uva travel expenses

And we, Travel & Expense, are committed to providing all the help you need to travel well. New! International Travel Registry required for all university-related international travel. Visit the International Travel page for more information. *Please note: TravelUVA and Concur should be used for UVA business travel only. A Program designed for you

Travel and Expense Card: The Travel and Expense Card, also known as the T&E Card, is the preferred method of payment for all employee-initiated travel, meals, and entertainment expenses for the following reasons: Does not incur international fees, cash advance fees, or sales tax on goods and services that are exempt from sales tax.

We strongly encourage sending invoices by email. If sending by mail, send to: University of Virginia Accounts Payable. PO BOX 400197. Charlottesville, VA 22904. Email: [email protected].

FIN-044. The University Travel and Expense Card (T&E card) provides a means for authorized individuals to make official purchases of goods and services and travel. This policy establishes the standards for the proper use of the University Travel and Expense Card to minimize unnecessary expenses and reduce misuse of the card. Functional Area.

Please contact us with any questions related to travel planning and bookings. Email: [email protected]. Phone: (434) 924-3400. Create Spend Authorization (QRG) 2021 Return to Travel Webinar Questions & Answers. 2021 Return to Travel Slides. 2021 Return to Travel Webinar.

Companion and Non-Employee Travel, Meals, and Entertainment Expense: All companion travel paid for by the University - instances when a non-employee accompanies a UVA employee - must have a bona-fide business purpose in order to qualify as tax exempt per IRS guidelines. Employee recruitment is considered official University business.

Cash Advance option on the Travel and Expense Card; Launch TravelUVA. Subscribe to Paying for Travel Offices of the Vice President for Finance. Carruthers Hall: 1001 N. Emmet Street. PO Box 400210. Charlottesville, VA 22904. PHONE: 434-924-3400. FAX: 434-982-2315. EMAIL: ...

ExpenseUVA is the University's expense management system designed to reimburse academic employees for out-of-pocket travel and non-travel business expenses and reconcile Travel and Expense (T&E) card transactions. ... PTAO, and other pertinent information. The system ensures that expenses adhere to UVA policy and provides guidance when policy ...

Expense owners or delegates prepare the expense report, adding details such as expense type, descriptions, PTAO, and other pertinent information. The system ensures that expenses adhere to UVA policy and provides guidance when policy requirements are triggered. Once all the required information is in the system, the report is then submitted.

The University Travel and Expense Card (T&E Card) may be used only for official purchases on behalf of the University of Virginia. The T&E Card may not be used for personal expenditures or to obtain store credit directly or through the return of previously purchased goods.All goods purchased with University funds remain the property of the institution.

Recovery of Facilities & Administrative Costs; Business Intelligence & Analytics; Financial Reporting & Accounting. Gift & Endowments; ... Contact [email protected] ... Breadcrumb. Home; Travel Planning; International Travel International Travel.

Cash Advance: Employees may obtain a Cash Advance when it is the only means of paying for travel expenses. A T&E card and direct payment to service providers should be used before requesting a cash advance. To request a Cash Advance email [email protected]. Cash advances must be repaid to the University within 30 days from the last date of ...

Travel and Expense Card: The Travel and Expense Card, also known as the T&E Card, is the preferred method of payment for all employee-initiated travel, meals, and entertainment expenses for the following reasons: Does not incur international fees, cash advance fees, or sales tax on goods and services that are exempt from sales tax

Expense Frequent Questions. ExpenseUVA is used by a lot of employees across the University for many different types of expenses and scenarios. As we have received feedback, this section helps answers some of the frequent questions we received. If you have a question, often times other users have experienced the same scenario.

The University will not reimburse personal travel expenses, and using your card for personal expenses will result in the funds being deducted from your paycheck and may result in your card being canceled for misuse. ... Instructions for how to expense a personal transaction on a T&E card may be found here: https://uvafinance.virginia.edu ...

Manage UVA Customer Accounts; Receiving Payments at UVA; Paying UVA; Operational Contracting; ... Recovery of Facilities & Administrative Costs; Business Intelligence & Analytics; Financial Reporting & Accounting. Gift & Endowments; ... Travel Planning. Air & Rail. Lodging.

Total Direct Costs (TDC) consist of all charges directly associated with research. Modified Total Direct Costs (MTDC) consist of salaries and wages, fringe benefits, materials and supplies, services, travel, and subawards up to the first $25,000 of each subgrant or subcontract (regardless of the period covered by the subgrant or subcontract).

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Airlines will now have to provide automatic refunds to travelers if flights are canceled or significantly altered under new US Department of Transportation rules, a significant change for ...

Rising travel costs have more people looking to book free stays via home- and pet-sitting sites