university travel request form

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Office of the Comptroller

The travel section of Morgan State University is the primary source of information and guidelines for staff, faculty, and students who plan to travel for business or academic purposes on behalf of the University. We encourage everyone to familiarize themselves with the departmental and travel processes to ensure the use of University funds complies.

As you familiarize yourself with the steps for submitting travel, please keep these key points in mind:

• Before submitting an Individual Request for Approval of Out-of-State Travel Form also known as a travel authorization form , make sure the full amount of money needed to fund the travel is available in the correct account (see account options below):

             If the funds are not available when the travel authorization is received for processing, the form will be declined.

• Attendee list (Group/Team travel only )
• List showing location and dates of stay (When traveling to multiple cities under one travel authorization) 
•   This link provides instructions on how to complete the Individual Request for Approval of Out-of-State Travel Form

State of Maryland Expense Account (GAD Form X-5)

Attachments needed.

• Copy of travel authorization with Assigned TL#
• Copy of the check stub (if an advance was received)
• Attendee list (Group/Team travel only)
• Complete itemized receipts showing the method of payment
• Mileage map (if applicable- see Out-of-State Travel Request Instructions )
• Copy of credit card statement (if applicable-see Out-of-State Travel Request Instructions )

If the required attachments are not attached when the State of Maryland Expense Account (GAD Form X-5) is received for processing, the form will be declined.

Contact Information

Office of the Comptroller Morgan State University Tyler Hall, 4th Floor 1700 East Cold Spring Lane Baltimore, MD 21251

P: 443-885-3045

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Travel Request Form

Please fill out the form below to submit a travel request. Travel requests and requirements must comply with UB and University of Maryland System Travel Policies.

* Denotes a Required Field

Description of Event/Activity

Estimated Costs

Please itemize the approximate overall costs of your travel in US dollars. If you are requesting the use of the College's purchasing card or travel agency, arrangements must be made with the Sr. Budget Analyst upon approval and prior to departure.

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Travel Request

Home → Travel Request

Please complete the travel request form below and a travel agent will respond within 24 to 48 hours based on travel date. Regular full-service agency fees apply to confirmed reservations made via this electronic form and/or via email.

Please note: You must be authorized university personnel to use this service. All information provided in this form is verified with the University of Texas. Fraudulent attempts to book travel for unauthorized personnel is illegal. Violators will be prosecuted to the fullest extent of the law.

University of Texas Travel Request Form

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Travel Requirements

Pre-travel requirements.

• Early Bird Registrations should be considered with their deadlines.
• Purchases can not be made without an approved authorization as per P-Card policy.
• Funding information has to be included with approved amount when travel is turned in.
• Students have be set up as a vendor prior to their travel dates.
• Driver Training Courses has to be valid, they expire after one year.
• Travel Office will complete the electronic Travel Authorization form once we receive the Travel Request Form.

Post-Travel Requirements

• Traveler must submit travel receipts within 10 days after your travel date to OM 308.
• Traveler must include all award letters (Quinlan/INCO)
• Meal receipts must be itemized for Guardian Travel.
• Travel Office will complete the Travel Settlement form once we receive all receipts.
• Scanned and electronic signature will not be accepted
• Signatures must be by the appropriate person, not on behalf of.

Helpful Travel Reminders

• Collect your final and itemized hotel receipt when checking out. See an Example of Hotel Receipt (PDF)
• Fuel receipt have be itemized with price per gallons.
• Collect your rental receipt. See an Example of Rental Receipt (PDF)
• Compile itemized meal receipts for Students and Guardian Travel only. See an Example Meal Receipt PDF
• Compile travel related receipts such as baggage, tolls, parking, etc.

Before You Travel

• Direct Deposit Form PDF
• * Vendor Setup
• MURC Travel Forms

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In This Site

School of Nursing and Health Sciences requests for planned absence, including travel requests, and applications for faculty development funds through the SON&HS may be completed with the planned absence and funds form .

University-Sponsored International Travel Registry

All Westminster University faculty, staff, and students traveling outside of the United States for university-related reasons must register their travel for the university's insurance purposes.

Florida State University

FSU | Controller's Office

Controller's Office

Travel information.

Travelers are required to minimize the amount of travel expenses paid or reimbursed by ensuring travel arrangements are the most cost-effective considering all relevant circumstances.  To reduce costs, travelers should consider the use of teleconferencing and other forms of electronic communication whenever possible.

All business air travel must be booked in Concur or over the phone with Collegiate Travel Planners (CTP). FSU encourages travelers to book hotels and rental cars with Collegiate Travel Planners (CTP) .  Agency fees exist for the use of services when booking Airfare. They are comparable to those of non-contracted offerings from alternative Travel Agencies. Benefits include 24/7 support for reservations or ticket changes, assistance booking large or group travel, and with unexpected travel difficulties or delays. Users should have a fully approved Travel Request in place before booking a trip.

Travel must be overnight and more than 50 miles away from the traveler’s headquarters to claim reimbursement.  Travelers are allowed up to 1 day on domestic travel and 2 days on foreign travel to reach their destination.  Lodging expenses are reimbursed based on actual costs and meals are reimbursed based on applicable rates.  A daily per diem rate of $80 per day ($20 per quarter) in lieu of lodging and meal expenses may be reimbursed.

Travelers are entitled to claim the greater of per diem or the actual daily amounts permitted for meals and lodging.  Departments may not adopt reimbursement rates less than those established by federal or state law; however, a traveler may choose to waive the full reimbursement amount in favor of a lesser amount.  This decision must be documented on the Less than Entitled to Form by the department before the trip occurs.  Certain sponsored projects may contain provisions that further limit the amount and type of reimbursable travel expenditures. Travelers should ensure travel arrangements are in accordance with the sponsored project’s agreement before the trip begins.

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You have unlimited possibilities for success at Tennessee State University. We’re a leading institution of higher learning and provide students with the opportunity to experience academic and personal growth. You’ll receive instruction from top-notch faculty and be immersed in research, service learning, and student life activities, including internships, cultural, and study abroad opportunities.

Our world-class faculty will teach you how to apply what you learn in the classroom to real-world situations. As a student, you will become a problem solver and critical thinker. You may begin the admissions process by submitting your application. The university also assists in providing information on financial aid services, work-study, fellowships and scholarships based on eligibility and other rules and regulations established by the agencies.

Tennessee State University students go by the motto: “Think. Work. Serve.” But we also realize a little fun should be part of the collegiate experience to create a holistic approach to learning. With a variety of social, professional and civic clubs for students to participate in, there are many opportunities for you to share your time and talents and enjoy connecting with your fellow students to create the work-life balance needed for success in college and beyond.

Tennessee State University counts on the generous contributions of alumni and friends to fulfill our mission of providing a top-notch, affordable education to the best and brightest students. Every gift, no matter the size, makes a difference. When you support TSU, you help provide critically needed scholarships, departmental support and other special project funding that benefits our students.

Tennessee State University is engaging in cutting-edge research to address critical challenges in our society. Our research arm supports faculty and students by taking their ideas from conception to fruition in critical areas such as biotechnology, homeland security and agriculture, to name a few. Our Centers of Excellence encourage collaborative and experimental learning opportunities and help expand the boundaries of science, education and technology.

Tennessee State University Athletics is part of the Ohio Valley Conference (OVC) NCAA Division Ⅰ and offers football, men’s basketball, women’s basketball, track and field, golf, tennis, softball and volleyball. We provide student-athletes with a positive academic and social environment to excel on and off the field. Our mission is to blend physical, emotional and intellectual development into one experience. We not only build winning-teams, but leaders in the classroom, in the community and in your profession of choice.

Tennessee State University is a world-class university known for academic excellence, incredible students, inspiring faculty, exceptional value and an amazing campus and community. We invite you to learn more about TSU and our academic programs, admissions process, tuition and financial aid, campus visits, student housing and more.

Tennessee State University is dedicated to helping students develop the skills needed for the real world. Our vibrant campus life, leadership opportunities, rigorous academic programs, access to scholarships and student services are just a few of the student services we offer. We are preparing career-ready professionals today for knowledge-based jobs tomorrow. The Tiger legacy continues with you.

TSU loves parents! And we encourage you to stay involved with your Tennessee State University student. We strive to make the transition to college and beyond flow as smoothly as possible for everyone. We'll keep you up-to-date on campus happenings through a monthly eNewsletter, a helpful Parent Guide and through many other programs and events. We're here to help you and your student make the most out of your TSU experience.

At Tennessee State University, our blood runs blue! We enjoy connecting, socializing and sharing news about the great things our alumni are doing across the globe. From our annual Homecoming celebration to donor events and volunteer activities, TSU alumni always find time to celebrate what it means to be a Big Blue Tiger. We welcome you back to campus anytime to rekindle your most memorable experiences.

Welcome to Tennessee State University, located in the heart of Nashville, one of the nation's most progressive cities! Whether you are here for your first visit, planning a campus tour or returning after many years away, TSU welcomes you to enjoy our facilities, hospitality and our unique history and contributions.

Tennessee State University is proud to have 1,200 distinguished administrators, faculty and staff members as part of our team. With outstanding reputations for teaching, research and service, these professionals make valuable contributions to our community of scholars and ensure that TSU is a thriving public institution of higher learning.

• > Travel Request

Travel Request and Justification

How to submit title iii travel request and justification.

Complete Travel Requisition/Travel Conference Registration ( link to Travel ) for amount to enter in SciQuest.

1. Sign in to SciQuest.                                                     

2. Select Travel Request.

3.Complete the Travel Request Form.

4. Attach documents- (Preferred but, not required)

5. The PR number that is generated in SciQuest is your Travel Requisition Number.

6. Click view, then comments.

7. Add Comment: "Please Review & Approve." Next, add email recipient (Your director, [email protected] , swyatt @tnstate.edu , and  [email protected] ).

8. Please complete and submit the Title III Travel Justification and Travel Requisition Form below.

  Title III Travel Justification

9. Send Hard Copy, with attachments, to Title III Office.

***Travel Request and Travel Conference Registration must be done separately. The only time Registration is placed on a Travel Request Form is when the traveler covers the cost of Registration themselves and wants to be reimbursed. Follow the same process for submitting Travel Conference Registration as for Travel Request, just select the Travel Conference Registration tab instead of the Travel Request tab (Step 2).***

webpage contact: Title III

Travel Office

The link below can be used to access files and forms associated with the Travel Office, including the Travel Request Form, Reimbursement Voucher, up-to-date Meal Rates, and more. You will need your Alcorn account credentials to access the resources linked below:

Files & Forms View/Download Travel Office Forms & Documents

1000 ASU Drive Lorman, Mississippi 39096-7500

[email protected]

(601) 877-6100

Web Request Blocked

Your request has been identified as a security risk and has been blocked by TeamDynamix. If you believe the request is valid, please report the blocked web request. You'll need to include the Blocked Request Url and Support ID in your report.

College of Nursing Handbook, Section 3: General support services and information for faculty and staff

Section 3: table of contents.

• Copyright Infringement
• Submitting Grades via Banner
• Inclement Weather-Emergency Closing (Exception: Clinicals)
• Instructional Design Services (Support for online teaching) Guideline
• Leave Request/Payroll Information/SNAP Timesheet Submission
• Library Resources
• Photocopying and Copyright
• Scheduling of Rooms and Video-Conference Systems
• Automobile Accident Reporting
• In-State and Out-of-State Faculty and Staff Travel Guidelines
• Local Employee Travel

3-1. Computer Technology Training and Support

Description: These links provide the commonly-used-by-faculty resources to obtain technical support through SDSU, including the support desk, trainings, technology forms and more.

Associated links:

• South Dakota State University Technology and Security*
• IT Support Center - Knowledge Base, Services, Tickets
• D2L Tutorials*
• South Dakota State University Instructional Design Services*

*Requires InsideState password Formerly Policy #C1235

Reviewed by the Bylaws and Handbook Committee 3/31/2016; 2/2019; 11/2023 University links updated 4/12/2016; 11/2023

3-1a. Copyright Infringement

Description: The Office of Information Technology (OIT) provides policies and protocols resources for the University .

*Requires InsideState password

Formerly Policy #F5260 Reviewed by the Bylaws and Handbook Committee: 2/2015, 11/2018; 11/2023 University links updated 11/2015; 11/2023

3-2. Submitting Course Grades to Banner and Department

Description: Describes the procedure for how to use and submit grades to Banner. Instructions for entering grades are located in Banner, right hand column, under Training and Help.

Associated link:

*Requires InsideState password Reviewed by the Bylaws and Handbook Committee 12/2015; 10/2023 University links updated 1/07/2016

3-3. Inclement Weather-Emergency Closing (Exception: Clinicals)

See South Dakota Board of Regents Policy Manual 4:40.

3-4. Instructional Design Services (Support for online teaching), Guideline

Description: Information related to Instructional Design Services (IDS) is located online. All College of Nursing faculty, regardless of geographic location, are supported for online teaching through IDS.

• Instructional Design Services *

*Requires InsideState password Formerly Policy# C1480 Reviewed by the Bylaws and Handbook Committee: 2/2015; 1/2020; 11/2023 University links updated 12/18/2015

3-5. Leave Request/Payroll Information/SNAP Time-sheet Submission

Description: The College of Nursing adheres to the South Dakota Board of Regents requirements for payroll, timesheets and leave requests. You must have an InsideState password to access this information.

• South Dakota State University Payroll Training, Information, Guides and Videos *
• South Dakota State University Electronic Leave Request Instructions *

*Requires InsideState Password

Reviewed by the Bylaws and Handbook Committee 11/2021; 11/2023

3-6. Library Resources

Description: College of Nursing students and faculty have digital access to nearly all nursing, medicine, allied health and related journals and resources through two academic libraries: H.M. Briggs Library located on the main campus in Brookings and Wegner Health Sciences Information Center, located in Sioux Falls. Library staff support student and faculty access to on-site resources through mailing, digitizing and other accessible methods.

Associated Links:

• South Dakota State University H.M. Briggs Library
• Wegner Health Sciences Library

Reviewed by the Bylaws and Handbook Committee 2/2015; 2/2019; 11/2023 Revised: 5/2022; University links updated 3/01/2016; 11/2023

3-7. Copyright

Guidelines: Please consider copyright laws when copying materials. See associate link for copyright information.

Associated link(s):

• South Dakota State University H.M. Briggs Library Copyright Information

Formerly Policy# F5620 Reviewed by the Bylaws and Handbook Committee: 2/2018; 3/2021; 11/2023 University links updated 1/2016; 3/2021

3-8. Purchases

Guidelines: All requisitions should be processed through the respective department. For Audio-Visual, Laboratory or Computer Software purchases, contact your administrative support staff for more information.

Instructional/Office Supplies/Printing: A request for office and instructional supplies should be made through the designated department purchasing staff; some items may already be in stock. For small items needed for immediate university use, the cash register receipt or credit card receipt should be turned in as soon as possible to the designated department purchasing staff for reimbursement. This should be an infrequent occurrence and will be questioned by the appropriate department head. Purchases or print jobs completed off-campus may not be reimbursed if the item/service is available on campus.

Computer/Software Purchases: SDSU Service Catalog

Formerly Policy #F5740 Reviewed by the Bylaws and Handbook Committee: 2/2015; 2/2019; 12/2023

Links updated: 12/2023

3-9. Scheduling of Rooms and Video-Conference Systems

Guidelines: Each site has a master schedule for classrooms. Rooms may be available for special scheduling circumstances; please check with your coordinator or administrative support staff. Coordinators are responsible for scheduling the rooms/space that are needed for classes. Please contact administrative support staff for more information, if needed.

• College of Nursing conference rooms, classrooms and the Nursing Learning Laboratory: Contact 605-688-6153.
• To request rooms to be used Monday through Friday between 7 a.m. and 5 p.m., contact the Registrar's Office at 605-688-6195.
• For meeting rooms to be used on weekends or after 5 p.m., contact Information Exchange at 605-688-6127 or by email.

Sioux Falls: Master schedule is maintained by the site.

• Classrooms and special circumstances: It is the responsibility of the administrative support staff coordinators to schedule rooms/space for all class sessions and special circumstances. Contact site support staff at 605-367-8421 or 605-782-3086.
• For Nursing Laboratory: Contact the simulation education specialist at 605-367-5395.
• Sioux Falls Conference Rooms: Contact administrative support at 605-367-8421 or 605-782-3086.

Aberdeen: Due to the small size of the faculty and dedicated nursing classrooms, the faculty determine among themselves the rooms which will be used for the classes throughout the semester. In the event a conference room is needed, the nursing secretary will make a room reservation.

• Classrooms and meeting rooms: It is the responsibility of the administrative support staff to schedule rooms and space for all class sessions and meetings and coordinate audio and video conferencing. Contact support staff at 605-394-2880 (Mt. Rushmore Rd. location) or 605-394-5390 (11th St. location).
• Rapid City College of Nursing resource lab rooms are scheduled by the Simulation and Learning Lab Technician for simulation and learning lab classes.

Formerly Policy# F5780 Reviewed by the Bylaws and Handbook Committee: 2/2018; 3/2021; 2/2024 University links updated 11/2015/

3-10. Automobile Accident Reporting

Description: South Dakota Board of Regents guidelines for accident reporting when using a state vehicle. Guidelines for accident reporting are found on page 19 of Policy and Procedures for Assigned Drivers and Pool Vehicles document.

• South Dakota Board of Regents Fleet Policies and Procedures Handbook

Formerly Policy# F5140 Reviewed by the Bylaws and Handbook Committee 2/2015; 2/2024 University links updated 12/16/2015; 4/27/2020

3-11. In-State and Out-of-State Faculty and Staff Travel Guideline

Purpose: To inform College of Nursing faculty and staff on the travel process for reimbursement.

Description: The College of Nursing values networking with state, regional, national and international partners and organizations. Rules, procedures, forms and vouchers for travel within South Dakota and outside the state’s border, as well as conference attendance, may be found at the link below. Please review the Travel Procedure document * for instructions on how to complete travel request forms and travel vouchers.

• Travel Documents and Forms *

*Requires InsideState password Formerly Policy #F5980 and Policy #F6120 Reviewed by the Bylaws and Handbook Committee: 4/2018; 3/2021; 3/2024 University links updated 4/16/2018

3-12. Local Employee Travel

• Describe the cost-effective methods of travel while conducting the business of the College of Nursing during business hours
• This guideline applies to use of personal or fleet vehicles to travel on University business to clinical sites and other local College of Nursing (CON) locations when the University will be reimbursing costs of local travel.
• Overview: Employees should utilize the most cost-effective method of travel whenever possible. For unusual circumstances, decisions are made at the discretion of the Dean.
• Personal Mileage Reimbursement: When a single person travels, use of personal vehicle is the preferred method of travel. Business mileage will be reimbursed at the identified SDSU travel rate in effect on date of travel. Reimbursement at the high travel rate will occur only if a fleet vehicle is not available at the site. When two or more employees traveling on University business share transportation in a personal vehicle, only the driver may claim reimbursement for travel. Mileage reimbursement will start from the employee’s Home Station (ex. Brookings, Aberdeen, Sioux Falls, Rapid City). When an indirect route (ex. employee driving from their home) is taken, the employee will be required to provide the odometer readings to determine mileage. The employee will receive reimbursement for the lesser of the two (indirect mileage vs Home station mileage). Employees will NOT receive reimbursement for mileage between Home Stations if the appointment they were hired under requires working between Home Stations. Additional travel reimbursement information can be found under the Travel Manual located on Inside State.
• Employees will be required to provide Parking Services with the dates for parking and a method of payment.
• Pay Lot (east side Student Union). This option is available in the event the employee does not wish to purchase a day parking pass.
• Commuter lots. This can be purchased via a payroll deduction.
• Economy permit lots designated as economy are free to park in the summer. Economy lots are further out, for example there is one by the football field and one by the Performing Arts Center. This permit can be purchased via payroll deduction.
• State vehicles require a parking permit and will be ticketed if no permit is evident. It is up to the driver of the vehicle to pay for parking tickets and to resolve any parking disputes directly with Parking Services. The CON will not reimburse for parking fees or tickets.
• New employees to come to campus for benefits orientation
• Lodging in Sioux Falls or Brookings prior to an early morning class or meeting is not reimbursable unless there is a weather-related need.
• Use of Fleet Vehicles: When two or more persons travel to and from the same location, use of motor pool is the preferred method of travel.

Reviewed by the Bylaws and Handbook Committee: 2/2024