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How to Write a Visit Report

Last Updated: March 30, 2024 References

This article was co-authored by Madison Boehm . Madison Boehm is a Business Advisor and the Co-Founder of Jaxson Maximus, a men’s salon and custom clothiers based in southern Florida. She specializes in business development, operations, and finance. Additionally, she has experience in the salon, clothing, and retail sectors. Madison holds a BBA in Entrepreneurship and Marketing from The University of Houston. This article has been viewed 656,457 times.

Whether you’re a student or a professional, a visit report helps you document the procedures and processes at an industrial or corporate location. These reports are fairly straightforward. Describe the site first and explain what you did while you were there. If required, reflect on what you learned during your visit. No additional research or information is needed.

Writing a Visit Report

Explain the site's purpose, operations, and what happened during the visit. Identify the site's strengths and weaknesses, along with your recommendations for improvement. Include relevant photos or diagrams to supplement your report.

Describing the Site

• Reports are usually only 2-3 pages long, but in some cases, these reports may be much longer.
• In some cases, you may be asked to give recommendations or opinions about the site. In other cases, you will be asked only to describe the site.
• Ask your boss or instructor for models of other visit reports. If you can't get a model, look up samples online.

• If you visited a factory, explain what it is producing and what equipment it uses.
• If you visited a construction site, describe what is being constructed and how far along the construction is. You should also describe the terrain of the site and the layout.
• If you’re visiting a business, describe what the business does. State which department or part of the business you visited.
• If you’re visiting a school, identify which grades they teach. Note how many students attend the school. Name the teachers whose classes you observed.

• Who did you talk to? What did they tell you?
• What did you see at the site?
• What events took place? Did you attend a seminar, Q&A session, or interview?
• Did you see any demonstrations of equipment or techniques?

• For example, at a car factory, describe whether the cars are made by robots or humans. Describe each step of the assembly line.
• If you're visiting a business, talk about different departments within the business. Describe their corporate structure and identify what programs they use to conduct their business.

Reflecting on Your Visit

• Is there something you didn’t realize before that you learned while at the site?
• Who at the site provided helpful information?
• What was your favorite part of the visit and why?

• For example, you might state that the factory uses the latest technology but point out that employees need more training to work with the new equipment.
• If there was anything important left out of the visit, state what it was. For example, maybe you were hoping to see the main factory floor or to talk to the manager.

• Tailor your recommendations to the organization or institution that owns the site. What is practical and reasonable for them to do to improve their site?
• Be specific. Don’t just say they need to improve infrastructure. State what type of equipment they need or give advice on how to improve employee morale.

Formatting Your Report

• If you are following a certain style guideline, like APA or Chicago style, make sure to format the title page according to the rules of the handbook.

• Don’t just say “the visit was interesting” or “I was bored.” Be specific when describing what you learned or saw.

Sample Visit Report

Community Q&A

You Might Also Like

• ↑ http://services.unimelb.edu.au/__data/assets/pdf_file/0010/471286/Site_Reports_for_Engineers_Update_051112.pdf
• ↑ https://www.examples.com/business/visit-report.html
• ↑ https://www.thepensters.com/blog/industrial-visit-report-writing/
• ↑ https://eclass.aueb.gr/modules/document/file.php/ME342/Report%20Drafting.pdf

About This Article

To write a visit report, start by including a general introduction that tells your audience where and when you visited, who your contact was, and how you got there. Once you have the introduction written out, take 1 to 2 paragraphs to describe the purpose of the site you visited, including details like the size and layout. If you visited a business, talk about what the business does and describe any specific departments you went to. Then, summarize what happened during your visit in chronological order. Make sure to include people you met and what they told you. Toward the end of your report, reflect on your visit by identifying any strengths and weaknesses in how the site operates and provide any recommendations for improvement. For more help, including how to format your report, read on! Did this summary help you? Yes No

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A visit report is a valuable document that provides insights into the workings and performance of a business, organization, or project. It aims to document the on-site experience during an observation, inspection, or assessment. To ensure your report is effective and informative, follow these 12 steps to write a visit report.

1.Understand the purpose: Before you start writing, know why you’re creating the visit report and what you hope to achieve with it. This will help you focus on relevant information and structure your report accordingly.

2.List down objectives: Clearly define the objectives of your visit. These objectives should align with the overall goals of the organization or project and guide your observations during the visit.

3.Gather background information: Research and compile relevant details about the subject of your visit report. This may include its history, operation procedures, organizational structure, and any challenges that may currently be facing.

4.Plan your visit: Schedule your on-site visit in advance, allowing enough time for travel and proper observation of all aspects of interest.

5.Take detailed notes: During your visit, make sure to take comprehensive notes on various aspects – interviews, observations, and assessments – to serve as reference points when drafting your report.

6.Capture visual elements: Use photographs or videos to capture important visual information that can support and validate written descriptions in your report.

7.Follow a structured format: Organize your report into sections with clear headings such as Introduction, Background Information, Objectives, Observations, Findings & Analysis, Recommendations (if applicable), and Conclusion.

8.Write an executive summary: Provide a brief overview of your visit and critical findings in a succinct executive summary at the beginning of the report.

9.Describe observations: Detail what you observed during your on-site visit using concise language that reflects the importance of each observation related to the stated objectives.

10.Analyze and interpret findings: Analyze the gathered data and draw conclusions, identifying trends, strengths, areas of concern, or opportunities for improvement. Ensure that your analysis is reasonable and supported by evidence from your observations and research.

11.Provide recommendations: If your visit report aims to improve processes or rectify issues, offer sound recommendations based on your analysis. Provide details about how these recommendations can be implemented and their expected benefits.

12.Proofread and revise: After completing the report, take some time to review your work thoroughly, checking for grammar, punctuation, and spelling errors. Ensure that every piece of information is accurate, relevant and clearly articulated.

Following these 12 steps will help you create a comprehensive and effective visit report that offers valuable insights into the organization or project you visited. By doing so, you enable stakeholders to make informed decisions in best addressing observed challenges or improving performance.

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33+ SAMPLE Visit Report Templates in Google Docs | Pages | PDF | MS Word

Visit report templates in google docs | pages | pdf | ms word, 33+ sample visit report templates, what is a visit report, the basic format of a visit report, how to write a proper visit report, what are some examples of a visit report, how many pages does a visit report have, what is a trip report memo.

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Why Are Visit Reports Important?

Step 1: determine your purpose, step 2: be observant and write what happened, step 3: reflect on your visit, step 4: download a template and insert the details, step 5: organize details according to the format.

• Site visit report
• Business visit report
• Field trip visit report
• Industrial visit report
• Monitoring visit report

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Visit Report

There are many reasons why someone would write down a visit report , whether you are a college student doing a project for a class or a business person doing a site visit. Either way, these reports provide insight that could promote improvement wherever it is applicable. In this article, we are going to discuss how to make these reports in the right format.

19+ Visit Report Examples

Visit report example.

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Size: A4, US

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Free Download

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• Googles Docs

Free Site Visit Report Example

Sample Industry Visit Report Template

Free School Visit Report Template

Size: 62 KB

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Size: 27 KB

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Size: 259 KB

Construction Site Visit Summary Example

Size: 48 KB

Industry Visit Report Example

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Project Field Visit Report Example in PDF

Size: 337 KB

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Size: 26 KB

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What Is a Visit Report?

A visit report is a report that helps a visitor document the procedures and processes at an industrial or corporate location visited. These reports are straightforward and contain a detailed summary organized in a sequence. Visit reports serve as a reference for any assessment needed to improve the place that is involved.

How To Write a Visit Report

According to a Forbes article, marketing reports are essential in strengthening and understanding client relationships. The same train of thought can apply to visit reports wherein it can help understand and improve a business area. Here are some tips to guide you on how to word out your visit report.

1. Write The Details

Write down all the necessary matters and information about the site in detail. Avoid writing your visit report in a vague and general manner. This will let your readers easily understand what happened during your visit and gain a clear picture of everything you are communicating through the pages.

2. Write In a Sequence

Describe your visit to the site in a sequence. It is much easier for your readers to understand your report when you write it in chronological order. Unless there is a strict format imposed by the, it is always a good idea to stick with this kind of sequence. You can take a look at timeline charts and flow charts to help break down your visit and put them in order.

3. Place Relevant Information

This is the meat of your visit report. Include all the necessary data that your readers need to know in your letter. For example, if you are reporting on a construction site, then include the hazards that are present as well as the necessary precautions needed to take.

4. Write Your Recommendations

One of the purposes of visit reports is to survey an area and to suggest improvements if there is a need for it. Document the appropriate solutions to the problem encountered by the site. Take a look at examples of business reports for more ideas on how to write this part of the story.

What are the advantages of using a visit report?

It gives you updated information about the current events after a site visit. It also helps in the internal communication of an organization and facilitates decision-making in the workplace .

What are the components of a visit report?

Visit reports mainly consist of details of the trip taken, with information found during the journey. This way, others know what happened and what to take note of. You can also mention any other observations that you think are important for the visit report.

How do you write a report after a visit?

First, you look over the requirements of your written report. Start the paper with general details of the visit and define the purpose of the visit. Explain what happened throughout the tour sequentially and summarize the operations with relevant information.

Visit reports are a great tool to help you share information in an organized way. Write it well, and it can lead to improvements in the place involved. If you need any more ideas on how to make such a report, feel free to browse through our report templates and strategic plans for inspiration.

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Generate a report on the impact of technology in the classroom on student learning outcomes

Prepare a report analyzing the trends in student participation in sports and arts programs over the last five years at your school.

Report Writing: Field Visit

Field visits are a vital part of many professional and educational activities, offering firsthand exposure to real-world environments and situations. Writing a comprehensive report on a field visit can encapsulate the experience, detail observations, and convey insights gained from the outing.

Table of Contents

Understanding the purpose of a field visit report.

The field visit report serves several purposes:

• It documents the observations and experiences of the attendees.
• It serves as an educational tool for those who did not attend.
• It provides an empirical basis for analysis, discussion, and future planning.

Step 1: Pre-Visit Preparation

Objective Setting:

Before embarking on the field visit, it’s crucial to define the objectives of the visit. What are you hoping to learn or achieve? Clear goals will guide your focus and direct your note-taking.

Materials Required:

Equip yourself with a notebook or digital device for recording observations, a camera for taking photos (if permitted), and any relevant field guides or reference materials.

Background Research:

Gather preliminary information about the site. This might include historical context, prior studies, or data relevant to the visit’s objectives. Such knowledge provides a foundation upon which to build new observations.

Step 2: The Field Visit

Observation and Note-Taking:

During the field visit, engage actively with the environment. Take detailed notes on everything relevant to the visit’s objectives. Record sensory details, conversations, and your own reactions or questions that arise.

Photographic Evidence:

Take pictures to serve as visual evidence or to help jog your memory later. Ensure that photos are allowed and that you respect the privacy and intellectual property rights of those involved.

Interaction and Interviews:

If the visit involves interacting with locals or experts on-site, prepare some questions beforehand. Respectful and insightful queries can yield valuable information that enhances your report.

Step 3: Structuring the Field Visit Report

After the visit, begin drafting your report while the experience is fresh in your mind. A typical structure may include the following:

Title Page:

• Title of the report.
• Name and location of the site visited.
• Date of the visit.
• Names of the attendees, including the report’s author.

Table of Contents:

• A list of the main sections and sub-sections with page numbers.

Executive Summary or Abstract:

• A concise overview of the field visit and the main findings or observations.

Introduction:

• State the purpose and objectives of the visit.
• Provide background information about the site.

Methodology:

• Describe the methods used to gather information during the visit. This might include observation techniques, interviews, or surveys.

Observations and Findings:

• Detail the observations made during the visit.
• Present findings systematically, possibly divided by location or subject matter.
• Use subheadings to organize the content logically.

Analysis and Discussion:

• Analyze the data and observations from the visit.
• Discuss how the findings relate to the objectives of the visit.
• Compare observations with the background research where relevant.

Conclusion and Recommendations:

• Summarize the key outcomes of the visit.
• Offer any recommendations or suggest actions based on the visit’s findings.

Appendices:

• Include additional material such as interview transcripts, data sheets, or full-resolution photos.

References:

• Cite any sources referenced in the report.

Step 4: Writing the Field Visit Report

Drafting the Report:

• Start with the sections you feel most confident about, which is often the observations and findings.
• Use clear language and a formal tone appropriate for the report’s audience.
• Ensure that each section flows logically into the next.

Editing and Proofreading:

• Review your draft for clarity, coherence, and conciseness.
• Correct any grammatical errors and ensure consistency in formatting.
• Use headings, bullet points, and numbered lists to improve readability.

Incorporating Visual Elements:

• Add photos, diagrams, or maps to complement the text.
• Ensure visuals are clearly labeled and referenced in the report.

Step 5: Finalizing the Field Visit Report

Review and Feedback:

• If possible, have a peer or supervisor review the report and provide feedback.
• Use the feedback to refine and improve the report, ensuring it meets its objectives.

Citations and Ethical Considerations:

• Ensure that all sources are properly cited.
• If the field visit involved sensitive locations or subjects, make sure you’ve adhered to ethical standards in reporting.

Final Review:

• Conduct a final read-through to ensure the report is error-free and ready for submission.
• Verify that all information is correctly presented and that the report provides a clear and accurate account of the visit.

Submission or Distribution:

• Follow the guidelines provided by your institution or organization for submitting or distributing the report.
• Consider the format in which the report will be most accessible to your intended audience, whether that’s a printed document, a PDF, a slideshow presentation, or another format.

Additional Tips for Writing a Field Visit Report

• Prioritize Significance:  Focus on the most significant observations that relate directly to the objectives of the field visit.
• Be Objective:  Strive for objectivity in your report. Present facts before you interpret them.
• Stay Professional:  Maintain a professional tone throughout the report. Avoid colloquial language or personal anecdotes unless they serve a clear purpose.
• Reflective Insight:  Include a section reflecting on what you learned from the visit and how it could influence future work or studies.
• Keep It Engaging:  While professional and objective, the report should also engage the reader. Use descriptive language to bring your observations to life.

A well-crafted field visit report is more than a narrative; it’s a tool that encapsulates the experience, insights, and knowledge gained during the visit. By following these steps and dedicating time to careful observation and analysis, your report will serve as a valuable document for all stakeholders involved. Whether your visit is for academic, professional, or research purposes, a thorough report ensures that the benefits of the field visit extend far beyond the trip itself.

Field Visit Report Example

Title:  Field Visit Report on Urban Renewal Project Location:  Old Town District, Metro City Date of Visit:  January 15, 2024 Attendees:  Jane Smith (Urban Planner, Lead Author), Ray Gomez (Environmental Consultant), Lucy Wu (Architect) Prepared for:  Metro City Urban Renewal Committee Prepared by:  Urban Renewal Analysis Team, City Planning Department Submission Date:  February 5, 2024

Executive Summary

Introduction, objectives of the visit, methodology, infrastructure assessment, community impact, environmental considerations, analysis and discussion, conclusion and recommendations.

This report provides a comprehensive overview of the field visit conducted by the Urban Renewal Analysis Team to the Old Town District as part of Metro City’s urban renewal initiative. The visit aimed to evaluate the ongoing redevelopment efforts, understand community impact, and assess environmental considerations. Key findings demonstrate significant progress in infrastructure development and positive community engagement. However, there are concerns regarding the preservation of historical sites and the environmental sustainability of some new constructions. Recommendations address these concerns with a focus on sustainable practices and heritage conservation.

The Old Town District has been undergoing a significant urban renewal process aimed at revitalizing the area while preserving its historical significance. The Urban Renewal Committee commissioned a field visit to assess the progress and effectiveness of the redevelopment efforts.

The primary objectives of the visit were to:

• Evaluate the quality and pace of infrastructure development.
• Gauge the response of the local community to the redevelopment efforts.
• Assess the environmental sustainability of the projects.

The visit included walkthroughs of key redevelopment sites, structured interviews with project managers, informal discussions with local residents, and a review of environmental impact reports. The team took detailed notes and photographs to document the visit.

Observations and Findings

The redevelopment of the Old Town District included the refurbishment of roads, installation of modern utilities, and construction of new public spaces. The quality of work appeared to be high, with attention to details that preserve the district’s historical character.

Local businesses and residents expressed general satisfaction with the redevelopment. However, some concerns were raised about the potential for increased rent and cost of living due to gentrification.

Most new constructions are using green materials and technologies. Nevertheless, some projects lacked evident measures for energy efficiency and waste reduction.

The urban renewal project has made laudable strides in infrastructure and community engagement. Still, the potential for negative impacts, such as gentrification and insufficient environmental sustainability measures, needs to be addressed.

The field visit revealed that the Old Town District’s urban renewal project is on a positive trajectory but requires strategic adjustments:

• Sustainability Focus:  All new projects should incorporate comprehensive environmental sustainability plans.
• Heritage Conservation:  Development plans must include strategies to preserve the historical architecture and cultural identity of the district.
• Affordable Housing:  Implement policies to ensure that the local community can afford to stay in the district post-redevelopment.
• Community Involvement:  Continue to engage with local residents and businesses to ensure their needs and concerns are considered.
• Appendix A: Site Visit Photographs
• Appendix B: Interview Transcripts with Project Managers
• Appendix C: Community Feedback Forms
• Appendix D: Environmental Impact Assessment Reports
• City Planning Department. (2023). Urban Renewal Guidelines and Best Practices.
• Historical Preservation Society. (2024). Old Town District Heritage Report.
• Metro City Environmental Agency. (2023). Standards for Sustainable Urban Development.

This field visit report is a fictional example created for illustrative purposes and does not represent an actual event or project.

About Mr. Greg

Mr. Greg is an English teacher from Edinburgh, Scotland, currently based in Hong Kong. He has over 5 years teaching experience and recently completed his PGCE at the University of Essex Online. In 2013, he graduated from Edinburgh Napier University with a BEng(Hons) in Computing, with a focus on social media.

Mr. Greg’s English Cloud was created in 2020 during the pandemic, aiming to provide students and parents with resources to help facilitate their learning at home.

Whatsapp: +85259609792

[email protected]

A better after-visit summary

After-visit summaries are a mess. Some information is redundant, and some information is missing. Let's face it, does it matter if all your other doctors are on that sheet of paper? There has to be a better way. So Modern Healthcare set out to find it, asking around the industry to help create a summary that is useful for patients and providers alike. This is what we came up with. We want your help to make this after-visit summary even better. Submit your comments and critiques at the end of this article; we'll take those into account and create an updated version, which we'll publish soon. Download the PDF.

Our version of the form:

The experts weigh in:

Dr. Alex Federman, PROFESSOR, ICAHN SCHOOL OF MEDICINE: “What are the best practices for communicating information in print? Lots of white space, simple ideas expressed on a single line, no run-on sentences, information clearly grouped together.”

Dr. Eric Schneider: “If we thought about the visit as a co-planned use of time, the patient would say what they want to put on the list, the provider would say what they want to put on the list, and together they'd choose the most important.”

Federman: “We did some research with patients, and we learned that at the very top, they didn't want a crowded header—they wanted to know who their doctor is, who they saw, what number to call when they need something.”

TO DO LIST:

Schneider: “The No. 1 element is what the next steps are, whether that's changing a medication or making an appointment with somebody else or buying something from the drugstore. That should be front and center.”

Dr. Farzad Mostashari, CEO, ALEDADE: “It's important to have anticipatory guidance—if this happens, then 
do that.”

Federman: “People want actionable steps and concrete instructions.”

VITAL SIGNS:

Federman: “This kind of surprised us: People wanted to see their weight and their blood pressure.”

MEDICATION LIST:

Federman: “This is something that many of them do carry around with them, that they'll bring with them on a visit to a doctor. They wanted to see the brand and the generic names, and they wanted to see what the medication is for. ... Often you'll see a list of current meds and a separate list of meds to start and to stop. Patients find that very confusing.”

Send us a letter

Have an opinion about this story?  Click here to submit a Letter to the Editor , and we may publish it in print.

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Dashpivot article – How to write a Site Visit Report for construction

How to write a site visit report for construction

What should be in a construction site visit report.

A site visit report for construction is essential in capturing the progress, challenges, and conditions observed on a construction site. Here's a breakdown of what should typically be included in a site visit report report:

• Project Reference: The construction project name and reference ID.
• Location: The exact address or co-ordinates of the construction site.
• Date of Site Visit: The specific date(s) when the visit was recorded.
• Prepared By: The name of the individual or team responsible for the report.
• Project Overview: A brief description of the construction project and its significance.
• Purpose of Visit: The main objectives or reasons for the site visit.
• Names, titles, and affiliations of all individuals present during the site visit, including site supervisors, engineers, contractors, stakeholders, etc.
• Planned activities, areas inspected, and topics discussed during the visit.
• Construction Progress: Status of ongoing construction activities, milestones achieved, and work remaining.
• Equipment & Material Status: Condition and availability of machinery, tools, and materials.
• Safety Observations: Notes on safety measures in place, potential hazards observed, and any safety incidents that may have occurred.
• Quality of Work: Observations related to the quality and standards of the construction work.
• Team Dynamics: Interactions among the construction team, including any challenges or bottlenecks in workflows.
• Highlights: Significant accomplishments or milestones achieved since the last visit/report.
• Issues/Challenges: Problems, delays, or potential risks observed during the visit.
• Actionable suggestions or solutions based on the observations and findings. This might include fixes, interventions, or changes in procedures.
• Relevant photos from the site visit that showcase progress, challenges, or specific areas of interest. Ensure that photos are labeled or captioned appropriately with timestamps, geotagging and markup.
• A brief recap of the main observations, emphasizing the overall status and health of the construction project.
• Details about planned interventions, further visits, or any immediate actions required based on the report's observations.

How do you plan for a construction site visit report?

Planning a construction site visit report is crucial to ensure the visit is effective and that the subsequent report is comprehensive and valuable. Here's a systematic approach to planning a construction site visit report:

• Determine the main reason for the site visit. Is it a routine check, a response to a reported issue, or to monitor a specific phase of the project?
• Familiarize yourself with the status and findings from prior reports to understand the project's progression and to identify any outstanding issues.
• Outline what you intend to inspect and the issues you aim to address.
• Allocate time for specific activities, such as meetings with the site manager, inspecting particular areas, or reviewing certain processes.
• Inform them about your visit, discussing your agenda and objectives.
• Request any specific materials, equipment, or personnel you might need during the visit.
• Gather project plans, previous site visit reports, safety protocols, and any other relevant documentation that will help guide your visit.
• Ensure you have the necessary personal protective equipment, such as a helmet, safety shoes, high-visibility vest, and any other site-specific safety gear.
• Carry tools for documentation: notebook, camera (if allowed), voice recorder, and measuring tools, if necessary.
• Determine whom you need to meet, such as the site supervisor, safety officer, project manager, or specific workers. Ensure they are available during your visit.
• Familiarize yourself with the site's safety protocols.
• Ensure you are informed about potential hazards and the safety measures in place.
• Set aside time to discuss findings, concerns, or clarifications with the on-site team. It's beneficial to address issues or misconceptions immediately.
• Set Report Deadlines:
• Determine when your report will be written and by when it needs to be distributed to stakeholders. Setting a deadline will ensure timely follow-ups and actions.

How often should you run site visit reports?

Here's a general guideline for determining the frequency of site visit reports:

• Large-Scale Projects: Bigger projects such as skyscrapers or major infrastructure projects might warrant weekly or even more frequent reports, especially during critical phases.
• Medium-Scale Projects: Residential complexes, mid-sized commercial buildings, or similar constructions may require bi-weekly to monthly reports.
• Small-Scale Projects: Smaller projects, like home renovations, might need bi-monthly or even quarterly reports unless there are significant changes or issues.
• Initiation and Mobilization: Frequent reports can ensure the project's initial stages align with plans and guidelines.
• Critical Construction Phases: During essential stages, such as foundation laying or the installation of primary structures, more frequent reporting may be needed.
• Completion or Finishing Phase: As the project nears completion, visits might focus on ensuring the quality of finishing touches and adherence to project specs.
• Conducting site visits upon the achievement of significant project milestones can confirm progress and alignment with project goals.
• Some stakeholders or investors might have mandatory frequencies for site visits as part of their oversight or contractual obligations.
• If previous visits or reports highlight certain risks, problems, or deviations from the plan, it can be necessary to increase the frequency of visits to monitor corrective measures and developments closely.
• Unpredictable events such as severe weather conditions, labor strikes, or supply chain disruptions might require unscheduled visits to assess impacts and adjustments.
• Some projects might be under mandates from local or federal agencies, requiring specific site visit and report frequencies, especially if there are environmental or community concerns.
• In the wake of safety incidents or if particular high-risk activities are underway, increased visit frequency can reinforce safety measures and ensure compliance with safety standards.

What should a completed site visit report look like?

After you've written your construction site visit report, it should look along the lines of the example below.

Use this free Construction Site Visit Report template for your next project

Use a standardised construction site visit report.

Make it easy for your team to write construction site visit reports by using a standardised site visit report template .

The digital construction site visit report comes standardised with all the fields and sections to run site visit reports smoothly with all the information. you need, first time.

Customise the site visit report with any extra information you need to capture on site to show the progress on the project.

Distribute your digital construction site visit report for your team on mobile or tablet so they can write it on site and sync it back to the office when it's completed.

Build automated processes for your construction site visit reports

Make it easy for your team to request, write and sign off on construction site visit reports by using a dedicated site visit report app .

Create automated workflows with automatic notifications for when someone needs to write a report, or give signoff approval.

Share completed site visit reports quickly and easily as PDF or CSV with brand colours and logo for a professional construction site visit report.

Take and attach photos directly on site from your phone with automatic timestamps, geotagging, markup and smart tags for a well documented construction site visit report.

Site diary template

Complete and organise your daily diaries more efficiently.

Meeting Minutes template

Capture, record and organise those meeting minutes.

Progress Claim template

Streamline and automate the progress claim process to get paid faster and look more professional.

Sitemate builds best in class tools for built world companies.

About Nick Chernih

Nick is the Senior Marketing Manager at Sitemate. He wants more people in the Built World to see the potential of doing things a different way - just because things are done one way doesn't mean it's the best way for you.

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How to Write a Visit Report

by Kimberlee Leonard

Published on 22 Jan 2019

One of the most reliable ways to determine how well a business is faring is by using a visit report. Are your external operations doing as well as they should? Is your preschool or care facility up to code and ready for licensing? By writing a comprehensive visit report, you can determine whether a wide variety of business objectives are being met. Visit reports, sometimes called trip reports, are a great way to find out whether your business standards are being carried out on site in the way you planned.

Format the Report

Visit reports are business documents. Depending on the organization or industry, the report may follow a memorandum format or a business template. Generally, choose a memo format if the visit report is going to a group of internal leadership members. Choose a more formal business report template if the visit report will be provided to external sources. Use standard business formatting that includes professional type fonts such as Times New Roman or Arial. Maintain 1-inch margins.

State the Objectives

Explain the reason for the visit. The objectives include the frequency of the visit, along with primary metrics or areas of review. For example, the visit might be the first in a series of four conducted over the course of a year to review the implementation of new policies or production metrics. Clearly state what you were looking for in the visit, including previous visits, recommendations or plans of action.

This report is to determine whether Plainview School has met all licensing requirements for after-school daycare.

Discuss Feedback and Key Insights

Note the identity of key individuals interviewed during the visit. Visits might include meetings with key leadership personnel at the location, such as managers or directors of operations. It is also common practice to meet with lower level staff that are more familiar with operations processes.

Individuals interviewed included Sarah Winters, school principal, school nurse Emily Thorn, Rick Marden, elementary teacher and Carol Hathaway, nutritionist and dietician.

Discuss key feedback provided by leadership and staff. It isn't essential to quote those interviewed but to instead look for key insights and common areas of concern. Include any standardized surveys that were used or a specific series of questions asked during the visit.

List Key Insights and Observations

Observations are based on what is personally seen and not conveyed based on interviews. For example, visitors might visually note that the operation seems to have too many workers that are not being kept busy. Anything from cleanliness to general organization is subject to observations. Include these insights in the visit report.

During a mid-day visit, the lunch offerings included a vegetable and a fruit choice, but there was no alternative offered for those with special dietary needs.

Summarize Conclusions

Determine if the organization is meeting objectives based on the provided feedback and observations. Use details and quantifiable information where possible to support conclusions. For example, if the objective of a visit to a new factory is to determine if it was 60 percent staffed in the first quarter, provide the actual human resource numbers with turnover, existing recruiting efforts and departments where deficiencies exist.

Provide Future Action Plans 

State when future visits are scheduled if any, and whether these are predetermined or a result of the recent visit. For example, this may have been the third annual visit on a quarterly schedule. Provide recommendations for improvements. If certain action plans are defined, state these in detail. This provides a success metric for the next visit.

HLOL Podcast Transcripts

After Visit Summaries (HLOL #152)

Helen Osborne: Welcome to Health Literacy Out Loud . I’m Helen Osborne, President of Health Literacy Consulting, founder of Health Literacy Month and your host of Health Literacy Out Loud .

In these podcasts, you get to listen in on my conversations with some really remarkable people. Today, I’m talking with Dr. Alex Federman who is an aging-focused, health-services researcher at Icahn School of Medicine at Mt. Sinai.

His research addresses chronic illness self-management in older adults and focuses on health literacy, cognition and health-related beliefs.

Dr. Federman also provides primary care to adults in both clinic and home-based settings in New York City.

I wanted to do a podcast about electronic health records and Cindy Brach of AHRQ suggested I interview Alex Federman about his research on After-Visit Summaries or AVS. Thanks, Cindy. I’m happy to be doing just that.

Welcome to Health Literacy Out Loud , Alex.

Alex Federman: I’m very happy to be here.

Helen Osborne: Older adults and chronic illness, how does that fit together with electronic health records and AVS?

Alex Federman: Patients are coming into contact with the healthcare system in many different ways these days. Electronic formats are an increasingly important part of the interface, whether it’s a physician at a computer taking notes if he or she interviews a patient during an exam or if it’s a patient tapping into their health information via an electronic web portal.

Helen Osborne: It’s interesting. I was at the doctor yesterday and both of those things happened. Are electronic health records two way?

Alex Federman: Yes, increasingly so. The use of the electronic portal is gaining ground as a way for patients to access their health information and to exchange information with their clinicians.

My particular interest in all of this is a little bit of a side product with electronic health records, and that’s the after-visit summary.

Helen Osborne: Could you explain what those are? Also, Alex, we’ve got an international audience. We’re not all physicians. We might be clinicians, public health, librarians or people just interested in communicating health information more clearly wherever they are. What is an after-visit summary?

Alex Federman: The after-visit summary is also sometimes called the clinical summary. Basically, it’s a summary of information regarding the visit that just occurred, whether it’s a doctor visit or a visit to a nurse or nurse practitioner.

Typically, this is a document that is generated from the electronic health record and it pulls information from various elements of that visit.

It might have information about the patient’s vital signs, medications that they take, the problems that were discussed during the course of the visit and specific instructions that the physician wants to have the patient follow.

Helen Osborne: At least in my experience, when I leave my encounter with the doctor and before I walk out to the waiting room, somebody often just hands me a few pieces of paper stapled together. Is that what the after-visit summary is?

Alex Federman: It might be. There are a lot of different pieces of information that people sometimes get when they leave the visit. Increasingly, the after-visit summary is a component of that.

Your confusion about what exactly is in that packet of papers that you get when you leave the office is actually part of the problem and the reason why I’ve become interested in this area.

Sometimes, patients don’t know exactly what they’re getting and don’t know that that packet of paper contains important information about their visit and the follow-up steps that they need to take.

Helen Osborne: It’s interesting that you talk about the problems, because in theory, it sounds like, “Isn’t that wonderful? I’m going to look at the same thing you were looking at as my doctor. I’m looking at it as a patient.” The problem is that I as the patient have no clue what to make of this document. Is that one of those problems?

Alex Federman: Not for everyone, but for some patients that is the case. It has to do with the language that is sometimes used on these forms and the way it’s formatted. There are a number of problems that underlie the fact that we don’t have an ideal after-visit summary.

There may be some out there, but by and large, the many after-visit summaries that I’ve looked at and in my many conversations with physicians across the country, I have learned that after-visit summaries that are generated from their electronic health records haven’t quite been optimized for the needs of the patient.

Helen Osborne: Give us an example. You talked about formatting and language, but what would that be like? What would it look like? What would it read like when it’s not all that useful?

Alex Federman: Very often, what we see on the after-visit summary is a document that is densely packed with information. Much of it is of immediate relevance to the patient. Other information may not be so immediately useful.

By immediate, I’m talking about instructions that the patient should follow, say, for starting a new medication or steps that they ought to be taking as soon as they get home.

Helen Osborne: That would be on there.

Alex Federman: Yes. Less immediate information might be background information, such as the immunizations the patients have received.

That’s all important information, but sometimes when you fill a document with a lot of that background information, it can distract from the information that needs more immediate attention. That’s one source of problems.

Another problem is that the language is typically not always tailored for its particular audience. The electronic medical records pull information from the notes and the charting template that the clinician is using.

The clinician is using terms that are familiar to him or her or filling in diagnoses that are very precise because they’re used for billing purposes. That’s the information that ends up on the after-visit summary, but it may not be language or terms that are familiar to a patient. Very often, it’s not.

Helen Osborne: Wouldn’t an example be when the doctor and patient talk about high blood pressure, but the coding or whatever comes in that after-visit summary would be some version of hypertension and maybe even a longer word than that?

Alex Federman: Yes. An example might be Type II Diabetes with neuropathic pain. It could be a diagnosis that has eight to 10 words. Maybe 10 is an exaggeration, but eight is really within the realm of possibility. The patient doesn’t necessarily need to see all of that and it might be easier for them just to see that term Diabetes, Diabetes Mellitus or Type II Diabetes.

The basic idea here is that there is a lot of terminology that is really part of the clinician’s jargon that does not necessarily resonate with patients.

Helen Osborne: It’s not just for me, as the patient, to get something useful because I’ve got pages and pages of this. Was it created to meet both the needs of the providers as well as patients on the same piece of paper?

Alex Federman: I think to a certain extent, because patients do share these documents with other physicians. In the focus group work and individual interviews we’ve done with patients, we’ve had many patients say that they actually keep these documents on their person in case they end up in the Emergency Department somewhere. They use it as currency for exchanging information between physicians.

Helen Osborne: Is that a good idea?

Alex Federman: Yes, it’s a great idea.

I think that the main purpose of the document is to inform the patient. The problem is that the technology hasn’t quite caught up with that particular need. The majority of the companies that are generating these electronic health records that are generating after-visit summaries haven’t yet been able to introduce a technology that is needed to translate that physician-focused information to patient information.

Helen Osborne: It’s not just up to you. In your practice wherever you are or whatever clinic you’re working at, you can’t just decide, “We want to do it this way.” It’s a bigger issue than that.

Alex Federman: There is a little bit of flexibility, but not a tremendous amount of flexibility. There are real barriers to being able to create a document that is really easy for patients to use and to grasp the information that they need. The technology isn’t quite yet there.

Helen Osborne: It says to me, listening to you describe this and certainly in my own experience, that this idea came from a good place. It’s the best of intentions. All clinicians and patients communicate better together and are more open about their care. But it sounds like there are some hurdles. Thanks for describing those.

We’re not there yet. We’re not at the ideal. Is it an either/or situation where it either works or it doesn’t, or is there some middle place that we can make this a bit better? By “we,” I mean all of us who listen and care about health communication. Can we make this a little bit better?

Alex Federman: Absolutely. Despite the shortcomings, many patients tell us that they find a great deal of value in the document. They would like to see a number of changes, but they otherwise value it.

Helen Osborne: That’s what your research is about, right, because you’re talking about doing the focus groups?

Alex Federman: Yes, we are doing focus groups and based on our focus group findings, both with patients and the clinicians, we are working on some prototypes. We’ll be testing those prototypes on patients to see how it affects their experience with care.

Helen Osborne: I’m delighted you’re doing that research. No wonder Cindy recommended I talk to you.

What can we be doing right now? Have you learned tips and strategies that all of us can be doing to make this a bit better today?

Alex Federman: Yes. If you’re a clinician, for one, there’s typically an opportunity, before printing the after-visit summary, to include some custom language or free text. Clinicians will often take advantage of that and type in some extra instructions for patients.

Helen Osborne: That might be a time to use some lay language. We could go back to Diabetes or high blood pressure or some lay language like that?

Alex Federman: That’s exactly right. Whatever instructions that they are going to put there, they should be mindful of the strategies that you and I know pretty well to effectively communicate using printed materials. Keep it clear. It’s the typical low health literacy or limited health literacy approaches to communicating information.

Beyond that, because these documents are unwieldy, too long, too dense and, again, with the information being difficult to understand because of jargon and the other formatting elements that can also make it confusing, what the clinician can do is actually take the document with the patient and highlight the areas that they think are most important by circling them and using it as a reinforcement tool.

Many clinicians do this already, but there are many who don’t take advantage of it. In a way, it’s a little bit of a wasted opportunity, because reinforcing key aspects of the visit does have an impact on patients’ retention. It’s just another way to ensure that the patient understands what you want him or her to understand.

Helen Osborne: That really gets me, if someone would have just sat down and talked to you about it. I just got it on my way out the door and that was the end of the conversation. I can just see that conversation.

One of my favorite health literacy tools is a highlighter. Highlight what’s most important. Maybe it’s the person’s weight, change, medication or something. That’s a great idea.

What other tips can you give any of us, whether as patients, family members, clinicians or anyone?

Alex Federman: One thing that I’ve learned from talking to so many patients is that they find a great deal of value in the after-visit summary as a way of clarifying for themselves some of the information that they’re getting from their clinician.

One of the downsides to these documents is that often you get information that’s in the record but is no longer pertinent to the patient’s current state of health.

That might be because the clinician hasn’t, for example, eliminated some old problems that exist on the problem list, or maybe they haven’t removed some medications from the medication list that the patient is no longer taking. That’s just part and parcel of being a busy clinician.

One of the problems with the electronic health record is that this constant upkeep that’s required is extremely time consuming for the clinicians.

Helen Osborne: I print out those things and I keep those things. What I as a patient did was I actually made notes about which medications I’m not on anymore and brought it to my next visit.

Alex Federman: That’s one of the things that patients find valuable. They recognize, “Should I really be on this medicine? Do I still have this problem?” Many patients, I’ve found, actually bring this up with their physicians which stimulates that conversation. My sense is that it leads to clarification of the medications that the patient is taking, so that’s an opportunity for reinforcement.

I guess that was a longwinded way of saying that patients should take a look at this document and make sure that it looks like it’s up to date. If they have concerns about it, then do what you suggest. Circle it, highlight it and bring it back to their doctor to clarify.

Helen Osborne: That really brings full circle that issue of health literacy. My understanding of it and the way that I view it is it’s all about mutual understanding. Yes, the clinician can be taking the highlighter and updating the language, but we as patients can be doing the same. It’s when we come back together with that shared understanding that health literacy really happens.

Alex Federman: That’s right.

Helen Osborne: Thank you for doing all that research on it. Putting this all together, if there was a scale are these after-visit summaries and electronic health records in your view good, bad or somewhere in between?

Alex Federman: They’re great.

Helen Osborne: That’s good. Problems and all.

Alex Federman: They’re all great. There is always room for improvement. The electronic health record introduces a lot of challenges for clinicians. It’s more documentation than we used to have to do, but I think it also helps us improve the delivery of care.

The after-visit summary is just another tool for effectively communicating with the patient. It hasn’t been optimized quite yet, but in its current form, it still has plenty of value. I think there are a lot of good reasons to keep working on it to make it something that both the patients and the physicians really love and want to use.

Helen Osborne: Thank you for making it more clear what this is all about and also for championing this. When you just responded, “It’s great,” I could really hear that from you. It is a tool and we need to keep working on it. Thank you for doing the research and for helping us move forward for this. Most of all, thanks for being a guest on Health Literacy Out Loud .

Alex Federman: My pleasure.

Helen Osborne: As we just heard from Dr. Alex Federman, health literacy is all about patients and providers understanding one another. But doing so is not always easy.

For help clearly communicating your health message, please visit my Health Literacy Consulting website at www.HealthLiteracy.com . While you are there, sign up for the free monthly e-newsletter, What’s New in Health Literacy Consulting .

New Health Literacy Out Loud podcasts come out every few weeks. Subscribe for free to hear them all. You can find us on iTunes, Stitcher Radio and the Health Literacy Out Loud website at www.HealthLiteracyOutLoud.org .

Did you like this podcast? Even more, did you learn something new? I sure hope so. If you did, tell your colleagues and tell your friends. Together, let’s tell the whole world why health literacy matters.

Until next time, I’m Helen Osborne.

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"As an instructional designer in the Biotech industry, I find Health Literacy Out Loud podcasts extremely valuable! With such a conversational flow, I feel involved in the conversation of each episode. My favorites are about education, education technology, and instruction design as they connect to health literacy. The other episodes, however, do not disappoint. Each presents engaging and new material, diverse perspectives, and relatable stories to the life and work of health professionals.“

James Aird, M.Ed. Instructional Designer

1 st Reporting

Site Visit Report Template (PDF For Business)

Free site visit reports templates are hard to come by. Intelligent, well-thought-out site visit report templates are a rarity online. Most of the time, you’re stuck with either a) not enough information about a download someone wants you to pay for or b) something so bleak, so bland, that you will need to change half of it to make it reasonably worth its salt.

To lend a mower to this proverbial thicket, we thought we’d do what no one else seems to endeavor to deliver a free site visit report template you can download and start using today . And you won’t get sent to some screen asking for a credit card either. This one is on us.

Before you dive into the download, let’s take a few points and unravel their mystery to ensure we’re on the same page. After all, we were hoping you could make the best use of your site visit reports templates, so it makes sense to communicate how best you might utilize this site reporting tool. Let’s dive in.

Table of Contents

Included In The Site Visit Report Template

Site visits are a common practice in many industries. Some of these industries include:

• Construction
• Project Management
• Property Management

We’ve done our research to set the template, so you’ll find the template valuable and efficient no matter the function. It should work great in Construction, site project management, and also property management endeavors.

Diving into the template, you may notice three primary sections:

• Administrative
• On-Site Report Information

These sections are all very standard and should require no further explanation, save for the central data collection section.

The on-site report information or central data collection section of the site visit report template has five areas:

• Site Conditions – From safety to functionality, the site conditions section allows notation of your findings of the site.
• Current Work In Progress – It holds the details about the work taking place at the time of the site visit, whether on temporary shut down to accommodate for the visit or not.
• Scheduled Work Preparation – It includes the details and information about the following stages and the pre-development on-site to accommodate upcoming steps and processes.
• Observations – Your reporters will include any overall observations, points requiring notes, or other information.
• Additional Report Details – An information overflow section allows you or the reporter to include any other pertinent details about the site visit that were not included in the report. The section can also be used as a supplemental data capture section.

How To Use The Site Visit Report Template

The Site Visit Report Template is an organized slate for your site reporting needs. It is purposefully organized, with room to write observations and details for each of the vital fundamental metrics you’re likely to explore on your site visit.

Step 1 – Download the template.

Step 2 – Print the template.

Step 3 – Complete your report.

It doesn’t get much simpler than that. However, you know that your site visit report will be complex in comparison. We thought sharing six essential tips for a successful site visit process would be of use to aid you in your quest. And without further ado, here are the tips to use with your Site Visit Reports Templates.

6 Essential Tips For Site Visiting and Reporting Success

• Get Tooled Up

One of the best things you can do pre-inspection is to ensure you have the best tools to aid you in your site visit reporting. Now, you could easily download and print the Site Visit Reports Template we’ve provided here; or you could look at using a fully digital solution.

At the very least, you or your appointed reporting staff will likely carry a smartphone with them. Using a digital solution, you can use this device we all carry regardless for the reporting process itself. With digital solutions like what you’re going to find with 1st Incident Reporting’s mobile and customizable app, you can do a lot more than fill out a report on your phone or tablet. We’ll get more to that later. 

• Plan It Out

One of the most essential lessons to learn in business management is that appropriate planning saves time, money, and headaches. Preventing disaster is wise by having a well-thought-out plan of attack for your site visit inspection and subsequent reporting.

Break down your site visit into notable segments, and you’ll find you can quickly investigate a segment at a time, then cross it off your list. Segmentation for inspections tends to allow for a more straightforward determination of process faults at the micro-level rather than the macro. It’s also a great way to formulate your plan to complete the site visit efficiently and effectively.

• Watch The Weather

If your operations or those of the site you or your reporter will attend are outside, watching the weather might be as crucial as it would on a day run to take the family to the beach. The weather might play an even more critical role if the site visit itself will hamper outdoor operations.

Similarly, if you are in Canada or one of the Northern United States, where harsh winters are an annual reality, accounting for weather in your plans is something every intelligent manager will do.

• Communicate Intent

Depending on the nature of your site visit, it’s typically a wise and polite idea to communicate your intent to perform a site inspection. It’s essential when you’re looking at a sudden shutdown of operations to accommodate for reporting staff to perform their site visit.

Whether you’re letting the team lead for building materials coordination know or the foundation construction foreman, communicating your intent to perform a site visit is a professional way to move forward. It’s also a great way to build up the people around you by including them instead of excluding them. ( source )

• Coordinate With Teams

You need to coordinate with relevant teams rather than just communicating that you’ll have an on-site inspection site visit completed on a particular date and time. It’s one thing to drop an email or a phone call to let someone know; it’s another thing to invite their active support.

When you coordinate with teams on-site for your site visit, you communicate a powerful message – that teams are stronger when they work together. Consider the ramifications of an unannounced site visit. Staff would be paranoid, on edge, and looking over their shoulder. Although you might increase specific workforce metrics by instilling a culture of fear, you likely won’t get anyone’s best work.

The moral of this short thought was that it usually pays more significant dividends to work with people than against them.

In order to look at things from another perspective, there are cases where you need to communicate your intent to do a site visit for your own safety. Here’s an interesting fact: In 2019, 33% of worker fatalities in road construction sites involved a commercial motor vehicle. There were 250 such deaths that year. ( source )

Sometimes coordinating to shut down a busy vehicular area to allow pedestrian inspectors or management to do a site visit is for everyone’s best interest and safety.

• Don’t Be Afraid

Okay, we aren’t saying you’re a child in a dark room at night during a thunderstorm, not at all. This last tip is perhaps the most essential tip of all because it challenges you to step outside your comfort zone. When we say don’t be afraid, we mean don’t be afraid to ask for help.

The best leaders are those who recognize the limitations of not only the team but of themselves. In placing limitations on our workloads, we limit stress from pushing us to a breaking point. 

Given the complexity of many construction projects and other projects that might incur a need for regular site visits and reports, it’s obvious why some companies utilize entire teams for their site and project management. 

Never feel afraid to ask for the help of another professional. Managing big projects isn’t easy. It’s okay to ask someone for assistance to help you complete a big or prolonged site visit.

Next Steps: Digitizing Your Site Visit

Okay, so you’ve got your template printed and ready to go, a viable solution to documenting a site visit report. However, would it be easier to carry a tablet you could complete the report on directly, including photos or even video? Or perhaps customizing a report to include a checklist you can check off right on your smartphone as you walk around the site?

With a digital, mobile solution, you have the freedom to come and go into the report as you please. And when the report is complete, the custom notifications can let the right people know the report is complete and ready for sharing.

Automated processes take the guesswork out of remembering to hand in a report. They allow management to immediately take action rather than wait to see a paper report to determine what happened.

Like the 1st Reporting app, a digital solution allows for instant collaboration, so if you need to have one, two, or even several other staff assist in a group site visit, each could contribute on their own device.

Saving you time and money while offering you a secure platform for customizable site reporting is the name of the game here. Find out how turning your site visit reports templates digital can move your business forward.

Join the globally-recognized brands that trust 1st Reporting to safeguard their organizations!

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Table of Contents

Report template bundle, 6 steps for creating a customer report, 6+ customer visit report templates, 1. customer visit report template, 2. customer service report template, 3. customer return report template, 4. customer call report template, 5. customer non-conformance report template, 6. customer visit report template, 7. customer experience survey report, report templates, 6+ customer report templates.

Whenever a customer visits an establishment due to important business-related matters, you will most likely be required to make a detailed account regarding what took place. This is when you will have to make a customer visit report and this article will provide you with the information on how to make one. You may see report samples .

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Step 1: Start With the Purpose

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Chiefs Connected to Familiar Faces After Missing Out on WR Zay Jones

Joshua brisco | may 12, 2024.

• Kansas City Chiefs

The Kansas City Chiefs , once again, have questions at the wide receiver position. Free agent wide receiver Zay Jones visited KC before signing with the Arizona Cardinals, and now the Chiefs' next move becomes an intriguing one.

The Chiefs were apparently interested in adding Jones, but the two sides couldn't seal the deal. It's mid-May, so the free agent pool is shallow. KC was reportedly "appealing to Odell Beckham" before he signed with the Miami Dolphins . Rashee Rice's status is murky after an assault allegation still publicly lacking in details . The Chiefs' interest in adding another wide receiver seems established , but who could they reasonably acquire?

Jeremy Fowler of ESPN suggested two familiar names after Jones landed in Arizona.

"This puts [the] Chiefs in an interesting spot," Fowler tweeted. "Sides [KC and Jones] had mutual interest coming off his visit to KC but Arizona put it over the top. Would have been a good fit there. Former Chiefs Marquez Valdes-Scantling and Mecole Hardman are still available."

Could a reunion with Valdes-Scantling or Hardman be the solution to KC's remaining WR questions?

Hardman caught the game-winning touchdown to seal Super Bowl LVIII in February, but for the second consecutive offseason, the Chiefs have not made retaining Hardman a priority. Hardman's potential as a multi-faceted receiver has been debated throughout his NFL career, and KC added similarly sized speedsters Marquise "Hollywood" Brown and Xavier Worthy this offseason, making Hardman a bit of a redundant fit.

Valdes-Scantling was much-maligned in 2023, having issues both tracking and catching the ball throughout the regular season before having his second-consecutive solid postseason run with KC, culminating in a go-ahead touchdown in Super Bowl LVII. The Chiefs parted ways with Valdes-Scantling in late February, creating $12 million in 2024 salary cap space. Valdes-Scantling may not be interested in returning to a team that cut him less than three months ago, but his market clearly never established throughout the peak of free agency.

Stylistically, Valdes-Scantling makes more sense for the current Chiefs pass-catcher group than Hardman. Brown and Worthy should be upgrades on many of the things Hardman did, but Valdes-Scantling could still be a feasible improvement over the likes of Justin Watson and Justyn Ross.

If Valdes-Scantling wants to return to KC, if the Chiefs want him back, and if he'd be willing to compete for a smaller role on a smaller paycheck, a reunion would make sense. Those are a lot of "ifs," though, and at this point, KC may prefer to give their current group of receivers the first crack at a larger role during their offseason programs. If the Chiefs are uncomfortable with their pass-catchers by the time they arrive in St. Joseph, Mo., for training camp, perhaps Valdes-Scantling or Hardman get the call.

Read More: With Rashee Rice's Future Unknown, Should the Chiefs Sign a Veteran Wide Receiver?

JOSHUA BRISCO

Joshua Brisco is the editor-in-chief and publisher of Arrowhead Report on SI.com, covering the Kansas City Chiefs. Follow @jbbrisco.

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Prince William provides rare update on Kate's condition, Harry and Meghan visit Nigeria

Prince William has offered a positive assessment of his wife's health, according to a hospital administrator, in one of the royal family's few public comments about Princess Catherine's condition since she announced she was undergoing treatment for cancer .

The prince, who is also the Duke of Cornwall, made the comment during a solo tour of St Mary's Community Hospital on the Isles of Scilly, an archipelago off the Cornish coast in south-western England, on Friday.

"I asked William about his wife Kate and he said, 'She's doing well, thanks,'" hospital administrator Tracy Smith told reporters.

"And I suggested they might like to come for a visit and bring the children."

The Princess of Wales stepped away from public duties in March after announcing she had been diagnosed with an undisclosed form of cancer and was undergoing preventative chemotherapy.

It followed months of public speculation about the princess's health after she spent two weeks in hospital following abdominal surgery in January, speculation that only intensified after Kensington Palace released a photo of her and her family that was later shown to have been digitally altered .

Princess Catherine said she was well at the time of her cancer announcement. However, the couple's office has said it will not be providing regular updates on her health.

The princess's announcement came after King Charles III, her father-in-law, announced his own cancer diagnosis the previous month.

King Charles returned to public-facing duties last week after Buckingham Palace said doctors were encouraged by his progress, even as his treatment continues.

The king made an appearance at a military training college in Minley, in southern England, on Thursday, joking with soldiers that he had been "allowed out of my cage" for the visit.

Harry and Meghan promote education, mental health in Nigeria

Charles and William were not the only royals making public appearances this week.

Prince Harry and his wife, Meghan, arrived in Nigeria on Friday amid pomp and dancing to champion mental health for young people affected by conflict and to promote the Invictus Games, which the prince founded to aid the rehabilitation of wounded and sick soldiers and veterans.

The Duke and Duchess of Sussex, who were visiting the West African nation for the first time on the invitation of its military, began their three-day visit with an appearance at a girls' school that receives support from their foundation, before going on to meet with the nation's military officers.

They were also due to meet with wounded soldiers and their families in what Nigerian officials said was an effort to improve the morale of the country's military, including soldiers fighting a 14-year war against Islamic extremists in the country's north-east.

At the Lights Academy school in Abuja on Friday, the couple was received by a dancing troupe and a crowd of excited students and teachers.

"We've got to acknowledge those amazing dance moves!" the duchess said. "My husband was excited to jump up!"

They then went into the classrooms to interact with the children, who showed them robot cars they had built.

They spoke to the students about mental health, and about their own children, Archie and Lilibet.

"In some cases around the world … there is a stigma when it comes to mental health. Too many people don't want to talk about it," Prince Harry said.

"So will you promise to us that after today, no more being scared, no more being unsure of mental health?"

Meghan praised her husband's openness.

"You see why I'm married to him?" she said of Prince Harry amid cheers, before urging the schoolchildren to never be ashamed of their experiences in life.

The news of the duchess' visit excited some in Nigeria, where her life — and association with the British royal family — is closely followed.

She has said in the past that she found out through a genealogy test that her heritage is 43 per cent Nigerian.

AP/Reuters/ABC

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RNC lawyer Charlie Spies to step down just 2 months after taking the job

Republican National Committee chief counsel Charlie Spies is parting ways with the party apparatus just months after stepping into the role. He was “pushed out,” according to a source familiar with the move.

"Charlie approached RNC Chief of Staff, Chris LaCivita, about potential time commitment conflicts and it was agreed that, while we appreciate and value Charlie’s expertise and professionalism, he cannot do this role full time and still maintain the obligations to his law firm that he has spent years successfully building," said RNC spokesperson Danielle Alvarez in a statement first to NBC News.

Spies did not immediately respond to a request for comment Saturday night.

NBC News previously reported that Spies was hired in March to lead the committee's legal efforts amid the RNC leadership overhaul, when former President Donald Trump endorsed Michael Whatley to helm the organization, effectively reshaping the committee in his image.

Spies was previously described by a campaign official as “the best at what he does, knows the FEC loopholes better than anyone” but a “gun for hire.”

However, Spies was not a fan of the former president.

He previously worked for Florida Gov. Ron DeSantis during the GOP primary. The longtime Republican lawyer is known for expanding the use of super PACs after the landmark Citizens United decision.

Spies was also behind Right to Rise , the super PAC that Jeb Bush used during the 2016 cycle to raise a record-breaking $100 million in the months before formally announcing his candidacy. Spies filed a complaint in 2015 with the Federal Election Commission against the Trump Organization while in his super PAC role.

Spies has also worked with Rep. John James, R-Mich., and served in Mitt Romney's 2008 presidential campaign.

His wife, Lisa Spies, a well-known GOP fundraiser, has been working for the campaign heading up donor coalitions. Lisa Spies was a fundraiser for DeSantis before joining the Trump campaign.

The chief counsel's hiring came as Whatley took the helm of the organization in March. Whatley was hand-picked by Trump along with the former president's daughter-in-law Lara Trump as co-chair.

Whatley's predecessor as RNC chair, Ronna McDaniel, had resigned after facing internal party criticism and public skepticism from the former president.

Spies has also previously rejected election-related conspiracy theories that have been touted by Trump allies.

In a statement responding to reports of Spies being “pushed out” of the RNC, Alex Floyd, the Democratic National Committee rapid response director, said that Trump’s takeover of the RNC has led to “an election denier litmus test for new hires” and speculated that Spies was “purged for disagreeing with Trump’s dangerous conspiracy theories” about the 2020 election.

In 2021, Spies publicly contradicted false claims about voting machines switching votes. When asked during a Conservative Political Action Conference panel about what to do about voting machines switching votes, he pushed back against the false conspiracy theory that has been backed by Trump allies.

"I may get booed off the stage for this, but I have to say that's simply not true. There is just zero evidence that's true," Spies said at the time.

Dasha Burns is a correspondent for NBC News.

Olympia Sonnier is a field producer for NBC News. 

Abigail Brooks is a producer for NBC News.

Megan Lebowitz is a politics reporter for NBC News.