government Financing Institutions) under or attached to the Office of the President; and Heads of agencies under or attached to the Office of the President”

Provincial governors and mayors however shall seek approval from the Secretary of the DILG.

Heads of State Colleges and Universities shall get Travel Order approval from the Chairman of CHED while other officials and employees of these state colleges and universities will get their approval from their respective heads.

The same with TESDA heads, they must seek approval from the Chairman of TESDA.

All officials and employees of government agencies must get approval from the head of their agencies.

In this post I’m sharing how I got a Travel Order for my mom who is a teacher. Since public school teachers are under the Department of Education, I got the approval from the Director of DepEd Region. Take note that every district has a liaison officer who will usually do the paper work with this matter. But because we were in a rush, I decided to be the one who would process all stuff.

Table of Contents:

Travel Order for Teachers Requirements

• Travel Order Letter – indicating the reason of travel, where and how long (see sample letter below)
• Clearance from the school where you are teaching – indicating you’re clear from any accountability or liability
• Latest Payslip
• Form 6 – Leave Forms (example: 3 copies if your leave is for 3 days)

Travel Order Letter Form Sample

Sample only. Names are not real.

Letter Sample – Source: Philpad

January 11, 2019

Department of Education Region IX, Division of Santiago District of San Jose St. Peter Elementary School

To: Kellan M. Watts Ed. D. District Supervisor

I am requesting your honorable office for a Travel Order to authorize me to travel in Singapore on February 14 to February 17, 2019. My son has been promoted to an executive position and he will be officially introduced on February 15 on their company’s big celebration. As proud parents, we were invited to witness the special event. I will be forever grateful of your kind authorization with this matter. Thank you very much, Sir.

Very respectfully yours,

Anastasia D. Smith

Procedures in getting a Travel Order for Teachers

The process involves 3 endorsement – first from the district office, second from the division and third (last) from the region office.

1st Endorsement – have your papers signed by the District Supervisor

Submit the letter addressed to the District Supervisor together with your latest payslip and Clearance. The liaison officer then will issue you 1st Endorsement Letter and Clearance after all documents has been signed by the Supervisor. You need to bring these forms at the Division Office for all the authorized heads to sign.

2nd Endorsement – you will need to go to the Human Resource Office (H.R.O.) for your 2nd Endorsement. Have all your papers signed and noted by the department heads. Some of the department heads you will need approval from are:

• Accounting (Provident Loan)
• Admin. Officer
• Supply Officer
• Schools Division Superintendent

Then you need to go to the Personnel Section for your Form 6 to get verified and signed.

Proceed to the Admin. Officer for your other papers to get signed. Let the Superintendent also sign them.

Go back to the Records Section and submit your Clearance and a copy of signed endorsements.

3rd Endorsement – go to the Deped Region office to have the final approval of your Travel Order. All papers are stamped and singed there so it’s good to have photocopies or self-copies of them as proof or reference.

Wait for your Travel Order to be released.

The original docs will be left in your hand. You’ll need them to show at the immigration officer at the airport upon your flight abroad. Bon Voyage!

Important Notes:

This process was based from my experience getting a Travel Order for my mom who is an Elementary teacher. Some steps and procedure may differ slightly if the applicant has another job or position or is in another department. The Liaison officer in your agency knows the procedure in case you want assistance. Good day!

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Fehl is the founder of Philpad and has been writing online for 12 years. She has a bachelor's degree in Accountancy and a background in Finance. She is a licensed Career Service Professional and author of a poetry book at Barnes & Noble. In her spare time, she likes to travel and discover new places.

94 thoughts on “How to get a Travel Order – Form, Letter Philippines”

hello. im just curious po, what if hndi mo ideclare n government employee k, especially for family vacation ang purpose ng travel for just 3 days, can they check n government employee k and look for a travel authority?

Pls. Send DepEd email add where I could follow up my permit to travel abroad. Thank you for those who will reply.

hello po…public teacher po ako…magtratravel ako this coming August 28 to September 1 in Thailand…pero yong letter of intent ko ay hindi jive sa vacation leave na ibibigay sa akin( 3 months) …hindi po ba questionable sa immigration kung naka-appear sa travel order ko ay 3months and yong plane ticket only covers 5 days? pahelp po

Hi , papa ko kasi nagpasa sha mga last week of January pa ng mga requirements. now finollow up nya. wala pa din daw. pinapapunta sha sa admin pasig. Is it? papadala ba mismo ung authority to travel or need puntahan sa admin pasig? Thank you in advance sa answer.

Hi, im a public school teacher, i applied leave for travel abroad.. my approved leave is on april 24 but due to some reasons i have to travel in May instead of April 24. Am i still allowed to travel or i need to change the dates of my leave? Thank you!

Hi, you need to change and update the date of your travel to avoid problem sa immigration.

Hi, currently doing this for my girlfriend who is a teacher. Each step of the way the tax department has asked for money for fees and processing, about 150,000 pesos. Is that normal?

ako from deped din teacher din ako

hayyyy dami palang needed

first magpapaalam muna sa principal if ok kay sir gawa ka ng letter address kay principal about sa date and reason for travel

2nd school clearance, form2316, bank certificate,pssport,photocopy of passport then division clearance medyo matatagalan it takes a month daw po

kasi from division namin then regional ,central then regional ulit lastly sa division ulit

hello po ,im ms jen isa po akong public school teacher po ask ko lang po what if hindi ko po ideclare na public school teacher sa form po …hindi po ba nila malalaman ?

Hi i need your help im a government employee who plans to travel in japan this june. The date of my applied travel order is from june 3 to 10 which is sunday to sunday do i have to strictly follow that date in booking my plane ticket or i can adjust my plane booking to june 2 to 9 anyways the change of date does not affect my applied leave of absence which is june 4 to 8

Isa po ako ng OFW na kasalukuyang nagtatrabaho s Abu Dhabi. Isa pong Guro sa pampublikong paaralan ang aking asawa. Nakatakda po syang bumyahe ng Abu Dhabi ngayong Mayo. Kailangan pa po ba nya ng Travel Order kahit po bakasyon sa eskwela?

Maraming Salamat Po!

Hi. Good day, I am teacher of Alternative Learning System – Deped. Do i need to provide the travel permit? i want to declare kasi sa immig na teacher ako sa ALS. Als kasi is under government din siya pero hindi kami katulad ng mga teacher sa formal school.

Hello po, mag inquire lang po ako, may kakilala po ako teacher from private school na magbakasyon sa Singapore this coming April 23-26, 2018. Since nakavacation naman po ang school, need pa ba ng travel authority para sila makapagtravel?

For the reference of others, if private teacher po no need na ng travel order. Based on my own experience. Di nga rin po ko nag apply ng leave. XD I traveled last February 2019. First time 🙂

Hello po! I just wanna ask if ever a private school teacher wants to travel abroad during semestral break, is there a need for him/her to ask for a leave permit or an authority to travel letter? first time po kasi magtravel. Thanks in advance.

Hi ask ko lang po what can be done para makaalis for abroad , if yung full name sa passport is my maiden name then ung travel order issued sa akin is my married name? Thank you po?

How about po sa mga job orders/contractual with no leave credits? Di po kasi kami bibigyan ng travel authority. Btw, I work at a local government hosp.

My travel request was disapproved because the reason is not valid according to our SDS. I was so honest in my letter that my daughter is getting married come summer so we need to have a family vacation before her wedding. Sadly, my request was disapproved. We already have our visa and plane tickets pa naman. What will I do.

When do you plan to travel ma’am?

Miss Fehl, thank you so much for the info . So much helpful. .

The effectivity of my resignation is june 5, 2017….my travel is on june7,2017 will i still secure travel clearance from the department? Got clearance from my division, deped ncr and ombudsman. Many thanks and more power

Just declare you resigned. I think your clearance will do

Hi. ask lng po, kung yung paper na pina pirmahan sa district yun na din yung papipirmahan sa division and region?clarify ko lng po,or 3 letters yung gagawin na nka address sa 3 offices ?

Sino po ba mag sign nang authority to travel form ko?Public teacher po ako.kakapasa lang sa region yung papers for leave of absence without pay .Saan ba ako hihingi ng TO? dapat ba talaga ipakita ko sa immigration yung TO AT leave form ko?

PLS HELP ME?

HI! I am a public school teacher. and I’m going to spend my Christmas vacation in Singapore and Malaysia. Dec 22-26 sa Singapore kami and 26-28 sa Malaysia. Hindi po ako nagfile ng travel order. Dapat po ba hindi ko na lang ideclare na public school teacher ako? Ano po kaya dapat kong gawin? Salamat!

Getting a travel order will take a month to be processed (based on my own experience). Since it’s late for you to file, you can risk not to declare that you’re not a teacher in public school just present other IDs pero if ever magtanong about your employment dapat meron po kayong back up plan for that.

I got the approved travel order for my mom in two weeks. We were in a rush so I did all the process and application personally going to each office

Naka travel po ba kayo without travel order? Ano ginawa nyo po?

Good Afternoon ! I am a public school teacher ( national ). I was invited by my brother to spend the christmas vacation with them in malaysia. This will be on Dec. 16-28 of this year. May I ask if i still need to ask permission / leave of absence from my principal or can i address my letter directly to our division supervisor ( Pasig ). Its my first time to go out of the country.

Hi, you need to follow the steps above and the documents above. Yes, you need to file leave. See the process above to learn more

Hi po my daughter apply for leave last october pa until now wala pa pong reply please help us what to do,sa monday na po flight nya papunta dito sa hongkong to visit me sana

Ask ko lng po,ano pa kya ang pwedeng ipakita sa immigration officer kng wlang permit to travel dhl bwl po magbgay ng permit to travel kpg my pasok po..public teacher po kc ako,balak ko po kcng magtour for 3days lng,thanks po

You need to file a leave. Please read the article above, it has been discussed

Madam/sir..school closing po tyo ngayon april n may. ,may plano po ako mag bakasyon sa malaysia for 23 days lang.ang balik ko any may 20,2017..ang tanong,kailangan pa bang ng permit to travel abroad since vacation naman tyo. salamat po.

Yes po, not unless hindi mo idi-disclose sa immigration na public school teacher ka.

It is possible po ba that the Division office /Principal’s Office will not issue a travel permit/order if Im going to travel abroad during school days? Thanks

Good day po. I’m a public school teacher po. Mag ttravel po ako sa HK this June 2016. Since wala pa akong passport at kukuha palang, hahanapan po ba ako ng travel order pag kukuha ng passport? Saan po kayang government agency ako hahanapan ng travel order? Pwede bang malakad ng 1 week ang TO from 1st to 3rd endorsements? So ako po pala ang magdadala ng papers sa Regional Office? At ilang days po kaya ang releasing ng Travel Authority. Thanks po.

Hi po! I will be travelling to Japan this Sunday and I am a public school teacher also. Hindi po kayo hahanapan ng TO pag kukuha pa lang kayo ng passport. Sa immigration na raw sa airport when you travel ipapakita ang TO. Sa amin sa Cebu, kailangan iprocess ang TO one month before your travel date. Kung gusto ninyong mapadali ang proseso, personal ninyong lalakarin yong papers. For my case, ang liaison officer lang yong ng process kasi I had seminars. Mga 3 weeks po lahat ang processing kung hindi nyo personal na lalakarin. hope this helps! 🙂

Hi po Ma’am, I just want to ask about the process in getting TO dito sa Cebu. Public school teacher din po ako at naguguluhan kung ano ang una Kong gagawin. Salamat po

hello po, you mentioned na public school teacher mama nyo. How did she got employment certificate and ITR. Just asking since needed yun for applying for tourist visa. Thanks!

ITR and employment certificate were given by her own school, sa Principal’s office po sya kumuha

Hello po! Newly appointed teacher lang po ako, magsstart po ako this June, gusto ko magtravel sa HK this May, do I still need travel order? diba po sa immigration pinapakita ang travel order? Nagresign na ako sa work ko and wla akong mapapakitang documents stating na employed ako, just my PRC ID. Hope you can accomodate my question. Thanks

If you are not yet a public school teacher in service, then don’t declare you’re a teacher. Di ka nila hahanapan ng TO

Hi maam gudevening i will be out of the country for vacation in singapore this march 26-31 only How many days is the process of travel permit? Thanks in advance.

Please read the article above. I mentioned the time frame there. Thank you.

hi. my mom got her request denied from regional office. she is also a teacher and leaving in 2 weeks for a 40-day vacation in europe. do you know how to get an appeal? thank you. im desperate.

rrgards. frans

Hello francis, same situation with my mom who is also a public school teacher.. The travel order was not signed by their regional office and we dont know what else can we do.. If you have any action or idea you have done.. We would appreciate it so much you share it with us.. Can you send me a private mail?

Bkit po ung permit to travel q principal nlng pumirma kht wla n dw sa district supervisor or sa division?

Hi, if they said so, maybe they allow that now. That’s great news 🙂

Hi Mam, I’m a public teacher. I’m going to travel this April and it’s vacation. Do I still need to show a leave form or not? since it’s vacation.. thanks

You need a travel order if you have declared you’re a public school teacher

Makikita ba nila na public teacher tayo? Or pag nag declare lang na public teacher?

Anything you declare must be true. It’s like under oath. You don’t want to risk having bigger problem in the future or risk your reputation 🙂

Hello. I am an American going through the fiance’ visa process (we’re down to the CFO seminar, the last thing, we thought). My fiance’ is a school teacher in a public school. She is, essnetially, immigrating here to marry and stay permanently. We are having a debate as to whether she should acquire a “Leave of Absence’ (which, I argue, really isn’t the case as she has no intention of returning to teach), OR, whether she should just resign (which, again, I argue that with a resignation I do not see why ANY ‘travel order’ is required). Please help!! I went ahead and booked the flight for 3 weeks from now, and we don’t need anymore surprises or delays. In short, what is the suggested…and required…procedure for my teacher fiance’ to leave her position, which we need to do NOW, roughly a month before the school year officially ends. Many, many thanks.

I think the best option for now since you have minimal time is to to let her file a leave and have a TO. Follow the steps above in getting a travel order. It is much faster to let herself process the papers than letting a liaison officer from her school do it because she will be directly face to face with the authorized signatories, thus much faster to get signatures. Resigning takes a lot of process and papers, I think she might need more than 3 weeks for that

Hi! ask ko lang po kung mag lodge ako ng tourist visa online kelangan ko pa po ba ipanotarized lahat ng documents kahit original copy na siya like marriage cert, birth cert etc.? pati rin po ba doc ng husband ko ? kasi scan lang po sana nya tapos send na lang nya sa email ko, nasa aus po kasi siya.

Hello po..nagpareserve na po ako ng ticket puntang hk kahit dpa ko nakakapagpaalam sa principal namin iniisip ko po kung papayagan ba ako kase mag to tour lang po sana kmi ng pamilya ko 3 days..nabasa ko kase na parang pag di valid ang reason hindi ata bbgyan ng travel order pano kaya yun eh nagpareserve na ko ng ticket ang flight is november…sana may makatulong sken pagsagot sa tanong ko…salamat

Valid naman po ang reason nyo, sabihin nyo sa letter, special trip po iyon kasi first time abroad with your family. To help you get approved, choose the days na walang occasion or seminar para payagan ka

Pwede po bang mag tour outside the country sa October, semestral break? I want to experience Autumn. I’m a public elementary teacher. Do I neen T.O.? Will it be approved? Please respond. 🙂

February po ngyon balak pong n tiyuhin ko n ipahatid sa akin ung biyenan niya sa Australia mga isang buwan dw po ko magbabakasyon dun sa April o May po sana. Kailan po b dapat umpisahan ko ang paglalakad ko ng permit to travel although wla pa pong exact date ang alis ko ??

I suggest you start it now to avoid delay because schools and division office are very busy during March

Kamusta po mam? Kamusta po ang naging processing niyo po at sa vacation niyo po? Planning dn po aq nxt summer. Hingi po sana aq ng tips. Thanks n Godbls.

Good day po ma’am. Newly hired po aq, plan to visit my sister this summer for 15 days. Pede n po kayang magfile ng leave of absence and travel order ngayong december kahit sa april p yung trip? Thanks po Godbless.

Hello po, ask ko lng po if may idea kayo kung ang Deped mag aaprove ng 30days vacation , summer naman po (april 1-31).going to london sana. Thank u po.

Tp says u need clearance for 30 dsys leave? Is that mean for a week holiday in Singapore hindi na need ng clearance ? Paki clarify po

Hi, can you show to us the exact/final copy of the travel order issued by DEPED? The one that will be presented to the immigration. Another po is, kelangan pa po ba mag-attach ng invitation letter coming from the person who invites you or ok na yung letter of intent? thank you..hope you’ll reply please.. God bless

Hi, unfortunately can’t find a copy anymore. Invitation letter is not required by Deped however it may be required by the Immigration when you leave the country so you better prepare an original copy

Need ko pa po ba ng clearance? Kare rsign ko lng as government employee and ma iimigrate ako abroad

Did they not give you a clearance when you resign?

I am a teacher as well however not under DepEd but im under the Local Government of Makati Should the President of school be the approving body or should the College Dean’s approval is enough? another question Im leaving Dec 29 to Jan 1 do I still have to ask permission ?

Hi, I don’t know about your situation maybe it’s better to ask your Dean first to know. Thank you.

Hi, ask ko Lang po kung mapuputol ba ang sahod namin the moment na mag file kami ng form 6 for a 5 days vacation leave?

Do i need to issue a form 6 in case of leaving on weekend? Thank you

Is travel clearance different from travel order? My fiance is a resigned teacher, does she need a travel clearance?

They both indicate that an individual is allowed to travel. If he’s officially resigned, then he won’t need a travel order anymore

pano po pag taga DOH po, working as IT. ano mga isesecure?

My friend was a retired public school high school teacher, do he still need to secure a travel clearance though he had already secured clearance from DepEd and from Ombudsman?

Salamat po,

He won’t need that anymore since he’s not a government employee anymore

I am a public school teacher. Do I need to request for travel order if I go to Thailand this summer vacation for 5 days only? or the travel order is for those teachers who leave during school days?

Travel Order is for all government employees who travel abroad. Since you are under Deped, you need it even if you travel on weekends or summer vacation coz during those days, you are still in service and getting paid right? Unless of course you have resigned

hello, ask ko lang ilang araw po baggo makuha ang mga papers pag dinala na sa region?

Hi. After 3 days but you can also request earlier than than if you urgently need it. DepEd people are very kind 🙂

Is it necessary for a private school teacher to comply with this requirement?

Travel Order is required for government employees like public school teachers. In your case, you don’t need it

Hi ilang araw mo na process ang travel order?

It took about 4 days coz the officers who needed to sign the papers were not always in the District Office so I had to return another day for the signatures. If all signatories are there, it would only take a day or 2 🙂

Ilalakad ko din po yung travel order ng mother ko na elementary school teacher din. Ung mga resquirements posted above un lang po talaga yung need kong dalhin? Thank you.

Hello po. Ilang photocopies po ng leave form ang needed if 30 days ang planned vacation? thank you po/

We only used 3 copies. I think that’s enough

do i need to acquire travel clearance? i am a resigned government nurse.

If you’re no longer a government employee, you don’t need one anymore

Gud eve, wanna ask bout travel order. Ilang days po ang process? From d district? To d division and regional..??? Hoping for ur response. Thanks

I wish you can help me. I am applying for work in Canada. I am a teacher here for 6 years now. Do you have an idea of what travel documents do I need to present upon exit in the Phils. Thank you so much for your time. God bless.

Clearance is supposedly required only when the leave is more than 30 days.

Need assistant mam.I’m 43 years of age willing and in need a job.I’m singlemom,need your help assistance.+639266093930

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Personal Authority to Travel Abroad Application Process for DepEd Teachers

Are you an educator or employee under the Department of Education (DepEd) in the Philippines planning to travel overseas for work, personal reasons, or professional development? You may require a Personal Authority to Travel permit for international travel.

Allow me to share my personal experience when I applied for an Authority to Travel Permit for an overseas trip. My aim is to help ensure a smooth process for your international journey, eliminating any concerns about facing issues at the Philippine Immigration Office.

Here is the New Travel Guidelines for all Personnel of the Department of Education: DepEd Order No. 46 s. 2022

School-Based:

Write a letter of intent to your school head.

Before initiating the application process, it is advisable to draft a letter of intent addressed to your Principal or School Head. In this letter, kindly express your intention to travel abroad for personal reasons and your request for leave without pay during this period. It’s crucial to specify the dates of your absence, as you will also need to record these dates on your Service Form (SF) 6.

Obtain School Clearance

Once your Principal has endorsed your letter of intent, you will receive a Clearance Form certifying that you have no pending property or financial responsibilities, nor any ongoing administrative cases against you. This clearance pertains to your school and requires signatures from various individuals in authority within your school. This process may take up to 2 days, depending on the availability of these officials.

Request a Certificate of Employment

Irrespective of your travel purpose, it’s always beneficial to have a Certificate of Employment on hand. You may need it for visa applications or as a supporting document during immigration checks.

Complete your Service Form (SF) 6

With assistance from your Accounting Office and School Registrar, complete Form 6 by providing the travel dates and destination. Once it is signed, you can tick one requirement off your checklist.

After completing these steps, you will need to await the INDORSEMENT LETTER from your Principal’s office. Once you receive it, it’s time to fulfill the remaining requirements at your SCHOOL’S DIVISION OFFICE.

Division-Based:

Visit the records office.

Upon arriving at the records section, submit the requirements you obtained from your school. In return, you will receive a CLEARANCE FORM.

Get the Clearance Form Signed by the Clearing Officer/Official

Similar to the school clearance process, this step is division-based. If the officials or officers are available, obtaining their signatures should be straightforward. However, if they are away on official business, you may need to wait until their return. Depending on their availability, completing this clearance may take at least 2 days or more. In my case, it took another 2 days, and I considered myself fortunate.

Submit the Clearance and Other Requirements to the Records Office

Once you have completed all the necessary steps, submit your documents to the Records Office. They will then forward these to the Regional Office.

The Schools Division Office (SDO) will be responsible for issuing the CERTIFICATE OF NO PENDING CASE.

After these steps, your only task is to wait. The SDO will forward your application to the Regional Office, where the Regional Director will sign it. Your SDO will also send Indorsement Letters to the Regional Office.

You may choose to follow up with your SDO regarding the status of your application. In my case, after two weeks, I finally received my AUTHORITY TO TRAVEL, which was signed by the Regional Director.

These changes in the application process for a Personal Authority to Travel have made it even more accessible for DepEd teachers to travel overseas and spend time with their families or simply enjoy a holiday abroad. This process has also expedited the procedure compared to the past and has altered the way teachers perceive declaring their government employment status at the airport immigration.

If you’re wondering when is the right time to begin processing your Authority to Travel, I recommend starting 1 to 1.5 months before your scheduled flight. This will provide ample time to complete the process without any rush.

Do You Need to Pay the Travel Tax?

Yes, except for cases of OFFICIAL TRAVEL AUTHORITY, personal travelers are required to pay the travel tax.

Finally, just before our flight abroad, I informed the Immigration officer that I was employed by DepEd. He requested my Authority to Travel, examined the document signed by the Regional Director, and stamped my passport. No further questions were asked. Safe travels!

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Republic of the Philippines Department of Education Region VIII - Eastern Visayas

APRIL 15, 2021 RM 216, S. 2021 – Supplementary Guidelines on the Application of School Heads and Teaching Personnel for Travel Abroad

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12+ Travel Order Forms – Samples, Examples

A travel order form is commonly used by clients who would like to acquire the services of a travel agency . However, the usage of the specified document is not limited to the abovementioned function. Just like a wholesale order form and a purchase order form , a travel order form can also be used in different processes depending on the needs and special requirements of the customers.

DepEd Travel Work Order Form

Booking Form for Travel Agency

Invitational Travel Order Approval Form

Military/Civilian Temporary Duty Travel Order

Private Employee Travel Purchase Order Form

What Is a Travel Order Form?

• It is the sample form that clients should fill out to assure that the travel agent who will take care of their travel needs is well aware of the requirements of their travel. Like a product order simple form , it provides information about what the travel agency can provide to its customers.
• A travel order form can also be a Word order form template used in government offices to properly layout the traveling needs of officials from different public departments.
• Travel sample order forms can also be used by businesses to file and record the travel spending of their employees when the purpose of the travel is related to the operations of the small business .

How to Make a Travel Order

• Make the simple order form format by listing down the name of the business, the contact number of the business, and other information sheets that you want to place in a travel order header.
• Specify the travel needs of the clients including the amount that it is incorporated with.
• Simple List down basic information of the client followed by the terms and conditions that he/she should be aware of.
• Total the overall amount that the client needs to pay for his/her travel.

Business Trip Travel Order Form

Authority Request and Travel Order Form

Company Tour Travel Order Form

Blank Travel Service Order Form

Standard Travel Order for Military Personnel

Travel & Visa Pro Order Form

Authorization to Travel Order Letter Form

Travel Order Mission Form Template

Guidelines in Making a Travel Order

• Make sure that you will properly write the reference number of the travel printable order as different updates should be done within the duration of the transaction. Having a reference number clearly stated out will make it easier for you to know which travel order is for a particular client.
• Use samples and templates of simple order forms in Docs used in the hospitality and travel industry so you can make sure that you are guided in making an effective travel order. Just like when apparel purchase order form samples are used in the fashion analysis industry , it will be best if you will use an order form suited for the operations of your business.
• It is essential to be well-aware of the details placed in the travel order services . As an example, a difference in the number of days that your client booked compared to what is present in the travel order can estimate cost your business money, and misunderstandings with your clients as well.

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DepEd Order 43: Omnibus Travel Guidelines for All Personnel of the Department of Education

As an executive agency of the Philippine government, the Department of Education (DepEd) ensures Filipino learners can access fair and quality basic education by providing various programs and projects . In addition, it’s the primary agency mandated to supervise and control the country’s basic education system. Hence, the department issued DepEd Order 43 to ensure the utilization of public funds with utmost diligence by avoiding unnecessary, irregular, excessive, extravagant, and unethical expenses.

Also Read:  DepEd Order 21: Implementing Guidelines for Brigada Eskwela

 Signed by Vice President and Secretary Sara Z. Duterte, the DepEd Order 43 encompasses guidelines and requirements for authorized official travel of all DepEd personnel, whether local or foreign. The same goes for DepEd personnel who want to seek approval for personal travel. Apart from that, the order contains the expenses and approving authority for offices, schools, and attached agencies where DepEd officials and personnel can request authorization to travel.

Table of Contents

What is DepEd Order 43

On October 10, 2022, the Department of Education (DepEd) issued the DepEd Order (DO) 43, series (s.) 2022, titled the “Omnibus Travel Guidelines for All Personnel of the Department of Education”. This order encloses the processes and requirements for all travels of DepEd personnel, be it local/foreign or personal/official. Upon issuance of DepEd Order 43, its guidelines and regulations apply to DepEd officials and personnel from all governance levels, offices, and attached agencies, including the allowances and expenses for official or personal travels.

Omnibus Travel Guidelines for All Personnel of the Department of Education

A. official travel.

Authorized Official Travel

As per the DepEd Order 43, official foreign or local travel won’t be authorized by the department given it fulfills the minimum conditions, including:

 The trip must be highly significant to basic education. If a foreign official travels, the trip’s purpose must comply with a contractual obligation, or a foreign official travels.

• The trip is critical to an official or employee’s effective performance per their functions or mandate.
• The trip’s projected expenses are not included in the minimum expenditure or not excessive.
• The official or employee’s presence is vital in the conference, consultation, meeting, seminar, or other activity.
• The official or employee’s absence from the Permanent Official Station won’t delay the efficiency of their office operations.
• The approved Work and Financial Plan of the unit or office must include the incurred expenses for the trip.

Alternatives to Travel

As required by this policy or as much as possible, all officials who have the authority to approve local or foreign travel should minimize their official travel. Thus, the said officials should use various forms of communication, such as teleconferencing and videoconferencing.

Written Justification

To request approval to travel, DepEd officials or employees should submit a written justification to the concerned Approving Authority, explaining how the trip complies with the minimum conditions stated above. If the teaching personnel will undertake the official travel during school days, explain the following in the written justification:

•  Why undertake the travel during school days
• What are the expected benefits of travel
• How the expected benefits compensate for the loss of supervisory or instructional time

Unauthorized Travels

The department won’t issue Travel authorities to the following or even provide government funding for trips:

•  Private individuals
• Consultants or engaged with DepEd through contract service, except if they’re required  to travel for the completion or performance of deliverables during highly meritorious circumstances and once they submitted written justification to the Approving Authority

Prohibitions and Conditions

• The department strictly prohibited all travel junkets, and taking a personal leave after or before an official activity is strongly discouraged.
• All trips for personal reasons are not allowed, even if disguised as a “goodwill, observation, study tour, workshop, and seminar,” except if performed while on leave of absence.
• Private individuals, entities, suppliers, and contractors should not indirectly or directly, partially or fully fund the official or personal travel of DepEd officials and personnel with pending requests, applications, or future dealings with schools or any DepEd office.
• The Approving Authority must guarantee the maintenance of the skeletal workforce in the office or Permanent Official Station. Also, prohibit travels causing the majority of personnel absence.

Reportorial Requirements

With this order, all personnel authorized to travel must submit a travel report to the agency head, which includes discussed issues/matters, recommendations, and procedures, one (1) month after returning to their Permanent Official Station. Meanwhile, personnel who undertake official foreign travels must submit a post-travel report with the following elements:

•  Brief description and background of the host organization and activity
• Objectives of the activity
• Preparations made for the activity
• Highlight of the activity/participation in the activity
• Critical inputs/contributions of participants in the activity
• Merits/benefits gained by the participants, their office, and DepEd and substantive policy recommendations
• Commitments made or subsequent responsibilities of the participant about the activity/post-travel actions/inter-agency cooperation

 If participating in an international convention or conference where a delegation represents the Philippines, submit a report of the delegation to the Office of the President (OP) via the Department Secretary or equivalent rank within one (1) month after the said activity.

Approving Authority

The photo below shows the Approving Authority for foreign and local official travel of DepEd officials and personnel:

For Foreign Official Travel

For Local Official Travel

B. Personal Travel

Authorized Personal Travel

Under this order, the department will not allow DepEd officials or employees to depart for personal travels unless they have accomplished the required leave forms and secured travel authorization. However, personal local travel should only last three (3) days or less to secure a travel authorization.

Scholarships/Training

Furthermore, officials or employees who want to take scholarships, training, or other relevant activities must inform their head or immediate supervisor before applying for authority to travel.

The photo below shows the Approving Authority for personal travel of DepEd officials and personnel, whether local or approved:

DepEd Order 43 Full Memo Download

If you want to download the full memo PDF file of DepEd Order No. 21, series of 2024, you can check out the downloadable file link below. direct link on this page. Simply click the download button below and get a copy of DepEd Order 21 in PDF format.

Full PDF DepEd 43 memo file – https://www.deped.gov.ph/2022/10/10/october-10-2022-do-043-s-2022-omnibus-travel-guidelines-for-all-personnel-of-the-department-of-education/

Video: DepEd Order No. 43, s 2022: OMNIBUS TRAVEL GUIDELINES FOR ALL PERSONNEL

Watch the video below to learn more about DepEd Order 43:

As discussed in the video, DepEd Order 43, series 2022, is about the travel guidelines for all personnel of the Department of Education. This order will cause changes in the department as it encloses processes and requirements for all DepEd personnel requesting authority to travel. Moreover, the order contains the Approving Authority per office for those seeking local official or personal travels. Hence, all DepEd personnel should adhere to the guidelines of this order.

With the issuance of DepEd Order 43, all DepEd officials and staff should comply with its guidelines, procedures, prohibitions, conditions, and requirements. This order also applies to DepEd employees and officials in all offices, governance levels, and its attached agencies. Additionally, the order enclosed the travel expenses of DepEd personnel, from their trip fees, transportation, clothing, daily allowance, and other travel-related costs. Therefore, DepEd officials and personnel from all offices should be aware and understand the travel guidelines enclosed in DepEd Order 43, series 2022.