dts travel exemption form

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Florida Tax Information

• Individually billed accounts (IBA) are exempt from state sales tax.
• Centrally billed accounts (CBA) are exempt from state sales tax.

Need help recognizing a card or telling if a card is an IBA or CBA?

Travel Card

According to the state of Florida, a Certificate of Exemption is not required for federal government employees.

As a Certificate of Exemption is not required for federal government agencies or employees, federal government agencies or employees may not have a Certificate of Exemption. However, the state does allow merchants to request a Certificate of Exemption for their records. Should a merchant require a Certificate of Exemption, please see Florida Administrative Code Rule below for information and language about the Certificate of Exemption for federal government agencies and employees.

Laws, Regulations, Policies

• Sales Tax Exemption Certificates for Government Entities
• Florida Administrative Code Rule 12A-1.038(4)(c) - Applicable language on page 4
• GT-800034 Sales and Use Tax on Rental of Living or Sleeping Accommodations for active duty military members [PDF, 4 pages]

Point of Contact

• Florida Department of Revenue
• 850-488-6800

Updated February 15, 2023

smartpay.gsa.gov

An official website of the General Services Administration

Review tax exemptions and requirements that might apply prior to your next domestic trip

Understanding Lodging Taxes for Your Next FedRooms Stay

FedRooms travelers may have come across an unexpected charge for a state sales tax on a past hotel stay. Prior to booking your next trip, it is important to understand that sales tax policies differ from state to state.

Tax charges will depend on the location of your hotel, in addition to the charge card that you use.

This General Services Administration (GSA) SmartPay program map highlights states and territories that currently exempt government travelers from state sales tax for their hotel stays when they use their Government travel card.

When you stay in these states, you’re not charged state sales tax when you pay with an Individually Billed Account (IBA) travel card. An IBA is a travel card authorized by your agency and issued in your name specifically for use when you’re on official travel. IBAs can be identified by the sixth number on the card.

Even in tax exempt states, you may still be charged for some local taxes. These local taxes are usually listed on your hotel invoice as lodging or room taxes.

In addition to paying with your travel card, certain states also require you to complete a tax exemption form. FedRooms hotels may be able to provide the form; however, you should check the requirements before you leave on your trip as some forms require your supervisor’s signature prior to check-in.

If you’re using a Centrally Billed Account (CBA), which is a government travel card held by an organization, state sales taxes are exempt in all states and territories. This typically only applies to direct-billed group bookings. If you request a state sales tax exemption and the hotel refuses, or if you see taxes on your bill at checkout, first double check that the state truly is tax exempt. Then, confirm that the charges aren’t local taxes. Finally, confirm with the hotel that you have completed the forms required by that state for tax exempt status as each state has different requirements.

Please review tax exemptions and requirements that might apply prior to your next domestic trip. If you’re still in doubt, or if you want to learn more, check out these GSA SmartPay resources .

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Exemptions for Federal and State Government Agencies and Related Organizations

Sales Tax Information

This guidance is useful for federal government employee travelers, vendors (hotels and restaurants) who provide services to federal government employee travelers, tax-exempt state government employee travelers, and organizations exempt from DC sales taxes.

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• Per Diem Lookup

Travel resources

Per diem look-up, 1 choose a location.

Error, The Per Diem API is not responding. Please try again later.

No results could be found for the location you've entered.

Rates for Alaska, Hawaii, U.S. Territories and Possessions are set by the Department of Defense .

Rates for foreign countries are set by the State Department .

2 Choose a date

Rates are available between 10/1/2021 and 09/30/2024.

The End Date of your trip can not occur before the Start Date.

Traveler reimbursement is based on the location of the work activities and not the accommodations, unless lodging is not available at the work activity, then the agency may authorize the rate where lodging is obtained.

Unless otherwise specified, the per diem locality is defined as "all locations within, or entirely surrounded by, the corporate limits of the key city, including independent entities located within those boundaries."

Per diem localities with county definitions shall include "all locations within, or entirely surrounded by, the corporate limits of the key city as well as the boundaries of the listed counties, including independent entities located within the boundaries of the key city and the listed counties (unless otherwise listed separately)."

When a military installation or Government - related facility(whether or not specifically named) is located partially within more than one city or county boundary, the applicable per diem rate for the entire installation or facility is the higher of the rates which apply to the cities and / or counties, even though part(s) of such activities may be located outside the defined per diem locality.

City Pair airfares

Visit City Pair Program to learn about its competitive, federally-negotiated airline rates for 7,500+ domestic and international cities, equating to over 13,000 city pairs.

• Search for contract fares

Note: All fares are listed one-way and are valid in either direction. Disclaimer - taxes and fees may apply to the final price

Taxes and fees may apply to the final price

Your agency’s authorized travel management system will show the final price, excluding baggage fees. Commercial baggage fees can be found on the Airline information page.

Domestic fares include all existing Federal, State, and local taxes, as well as airport maintenance fees and other administrative fees. Domestic fares do not include fees such as passenger facility charges, segment fees, and passenger security service fees.

International

International fares do not include taxes and fees, but include fuel surcharge fees.

Note for international fares: City codes, such as Washington (WAS), are used for international routes.

Federal travelers should use their authorized travel management system when booking airfare.

• E-Gov Travel Service for civilian agencies.
• Defense Travel System for the Department of Defense.

If these services are not fully implemented, travelers should use these links:

• Travel Management Center for civilian agencies.
• Defense Travel Management Office for the Department of Defense.

GSA lodging programs

Shop for lodging at competitive, often below-market hotel rates negotiated by the federal government.

FedRooms provides federal travelers on official business with FTR compliant hotel rooms for transient and extended stays (up to 29 days). The program uses FEMA and ADA-compliant rooms with flexible booking terms at or below per diem rates. Federal employees should make reservations, including FedRooms reservations, via their travel management service.

Visit GSALodging for more details on FedRooms and for additional programs offering meeting space, long term lodging, and emergency lodging.

Privately owned vehicle (POV) mileage reimbursement rates

GSA has adjusted all POV mileage reimbursement rates effective January 1, 2024.

* Airplane nautical miles (NMs) should be converted into statute miles (SMs) or regular miles when submitting a voucher using the formula (1 NM equals 1.15077945 SMs).

For calculating the mileage difference between airports, please visit the U.S. Department of Transportation's Inter-Airport Distance website.

Plan a trip

Research and prepare for government travel.

Per diem, meals & incidental expenses (M&IE) Passenger transportation (airfare rates, POV rates, etc.) Lodging Conferences/meetings Travel charge card State tax exemption

Services for government agencies

Programs providing commercial travel services.

Travel Category Schedule (Schedule L) E-Gov Travel Service (ETS) Emergency Lodging Services (ELS) Employee relocation

Travel reporting

Federal Travel Regulation Table of contents Chapter 300—General Chapter 301—Temporary Duty (TDY) Travel allowances Chapter 302 - Relocation allowances

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• Create Account

I-864W, Request for Exemption for Intending Immigrant's Affidavit of Support

Use this form to establish that applicant is exempt from the Form I-864 requirements

Forms and Document Downloads

Form I-864W (PDF, 374.85 KB)

Instructions for Form I-864W (PDF, 303.97 KB)

Form Details

12/08/21 . E. We will also accept the 12/08/21 edition. You can find the edition date at the bottom of the page on the form and instructions.

Dates are listed in mm/dd/yy format.

If you complete and print this form to mail it, make sure that the form edition date and page numbers are visible at the bottom of all pages and that all pages are from the same form edition. If any of the form’s pages are missing or are from a different form edition, we may reject your form.

If you need help downloading and printing forms, read our instructions . 

File this form and all required documentation with either:

• A consular officer (you must also submit a completed Form OF-230, Application for Immigrant Visa and Alien Registration); or
• An immigration officer (you must also submit a completed Form I-485, Application to Register Permanent Residence or Adjust Status ).

You can find the filing fee for Form I-864W by visiting our Fee Schedule page.  

If you file outside the United States: There is no fee if you file with USCIS or the Department of State. If you file within the United States: You must file with the Department of State; however, they charge a fee. For more information, please visit their website .

Please do not submit this checklist with your Form I-864W. The checklist is an optional tool to use as you prepare your form, but does not replace statutory, regulatory, and form instruction requirements. We recommend that you review these requirements before completing and submitting your form. Do not send original documents unless specifically requested in the form instructions or applicable regulations.

If you submit any documents (copies or original documents, if requested) in a foreign language, you must include a full English translation along with a certification from the translator verifying that the translation is complete and accurate, and that they are competent to translate from the foreign language into English.

Did you provide the following?

• All Social Security Act (SSA) forms necessary to establish that you have or can receive credit for 40 quarters of work under the SSA (if applicable).

Filing Tips:  Review our  Tips for Filing Forms by Mail  page for information on how to ensure we will accept your form.

Don’t forget to sign your form.  We will reject any unsigned form.

• Tips for Filing Form I-864W, Request for Exemption for Intending Immigrant’s Affidavit of Support
• I-864, Affidavit of Support Under Section 213A of the INA
• Public Charge Resources