travel agency quotation letter

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Travel Agency Quotation Letter

A quotation letter is a formal document written to specify the price of particular goods, products, or services. The letter can be written either by the buyer/client inquiring about the price tag, or seller/service provider for submitting the quote as a response to the inquiry. A buyer or the prospective client can inquire for the price tag of any of the seller’s product or the service being offered by the service provider. The structured format of the letter serves as a convenient way to initiate a discussion between a seller and a buyer. It also helps the buyer to make a rapid decision by comparing the letters submitted by other sellers.

Apart from the price tag, the letter also specifies the details of the inquired product or service along with the details of payment procedure specifying the date to complete payment transfer and other terms and conditions. The letter is not legally binding unless the buyer, submitting the inquiry, accepts the offer of the seller or service provider.  

Before submitting the quotation letter there are few things which need to be considered:

• Ensuring adequate availability of the products requested by the buyer
• Assessing the supply chain to highlight any additional cost which is likely to be incurred
• Understanding the delivery channel, whether the customer/buyer would collect the requested product on his/her own or does it need to be delivered
• Estimating the time required to process the various tasks, in order to avoid any inconvenience in timely delivery of a product or service
• Evaluating the overhead cost and the service charges to ensure profit return

Let us assume, a travel agency Anima Travels is inquired about its service charges and is requested to submit a quotation letter. Below mentioned tips could be effective for the travel agency to grasp the client’s attention and close the deal:

• Clearly understand the client’s requirements and needs. In case of any ambiguity reach out to the client for clarification before sharing the quotation letter
• While writing the letter, show gratitude to the client for showing interest in the services of your agency
• Introduce the agency by providing an overview of the agency’s vision
• Refer to the request of the client
• Tailor the details of service package (for accommodation, travel, activities, and destination) as per the client’s request
• Mention terms and conditions (if any) – such as the timeline for tour dates, reservation dates, or the letter acceptance

Sample Travel Agency Quotation Letter

Date Name of Addressee and designation Address

Dear Mr./Ms. [X]

Thank you for your interest in tour packages of Anima Travels.

Anima Travels is a leading travel agency licensed by IATA and IFTA. We provide travel services to our clients, and suffice their accommodation at an affordable price through a strong network,

Our understanding of your need based on your request for quotation is that you require tour package details inclusive of accommodation and visit tourist sites for your company’s board meeting, in Hong Kong, comprising of 25 participants scheduled from April 04, 20XX, to April 06, 20XX.

Our pricing details are mentioned below:

• Package includes: 3 days  and 2 nights at Hotel ABC ( 4-star hotel)
• Daily breakfast
• The fare from the airport to hotel and back to the airport
• Half-day city tour on Day 2, excluding entry fee of tourist sites
• Package includes: 3 days  and 2 nights at Hotel ABC  (5- star hotel)
• Daily breakfast and 2 days hi-tea
• Half-day city tour on Day 2 excluding entry fee of tourist sites
• Package includes: 3 days  and 2 nights at Hotel ABC  (5-star hotel)
• Daily breakfast, dinner and 2 days hi-tea
• Half-day city tour on Day 2 including entry fee of tourist sites

Cancellation and Refund Policy

• No cancellation fee will be charged within 24 hours of proposal acceptance
• 10% cancellation fee will be charged in case of cancellation within 48 hours of proposal acceptance
• 25% cancellation fee will be charged in case of cancellation within 72 hours of proposal acceptance
• 50% cancellation fee will be charged in case of cancellation within 96 hours of proposal acceptance
• 100% cancellation fee will be charged in case of cancellation after 96 hours of proposal acceptance

For a detailed itinerary and any further information, please reach out to us.

Hoping to hear from you soon.

Travel Agent Quote Templates

With the advent of the internet, arranging overseas travel yourself became easy for most people. In fact, spending hours, days, and weeks researching your trip is part of the fun of a vacation for many of us. However, there are plenty of people who have neither the time, the skills, nor the inclination, to be their own travel agent. They want someone else to put together the perfect package for them, purpose-built to their taste. These aren’t people who will be contented to buy a vacation package straight off the shelf. They are interested in the details of their trip, but they just don’t want to bother to organize them for themselves.

What is a Travel Agent Quote?

A travel agent quote is a detailed breakdown of a complete vacation . Every aspect of the trip is outlined and priced. If there are alternative choices available, these are outlined. A quote should be comprehensive and should allow the client to decide whether this is the trip of their dreams or not.

When you prepare a quote, you have the opportunity to increase the profitability of your sale by adding in options that your client might not have thought of. For example, you might price extra days to extend the visit. You can suggest trips and experiences that your client might enjoy. Another good source of additional income can be upgraded to flights, other transportation, accommodation, and meals.

What is a Travel Agency Quote Template?

A travel agency quote template enables the person creating a travel quote to include and highlight every aspect of a potential trip . It acts as a reminder to include every cost item that might arise. Travel agency quote templates are readily available online and allow for quick and easy completion of a quote, with nothing left out. It makes for easy reading for the potential client; the client can see clearly how the final total is arrived at. A travel agency quote template is a useful marketing aid that shows your attention to detail and to the needs and wants of your client. It creates a professional document that reflects well on you and your company. It also enables clients to compare quotes easily. It also acts as an aid to the person creating the quote to ensure that every aspect of a trip is covered. Remember that once you have created a template, you can keep it and adapt it for use with other clients. It makes sense to store each template that you create so that you can build a library of complete trip quotes. In this way, you can quickly prepare a quote for new client trips – obviously with minor adjustments and price updates if needed.

What Should a Travel Agency Quote Template Contain?

• Your company name and contact details, and the name of the person responsible for the travel quote
• The name and contact details of the client
• A brief description of the trip, for example, “A trip for two to Santiago de Compostella, Spain, in September 2023.”
• The lifespan of the quote. For example, “this quote is valid until December 31st, 2022.”
• A clear specification of how many people the trip is for, and whether prices quoted are per person or for the number of people going on the trip.
• The prospective dates of the trip
• Any special requirements, for example, vegan meals or disabled access
• The destination or destinations
• The mode of travel. This will include the proposed carriers and the class of seating (economy, business, first class, etc.)
• Cruise details, if a cruise is to be part – or all – of the trip. This would include cabin options, shore trips, etc.
• Facilities available on flights, for example, meals, drinks, and entertainment
• Luggage limits and cost for extra items of luggage, if any
• Available upgrades and their cost
• The hotels and accommodations that are proposed, with links to enable the client to look at them. Usually, alternatives are given, and if the pricing is different, this should be made clear
• The meals are included in the quote. This is especially important if the trip is overseas, as what is generally offered in Europe, for example, may differ from what is generally expected in the US.
• A detailed itinerary giving times and dates. Times need to be given in local time, and this needs to be made clear.
• If the trip is to a number of places, transportation options between destinations should be given.
• Optional visits, excursions, and experiences should be offered, including price, duration, and level of fitness required, if relevant. Links to visits and experiences should be included to enable the client to decide if it’s something that they would enjoy
• Insurance costs, including cancellation insurance due to covid-19.
• Covid-19 requirements both on leaving the country, entering the destination country, and returning to the home country.
• Any visa or other documentation requirements.
• Any health requirements, for example, vaccinations that may be stipulated by the destination country
• Any health recommendations, for example, malaria precautions
• Payment terms – when a deposit is required, when final payment must be made, and whether any elements are refundable if there is a cancellation
• Any applicable taxes should be shown separately
• Any provisos – for example, if airlines apply emergency fuel surcharges during the life of the quote, these would be added to the cost
• A grand total

What If I am a Traveler Looking for a Quote?

If you are a traveler seeking a quote for that trip of your dreams, you can use a travel quote template and send it to travel providers to have them price your trip for you. This is a very convenient way for you to easily compare the available deals. Be prepared for your travel expert to make suggestions – they may be able to find more cost-effective solutions for you. For example, it is usually less expensive to fly on some days of the week, and it isn’t always predictable what those days might be. Travel agents will have feedback from other clients, so they will be able to tell you, for example, “This hotel is very peaceful, but this hotel is much more lively.” This kind of information isn’t always obvious when you are just looking online or in a brochure.

How Long will It Take to Receive My Quote?

This depends on how complicated your request is. Allow a few days (1-2 Days) at minimum for the travel expert to collect all the information that you need.

Can I Get a Quote from More than One Agent?

Certainly, you can. In fact, being able to shop around is one of the big advantages of using a travel quote template. The cheapest quote might not be the best one to choose, of course – we also look for an innovative approach and responsiveness to your particular taste in travel.

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Travel agency quote template

Download our free quote template and input your details.

Do you need to provide your customer with a rapid quote? Save time by using our free quote template (available in both Word and Excel formats). You can also follow our tips for sending a quote that complies with the industry regulations.

Free Travel Agency Quote Template

You can access a free Word or Excel quote template down below:

• Word Quote template here
• Excel Quote template here

For those looking for a PDF quote template, you can download our Word doc quote template above and save the file as a PDF using the print function. 

How to complete the quote template?

This quote template can be adapted to meet the needs of your travel agency. To do so, download the quote template in the format that suits and insert the key elements including your name, company name, customers name and current date. Quotes must be numbered one after each other with a unique number.

After this, you can designate the services/products sold as well as the quantity and unit price. The total excluding tax should represent the quantity x the unit price excluding tax (this total is calculated automatically in the Excel quote template but not in the Word template). Then ensure check that the total of the estimate represents the sum of the products or services.

Once completed, all you have to do is print it and send it to your client.

Sample quote

The following is an example of a completed quotation for a fictional company that needs to send a quote to a fictional client.

What details should be included on a travel agency quote?

Any financial costings for work yet to be conducted can be referred to as an estimate (or quotation). As a result, it is fixed, and after it has been acknowledged by the client, it should not be modified in any way (except if the client changes the quantity or kind of work that is necessary, or should you find anything that is beyond the range of what was negotiated upon).

The following components should be included in a quote:

• The information about the consumer
• Job description
• Exhaustive cost-breakdown information
• Services that are covered and those that are not
• A comprehensive description of the process through which you accomplished the breakdown
• Conditions and terms of use
• Date when the price will be calculated and shown in the quotation
• Provision for signatures and a stamp of approval

Is a quotation enforceable under the law?

A quotation is not the same thing as a legally enforceable contract. According to the principles of contract law, only offers are regarded as being legally binding, and a quotation is not the same thing. Having said that, accepting a quotation has the potential to initiate the formation of a legally enforceable deal if certain requirements are met. For a deal to be legally binding, it is necessary for both parties to concede that they will give something up.

The following are the steps that need to be taken before a quotation may be turned into a contract:

• The quotation is sent in by the supplier to the customer.
• The customer decides to go ahead and place an order after accepting the estimate.
• The order is accepted by the provider.

To illustrate, a florist may send a customer an email including a written quotation for $2,000 for one day of flower labor. The customer responds to the quotation with an email stating that they accept it and want to go through with the transaction.

The florist sends another email to the customer to express their gratitude and reaffirm that they will deliver the job on the agreed upon date and charge $2,000 for it. At this point, there is a contract in place that is legally enforceable.

Quote template alternatives

Utilizing a quotation template is an efficient and straightforward way to get your work done. However, since the data and client information are entered manually, mistakes are possible, and the danger of making an error with either your customers’ information or your own company’s facts is clear.

We strongly suggest that  you use accounting software  instead so that you can generate quotations that are trustworthy, consistent, and seem professional.

You’ll be able to generate accurate quotes and take use of a wide variety of other time-saving features for a monthly fee that ranges from a few dollars to dozens of dollars. These benefits include the following:

• Customer management
• Personalized estimates and bills
• Suppliers management
• Statement of deposits and withdrawals from the bank
• Tax calculation
• Document storage
• Invoices that have been published become automatically numbered.
• Automation of clerical and administrative processes (Tax)
• Continuity in the processing of payments via a bank
• Online bill payment

Is a travel agency quote binding?

A travel agency quote should not be treated as legal contract. On the other hand, there are circumstances in which accepting a quotation becomes a legally enforceable deal. In order to construct a legally binding agreement, both parties must be willing to make certain concessions.

What happens once a travel agency quote is sent?

After submitting a travel agency quote, you will have to wait for a response from the client. Customers sign quotes once they either accept them as-is or request and approve revisions. After selecting an  appropriate invoice template , your company can quickly send an invoice to the customer in order to collect payment.

What should a travel agency quote template include?

A travel agency quotation should contain client information, a work description, an entire cost analysis, activities incorporated and excluded, materials to be added, contract terms, a date for signing and approval, and a place for signing and authorization.

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• Business Templates
• Sample Quotations

FREE 15+ Travel Quotation Templates in XLSX | XLTX | DOTX

One of life’s greatest treasures involves unwinding, going on adventures, and basking in the ambiance of a completely new environment. But traveling is not for everyone as it requires a tremendous amount of financial resources, especially if you are traveling abroad. That is why when people travel, they need to consider a lot of things like transportation, food, and accommodation expenses. As a business owner who operates in the travel industry, you must then use this knowledge in developing and marketing travel packages and services that anticipate a potential customer’s needs and, at the same time, make the travel- planning sample process easier. One way to do that is through the creation of a travel quotation document. You can share this to your customers during the trip-planning phase and before they ever set foot in another exotic destination. 

Travel Quotation Templates

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When taking into account the possible travel expenses, most travel agencies would use a quotation template because it’s easy to work around with. In a quotation template, a travel package chosen by the customer is presented with its estimated price. It also includes the package description wherein the inclusions are stated and the number of participating individuals.

By providing them a quotation template, they will have an idea of how much money to prepare. This can also lessen transaction cancellations. It would be wise if you provide an amount that’s slightly higher than the exact amount because excess is better than a shortage. Separate the costs according to their day-to-day activity. Corresponding taxes and additional fees should be included for transparency, as well.

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Size: 1.4 MB

Your customers are either on a tight or flexible budget. To determine which category they fall under, talk to them. Once you have considered what they are willing to spend on travel, present them with your different travel packages. Once a choice has been made, incorporate their chosen package and its inclusions in this Travel Package Quotation Template . Download this editable quotation template now for easier formal quotation-making for your travel agency. Click the download button now!

• Destination: Different locations have varying costs of living and travel expenses.
• Travel Dates: Prices can fluctuate based on the time of year, peak seasons, or special events.
• Accommodation Preferences: The type and quality of accommodation chosen impact the overall cost.
• Transportation: Mode of transport, such as flights or private transfers, contributes to the quotation.
• Activities and Excursions: Optional tours, activities, and excursions can add to the overall cost.
• Meal Plans: The choice of meal plans, from all-inclusive to à la carte, affects expenses.
• Duration of Stay: Longer stays generally incur higher costs for accommodation and services.
• Special Requests: Additional services or unique requirements may influence the quotation.
• Currency Exchange Rates: Fluctuations in exchange rates can impact the overall cost.
• Group Size: Group discounts or individual preferences within a group can affect pricing.

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With the help of social media, hidden destination gems have been discovered gradually. This fact leads to individuals running to travel agencies to book for pre-arranged trips. Stay ahead of your competition by studying how they operate. Determine what their edge is if they are bringing in more customers than you. Adapt the strategies that work schedule. And if they use a well-formatted quotation template, use one too. For your comprehensive presentation of travel details, try out the Travel Quote Template  shown above. Just fill in the contents, and you’re good to go. What are you waiting for? Get your hands on this template now!

Certainly! Our travel packages are designed to be flexible and customizable to suit your preferences. When you receive a sample travel quotation , it serves as a starting point that can be tailored to meet your specific needs. You have the freedom to adjust various elements, including destinations, accommodations, activities, and duration, ensuring that the travel package aligns perfectly with your vision. Whether you want to add special experiences, change accommodations, or modify the itinerary, our team is dedicated to crafting a personalized travel experience. Just let us know your preferences, and we’ll work closely with you to create the ideal and customized travel package.

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There is an increased demand and expectation from adults in today’s competitive economy. To temporarily escape from life and work’s demands, travel is the answer. It’s your job as a travel agency scope of work owner to provide flexible travel packages to accommodate different individuals. It’s advisable to have a thorough discussion with them to determine their travel goals and financial restraints.

Once you have considered their requests quote , then you can send them this Travel Service Quotation Template to showcase a breakdown of their chosen travel package. This is also good for group and business travels. Download now!

No, travel insurance is not automatically included in the quotation. However, we offer the option to add comprehensive travel insurance to your customized package upon request. This allows you to tailor your coverage based on individual needs, providing peace of mind throughout your journey. Our travel insurance options typically cover aspects such as trip cancellations, medical emergencies, lost baggage, and other unforeseen events. The inclusion of travel insurance ensures that you have the necessary protection and assistance in case of unexpected situations, contributing to a worry-free and secure travel experience. Details and costs for insurance can be provided and adjusted accordingly in your personalized sample quotation .

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Nowadays, we often see tourists traveling alone. Whether it is for the sake of leisure, soul-searching, or both, they will need guidance and assistance when planning their trips. As a travel agent, you have to provide a travel package that’s within the sample budget of a solo traveler. For your travel quotation needs, we share with you the  Sample Travel Quotation Template  pictured above. Input your business’ information, customer’s name and contact information, and the agreed travel package. Download this template today!

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When we have plans to travel, we should have a specific budget allocated for the trip. Realistically, it’s harder for a first-time traveler to navigate around a foreign place, especially if he or she has no relatives there. First-time travelers are advised to seek a travel agency’s services form for them. Sure, you might have an itinerary prepared, but travel agencies are more well-informed about a particular foreign place.

Showcase your travel agency’s affordable travel packages and services through an expertly written quotation document just like the  Editable Travel Quotation Template embedded above. You can fully modify this template to fit your preferences and business needs. It is also available in Microsoft Excel. Download now!

templatelab.com

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Traveling is the remedy for weary souls. You get to immerse yourself in a different culture of a foreign place. There, you’ll find answers to your unspoken questions, and you’ll discover new things about yourself. If you are a travel agent who’s committed to fulfilling their customer’s wanderlust, download this customizable template now. You are given the liberty to edit this template to fit your travel agency’s dynamics. Available in MS Word. Grab the chance to download this template today!

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As a travel agency proprietor, the last thing you want to happen is for your customers to cancel their transaction with you because it’s out of their budget. That’s where the importance of travel quotations come in. They inform your customers about the estimated amount to be spent. Be as inclusive as you can when it comes to providing travel quotations?—include estimated taxes and additional fees, if any.

That way, they’ll know the amount to dish out, and it will lessen transaction cancellations. Download to customize this template to fit your preferences now. This template is also editable in MS Excel.

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Travel quotations, in general, contain numerical data. A thorough review is advised after printing any quotation document. Remember, numerical data can be confusing alone?—that’s why you’ll need an uncomplicated travel quotation template to assist you. For a complication-free quotation-making, download our Simple Travel Quote Template . The template’s simple layout will help you input your transaction’s data tracking with less hassle. Available in MS Word. Don’t waste time and get your hands on this template now!

A travel quotation is a detailed document provided by travel agencies or tour operators, outlining the cost, itinerary, and inclusions for a proposed trip, allowing individuals to assess and sample plan  their travel expenses.

The Travel Quotation process involves submitting your travel preferences and requirements. Our team customizes a detailed quote considering destinations, accommodations, activities, and costs, ensuring a personalized and transparent travel plan.

The cancellation policy for our travel quotations varies. Details, including any associated fees and timelines, are provided in the quotation. We recommend reviewing this information carefully to understand the terms and conditions.

In case of emergencies, our travel quotations include comprehensive information on emergency assistance services and contact details. We prioritize the safety and well-being of our clients, ensuring prompt support and guidance.

For optimal customization and seamless planning, provide a lead time of at least 4-6 weeks before your desired travel dates when requesting a travel quotation. This ensures thorough arrangements and accommodations.

In conclusion, our personalized travel quotations aim to make your journey unforgettable. Tailored to your preferences, transparent in cost, and flexible in design, our quotes ensure a seamless travel experience. Trust us to bring your travel dreams to life, crafting an itinerary that exceeds expectations and creates lasting memories.

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Travel Agent Quote Template

A travel agent quote template is used by seasoned travel professionals to give potential travelers an estimate of how much a trip would cost. If you’re a travel agent, you can create a professional quote to share pricing details with your customers by using a travel quote template online.

With a free template from Jotform, you can create a custom quote to add to your website and share it with your potential clients. Add in the cost of airfare, hotel stays, or rental cars, and the template will automatically add in all of the fees and taxes for you.

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A travel agent quote template is used by seasoned travel professionals to give potential travelers an estimate of how much a trip would cost.

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Requesting a quote shouldn't be difficult for your customers or your business. An online quote form is the simple and easy solution for getting quotes fast, and Jotform's online quote form templates are the way to get started. When you use a quote form sample, you can start collecting quotes in just a few seconds. Simply select a quote template below and edit it for free! Our templates are fully customizable.

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• Quotation Templates

Travel Agency Quotation Template

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A Travel Agency Quotation Template may be just what you need, but you need to check it out further to make sure. Take a look at its available sizes of A4 and US letter size. You’ll be pleased to know that it is highly customizable and that you can replace the highlighted text with your own information. Download this wonderful template through its supported formats: MS Word and Mac Pages.

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Service quotation template, price quotation template, interior design quotation template, electrical quotation template, tour package quotation template, warehouse quotation template, engineering quotation template, construction quotation template, scrap quotation template, handyman quotation template, cctv camera quotation template, this template is a part of package, build faster, save big, powerful designs, documents, forms & templates for your company, 1000s rely on besttemplates.

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Proposal Templates > Travel Proposal Template

Travel Proposal Template

Whether you’re a Tour Operator or Travel Agent, this elegant travel proposal can be used as a proposal or itinerary. Engage your potential travelers with picturesque destination photos and video that highlight your offering.

Wow Your Customers

Blow your clients away with a beautiful proposal that stands out above the rest. Add video and rich-media directly into your proposal pages for a more immersive sales presentation that’s sure to make an impact.

Set Your Prices

Quickly build quotes, bids, and estimates with our flexible estimate block. With optional line-items, optional quantities, taxes, discounts and more, you can quickly represent your products and services in a polished and readable format. Organize all your products and services in the Pricing Catalog for instant recall.

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• → Travel Agent Quote Form Template

Travel Agent Quote Form Template

Rated 4.5 out of 600+ reviews on G2.com

Make it easier for clients to book their dream trip

Improve your customers’ booking experience by creating a simple online form. Tweak this template to fit your agency, and collect the information you need to get their booking process started. Soon enough, you’ll reduce the time between collecting a lead and making a sale.

Travel agent quote form FAQs:

How do i make my travel agency more digital.

Start with a great website. Your website is one of the most important tools in your sales and marketing toolkit when trying to get new customers. You need to provide simple ways for people to get in touch or register interest in your services. This is where Typeform can help. An online form can enable your travel agency to collect leads and provide quotes to customers in a single, smooth interaction.

How do I generate leads from my website?

Create a simple form. Use our template as a starting point and customize it to suit your needs.

Embed it on your website

Start generating leads!

It really is that easy. Once you’ve got your new contacts, use the information they provided to turn them into customers. With a travel agent quote form, you can use your form to learn about their dream trip and get back to them with a special offer.

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+90 216 900 28 62.

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Travel Agency Quotation Letter

Harper Holland

Travel Agent

953 Harrison St.

San Francisco, CA 94107

July 13, 2050

To Whom It May Concern,

We appreciate the opportunity to cater to your corporate travel needs. Here is a comprehensive quotation for the upcoming Dayton Solutions Company Retreat:

Quotation Details:

Travel Dates : June 15, 2023, to June 20, 2023

Destination : Aspen, Colorado

Number of Travelers : 30 participants

Accommodation : 5-star accommodations at Aspen Mountain Resort

Transportation : Round-trip airfare from Dayton to Aspen; private transfers within Aspen

Activities/Excursions:

Team-building activities

Exclusive access to Aspen's renowned team-building facility

Catered networking dinners

Outdoor adventure day with guided hikes and nature exploration

Total Cost : $150,000

Our quotation is designed to ensure a seamless and memorable company retreat for Dayton Solutions. We are committed to providing exceptional service tailored to your company's unique requirements.

For further discussions or to customize the proposed itinerary, please contact us at 222 555 7777 or [email protected] .

We look forward to contributing to the success of Dayton Solutions' retreat.

-->To get a tourist invitation to Russia, please carefully fill out the application form

TravelRussia.SU is pleased to provide you with a full range of travel services in St. Petersburg and Russia.

Since our Terms and Conditions contain legal obligations, we advise You to read them carefully. They form the basis on which bookings are accepted by www.TravelRussia.SU.

Terms of use

• By using www.TravelRussia.SU, You agree to be legally bound by these terms, which shall take effect immediately.
• If You do not agree to be legally bound by all the following Terms and Conditions, please do not use this Web site.
• The Company reserves the right  to change Terms and Conditions from time to time, so You should check this page regularly. Your continued use of the Web site  will be deemed acceptance of the updated or amended terms.
• You, the Customer, warrant that You are at least 18 years of age, You possess the legal authority to create a binding legal obligation, You will use this Web site to make legitimate reservations or requests for You or for another person for whom You are authorized to act, all information supplied by You is true.
• You agree to use TravelRussia.SU only for lawful purposes
• All copyright, trade marks, design rights, patents and other intellectual property rights (registered and unregistered) in and on travelrussia.SU and all content (including all applications) located on the site shall remain. Content of the Web site
• We hope that You will find TravelRussia.SU to be useful and reliable, and we will do our best to provide the most accurate information possible.
• This Web site contains links to other Web sites. TravelRussia.SU is not responsible for the content, privacy practices, or accuracy of opinions expressed in or any other aspects of such Web sites. They are not investigated, monitored, or checked for accuracy or completeness by us. Payment and Cancellation policy
• We accept payment by MasterCard, Visa and American Express. Your card will be charged the amount in rubles, according the daily exchange rates of Russian Central Bank.
• The local taxes are included.
• The following deposit is required to make a reservation:
• Apartments: one night room rate and this amount is NONREFUNDABLE in case of NOW-SHOW or CANCELLATION
• Hotels: the amount of the deposit depends on the terms of each specific hotel
• Excursions: 100% of the Total cost should be paid upon reservation. 90% of this amount is REFUNDABLE if You cancel Your Booking 15 days before the Tour Departure date. 10% of Your prepaid amount is NONREFUNDABLE (cancellation fee)
• Transfers & Visa Support: 100% of the Total Transfer price should be paid upon reservation and is NONREFUNDABLE.
• Tours: 100% of the Total cost should be paid upon reservation. 90% of this amount is REFUNDABLE if You cancel your Booking 30 days before the Tour Departure date. 10% of Your prepaid amount is NONREFUNDABLE (cancellation fee)
• As soon as Your card is charged the amount of the deposit, a payment confirmation will be e-mailed to You.
• The balance due (if any) is to be paid upon arrival.
• If You cancel your booking, You will be charged the cancellation fee according to our Cancellation Policy.
• No refund shall be given, if You fail to show up on the service no matter the reasons or circumstances. Cancellation Charges
• Canceling a booking with results in cancellation fees being applied. TravelRussia.SU will charge cancellation fees as stated below.
• Apartments. Any cancellations on accommodation bookings cause a cancellation fee equal to one night room rate.
• Hotels. Cancellations on hotels acommodation bookings cause a cancellation fee equal to one night room rate or the amount of the deposit depends on the terms of each specific hotel.
• Tours. If You cancel Your Booking 15 days before the Tour Departure date the cancellation fee is 10% of the Total Tour price. The Tour cancelled later will cause the cancellation fee equal to the Total Tour Price (100%)
• Excursions. If You cancel Your Booking 30 days before the Tour Departure date the cancellation fee is 10% of the Total Tour price. The Tour cancelled later will cause the cancellation fee equal to the Total Tour Price (100%)
• Visa Support & Transfers. Any cancellations cause a fee equal to 100% of the total price.
• If any of the listed services booking falls in  a special event period (including but not limited to Trade Fairs, Public or National Holidays, New Year, Thanksgiving, Christmas, Easter), any cancellation will cause a fee equal to 100% of the total package (please request to specify) Booking Process: online
• Online booking works for all travel services.

2. Review rate details and restrictions You will see the service You have chosen, travel dates and number of persons, as well as the price and the deposit automatically calculated according to the service chosen.

3. Enter Your contact details and preferences Enter Your contact details (to be kept confidential) and product preferences (additional information: pick-up, etc.) After You have completed the boxes, click the "Confirm" button. Your booking will be forwarded to our manager for processing.

• If no confirmation is received from You within 48 hours, the booking will not be valid.
• Keep Your booking confirmation to present it at the destination.
• An invoice can be sent for the ordered services on Your request.
• The balance due (if any) is to be paid upon arrival. Booking Confirmations
• The booking confirmations will be provided for each booking service. Our Responsibility
• The company, its agents and suppliers accept no responsibility for any sickness, pilferage, labor disputes, machinery breakdown, government restrains, acts of war and terrorism, weather conditions, defect in any vehicle of transportation or for any misadventure or casualty or any other causes beyond their control.
• If there are any force major circumstances making TravelRussia.SU unable to provide the Customer with the service reserved, the company has right to substitute it for a similar service or apartment of the same level or higher.
• All travel documents/vouchers are issued subject to the terms and conditions specified by the company, its agents and suppliers. Privacy policy
• TravelRussia.SU is concerned about protecting the safety and privacy of its customers. Please click here to review our current Privacy Policy, which also governs your use of www.TravelRussia.SU to understand our practices: Privacy Policy. General legal terms
• These Terms and Conditions, and Your relationship with TravelRussia.SU under the Terms and Conditions, shall be governed by the law of the Russian Federation. You and TravelRussia.SU agree to submit to the exclusive jurisdiction of the courts of the Russian Federation to resolve any legal matter arising from the usage of www.TravelRussia.SU.

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