stanford travel desk guide

format_list_bulleted Topic Overview

Stanford travel program.

It is highly encouraged that Stanford travelers use Stanford Travel booking channels when booking flights, hotels, and rental cars for university-sponsored travel. Stanford Travel booking channels streamline the reimbursement process; offer discounts, benefits, and perks to travelers; and automatically register itineraries and any booking updates to the Travel Registry . In addition, the Stanford Travel team can provide specialized assistance as needed to travelers who book through Stanford Travel.

For travel that cannot be booked through Stanford Travel, such as regional air travel offered by local carriers, visit the  Airfare and  Lodging pages for more information. For information on the booking processes for various types of travelers, see Topic Overview: Planning and Booking Travel .

For more information about business and travel policies see the Topic Overview: Business and Travel Expense Policies .

For important updates about infectious diseases, travel warnings, and other public health issues, please visit Travel Health Alerts before booking travel.

Book Through Stanford Travel

Stanford Travel consists of booking channels that, within them, feature over 50 travel partners, who provide airline, lodging and ground transportation booking services under negotiated rates and terms. Stanford travelers are free to choose any channel to book university-sponsored travel based on each channel's unique offerings described below.

Click the booking channel button below to book travel. Note that an initial profile setup is required for United Corporate Direct.

Note that the Anthony Travel booking channel, not listed here, is used exclusively by Athletics.

Benefits of Stanford Travel

The following benefits are available for travel booked through the Stanford Travel booking channels:

• Automatically send reservations to the travel registry to enable the university to provide assistance to travelers in the event of an emergency
• Access to priority boarding, name changes, and other advantages negotiated with Stanford's travel suppliers and partners
• Stanford-negotiated discounts with all major airlines and Enterprise/National and Hertz car rental companies, and low rates at thousands of hotels around the world
• Convenience of booking the majority of university travel in one place
• Simplified expense reimbursement process
• Eligibility for applicable supplier loyalty points and benefits
• Pay with the Stanford Travel Card or a personal card
• Booking channel support provided by industry experts to assist at every step of the journey

Booking Channel Contacts

See the table below to make a reservation through a Stanford Travel booking channel or to get help with a reservation. Service fees may apply .

Other Travel Services

Travelers also have a choice of the other travel services listed below. For guidance on booking home shares (such as Airbnb or Vrbo), visit the Lodging Policy page.

Booking Groups, Visitors or Personal Travel

Through Stanford Travel, Stanford travelers and travel arrangers can book university-sponsored travel for travelers employed by Stanford, for domestic and international Stanford visitors, and for groups and multiple travelers. Stanford travelers and travel arrangers may also use a Stanford Travel booking channel to add a personal travel component to a university-sponsored trip, as long as they reimburse Stanford for the personal component, as needed.

All university-sponsored travel booked through Stanford Travel may be paid with a Travel Card or paid with a personal card and reimbursed by Stanford. Visit the Planning and Booking Travel page for guidance on planning, booking and reimbursing travel for Stanford employees or visitors, travel for groups and multiple travelers, and personal travel.

Announcement Jun 18, 2024 Stanford Travel Updates and Hot Topics

Announcement Jun 13, 2024 Business Expense Updates and Hot Topics

Announcement May 20, 2024 Year-End Close: 2024 Reminders and Deadlines

Stanford Travel Program Submit a Support Request 1-650-497-1214

© Stanford University , Stanford , California 94305 .

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Looking ahead to when both business and personal travel start to pick up as pandemic restrictions ease, students should know about new options and requirements when making travel arrangements.

For Stanford-sponsored travel once travel restrictions are lifted , students must use Stanford’s StudentUniverse portal or one of the other Stanford Travel booking channels when booking airfare, hotel reservations, or car rentals.

Stanford-sponsored travel includes research and conference travel funded by any Stanford unit, as well as trips to meetings and competitions funded by a voluntary student organization through the Office of Student Engagement.

Students can also use StudentUniverse, a discount travel service, for personal travel, such as trips to and from the Bay Area for summer and fall quarters.

“We know students are busy, and Stanford Travel provides streamlined and affordable ways to book and pay for your reservations,” said Janet Wyer, Stanford Travel Relationship Manager. “We are here to help; if you have questions or need support when booking travel, please don’t hesitate to contact us .”

The benefits of StudentUniverse include discounted rates, a dedicated support team for Stanford students, unique payment solutions, access to experts in international and domestic air travel, and 24/7 emergency assistance.

The onset of the pandemic one year ago clarified the value of emergency assistance, as Stanford sought to locate and assist every student around the world. Booking your trip through StudentUniverse will help Stanford help you in unlikely but similar situations, from extreme weather to political instability.

When you make reservations through StudentUniverse or one of the Stanford Travel booking channels, your trip is automatically listed on the university’s travel registry. This will help us check in with you if something comes up.

This applies to students traveling on their own or with student organizations or residences. For this reason, student leaders should become familiar with the new options.

“The Stanford Travel booking channels are the most efficient way to pay for approved expenses using your organization’s funds,” said Amanda Boyd, Director of Finance and Budget Management for Student Affairs. “And it is a great connection to terrific service, good rates and emergency services when your group is on the road.”

Stanford Benefits Travel Checklist

Main navigation, compare medical plans & costs.

Active employees and official retirees can use this tool to compare medical benefits, as well as plan costs.

Compare Plans

Find More Information

• Change Your Benefits
• Forms & Resources
• Benefits Provider Contacts
• Financial Assistance
• Legal Notices

Before traveling, be proactive and take the necessary steps to understand the details of your plan’s health coverage and claim process before an emergency occurs.

It is recommended to confirm coverage 30 to 60 days before you travel. If you discover you require additional coverage, you will have time to purchase traveler’s insurance or modify your travel plans. Use this travel checklist to help with your planning.

Learn more about health benefits when traveling outside the U.S.

1. Contact the University HR Service Team to learn about your benefit options

Contact the  University HR Service Team  at (650) 736-2985, before your travel date to learn about your benefit options.

2. Contact your health plan before your travel date

• Covered services and how to locate a medical provider (for Blue Shield plans)
• Emergency care benefits (for Kaiser HMO or SHCA)
• How to file claims
• How to get your maintenance medications through mail-order
• Call in number to member services (toll-free numbers do not work outside the U.S.)

3. Change your healthcare plans

If you are temporarily working or traveling outside the country, you may be able to change healthcare plans during that period you are away.

If you are changing from Kaiser HMO or Stanford Health Care Alliance to a Blue Shield plan, change your address no sooner than five days before and no later than 31 days after your travel date.

4. Learn about Stanford’s International Travel Assistance Program

Visit the  International Travel website  if you are traveling abroad while on Stanford business or research and/or participating in Stanford programs.

5. Take these steps during your travels

• If your situation is life-threatening, seek medical attention first.
• If you receive emergency care, notify your health plan as soon as possible. They will need to coordinate care with the overseas medical provider and arrange payment agreement.
• Keep your receipts so you can submit them for reimbursements when you return.
• If you are enrolled in the Dependent Day Care Spending Account and have eligible child care services, be sure to complete a Stanford Benefits claim form and have your provider sign it before submitting it to Stanford Benefits.

6. Take these steps when you return from your travels

If you changed from Kaiser HMO or the Stanford Health Care Alliance (SHCA) to a Blue Shield plan, follow these steps if you wish to re-enroll in the HMO or SHCA:

• Log into  StanfordYou  to update your California home address in the home address field.
• Call the  University HR Service Team  at (650) 736-2985, to process a life event request.
• You have 31 days from your return date to process the request.

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With Stanford Travel/Study, every trip is the trip of a lifetime. It's easy to see why our travelers keep coming back, year after year.

Embark on a Trip Unlike Any Other

Our diverse lineup of educational adventures lets you learn and explore endlessly—whether you are venturing somewhere new or looking to gain a deeper appreciation of a familiar destination.

A scenic walk through the Italian Lake District

Stroll through verdant pastures and along mountain ridges and sail across deep, indigo lakes stopping along the way to dine on fresh, local cuisine .

A walk through the landscapes of Provençal painters

Soak up the sun-drenched countryside from Arles to Avignon and Aix, taking in stunning views from the Alpilles and walking through scrubs of citrus, lavender, and thyme.

Azerbaijan, Georgia and Armenia

An exploration of life and culture in the South Caucasus

Discover delicious cuisine, robust wines, and ancient traditions waiting in the countries of Georgia, Armenia, and Azerbaijan, nestled between the Caspian and Black Seas.

A luxury railway journey from Venice to Istanbul

Our epic eight-country adventure begins in Italy and winds through the Balkans to Turkey. Witness history as we travel early trade routes.

Wander through Tuscany and the Italian Riviera

Gaze across turquoise waters from pastel seaside villages, marvel at art and architecture in Florence, and wend your way through medieval hill towns.

With Young Explorer Program for kids 8+

Enjoy the wonders of Patagonia and beyond with your family. Marvel at landscapes few will ever experience, and adventure and learn in Buenos Aires and Santiago.

Discover the Stanford Advantage

When you're looking to add top-notch educational opportunities, exclusive access to unique locales and the opportunity to connect with your fellow alums to your journey, look no further than Travel/Study.

Our Faculty Leaders

With Stanford scholars leading the way through every step of your journey, you're guaranteed an educational experience like no other. In addition to hearing their thought-provoking lectures, you'll have the opportunity to interact with these teachers who are masters at bringing our destinations to life.

Our Experience

In our nearly 50 years of creating educational journeys, we have covered nearly every corner of the globe — from the North Pole to Antarctica and from the mountains of Nepal to the Sahara. Our travelers have experienced it all: epic rail journeys, in-depth city sojourns, private air expeditions, mountain treks and so much more.

Our Connections

From people to places, Stanford knows (and has access to) them all. Stanford connections afford you the opportunity to enjoy rare behind-the-scenes visits to special sites, discussions with knowledgeable insiders and once-in-a-lifetime events all over the world.

Meet Some of Our Exceptional Faculty Leaders

Here's a unique perk you simply won't find anywhere else: a Stanford education to go. With renowned Stanford faculty and scholars leading the way, every Travel/Study trip is an intellectual adventure.

Earth Systems Science

The Keck Professor of Earth Sciences, Rob is interested in global climate change and how we translate scientific knowledge into better policies and practices to promote the sustainable use of the Earth.

Linda Paulson

Associate dean and director of the Master of Liberal Arts program at Stanford and an expert in comparative literature, Linda regularly retraces the footsteps of Charles Dickens, Jane Austen and the Brontë sisters in her trips to the U.K.

Larry Diamond

Freeman Spogli Institute for International Studies

Former director of the Center for Democracy, Development, and the Rule of Law, a senior fellow at the Hoover Institution, and a professor by courtesy of political science and sociology, Diamond studies global democratic development.

Michael McWilliams

Geological Sciences

Through his research, Professor McWilliams aims to better understand Earth’s evolution, the rate of geological processes, and the history of important earth events such as volcanism, earthquakes, mass extinctions and global climate change.

Barbara Pitkin

Religious Studies

Barbara’s research and teaching focus on the place of religious beliefs, practices, and institutions in the intellectual traditions and cultural life of medieval and early modern Europe, roughly from 1000-1700.

Art and Art History

The Robert and Ruth Halperin Professor Emerita in Art History, Wanda specializes in the history of modern art, photography, and visual culture, with a special interest in the ways artists and art movements traveled globally in the early 20th century.

Collections Designed With You in Mind

Whatever your travel style, we have a trip that will meet your needs—and give you an unforgettable, enriching experience. Explore our curated collections to find your next big adventure.

Active Adventures

Get up close and personal with wildlife or just get moving. From walking and hiking to kayaking, snorkeling, diving and rafting, it’s easy to stay active wherever we go.

Learn about the geophysics of Everest, delve into the history of Southeast Asia, and explore the hidden gems of the largest and most populous continent.

In-Depth Learning

Want to do a deeper dive? Travel to amazing locales where you’ll enjoy lectures, seminars and in-depth talks with scholars, peers and local experts.

Nature & Wildlife

See stunning vistas and spectacular wildlife with experienced trip leaders, and immerse yourself in the rich biodiversity of our shared planet.

North America

From idyllic mountains and national parks to iconic cultural sites, discover the geographic wonders and rich history of North America.

Sea & River Cruises

Experience a cruise like none other and see a totally different side of the cities, towns and scenic seascapes along the way.

Family-Focused

On a Stanford Family Adventure, you and your loved ones will find yourselves immersed in new countries and cultures with hands-on activities, faculty lectures and unique learning opportunities for all ages.

Have a Question for Us?

Get in touch with someone at Travel/Study.

Policy changes, deletions, additions

Note: Simple "housekeeping" changes (those that do not include a change to the policy's meaning) are in the following section in the lower section of the page.

March 20, 2024

Agm 2.1.21: remote work arrangements.

• Updated Applicability section
• Section 4.b: Clarified that remote employees are expected to ensure their remote workspace has adequate internet connectivity

AGM 2.1.20: Hybrid (Telecommuting) Work Arrangements

March 1, 2024, agm 4.2.5: naming facilities and land features.

• Section 1.a: Added that all gifts related to facilities and land features should be coordinated with the Office of Development. 
• Section 1.d: Clarified types of gifts made in memory or in honor of someone.

Jan. 19, 2024

Agm 10.2.1: graduate student assistantships.

• Section 11.a: Increased the number of paid sick hours from 24 to 40 per calendar year.

Jan. 16, 2024

Agm 3.3.2: expendable funds investment, return allocation and buffer policy.

• Section 1.b.a: Removal of the Recycling Pool money-market account from the Expendable Funds.
• Section 1.b.b: Changed how the university allocates the EFP Payout, which will be effective 9/1/2024.

Jan. 1, 2024

Agm 2.1.7: sick time: regular staff employees, regular academic staff-research and regular academic staff-professional librarians.

• Updated policy on protected sick time and increased maximum of protected sick time use to 40 hours (or five days) per California law.
• Section 3.e.1: Clarified when the University may request supporting documentation for sick leave use.

AGM 2.1.8: Miscellaneous Authorized Absences

• Section 1.h: Added Reproductive Loss Leave per California law.

AGM 2.1.22: Sick Time for Temporary and Casual Staff Employees

• Section 1.b: Increased maximum accrual limit to 80 hours (or 10 days) per California law.

AGM 2.3.5: Disability and Family Leaves

• Section 4: Updated Paid Organ Donor Leave to clarify paid and unpaid time off per California law.

AGM 10.3.1: Sick Time for Student Hourly Employees

• Section 3.a: Increased maximum accrual limit to 80 hours (or 10 days) per California law.

Dec. 5, 2023

Agm 5.4.2: business and travel expenses.

• Clarified the recommended use of Stanford Travel.
• Removed policy and guidance that is documented on the International Affairs website, which is the most current and up to date information regarding travel registration policies.
• Clarified definition and processes with regard to travel that is partially sponsored by an external organization.
• Clarified transaction timelines with regard to potential tax implications.
• Added link to AGM 2.1.21 as it applies to eligible business expense reimbursement.
• General style/formatting edits.

Nov. 8, 2023

• Updated Section 8: To align AGM 10.2.1 with AGM 10.2.2 on the policy of limitations of workable hours during Thanksgiving break.

Nov. 1, 2023

Agm 2.1.2: recruiting and hiring of regular staff.

• Updated Section 5.e.5: Retention Time to require records to be retained for four years.

Oct. 19, 2023

Agm 10.1.1: undergraduate student employment.

Changed made throughout, including:

• Section 2.b: Information added about student work hours during holidays and breaks.
• Section 1.b: Revised guidance on stipend payments.
• Section 4: New Remote Work subsection added (4.b).

Sept. 25, 2023

Agm 4.2.1: receiving and processing gifts.

• Email addresses and contact information updated throughout.
• Section 2.b: Additional information added about hand-carrying checks.
• Secion 2.c.2: Updated handling instructions for Certificate in Excess of Gift.

August 15, 2023

Agm 2.2.3: university payroll.

• Section 1.b.: Deleted due to updates in 1.a.
• Section 3.a.3: Compliance with Employment Law/Re-verifying Form I-9: Updated to clarify I-9 employment re-verification requirements
• Section 4.c: Payroll Accounting/Charges to Projects, Tasks, and Awards: Updated with information on how to find PTAs for salary and wage expenditures
• Section 6.d: Payroll Deductions/Cessation of Deductions: Updated to reflect how deductions are managed and where employees can find information about retirement savings distributions
• Section 7.b and 7.c: Delivery of Checks and Bank Deposit Advices: Updated the processes for delivering paychecks and undelivered paychecks
• Minor changes throughout to update links to related websites

July 20, 2023

Agm 2.2.10: gifts and awards for university employees.

• Raised the maximum for 'de minimis' gifts from $50 to $100 to align this requirement with the current cost of goods.
• Established that gift cards and gift certificates are taxable regardless of amount.
• Recommended the purchase of Stanford-branded merchandise, food, or other tangible items when selecting employee gifts.

July 10, 2023

Agm 2.1.12: staff development programs.

• Sections 2.a.2, 2.b.2, and 5.a: Updated the time to submit a reimbursement request from 20 days to 60 days.
• Section 6.b: Removed outdated content that related to a prior change from 2015.

AGM 2.2.5: Requesting a Lactation Accommodation

• Section 1: Added a reference to the Providing Urgent Maternal Protections (PUMP) for Nursing Mothers Act, a federal law that was recently enacted.
• Section 4: Clarified when requests for lactation breaks should be provided.

June 21, 2023

Agm 2.4.4: property and liability insurance.

• Throughout: Updated "Risk Management" to "Risk Management and Insurance Office"
• Throughout: Updated the amount for claims that are self-insured by the university from $1,000,000 to $1,500,000 and updated the claim responsibility for departments from $1,000 to $10,000
• Section 2.a(1): Situations not Covered: Updated "Damage caused by earthquake" bullet point to remove "or natural disaster flood"
• Section 4: Liability Insurance: Deleted 4.c(4): Allocation of Settlement Costs as content is covered in 4.c(3); updated the claim amount for self-insured by the university in 4.c(1): Public Liability and 4.c(2): Employee and/or Student Relations to $3,000,000

June 7, 2023

• Section 2.d. English proficiency for teaching assistantships: Clarified the language testing requirements for teaching assistants to align these requirements for teaching with the TOEFL (Test of English as a Foreign Language) requirements for applying for graduate school admission.

Housekeeping Changes

Changes do not affect policy content, but may include corrected cross-references to other policies, corrected titles, change of authority for the policy, changed URLs, addresses, and phone numbers, or very minor text changes for clarity. Policies are not re-dated when housekeeping edits are made; the date is only updated if the policy content is changed.

April 17, 2024

Agm 8.1.2 mail services.

• Updated references to Mail and Delivery Services to Mail and Package Services.
• Changed Stanford ID Mail and Package Services address to 560 Fremont Road.

March 13, 2024

Agm 2.2.2: out of state employees.

• Corrected the link to the Report of Days Worked in California for Out-of-State Employees form in section f.

March 4, 2024

Agm 8.1.2: mail services.

• Removed the support phone number for interdepartmental mail questions.

January 24, 2024

Agm 1.8.1: protection of minors.

• Section 3.a.1: Changed "Housing Front Desk" to "Housing Service Center." 

January 8, 2024

Agm 1.7.1  .

• Updated link to SART exam information in section 3.

November 16, 2023

• Section 2.a.1: Add clarification on situations covered.
• Section 2.a.3: Removed reference to AGM 2.4.5.
• Section 4.c: Changed references of Public Liability to General Liability.
• Section 7.a: Removed reference to self-insure policy.
• Section 7.c: Removed reference to organization not being required to pay for costs for losts or damage related to rented vehicles, and added link to Property and Liability Insurance information.

November 8, 2023

Agm 1.6.1: privacy policy.

• Section 3.a: Updated link for   Disclosure of Borrower Information .

September 15, 2023

Agm 8.3.1: capital projects.

• Updated links throughout, including the Space Request Form.

September 7, 2023

• Section 2.3. Property Insurance>Deductible: Corrected a typo in the self-insured amount for each claim from $10,500 to $1,500,000.

July 13, 2023

Agm 10.2.2: graduate student hourly employment.

• Section 2.c, Table 1: Maximum Number of Hours of Hourly Employment Permitted per Week; language corrections for  Summer Enrolled Students, F1 or J1 Visa holders, that had been mistakenly not included in a recent website migration. Also, reinstated footnote #4 underneath the table.

July 11, 2023

• Authority: Changed "Controller" authority to the correct title, "Sr. Vice President for Finance."

May 7, 2023

Agm 11.6.1: foreign currency hedging.

• Section 4: Approval Process: updated the link to submit a service request for FMS

March 8, 2023

Agm 1.1.1: code of conduct.

• Section 3: the correct name and link was inserted for Protected Identity Harm Reporting

February 7, 2023

Agm 6.1.1: privacy and access to electronic information.

• Throughout, updated the title of an authorizing official, the  Senior Associate Vice President and Chief Risk Officer.

AGM 7.6.1: Accident and Incident Reporting

• Throughout, updated the address of the Risk Management office.

February 6, 2023

Agm 2.2.1: definitions.

• Section 3: Academic Staff: Clarified that teaching staff is comprised of Lecturers, Senior Lecturers, Advanced Lecturers, and Artists-in-Residence. Updated the job titles for the professional library staff.

January 1, 2023

Agm 1.7.4: equal employment opportunity, non-discrimination, and affirmative action policy.

• Updated Section 2.a: Protection against Discrimination to include "reproductive health decision-making." 

Transportation

Virtual Parking Permit System

Stanford transportation is pleased to announce the launch of a new permit system on june 24, 2024. from june 19 - 23, the online ordering portal and call center will be closed and enforcement will be paused as we transition to the new system..

We will continue to monitor emails, but our response times will be delayed. We appreciate your patience and believe you will find the new system easy to use.

"How To" Guides

local_library Resource

Expense requests home page overview.

The Expense Requests Home page is the dashboard for creating and tracking expense transactions. (Each transaction prefix is shown in parentheses.)

• Expense Reports (ER)
• Visitor Reimbursement Requests (VR)
• Advance Requests (ADV)
• Non-PO Payment Requests (PR)
• Petty Cash Replenishment Requests (PC)

See screenshot of Expense Requests home page, showing each key page components with numbers

Accessing Expense Requests System

Expense Requests is accessible from Oracle Financials system. 

Step 1: Log In to Oracle Financials

• Enter ofweb.stanford.edu in the browser
• Log in with SUNet ID , password and two-step authentication On the Oracle Financials landing page, you will find information about:       • System Status       • Planned Outages       • Other messages of interest
• Select Login to continue to the Oracle Financials Home Page Refer to Oracle Basics Guide to learn more about Oracle Financials.

Step 2: Access Expense Requests

• Select SU Expense Requests
• Select Expense Requests

1. Create New Transaction

Create an expense report for business-related expenditures and reimbursement requests , including out-of-pocket business expenditures and travel expenditures purchased with a Stanford Travel Card.

The Expense Report Type depends on the payee:

• SU Payee – Stanford University student, faculty, staff or emeritus still on payroll
• Non-SU Payee – any individual or company who is a visitor or supplier, including emeritus no longer on payroll

Additionally, Expense Reports have categories (or templates) to select from. They include:

• Athletics use only
• Expenses (domestic U.S.)
• Expenses (foreign)
• Human subjects

Refer to How To: Create Expense Report for SU Payees and How To: Create Expense report for Non-SU payees (Visitor Reimbursement) for more information.

Cash advances may be requested for out-of-pocket business expenses associated with travel (domestic or foreign) such as airfare or, in some cases, anticipated cash expenditures to be incurred during business travel. Advances can also be requested for incentive payments to human subjects . The advance funds must be paid to an SU Payee.

• Request – select to request advance funds for travel or incentive payment for human subjects.
• Clear – opens an expense report to clear an advance and to allocate those funds. Enter the SU Payee who received the funds as the payee of the expense report.

Refer to How To:  Create and Clear an Advance  for more information.

Select Non-PO Payment to pay for certain types of expenses that do not require a formal purchase order or for which negotiation by the Procurement department adds no value. Refer to Guidelines for Use of Non-PO Payment Categories .

• Single Payee – select when there is only one payee. Some categories allow non-PO payments to both SU Payees and non-SU Payees.
• All payees must be paid for the same non-PO payment category, and the same Business Purpose must apply to each.
• All payees must be already set up as a Supplier/Payee. Requests for new payees are not possible during the entry of a non-PO payment request transactions for multiple payees.

Only Petty Cash Custodians will see the Petty Cash Replenishment option on the home page. Use this option to replenish petty cash funds and to reconcile a petty cash account.

Refer to How To: Replenish Petty Cash Fund for more information.

2. Transactions to Complete

The Transactions to Complete section shows saved (and not yet submitted), in progress, withdrawn or rejected transactions. These are transactions that require your attention and that you must update to complete and submit.

• Work on a transaction by selecting the Update (pencil) icon
• To start a new transaction by duplicating an existing transaction, select the Copy icon
• Delete a transaction by selecting the Delete icon
• Sort the transaction list by selecting a column heading
• View transaction information without updating by selecting the transaction number

Refer to How To: Interpret Transaction Numbers and Status Codes for more information.

3. Submitted Transactions

The Submitted Transactions section shows transactions that you have already submitted. Use this table to track the status of submitted transactions. This table also displays transactions that have been paid in the past 30 days.

• Select the Withdraw icon to move a transaction up to the Transactions to Complete section so it can be updated and resubmitted
• View transaction information by selecting the transaction number

The Search tab, located in the upper left, allows you to search for transactions created in Expense Requests by entering criteria such as payee, transaction number, date range or status.

You can also search on historical iOU transactions by payee. Refer to How To: Search for Expense Request Transactions for more information.

5. Travel Card Transactions

The Travel Card Transaction tab is visible only to Travel Card (TCard) verifiers. It provides access to all TCard transactions for which the user is the verifier (both individual and department TCards). The tab provides three sub-tabs from which to manage Travel Card transactions.

• The Outstanding Transactions sub-tab lists all TCard transactions that have not yet been applied to an expense report
• The Transaction History sub-tab provides a view of transactions for reconciling purposes
• The Dispute Transactions sub-tab provides a place to record transactions that you will dispute with the merchant or JPMorgan, and to reconcile a disputed transaction by matching it with a credit

Help is available throughout the Expense Requests system via the Help link in the upper right.

Help is also available by submitting a Support Request to the Financial Support Center . 

7. Preferences

Preferences can be set up and reviewed from the link in the upper right. Once set up, Preferences can make transaction entry faster and more accurate.

• General (your default Business Purpose and Per Diem Location)
• My Allocations (your frequently used PTAs)
• My Approvers (your frequently used approver routing lists)
• My Events (Domestic and Foreign Events for which you enter transactions)

Refer to How To: Set Up Expense Request Preferences  for more information.

8. Resources

The Resources section provides links to other helpful resources, such as:

• Job Aids and Decision Aids
• Supplier and Payee Requests System (Supplier/Payee setup)
• Expenditure Type Mapping
• Buy & Pay Guide

9. Notifications

The Notifications section allows you to display and manage Workflow Notifications related to the approval or rejection of Expense Requests transactions directly from the home page.

10. Enhanced Table Functions

Enhanced table functionality can be found in native Oracle applications such as Expense Reports, PCard and iProcurement. This functionality is not currently available in other applications such as Non-PO Payment in Expense Requests, Gift Transmittals, PTA Manager, etc.

Refer to Oracle Basics Guide for more information.

Expense Reporting & Reimbursement Submit a Support Request

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CMQCC MDC Program Manager

🔍 school of medicine, stanford, california, united states.

The California Maternal Quality Care Collaborative (CMQCC), housed at Stanford University School of Medicine, seeks a Program Manager to join its Maternal Data Center (MDC) team. CMQCC’s mission is to end preventable morbidity, mortality, and racial disparities in California maternity care.   We transform maternity care in California by providing rapid cycle data, quality improvement tools, and strategies for clinicians to improve perinatal outcomes. Among this set of tools is the MDC—a web application that provides quality metrics and resources to participating hospitals and hospital staff. CMQCC is looking for candidates with diverse backgrounds to become part of the MDC team; the successful candidate will be trained on the MDC web application.

The ideal Program Manager will thrive in a fast-paced, detail-oriented, and collaborative environment and enjoy providing support to customers at ~300 hospitals—helping MDC hospital users to access and navigate the MDC application and interpret and utilize the data to drive their quality improvement activities. Program managers also support CMQCC special projects, which may include designing and implementing new MDC web tool features, supporting membership services, or supporting IRB and research applications.

Bay Area residents are strongly preferred for this Stanford-based position and will be expected to work at CMQCC’s Palo Alto offices at least twice a week. The pay scale for this position is fixed in the range of $82,000 to $95,000; the final offer within that fixed range will be commensurate with skills, experience, and location.

Duties include, but are not limited to:

·         Manage the recruitment, onboarding, training, tracking, and client support for all hospitals and healthcare systems that join the Maternal Data Center (MDC). Accountable for hospitals’ successful use of the MDC and customer satisfaction.

·         Provide written deliverables and reports for CMQCC funders and business partners for relevant MDC projects.

·         Working with CMQCC management, support the human subjects, data confidentiality and data sharing processes related to Maternal Data Center operations, including management of all IRB and state agency review processes.

·         Working with CMQCC management, assisting in the review and oversight of the MDC application and the development of new products aimed at supporting client use of the MDC application.

·         Perform analytics and make recommendations related to member fees and member awards programs.

·         Support updates to the quality measures utilized within the MDC application, including reviews of updated measure specifications and coding used in measure algorithms.

• - Other duties may also be assigned

Stanford University provides pay ranges representing its good faith estimate of what the University reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs. The pay range for this position working in the California Bay area is between $82,000 to $95,000 based on commensurate experience and background.

DESIRED QUALIFICATIONS:

• Passionate about using data to inform decisions and drive action
• Demonstrated ease with interpreting and communicating data and graphs

·         Ability to problem-solve customer needs in a professional, engaging, and supportive manner

·         Ability to quickly learn the technical details of a specialty web application

·         Experience with electronic health record systems and/or health care coding systems

·         Clinical background in perinatal care services

EDUCATION & EXPERIENCE (REQUIRED):

Bachelor's degree and three years of relevant experience, or combination of education and relevant experience.

KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):

·         Ability to work productively in a fast-paced environment

·         Demonstrated ability to prioritize own work and multi-task.

·         Demonstrated excellent organizational skills.

·         Demonstrated ability to take initiative and ownership of projects.

·         Ability to communicate effectively both orally and in writing.

·         Ability to routinely and independently exercise sound judgment in making decisions.

·         Demonstrated experience working independently and as part of a team.

·         Relevant subject matter knowledge.

·         Ability to direct the work of others for jobs requiring supervision.

CERTIFICATIONS & LICENSES:

PHYSICAL REQUIREMENTS*:

·         Constantly perform desk-based computer tasks.

·         Frequently stand/walk, sitting, grasp lightly/fine manipulation.

·         Occasionally use a telephone.

·         Rarely lift/carry/push/pull objects that weigh 11-20 pounds.

* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

WORKING CONDITIONS:

·         Occasional evening and weekend hours.

• May work extended hours, evenings, or weekends.
• May travel locally.
• Occasional overnight travel.

~ All members of the Department of Pediatrics are engaged in continuous learning and improvement to foster a culture where diversity, equity, inclusion, and justice are central to all aspects of our work. The Department collectively and publicly commits to continuously promoting anti-racism and equity through its policies, programs, and practices at all levels. ~

• Schedule: Full-time
• Job Code: 4121
• Employee Status: Regular
• Department URL: http://pediatrics.stanford.edu/
• Requisition ID: 103571
• Work Arrangement : Hybrid Eligible

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Stanford protesters arrested, seniors won’t be allowed to graduate, officials say

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Stanford University plans to immediately suspend students who were among 13 pro-Palestinian protesters arrested Wednesday morning after a brief occupation of the president’s office. College officials said activists illegally entered a building, injured a law enforcement officer and carried out “extensive damage” to buildings in its historic quad.

Before 6 a.m. on the last day of spring classes, a small group of students and alumni barricaded themselves inside President Richard Saller’s office , vowing they would not leave until administrators met their demands to divest from Israel.

The occupation lasted less than two hours. At around 7:30 a.m. — as protesters outside chanted “Free, Free Palestine” — law enforcement officers broke open a door with a crowbar and entered the building.

By 8 a.m., police from the Santa Clara Sheriff’s Office and Stanford University Dept. of Public Safety had cleared the building of protesters. Stanford University announced that 13 students were arrested, the building had been cleared and a public safety officer was injured by protesters, who shoved the officer as they “interfered with a transport vehicle.”

The Stanford Daily reported that one of its reporters was among the detained.

In a statement , the university said the activists “unlawfully entered” the building that houses the offices of the president and provost.

“We are appalled that our students chose to take this action and we will work with law enforcement to ensure that they face the full consequences allowed by law,” university spokesperson Dee Mostofi said.

“All arrested students will be immediately suspended and in case any of them are seniors, they will not be allowed to graduate,” Mostofi added. “We have consistently emphasized the need for constructive engagement and peaceful protest when there is a disagreement in views. This was not peaceful protest and actions such as what occurred this morning have no place at Stanford.”

The student protesters, in turn, claimed police used excessive force.

Liberate Stanford, an autonomous group of Stanford University students that organized the occupation, accused law enforcement of “violently assault[ing] a peaceful student protester” as officers prepared to enter the building. It posted a video on Instagram showing a sheriff’s deputy in a helmet and tactical gear shoving back a student with a baton.

After the students were arrested, the university shut down activists’ encampment at White Plaza, which officials had allowed to remain even though they said it violated university policies on overnight camping, equitable access to the plaza and use of amplified sound.

“The situation on campus has now crossed the line from peaceful protest to actions that threaten the safety of our community,” Saller and provost Jenny Martinez said in a statement . “In the interest of public safety, the encampment has been removed.”

Wednesday’s occupation began before dawn as students barricaded themselves inside and renamed the building “Dr. Adnan’s office” in honor of Dr. Adnan al-Bursh, a leading Palestinian surgeon who died in April in an Israeli detention facility .

“THE STUDENT INT1FADA IS GROWING,” Liberate Stanford wrote in a statement on Instagram early Friday morning as the building was occupied. “We refuse to leave until Stanford Administration and the Stanford Board of Trustees meet our demands and take action to address their role in enabling and profiting from the ongoing genocide in Gaza.”

The protesters — who call themselves an autonomous group of students unaffiliated with any official student group — called on Stanford to add the divestment bill submitted by Stanford Against Apartheid in Palestine to the next Board of Trustees meeting, with a recommendation by Saller to support the bill, disclose finances from fiscal year 2022, and drop all disciplinary and criminal charges against pro-Palestinian students arrested on previous protests.

“If these demands are met, we will leave your office, President Saller,” an activist wearing sunglasses, a mask and a kaffiyeh said as she sat at a wooden desk inside the building in a video posted on Instagram by Liberate Stanford.

“I want you to think about your legacy,” she added. “No one is going to remember your historical research or your eight months as president. What they will remember is your silence and complicity in this genocide.”

After students occupied the president’s office, about 50 students — most wearing black with their faces wrapped in kaffiyehs — linked arms and surrounded the building in solidarity as the students occupied the building.

Some held a banner that read: “While Gaza bleeds Stanford stalls. Divest. Disclose. Amnesty.”

“We love you,” protesters shouted and cheered at the arrested activists as law enforcement escorted them from the building with their hands zip tied behind their backs.

“We see you! We love you!” they chanted. “We will be here to free you!”

Divisions swiftly emerged among the protesters after sandstone columns and buildings on the university’s historic main quad were spray painted and vandalized with slogans such as “DE@TH 2 ISR@HELL,” “Kill cops” and “PIGS TASTE BEST DEAD.”

In a statement, Liberate Stanford condemned activists who they claimed “took it upon themselves to spray paint or vandalize the outside of these buildings.”

“These are not the principles we abide by and these actions are disrespectful to the souls of the Palestinians who passed in their just struggle,” Liberate Stanford wrote . “The intentions of this movement are not to create unnecessary labor for service workers, and we refuse to have our uprising hijacked by unknown agitators.”

University leaders also spoke out against the graffiti, saying it conveyed “vile and hateful sentiments that we condemn in the strongest terms.”

The occupation comes after months of protests and negotiations between Stanford officials and pro-Palestinian activists. Last year, protesters set up a sprawling encampment, Sit-in to Stop Genocide, in White Plaza, which became the longest sit-in in Stanford history, until administrators enforced a camping ban in February “out of concern for the health and safety of our students.”

In April, activists set up another encampment in White Plaza. On May 20, a small group of demonstrators attempted to occupy a mechanical engineering building, blocking entryways with barricades and furniture. Saller told the faculty senate that students involved in that occupation faced “immediate suspension and the inability to participate in commencement” and may be subject to criminal charges.

More to Read

Hundreds of pro-Palestinian students walk out in protest at Stanford University graduation

June 16, 2024

Stanford arrests 13 pro-Palestinian protesters, asks D.A. to file felony burglary charges

June 8, 2024

Police arrest dozens of pro-Palestinian protesters at UC Santa Cruz

May 31, 2024

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Jenny Jarvie is a national correspondent for the Los Angeles Times based in Atlanta.

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