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A Comprehensive Guide to Obtaining a Poland Visa

Poland, officially known as the Republic of Poland, is a country in Central Europe. It is world renowned for its rich history, vibrant culture, medieval architecture, mouthwatering cuisine, and picturesque landscapes, which include the Tatra mountains in the south, the Masurian Lake district in the north-east and the coastal beaches along the Baltic Sea.

Poland offers a captivating blend of history, culture, and natural beauty. From its medieval towns and stunning landscapes to its resilient spirit and thriving economy, Poland enchants visitors with its rich heritage and warm hospitality.

History of Poland Poland’s history dates back to the 10th century and the country has played a significant role in the history of European politics. Through the centuries, Poland has faced partitions, wars, and occupation by force, but after World War II, Poland experienced a remarkable transformation and has now become a democratic nation and a member of the European Union.

Tourism Poland beckons tourists to its shores around the year. The historic city of Krakow in Poland is a UNESCO World Heritage site and is home to stunning landmarks like the Wawel Castle and the historic Main Square. Warsaw, the capital city on the other hand showcases a blend of modern architecture and reconstructed historic buildings. Other notable places to visit in Poland are Gdansk, with its beautiful old town and maritime heritage, and Wroclaw, known for its charming market square and numerous bridges.

If you are planning to visit Poland sometime soon, and if only the visa application is remaining, then here is a comprehensive guide on the things you must know about obtaining a visa to this historic and beautiful country. Sounds interesting? Read on!

Obtaining a Poland Visa There are different types of Poland visas depending on the reason for your stay: work, studies, or simply tourism. However, before you apply for a visa, you must also check whether you even need one at all; and if you do, what are the requisites for applying for one?

You do not need a visa for Poland if: a) Your country is part of the EU/EEA countries or any Schengen country b) Your country of residence has a visa-free agreement with Schengen. This includes citizens of the USA, Australia, Canada, Georgia, Japan, New Zealand, South Korea, Thailand, and Tunisia.

If you are from a country that does not have a visa-free agreement (such as India, China, Morocco, Thailand, Turkey, Egypt, etc.) you have to apply for a visa to visit Poland .

Types of Poland Visas

a) Schengen Visas – also known as C-Type visas. These include: • Tourist Visa This visa is suitable for individuals visiting Poland for tourism purposes, including sightseeing, visiting friends or relatives, or participating in cultural events. It allows you to stay in Poland for a maximum of 90 days within 180 days. It is referred to as a Schengen visa because it allows the holder to visit all other Schengen countries within the visa’s validity period i.e., it allows you to travel freely to 26 European countries without the need for additional visas.

• Business Visa Business visas are issued to individuals traveling to Poland for business-related activities, such as attending meetings, conferences, or negotiations. They also permit participation in trade fairs and exhibitions. Similar to the tourist visa, this too is a Schengen visa and the maximum duration of stay is 90 days within 180 days.

b) National Visas – also known as D-Type visas. These include: • Student Visa If you are from a non-EU country and have been accepted to a university in Poland, you need to apply for a Polish student visa and student residence permit. This visa allows for a longer stay, typically covering the duration of the academic program.

• Work Visa If you want to work in Poland, you must apply for a Polish work visa. You must have an employer who will submit a request for a work permit on your behalf, at the local Voivodeship office (which is the Polish equivalent of a municipal office). There are different types of work permits depending on the duration and nature of your work. You can only start working after your employer provides you with a work permit.

• Family Visa If you want to join either your spouse or parents who live in Poland, you have to apply for a Polish family visa. The family visa is valid for 2 years, and you are allowed to work in Poland during this time. You have to provide proof of your family status, such as a marriage certificate (for spouses) or birth/adoption certificate (for minor children).

c) Transit Visas If you are transiting through Poland on your way to another Schengen country, you may need a transit visa. This visa allows the holder to enter the international transit area of an airport in Poland, so they can switch flights. It is aimed at passengers who are traveling to a third country, but whose flight connects in Poland. Not everyone needs a Polish transit visa if they do not leave the international transit area.

Poland visa application process To apply for a Polish visa, you have to: a) Apply early! You should submit your application at least 3 weeks before your travel date, which means you should set an appointment much earlier. In many Polish embassies, the waiting times for an appointment can take weeks or months. b) Locate the nearest Polish embassy/ consulate or an outsourced visa service agency like us (BLS International) and set an appointment. c) Fill in the application form with precision and sincerity. d) Pay the visa fee. The embassy/consulate, or visa application centre will let you know how to pay the fees. The same might be done online or through a bank transfer. You must take the payment confirmation and attach it to the rest of your documents. e) Prepare all required documents as per the list provided to you by the embassy/consulate for your visa. f) Prepare for the visa interview. Look up common questions asked in Polish tourist visa applications so you are prepared for the visa interview. g) Double check you have all your documents before applying. h) Submit the application on the day of your visa appointment. Make sure you are on time, not too late and not too early either.

What are the essential documents needed for applying for a Poland visa?

Visa Application Form: Since Poland is a Schengen area country, you would need to fill out the Schengen visa form to apply. You can download the visa application form online and fill out the required details. It is the most basic document while applying for a visa.

Travel document: The passport is without a doubt the most important requisite for applying for a Poland visa. It should be valid for at least 3 months after your return date. You will also need to ensure that there are at least two blank pages for marking the entry and exit from Poland.

Biometric Photo: You will need two passport-size photographs as per the Schengen visa specifications, for the Poland visa application.

Visa Fee Proof: You’ll also be required to show proof of payment of the visa fee.

Health insurance policy: A travel insurance covering at least 30,000EUR is one of the requirements for the Poland visa as it acts as an assurance that you can afford any medical emergency that comes your way. The medical insurance should be valid across all the Schengen area countries.

Other supporting documents required for the visa Apart from the essential documents, you may also be requested to carry certain extra documents for the Poland visa requirements which may help in expediting the visa application process. • Flight reservation for visa • Proof of accommodation in Poland • Covering letter with details of your trip, the purpose of visit and the dates of visit • Proof of your financial health • Marital status proof • No objection letter from your employer should state that your employer or institution does not have any objection towards your trip and that you have enough leave approvals for the entire duration of the trip. • Sponsorship letter from the person who will be financially sponsoring your trip to the Schengen Zone. It is also often called an Affidavit of Support.

The processing time for the Polish visa depends on the Polish embassy/consulate and its workload. The general waiting time for a Polish visa is two weeks. In some cases, the waiting time for a Polish visa can go up to 45 days or more.

A visit to Poland is surely going to be etched in your memory forever, so start planning for your upcoming holiday to this beautiful country. While planning, if you happen to encounter challenges with your Poland visa requirements…worry not! Our team of visa experts is here to provide you with comprehensive assistance throughout your visa application process.

We at BLS International are committed to ensuring a seamless and hassle-free visa application experience for you! To know more about us, visit us at www.blsinternational.com

BLS International

VISA & APPLICATION

If you are a citizen of an EU member state the only thing you need to have to enter Poland is a valid travel document or a document confirming identity and citizenship (i.e. your national ID). However, if you wish to travel abroad during your stay in Poland it is a good idea to have a passport with you, as it is necessary to visit some of Poland’s neighbours that do not belong to the EU.

For a stay shorter than three months there are no formal requirements. Your studies will, however, take longer. For such a stay a registration of residence is necessary, one should register with Voivodship (Provincial) Office.

Two main documents that are required when entering Poland by the non-EU citizens are a valid travel document (passport) and a visa (if required).

As a general rule, you would need a visa to enter Poland. However, foreigners from a number of countries are exempted from a visa requirement when entering Schengen Area for the periods not exceeding 90 days within a 180-day period: One can check the list of the countries ie here: https://udsc.gov.pl/en/cudzoziemcy/obywatele-panstw-trzecich/chce-przyjechac-do-polski/czy-potrzebuje-wizy/

Poland is a part of the Schengen Area, so you can apply for a Polish visa and travel all around Europe (excluding the United Kingdom, Ireland, Cyprus, Bulgaria, Romania, Croatia and states outside of the EU).

There are several types of visas to choose from:

“A” type – an airport transit Schengen visa, so it cannot be used by a student coming to Poland “C” type – a short-term Schengen visa allowing the holder to stay in the Schengen territory for up to 90 days in 180 days period “D” type – a long-term national visa issued for up to one year allowing travel around the Schengen area for up to 90 days in a 180 days period A visa can only be extended in exceptional situations. Should you need to stay in Poland longer than specified in your visa please do apply for the temporary residence permit (see below)

5 easy steps to get a visa

1) Find a Polish Consulate/ consular section of the Embassy of the Republic of Poland that can process your application. You can use the MFA’s search engine  https://www.gov.pl/web/diplomacy/polands-missions-abroad

2) Read carefully ALL the information concerning visa application on the consulate’s website and follow ALL the instructions.

3) Set a visa appointment with the consulate. In most cases, you will have to register through the website:  https://secure.e-konsulat.gov.pl/

4) Prepare the necessary documents, including application form, travel document (passport), biometric photo, health insurance, sufficient means to support yourself, documents confirming the purpose of your stay. The specifics of the required documentation may vary among consulates, so confirm them with the consulate’s website.

5) Submit all the documents including a printed and signed application form and the visa fee. Your visa application is complete. It should take up to 15 days for it to be reviewed.

Early submission of visa documents is advisable as in some cases procedure may take a considerable amount of time.

Who needs it?

Every Non-EU student needs it.

You should apply for a Temporary Residence Permit before your visa expires.

When you receive the permit you will be issued a Temporary Residence Card, an ID card that proves that you have a residence permit. Together with your travel document, it allows you to cross the Polish border as many times as you wish. The first residence permit is issued for a period of 15 months. It can be renewed for periods of up to 3 years but for no longer than the remainder of your studies.

REMEMBER: You should apply for the Temporary Residence Card when you are legally staying in Poland, which means after you arrive, but before the expiry of your visa

Application

You have to apply for a Temporary Residence Permit with the local Voivodship Office. You can find a complete list of offices here:  https://udsc.gov.pl/en/cudzoziemcy/obywatele-panstw-trzecich/chce-przedluzyc-swoj-pobyt-w-polsce/zezwolenie-na-pobyt-czasowy/studia-i-nauka/nauka/  The documents you will need to legalise your stay include an application form, photos and documents proving your identity and citizenship, address, the purpose of stay (a certificate from your school) health insurance and possession of sufficient funds. For detailed information check out the Voivodship Office’s website. The procedure costs 390 PLN in total.

EU students

EU students do not need to apply for temporary residence permits. As UE citizens they should only apply for registration of their stay with local voivodship office within 90 days of their arrival. They will be issued a cost-free certificate of registration with a non-limited period of validity proving their right to stay in Poland. For detailed information check out the Voivodship Office’s website.

https://udsc.gov.pl/en/cudzoziemcy/obywatele-panstw-trzecich/karta-pobytu/

STUDYFINDER

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Poland Tourist Visa

Poland offers an array of options to the average tourist. This European country has a rich history and is bustling with museums, seaside resorts and beautiful sceneries.

Why Visit Poland

Poland is a unique country with a rich culture and history, stunning scenery, and wonderful architecture.

There are many reasons that make Poland worth visiting. These include –

• Vibrant capital city of Warsaw
• Beautiful landscapes
• Incredible historical sites
• The old town charm
• Rich history
• Awesome mountain ranges

14 UNESCO world heritage sites

Before you plan to visit the country, don’t forget to learn about Poland’s visa requirements.

Poland Offers Two Types of Tourist Visas:

• The Schengen visa:  This is a short-term visa is also known as the Schengen visa that is valid for 90 days. As you may be aware the Schengen visa is valid in all the European countries which are part of the Schengen agreement. Poland is one of the countries under the Schengen agreement.
• National ‘D’ visa:  This is a long-term visa that allows you to stay over 90 days and up to 365 days in Poland. This is a multiple-entry visa.

Eligibility Requirements to Apply for Tourist Visa:

• A valid passport whose validity will exceed the duration of the visa you apply for by three months
• Old passports if any
• 2 passport size photos
• A copy of your completed and signed application form
• Proof of hotel bookings, flight bookings and a detailed plan of your activities during the duration of your stay in Poland
• Copy of tour ticket
• Proof of having enough finances to support your travel and stay in the country
• Valid medical insurance with a cover of 30,000 pounds
• Cover letter mentioning the purpose of your visit to Poland and your itinerary
• Proof of civil status (marriage certificate, birth certificate of children etc.)
• Bank statement of the last 3 months

Before you apply for a tourist visa, ensure that you meet the visa requirements and have the required travel documents.

Ensure that you pay the required fees for the visa

How Y-Axis Can Help You?

• Advise you on the required documentation
• Advise you on the funds that need to be shown
• Fill out the application forms
• Review your documents for the visa application

Sign up for a free consultation

Frequently asked questions, do i need a visa for visiting poland, what is the processing time, how much will a poland visit visa cost me, will the fees be refunded if my application is rejected, which visa do i have to apply for, what is the process flow for a poland visit visa, how do i know where to apply in person – delhi or mumbai.

Home → Apply Visa → Visa Type

Visa Information

Select the visa type that is right for you to see important information on visa fees, documents required, forms, photo specifications and processing times.

Applying six months in advance of a trip is now possible

The updated Schengen code makes it possible for travellers to apply six months before their trip.

SCHENGEN-VISA

Travel Medical Insurance list for SCHENGEN-VISA

Common Information Sheet for Schengen Visa Applicants in India

• Business Visit
• Tourist Visit

Jurisdiction

To read more about Jurisdiction, please click here

BUSINESS VISIT

Documents required, photo specifications, processing time, application form.

Basic information:

This category is applicable to persons travelling t for:

• Business trips
• Private entrepreneurs travelling for business purposes
• Journalists

The above mentioned Visa Fee can be paid in cash or card.

VFS Service charge:

Along with the visa fees, there is a service charge of INR 936/- (All VFS’s service charges are inclusive of Goods and Service Tax –SGST @ 9% and CGST@ 9%)) is applicable per visa application and is mandatory to make payment online at the time of booking appointment.

Please Note:

• The applicable visa fee in Indian Rupees is as per the current exchange rate. The same is subject to change without notice.
• The Visa fee and service charges are non-refundable in case the visa is refused.
• There is an optional courier facility available at Rs. 802/- (Inclusive of Goods and Service Tax –SGST @9% and CGST@9%) per application / passport.

The Schengen visa fee is waived for applicants belonging to one of the following categories:

• children under six years;
• school pupils, students, postgraduate students and accompanying teachers who undertake stays for the purpose of study or educational training;
• researchers from third countries travelling for the purpose of carrying out scientific research as defined in Recommendation No 2005/761/EC of the European Parliament and of the Council of 28 September 2005 to facilitate the issue by the Member States of uniform short-stay visas for researchers from third countries travelling within the Community for the purpose of carrying out scientific research;
• representatives of non-profit organisations aged 25 years or less participating in seminars, conferences, sports, cultural or educational events organised by non-profit organizations;
• family members of the citizens of the European Union (as well as Switzerland and EFTA countries).
• the procedure only applies to EU citizens who move to or reside in another EU Member State than the one of which they are nationals, and it applies to their family members who accompany or join them. This procedure applies only to family members of EU nationals who do not have Polish citizenship or do not have a permanent residence in Poland (https://www.gov.pl/web/india/visas---general-information)

Important update for applicants applying for a Schengen visa.

Applicants who apply for a Schengen visa must visit the respective Visa Application Center in person and submit visa application by themselves along with biometric data (fingerprints).

Submission of visa application through travel agents is not allowed. At the moment of visa application submission, employees of Visa Application Center collect fingerprints from applicants who are 12 years old and above. Applicants, who state that they have already provided fingerprints earlier but do not have the respective mark “VIS” on previous Schengen visa in their passport, will be obliged to submit fingerprints at Visa Application Center.

Note: We regret we cannot accept photographs that do not meet these requirements

Please provide one recent photograph (not more than 6 months old) of yourself, which should not have been used previously in the passport. The photograph should be in colour and:

• Taken against a light background (white or off-white) so that features are distinguishable and contrast against the background.
• Clear share quality and with the face in focus.
• Printed on normal photographic paper (camera print).
• Full face, non-smiling [without sunglasses, a hat/cap or other head covering, unless the applicant wears such items because of their religious belief or ethnic background]
• Please stick the Photograph on the Visa Application Form.

Note: Please follow these instructions carefully. If photographs presented do not meet these requirements your application will be considered incomplete. A photo booth meeting these requirements is available at the centre.

Processing time is 15 calendar days and it will start from the submission of the application at the Embassy/ Consulate.

In some cases, the processing time may be prolonged to 30 days.

Kindly note if application is submitted in Satellite centre, it may take up to 48-72 hours in transit to New Delhi/Mumbai. All the applications received from Satellite centers will be sent to Embassy/Consulate on next working day.

Note - General public is here by notify that the customer who are applying from New Delhi, Kolkata, Chandigarh and Jaipur are required to submit online pre filed application form. The applicant has to carry the downloaded filled form while visiting the centre for submission as a mandatory requirement.

TOURIST VISIT

Tourist visa issued for those going for holidays, tourism, entertainment or to see friends and family

Journeys undertaken for the purpose of Official Purpose.

NATIONAL VISA

Long term visa for a stay over 90 and up to 365 days in the Republic of Poland. Please note that the national visa allows to stay in other Schengen countries for up to 90 days within the period of 180 days.

Travel Medical Insurance List for National Visa

General Information:

VISA type-D can be provided for people who are planning to stay on the Polish territory for more than 90 days in total (one or more visits) during a year starting from the day of the first entry.

Long-term VISA type-D gives a right:

• to stay on the Polish territory till the expiration date of VISA;
• to move on the territory of the other countries-members of the Schengen Agreement not more than 90 days during every 180-day period starting from the day of the first entry.
• important information-

The above mentioned Visa Fee cab be paid in cash or card.

Note:  We regret we cannot accept photographs that do not meet these requirements

Note:  Please follow these instructions carefully. If photographs presented do not meet these requirements your application will be considered incomplete. A photo booth meeting these requirements is available at the centre.

VISA type-D can be provided for people who are planning to stay on the Polish territory more than 90 days in total (one or more visits) during a year starting from the day of the first entry.

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Poland in South Africa

• Student visa information
• Visas - general information
• C-Type Schengen Visa Due to the enormous interest in visas to Poland, we would like to inform you that booking an appointment at a time convenient for you is now very difficult. Please take this fact into consideration when planning your trip to Poland.
• D-Type national visa Due to the enormous interest in visas to Poland, we would like to inform you that booking an appointment at a time convenient for you is now very difficult. Please take this fact into consideration when planning your trip to Poland.
• Information about refunding student fees in case of receiving a visa refusal in order to start or continue studies
• A-Type airport transit visa
• Regulations regarding travel/medical insurance
• Information on the principles of applying for visas by foreigners intending to practice as a doctor, dentist, nurse, obstetrician or paramedic in the territory of the Republic of Poland