travel plan one word

Calypso Tree

34 free travel itinerary templates (word, excel & pdf).

Free travel itinerary templates:  Your itinerary refers to your journey’s more detailed plan. Usually, highlights some places to be visited and the travel plan. By having itinerary templates, you will benefit from having the travel arrangement in one location for easier referencing and retrieval. 

Your travel plan is usually placed in the front of the folder full of your tickets, brochures, and confirmation receipts – this is also a good source to get information on the road. 

Although the information includes the travel plan for yourself or other people might contain different items, the basic structure was usually still retained. You can use your best itinerary templates.

Table of Contents

Benefits of Using an Itinerary Template

Traveling is an adventure! But planning for it can sometimes be stressful. That’s where a  travel itinerary template  can be your best friend.

• All-In-One Location:  Say Goodbye to Chaos!

Do you have flight details in your email, hotel bookings on an app, and excursion times on a sticky note? Stop the madness! An itinerary template puts all these details in one simple place. Just open it up, and you’ll know what’s happening next.

• Easy to Use:  No Tech Skills Needed!

You don’t have to be a computer genius to use an itinerary template. Most of it comes with clear fields for you to fill in. Just type your flight time here your hotel name there, and you’re done! It’s like filling out a fun quiz.

• Be Organized:  Know What Comes After What

The best part about being organized is knowing what’s next. You see your trip like a story when you put your plans in an itinerary template. First, this happens, then that. You can enjoy the trip more when you know what’s coming up.

• Shareable:  Keep Everyone in the Loop

Traveling with family or friends? Send them the itinerary template! That way, everyone knows the plan. If someone asks, “What time is dinner?” tell them to check the itinerary!

• Free:  More Money for Fun Stuff!

The best things in life are free. Well, most travel itinerary templates are free, too! That means you can save cash for fun stuff like snacks, souvenirs, or an extra special adventure!

• Time-Saving:  Quick Changes Made Easy

Plans change. Maybe it rains, and you can’t go to the beach. With an itinerary template, it’s super easy to swap things around. Just a few clicks, and you have a new plan!

• Keeps You On Track:  No More Missing Out

Need to catch a flight or need to remember a dinner reservation? With an itinerary, you’ll get reminders. It’s like having a helpful friend who says, “Hey, time to go!”

• Peace of Mind:  Worry Less, Enjoy More!

When you’re organized, you feel calmer. That means you can enjoy your trip more and less worrying about it.

Are you ready to try an  itinerary template ? Trust us, it will make your next trip so much easier! ????

Essential Elements in a Travel Itinerary

So you’re convinced that a travel itinerary template is a good idea. Great! But what should you include in it? Don’t fret; here’s a list of the  key things to put in your travel plan .

• Title and Dates: What’s the Trip For?

Start with a striking title that sums up your trip. Are you going on a “Summer Adventure in Hawaii” or a “Weekend Getaway in Paris”? Include the dates so you always know the timeframe.

• Names: Who’s Going?

If you’re traveling with other people, write down everyone’s name. It’s an easy way for everyone to know they’re looking at the right plan.

• Departure and Arrival: Take-Off and Landing

Include details about when and where you’re starting and ending your journey. Include times, places, and how you’re getting there. Plane? Train? Automobile?

• Transport Info: All Aboard!

Note any flight numbers, train cars, or other key details. It’s also smart to list any reservations and helpful phone numbers in case of delays.

• Lodging: Home Away From Home

Where are you staying? Include the name, address, and check-in/check-out times for each place you sleep.

• Activities: The Fun Stuff!

What’s a trip without cool stuff to do? List all the tours, visits, or shows you plan to attend. Add times and places so you remember.

• Meetings: Can’t-Miss Appointments

Are you mixing a little business with pleasure? Include any meetings or important appointments you have. Who, what, where, and when—it all goes here.

• Meals: Yummy in My Tummy

Planning to eat at that must-try café? Put it in the itinerary.

• Free Time: Do What You Want

It’s your trip, after all! Include some blocks of free time for spontaneous fun.

• Emergency Contacts: Just in Case

Include some emergency contacts, like local hospitals or a trusted friend back home.

• Checklist: Remember!

Add a small list at the end for any last-minute things you need to do or bring. Passport? Snacks? It goes here.

That’s your  travel itinerary essentials  covered! With everything in your template, you’re ready for an awesome, stress-free trip! ????

Tips for Crafting a Useful Travel Itinerary

It isn’t just about jotting down names and places. Here are some tips.

Be Realistic: Time Matters!

Always consider how much time each activity will take. Keep your day manageable. You want time to enjoy the places you visit!

Group Activities by Location: Smart Mapping

Put things that are close to each other on the same day. This way, you spend less time moving and more time doing.

Always Have a Plan B: Be Flexible

Sometimes, things go differently than planned. Maybe it rains, or a place is closed. Have a backup plan, so you’re never stuck with nothing to do.

Check Opening Hours: No Unwanted Surprises

Imagine showing up at a museum you’re excited to visit, only to find it’s closed on Tuesdays. Check opening times in advance to avoid this.

Share It: Keep Everyone in the Loop

If you’re traveling with others, ensure everyone has a copy of the itinerary. You could even make a shared online version.

Local Customs and Laws: When in Rome.

Check for any local customs, rules, or laws you should know about, like dress codes at religious sites.

Remember Time Zones: Sync Up!

If you’re crossing time zones, adjust all your times so you’re always on local time.

Add Some Breathing Room: Take It Easy

Don’t schedule something every minute of every day. You’ll need some downtime to relax and soak it all in.

Include All Confirmation Numbers: Quick Access

For flights, hotels, and activities that require booking, include all confirmation numbers for quick and easy access.

Double-Check All Details: Be Sure, Be Safe

Before you finalize your itinerary, double-check all times, dates, and reservations.

Print and Digital: Best of Both Worlds

Have both a printed copy and a digital copy available. Technology can fail, and you might only sometimes have Wi-Fi.

Keep it Handy: Easy Access.

Put your itinerary somewhere easy to get to. Save it on your phone or put it in a pocket in your bag.

Free Travel Itinerary Templates

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Free Travel Itinerary Templates 14

Free Travel Itinerary Templates 15

Travel Itinerary Template Word

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Free Travel Itinerary Templates 09

Free Travel Itinerary Templates 10

Free Travel Itinerary Templates 11

Free Travel Itinerary Templates 12

Easy to Use

One of the best things about using a Word template is its simplicity. You don’t have to be a computer wizard to figure it out!

Customizable

Word lets you change fonts and colors and even add pictures. Make your template  truly your own .

You can open a Word document on almost any device. It’s super  easy to share  with family or travel buddies, too.

Pre-made Templates

Word offers a variety of  ready-to-use templates . Just plug in your details, and you’re good to go!

Checklist Features

You can add  checkboxes  next to each activity or place. It feels so good to check them off as you go!

Safe and Secure

You can easily  lock the document  to keep your travel plans private.

Great for Printing

Word documents  print beautifully . It is a great option if you like having a paper copy of your plans.

How to Use It

• Open Word and choose a blank document or a pre-made template.
• Fill in your travel details like flights, hotels, and fun stuff to do.
• Add any  extra notes  or  checklists .
• Save it, print it, or share it via email.

Tips for Using Word Templates

• Spell-check : Always run a spell-check to avoid any errors.
• Save Often : Keep up your hard work. Save your doc often!
• Backup : Email a copy to yourself or save it in the cloud.

Using a Word template for your travel itinerary is a smart way to keep all your plans in one place. Give it a try for your next trip!

Free Travel Itinerary Templates Excel

Do you like spreadsheets?  Excel templates  offer even more ways to stay organized. You can sort your plans, filter them, and find what you need fast!

If you’ve been using regular Word documents or even pen and paper for your travel plans, it’s time to  upgrade to Excel ! Here’s why and how:

Easy to Edit: Change On-the-Go

Excel allows you to add or remove items quickly. If your plans change, delete a row or add a new one!

Sort and Filter: Find What You Need

Say you want to see all your flight details at once. Excel lets you sort and filter to find what you’re looking for in a snap.

Color Codes: Make It Pretty and Practical

Blue for sightseeing and red for meals. It makes it easier to understand your day at a glance.

Formulas: Count the Hours

You can use simple Excel formulas to add how much time each day’s activities will take.

Shareable: Easy to Send

Excel files are easily shared by email or cloud services like Google Drive. You can also password-protect it if it has sensitive data.

Collaborative: Teamwork Makes the Dream Work

Everyone can add their activities or notes in the same Excel sheet if you’re traveling with others. It’s a team itinerary!

Tabs for Days: One File, Many Uses

You can use different tabs for different parts of your trip. One tab for flights, another for hotels, and so on.

Links and Notes: Extra Info

You can add links to websites or notes with additional information in Excel.

Offline Access: Always Available

Once downloaded, Excel files are available even without internet access, making them reliable and handy.

Templates Galore: Start with a Bang

It is lots of pre-made Excel itinerary templates available online. It can give you a head start and create planning even quicker.

Itinerary Templates Excel

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Travel Itinerary Template PDF

Free Travel Itinerary Templates 16

Free Travel Itinerary Templates 17

Free Travel Itinerary Templates 18

Free Travel Itinerary Templates 19

Free Travel Itinerary Templates 20

Itinerary Template – Free Travel Itinerary Templates

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Business Travel Diary- Free Travel Itinerary Templates

Stable and Consistent

One of the biggest perks of using a PDF is that it looks the  same  on every device. No surprises!

Easy to Share

PDF files are  super easy to send  in an email or message. They can be opened on almost any gadget.

No Accidental Changes

Once you save it, it stays that way. You can’t accidentally mess up your plans!

Universal Acceptance

Almost all businesses can open and read PDFs. Most people can easily check your plans if you need to show them.

Password Protection

PDFs can be  locked  with a password. Your plans stay  safe and private .

Fantastic for Printing

If you like paper copies, PDFs print out  just how they look on screen .

• Make your plans in any software that can be saved as a PDF.
• Double-check all your details and  spelling .
• Save or ‘print’ your plans as a PDF file.
• Share or print your  snazzy  new PDF itinerary!

Tips for Using PDF Templates

• Read-Only : Remember, most PDFs can’t be easily changed. Make sure all your info is correct before you save it.
• Compatibility : Always ensure the people you share the PDF with can open it.
• Document Size : PDFs with lots of pictures can get big. Keep an eye on the file size if you need to email it.

A PDF travel itinerary template is  rock-solid  for keeping your travel plans organized and easily accessible. It’s a popular option, especially if you want a file that stays how you made it.

Common Mistakes in Using Travel Itinerary Templates

Skipping the Details : One of the most common errors is  filling in all the blanks . It can lead to confusion during your trip.

Ignoring Time Zones : Many must remember to account for time zone changes. It can mess up your plans.

Overstuffing the Itinerary : It’s tempting to pack your day full of activities. But this leaves  no room for rest or unexpected events .

Forgetting to Share : If you’re traveling with others,  forgetting to share  the itinerary can make things hard for everyone.

Not Checking Operation Hours : Imagine going to a museum only to find it’s closed. Always  check the working hours  of places you want to visit.

Skipping Backup Plans : Weather changes. Plans fall through. Having  no Plan B  can ruin your day.

Bad Formatting : If your itinerary is hard to read, it’s almost useless. Make sure you use  clear and easy-to-read formats .

Not Updating : Sometimes plans change.  Only updating your template  can make sure you get all the things.

Ignoring Local Customs and Laws : Failing to account for local customs or laws can be embarrassing and sometimes problematic. Always do your  basic homework .

Not Double-Checking : A small mistake in flight numbers or hotel booking IDs can be a big hassle. Always  double-check your details .

Avoiding these common mistakes can make your itinerary a powerful tool for a smooth and enjoyable trip!

Traveling is more fun when you’re organized. Using a  travel itinerary template  can help a lot! So why wait? Download a free template today!

Additional Resources

Want to know more? Click the links below for free templates and helpful travel apps.

• Free Itinerary Templates
• Best Travel Apps

Happy traveling! ????

What Is a Travel Itinerary Template?

A travel itinerary template is like a  map for your trip . It shows where you need to go, what you’ll do, and when you’ll do it.

Where Can I Find Free Travel Itinerary Templates?

You can find free templates online, in apps, Excel, or Word. Some travel websites also offer them for  free .

Should My Template Be Detailed or Broad?

That depends on you! Some folks like a  minute-by-minute plan , while others want just the  big events  listed. Choose what works for you.

Can I Use the Same Template for Different Trips?

Yes, you can! Just  change the details  to fit your new trip.

What Should I Include in My Template?

Include key info like  flights, hotels, and activities . Remember  small but important details  like transport from the airport to the hotel.

Do I Need to Print My Itinerary?

Only sometimes. You could keep it on your phone. But a printed copy is good, just in case your phone  runs out of juice .

How Many Copies Should I Make?

It’s a good idea to have  more than one copy . Leave one with a friend or family member back home, keep one with you, and maybe have a  digital copy .

Can I Add Last-Minute Changes?

Yes, you can. Just  update all your copies  so you’re not working off old info.

What Do I Do If My Plans Change Mid-Trip?

No problem! Just  update your template . You can do it with a printed copy or update the digital one on your device.

Is It OK to Leave Free Time in My Plan?

Absolutely! It’s your trip, after all. Free time lets you  explore  or  rest  as you feel like it.

The content creator team at calipsotree.com is dedicated to making topics accessible to everyone, with over 9 years of experience in writing and breaking down complex concepts into easy-to-understand articles that answer readers’ financial questions.

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11 Free Travel Itinerary Templates for Your Next Trip in Google Docs, Excel, & Word

Content Partnership Specialist

May 8, 2024

There are a lot of things that go into planning a trip.

From scheduling flights, booking hotels and car rentals, planning activities, and ensuring all of them fit within your timeline and budget too!

Whether you’re a seasoned traveler or simply someone looking to create an organized travel schedule for your upcoming trip, then you should consider using an itinerary template. 

Itinerary templates help you organize your activities, manage your time , calculate your expenses, give you a breakdown of all your important travel information before a trip, and help you make the most out of your business trip or vacation. 

Head over to the sections below to find out what makes a good itinerary template, and discover 11 free templates you can use to help you plan your next trip! 🏝️

What is an Itinerary Template?

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An itinerary is a document that outlines all of the details of your trip, from your flight and hotel reservations to your planned activities and budget, to ensure that everything runs smoothly.

That said, trip planners should turn to itinerary templates to give you ready-to-use and organized fill-in-the-blank pages that you can use for every type of trip. 

Itinerary templates can help business and leisure travelers:

• Save time, plan more effectively, and provide an organized format for all the important details of their trip
• Have a digital planner to keep track of all the details they need to consider when planning their travel, such as dates and locations, transportation and accommodations, and activities
• Get quick access to all of the necessary details in one place
• Help manage last-minute changes more effectively

Think of these free itinerary templates as your personal travel agent assistant. They’re there to assist you with planning the most important parts of your trip, so you spend more time enjoying the moment than worrying about what’s next and how you’re getting there.

Moreover, creating a detailed travel itinerary is beneficial if you’re visiting a new city or country you’ve never been to before. 

So what should a travel itinerary look like? Let’s take a look!

There are several types of itinerary templates for different occasions. The most commonly used and sought templates are for business trips, vacations, event planning, and global and domestic travels.

And while there are many types of itinerary templates out there, the best ones offer the following basic elements: 

• Have clear and concise language
• Organized and easy-to-read format
• Customizable and easy to edit
• Easily accessible and sharable 

And if you need to shift your plans around due to unexpected changes, a solid travel itinerary template should offer the flexibility to let you make changes without compromising the flow of your trip. It also shouldn’t require you to start your travel itinerary from scratch.

Ultimately, these templates should help you create a personalized travel itinerary, save time, and stay organized to help you become a better planner.

Speaking of which—here are 11 hand-picked travel itinerary templates that can help you with that! Each one offers a unique format and features. Check them one by one to see which templates suit your needs the best.

11 Travel Itinerary Templates for Your Next Trip

Traveling for work? 

This Business Travel Itinerary Template by ClickUp can help you get all your important travel details and work schedules, all in one place. 

Easily notate your travel dates, hotel information, flight number, and other important information in an organized and easy-to-follow format in ClickUp Docs . If you have multiple travel plans or want to keep your past and future travel itinerary docs in one place, then simply add nested pages under one Doc to keep everything neatly organized and accessible.

And because ClickUp Docs allow you to have full control of sharing permissions and privacy, you can keep your pages private to protect your personal information or securely share them with selected people via a link.

Best of all, ClickUp is available on the mobile app , so you can take your itinerary template wherever you go and access it any time of the day.

Use this free travel itinerary template to streamline your business travel planning process and establish a consistent standard itinerary that you can use again and again.

Planning a road trip or exploring a new city?

Whatever type of vacation you’re planning for, this Vacation Planning Travel Itinerary Template by ClickUp can help you create a visual roadmap of your planned activities.

With this free travel itinerary template, you’ll be able to plan your destinations, use ClickUp Custom Fields to add important details such as hotel addresses, type of activity, hours of operation, travel time, accommodations, reservations, and so on to ensure you’re on the right track to hit all the spots you have planned to visit on your trip!

Additionally, this template allows you to visualize your road trip itinerary in Map view, as shown above, and other views in ClickUp, such as List, Embed Board, and Doc view. Each custom view offers a unique look at your travel itinerary to help you visualize and organize your plans in the best way that works for you. 

Use these vacation planning templates to give you the structure and organization you need to plan your next trip and have a stress-free getaway!

Streamline your travel planning with ClickUp’s Trip Planner Template ! Say goodbye to the chaos of scattered details and hello to a centralized hub for all your trip essentials. From flights to accommodations, activities to budgets, this template has you covered. Save time by organizing everything in one place and ensure nothing slips through the cracks.

With customizable features like custom statuses, fields, and views, you can tailor the template to suit your specific needs. Collaborate effortlessly with friends and family to create the ultimate travel experience. Whether you’re jetting off for a quick getaway or planning a work trip, this template provides the tools you need for a successful trip.

Set your budget, research destinations, create itineraries, and finalize details all within ClickUp’s intuitive platform. Track progress, assign tasks, and monitor productivity with ease. From start to finish, ClickUp’s Trip Planner Template empowers you to plan your dream trip efficiently and effectively.

Whether you’re born with natural event planning skills or perhaps someone who’s looking to get better at it, this Event Planning Itinerary Template by ClickUp can help you plan your next events with ease!

This event planning itinerary template includes three highly visual ClickUp Views that can be customized for any need, from organizing and scheduling event dates on a List and Board to drag-and-drop planning on a Calendar.

Each view provides pre-built Custom Fields, which allow you and your team to add important details, such as progress percentage bars, payment status, due dates, budget status, and more. You can also create Custom Task Statuses to help identify the stage each task is, keeping everyone in the loop on where each task stands at all times. 

You can download the app on your mobile device to access your tasks regardless of your event’s location, and use this itinerary template to help you become a pro at planning events and start managing all of your business operations, teams, and event planning —all in one place. 

Sometimes, it’s best to take things day by day, especially when your workload and to-do lists are getting out of hand. 

Seize the day and stay productive (and motivated) by turning to the 24 Hours Itinerary Template in ClickUp to guide you when creating your daily schedule!

This free itinerary template includes pre-built Custom Fields and Custom Task Statuses to help you easily plan and visualize your daily tasks. And because those features are fully customizable, you can edit and add whatever fields and statuses work best for your workflow.

Use this template to assist you with daily planning , so you easily view all of your to-dos, stay focused on what’s on your plate each day, and make the most of every day!

Meetings are a great way to sync with people in real time.

However, without a proper agenda, you might forget to discuss important matters, lose control of the meeting flow, and veer off track, leaving the attendees with more questions than answers or thinking, “this could’ve been an email.” 😅

Don’t let that happen to you! 

Whether you’re hosting a face-to-face or virtual meeting, having a prepared agenda beforehand keeps your meetings productive and helps make the most of your attendee’s time— the free Agenda Template by ClickUp can help you prep for your next meeting.

This template provides you with sections for your meeting details, participants, and so much more. And because this template is available ClickUp Docs, you can easily format the page to support any type of meeting , embed links to add more details to your agenda, and easily share it with your team before the meeting so they can come prepared with insights or questions. 

Use this itinerary template to help you plan and keep your next meetings productive! 

Planning a conference and need a conference agenda template ?

This Conference Itinerary Template by ClickUp can help you create, visualize, and manage your events all in one centralized place.

This template offers pre-built views, such as Box, Calendar, and List view, and Custom Fields and Custom Task Statuses to allow you to create your ideal itinerary for your event. Moreover, you can add custom tags to your tasks to add another layer of organization to your itinerary and add new Custom Fields to keep your tasks as detailed as possible as you plan your live or virtual conference events .

And if you need help getting started, no problem. It comes with a Getting Started Guide to help you get familiarized with the template and serve as a guide to help you plan your next event !

A meeting agenda is a must, especially for board meetings. 

The Board Meeting Agenda Template in ClickUp offers pre-built Custom Fields to help board members and leadership create a high-level and organized meeting agenda, and run productive meetings. You may also add single or multiple assignees to each task and subtask to clearly note who’s responsible for completing the task or presenting the topics and check them off the list as each task or topic has been discussed to easily track and note what is yet to be completed.

Use this itinerary template to help you create an organized meeting agenda , keep everyone in the loop ahead of the meeting, and promote open discussion among all participants, which can lead to stronger decisions and better outcomes.

If you’re an Excel user, then this template is for you.

Microsoft Excel offers a handy Vacation Itinerary template that you can use to organize all of your trip details. Whether you want to start a road trip itinerary with friends or a personalized itinerary of your full trip, this trip itinerary template includes entries for flight information, lodging, emergency contacts, activities, and so on. 

Once you’ve filled out the template with the details of your trip, simply save it on your computer or print it to take a physical copy of your itinerary with you or leave a copy for your friends and family while you’re away on your vacation.

If you like keeping things simple when planning your trips, then this travel itinerary template will work for what you need.

This template allows you to add and edit your travel details, such as destinations, transportation, lodging, and what you need to pack for your trip, in organized tables in Google Docs (where you can also connect to Google Sheets). 

This is one of the many customizable templates that’s free to download. Save it on your computer or print a copy to take with you!

Keep your business trips as stress-free as possible by creating a detailed flight itinerary, meeting schedule, and more all on one page. Use Microsoft Word’s Business Trip Itinerary template to keep track of important dates, departure and arrival times, destination addresses, phone numbers, travel time, and other notes about each item on your itinerary. 

Start Planning Your Next Trip with Travel Itinerary Templates

When it comes to planning trips, having an itinerary is key.

But we get it. Making a detailed itinerary can be quite time-consuming. That’s why using an itinerary template can be such a great tool! Stay organized and use the templates we provided above as a starting point for creating your own customized itinerary for your upcoming trips and events.

And if you’re a fan of customizations, then you’ll click well with ClickUp. 

It offers a fully customizable platform with hundreds of features and templates to give you the power to create a personalized experience, connect all your notes and work together, and build a workflow and itineraries that work for you.

Get access to ClickUp’s customizable templates for free today, and start getting excited about planning your next event! 

Bon voyage! 👋

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All About Planners

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July 1, 2020

How I use Microsoft Word to plan my travel itinerary (my template & planning process)

I may not be able to travel right now due to Coronavirus, but when the borders re-open, I’ll be ready. I’ve been spending the past couple of months planning future trips I want to take. I previously shared how I organize my travel plans using Microsoft Excel ( see this post ). But there is another step in my process I haven’t shared because it was still a work in process.

After more than 5 years of testing and tweaking a document I made in Microsoft Word while planning 8 trips (ranging from long weekends, to 10 day road trips, 1 month or longer overseas trips to multiple countries), I’ve finally perfected this template to keep everything neat and organized 🙂

I’ve filmed a video walkthrough as I can say a lot more (and faster) in a video than a blog post but I do have details in this post as well.

• How I set up the document
• Why I used Microsoft Word
• Travel planning I don’t  do in Microsoft Word
• How I print and assemble the pages after I’ve finished the itinerary
• Why I plan in so much detail!

Travel Itinerary Planner for Microsoft Word

To enlarge the screen of the video, click the square icon in the bottom right hand corner of the video (it will say ‘full screen’ when you hover your mouse over the icon).

Subscribe to my YouTube channel for more planner videos!

I hope this gave you some ideas you can adept into your own travel planning system. lf you’d like a copy of my travel planning document, click here

WHY MICROSOFT WORD?

I also have   travel planning spreadsheets that can be used in Microsoft Excel or Google Sheets for planning an overview, budgeting the trip and comparing things like flights, but I needed a way to plan all the details for each day in an organized manner. I was dumping links to blog posts, YouTube videos and other helpful resources that I found in my spreadsheets making them cluttered. I also wanted a way to be able to print my itinerary onto paper in a convenient format that I could take with me.

Why paper? I don’t want to use my phone as I already rely on it for navigating with Google maps etc. and a phone battery doesn’t last forever. When I plan in detail I mean REALLY detailed.

I use this document for recording things like: – Separate the itinerary for each day by morning, afternoon and evening – Bus / train numbers, times and frequency – Directions – I go super detailed just in case my phone battery dies e.g. turn right at hotel, walk 3 blocks, turn left, the stationery shop is on the left – Opening hours for quick reference or if I need to change plans due to weather – Entry cost so I have the right currency on hand – Reminders e.g. confirm the tour 2 days from now (as some tour companies require you to reconfirm) – Paste screenshots of walking routes and maps that I’ve plotted shops, restaurants etc. that I want to go to – Tips & notes

I don’t want to turn my computer on of a morning before leaving the hotel, I want all the info I need for that day all on the 1 or 2 pages that I can take with me and then throw in the bin at the end of day instead of lugging around the entire itinerary everyday.

I’m not a spontaneous traveller, I like to thoroughly research everything before I get there so once I’m there I don’t waste ANY time and see ALL of the things I want to see. I never come back from a trip and think, ‘I wish I’d gone there’ or ‘I wish I’d known about that’ or ‘shame that museum was closed that day’. Having an itinerary thoroughly planned out takes all the stress away so I can focus on enjoying the trip and taking tons of photos.

It does take time to record plans in detail but it means I never miss out on something I want to see, I’m always at the most popular attractions at opening time to get good photos without crowds. If I need to swap days or change things on the fly I can, because I have all of my trip details neatly organized in this document.

So to me the hours of research and organizing it all into this document is worth it, especially if it’s an expensive international trip where I’m not sure I’ll ever get the chance to go back there if I miss anything.

I use this document concurrently along with:

• Visit a City – it creates a visual map of where things are located so I can cluster everything together before allocating to days and adding to this Word document
• My travel planning spreadsheets in Microsoft Excel – where I plan an overview of the trip e.g. what destination I’m at on what days  e.g. Neuschwanstein Castle (I then do the detailed planning for each of those days in this document)
• Google Maps – where I sometimes plot walking routes and then paste the map into this word document

Here’s a breakdown of the various sections of the document:

For the purposes of showing you how I use this trip planner I’ve taken an extract of some itinerary pages from one of my past trips:

1. COVER PAGE

Add a photo of the destination you’re going to and your trip dates.

2. CONTENTS

Easily find what you’re looking for with this contents which will automatically update the more destinations / days of the trip that you add.

3. IMPORTANT INFO

Make a list of things to research for the entire trip and then ‘dump’ it all here.

4. SECTIONS (for each city or country)

This document is organized into sections. There are 5 sections with 5 days in each section but you can easily add more days (and sections) if you need them (instructions are in the guide that comes with the download). I use 1 section per destination – usually a city (or an entire country if it’s a small one).

You can copy the first page of the document (main cover page) if you want to add a photo for each destination like this:

I keep the country / section dividers plain because all of the other pages in the document have text on them, when I’m flicking through the itinerary, a blank page is easier to find.

3. INFORMATION

Each section starts with an information overview followed by the itinerary for each day I’m at that destination.

Information section includes space to add – research dump, currency, good to know, food and common phrases

Another thing to add to the good to know section is data / wifi. I use Vodafone’s $5 a day data roaming in most countries but you might want to use a Sim card and enter those details into the document.

4. DAILY TEMPLATE

For each day I break my plans into morning, afternoon and evening. I prefer to use dot points to list everything out – it’s just much easier to follow

Here’s an example of a day where I was taking various transport so needed everything scheduled out in detail. I take screenshots of train timetables, how much it should cost (and the exact ticket e.g. the Bayern ticket). That way when I go to purchase the ticket at the train station if I can’t figure out the ticket machine or it’s in another language, I can show this to the person at the counter and they can arrange the ticket for me, or take it out the back to their manager or other person who might speak English.

If a train, bus, boat etc. is running late I can see if I should switch plans and eat first and get a later bus, or go take photos and come back etc.

– Microsoft Word documents can also be used in Google Docs which is a free online tool you can access from anywhere, on any device (perfect to access your plans while on the trip, and if you’re planning a trip with others) – You can easily find what day you’re looking for and move around the document using the navigation menu (press CTRL and F on your keyboard) –  Tips & instructions guide included – Can be used for any type of travel – solo travel, family, road trip, domestic trip, international trip etc. – You can change the font style, size etc. and color code by destination if you like – Purchase once and re-use again and again for all your trips!

This is what it looks like loaded into Google Docs – all of the formatting, navigation menu etc. is the same – you don’t need to do anything extra.

Info I don’t record in this template

I record these things in my travel planning spreadsheets, so don’t repeat it in this template I made for Microsoft Word:

1. Handy info reference page 2. To do list 3. Budget 4. Attractions (and their cost) 5. Itinerary by Month 6. Itinerary by Week 7. Flight Comparison 8. Accommodation Comparison 9. Car Rental Comparison 10. Transfer comparison 11. Tour comparisons 12. Travel insurance 13. Spending Tracker 14. Before We Leave Checklist 15. Packing List 16. Outfit Planner

You can read more about that in this post: How I use Excel to organize all my travel plans (research, itinerary, hotel, tours, bookings, packing list etc.)

Finished your itinerary, now what?

I print the itinerary single sided so I can tear the page out as I need it and then throw it away at the end of the day (aren’t carrying around the whole itinerary with me everyday).

I like to place everything in a plastic folder (they only cost a few dollars and are surprisingly sturdy) or bind the pages into a notebook with my comb binding machine. If you take the pages to Officeworks or your local office supply store they can bind it into a notebook for you. You could just print and staple everything but if you have a lot of pages the staple might not go through or hold up well (I’ll usually only staple for a long weekend i.e. short trip).

Assembling my travel itinerary

I logically order the printed pages in the order I will use them. So flights first, then once you arrive you need the transport info to the hotel, then the hotel booking confirmation etc.

• TABLE OF CONTENTS
• IMPORTANT INFO
• Important info
• Flight booking confirmation / voucher
• Transport pre-booked transfer from airport to accommodation
• Accommodation voucher
• Daily itinerary pages with day tour bookings interspersed between (i.e. if a tour is on day 2, I put this with day 2 itinerary, before the itinerary for day 3)
• Repeat in the same order as destination 1

By destination I usually mean country (e.g. Germany) but if you’re in a big country it might be each city (e.g. Munich, Frankfurt, Berlin etc.)

Here’s an example from a road trip around Victoria I did a few years back (sticky notes are just to cover up personal info), so you can see what I mean when I say plastic folder (they’re sometimes called ‘display books’). This one is A4 page size but I later found A5 sized ones from Officeworks, so now I use 2 x A5 plastic sleeves instead (much more convenient at a smaller page size).

Tutorial for resizing printables is in this post , or you can just print at full page size and fold the pages in half.

Why I plan in so much detail

It may seems excessive to some, but I since I spend so much time planning, by the time I go on the trip I basically have everything memorised of what we’re doing on each day, at what time and usually only check the piece of paper a few times (mainly for train numbers / route etc.)

I live in Australia. It takes literally 24 hours OR MORE to get to the other side of the world (sometimes a day just to get to the other side of my own country) so I need to make the most of my annual leave. I like to plan things in detail, doing extensive research is fun to me, it gets me excited for a trip and all the things I’m going to see. Some people might prefer spontaneous travel but that’s just not my personality.

Trip planning in details means:

• I always have great photos to include in my travel photobooks
• I’ve thoroughly researched each destination so I never come home thinking ‘oh I wish I’d done that’ or ‘I wish I could’ve fit that in but I didn’t allow enough days in that city’
• I know exactly what I want to see so I never miss out on anything
• I’m always at attractions during opening time when it’s less busy
• With the exception of things like exact train numbers, I usually have the entire itinerary memorised before the trip since I’ve reviewed and edited the itinerary so many times – it makes it much more efficient as I’m not Googling various options of how to get from A to B on the go
• If I need to change something on the fly due to weather I can shuffle things around

If you’d like a copy of this template, it’s available in my   online store and my Etsy shop .

More travel planning

• My all time favorite trip planning tool: Visit a City
• Travel Planning: 50 Things to consider when planning an itinerary 
• Travel Planning: How to choose a hotel (my step by step process)
• Visit a City versus Google My Maps: which is better for visually planning your travel itinerary

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Plan a trip or a vacation

From international trips with friends to a weekend getaway with family, different trips require different plans. With so many moving parts, it’s easy to get lost in the details. This is where we come in. Use the Microsoft apps and services you know and love to get you organized, so you can spend less time planning and more time having fun.

Brainstorm ideas for a group travel vacation

Roll call! Planning a trip with others is a group effort. From brainstorming together to narrowing down availability, wrangling people to make a decision can feel like herding cats. Instead of dealing with long email chains or disorganized text message threads, rely on the apps, products and travel templates from Microsoft to help.

A digital binder to store everything

With OneNote, you can easily keep everything you need for your trip, organized and with you. Create sections for different needs such as brainstorming, travel notes, itineraries, and more.

You can access it from anywhere you've got an internet connection... and it's free!

"I just love having EVERYTHING in one place."

Tip:  Consider seasonality and special needs Popular events might mean higher prices and crowds. Consider these factors for people who may have special needs in your group. For example, an elderly person may have difficulty with mobility where a large event is taking place.

When traveling in a group, it's important to be aware of everyone's needs. From emergency contact info to allergies, each person should fill out an emergency info and make them accessible to the group, just in case. You can use one of these list templates on Microsoft Create.

Tip:  Get to know the culture Traveling internationally? Be mindful of the customs, traditions, and common laws of the country you're visiting. Researching these can go a long way to make sure you’re being respectful and safe.

Budget for the group vacation or trip

Dealing with money can be a fickle thing… especially among friends and family you’re traveling with. Whether you’re planning a short trip or a long excursion, planning a budget and keeping track of expenses is important to ensure you don’t overspend while having fun. With these budgeting and budget tracking tools , you can skip the bickering and focus on enjoying your time instead.

How much do you want to spend on your trip? Depending on the needs of the trip and your personal preference, where you want to invest your money matters.

Tip:  Check your own finances first This may feel like common sense, but it's easy to be swayed by a group. Take a look at your own finances first and make a decision on what your limits are and consider what is important to you. For example, if you're a foodie, you might want to take a cheaper airline in order to splurge on food.

Tip:  Make agreements before the trip It may be an uncomfortable conversation to have, but agreeing as a group ahead of time can save a lot of potential arguments later. For example, does everyone pay an equal %? Does one person pay for transportation and another pay for lodging?

"I'm just glad there's no more bickering about who spent how much more..."

Create the perfect travel itinerary.

This is the fun part—well, at least the fun part of planning. Creating an itinerary is all about discovery and seeing the potential of what your vacation can be. A hotel in a great neighborhood, top-rated restaurants nearby, iconic destinations, and more. There’s so much to find (and organize)... if only there was a single place to do it. Oh wait, there is.

Tip:  Different vacations require different needs International trips may require a visitor’s/tourist Visa. You’ll need to research this in advance and make sure you request one in time for your trip.

"I never thought that all I would need to plan my roadtrip would be Bing!"

Tip:  Schedule time for nothing It may seem counter-intuitive… but pick an interesting area and give yourself time to wander. You never know what hidden gems you might find when you slow down and take in the sights around you.

Tips before you leave on a group vacation

Flights and lodging booked, restaurants reserved, tickets purchased… You’ve got everything ready. Or do you? If you’ve ever felt that nagging sensation of “I think I forgot something” you know just what we’re talking about. Get a second opinion to help make sure you’re totally prepared for your trip with these handy tools.

Break the language barrier

If you're going to a destination where you don't speak the language, it can no doubt be a little daunting. With a little help from Microsoft, you can turn your phone into a live translator to help you navigate unfamiliar places. The Microsoft Translator app can translate text, speech, and images such as menus and signs. It can also help you speak like a local by hearing your translated phrases to help you with pronunciation.

Tip:  Traveling with pets Different airlines have different pet policies. Research in advance what pet policy your airline has, as they might have breed restrictions or health policies. Most of all, make sure your furry companions are comfy for the flight, with plenty of food and water.

Tip:  Traveling with the elderly or children Make sure to bring proper identification, weather-appropriate clothes, any medication, and brief them on how to contact someone in case of emergencies. Depending on the type of trip, you might also want to consider travel insurance or other safety precautions.

Create and share vacation memories

When you get back from your adventure, the first thing you want to do is share the amazing memories you've made... but before you do that, you'll want to make sure you have all the photos that were taken on the trip available to you.

One place to store it all

You can create a folder that's shared only to those in your travel group. You can add all your pictures there and they can upload theirs as well. It's a super simple way of making sure everyone can share photos with each other.

With tons of photos you can now dive into creating a story to share with friends and family!

Tip:  Make your shared OneDrive folder before you leave This makes it easy for everyone to upload photos during the trip, so you don't need to wait for them all at once!

"Sway is so pretty... I can't get over it. I made one for my honeymoon and my parents will STILL look at it!"

Tip:  Tell a story with more than pictures When creating a memorable photo book or story, it's important to remember the details. Share tidbits you learned during your experience to help your vacation story come alive!

With lots of templates and Design Ideas that intelligently help you create layouts that meet your needs, PowerPoint can be the ultimate digital photo album tool.

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Itinerary Template for a Trip: Free Downloadable Examples & More Resources

• Updated: 04/04/2024

If you are looking for a free, easy, and detailed itinerary template for a trip that you can download and conveniently add your own travel details—then you are in the right place. 

Find the sample trip itinerary template I created and tweaked over years of travel to include the most relevant information in one easy-to-scan document and in four different file formats. 

Additionally, I share alternative template ideas  that include my top picks for itinerary-building apps  and other online places where you can find more free or affordable trip itinerary designs  and layouts. So, go to the file format that works best for you, scan my quick tips for editing, and get your trip details organized in a downloadable, easy-to-edit, and very sharable document. 

Table Of Contents

Itinerary template for a trip in 4 file formats.

Find my travel itinerary template in the four different file formats below. Choose the one you like to work in best. Then find more recommendations here .

• Microsoft Word trip itinerary template
• Microsoft Excel trip itinerary template
• Google Sheets trip itinerary template
• Canva trip itinerary template

About This Template: 7 Main Components

There are seven main components to this template. I have included each because it contains the information I reference most while traveling, organized in a way that helps me figure out when my trip schedule is overloaded or lacks the right amount of buffer time between activities or transit.

Sign up for my monthly Discovery Newsletter & get a free Trip Budget Calculator !

The 7 trip itinerary template components include:

• Header. For a destination image and title. Replace this image with your own.
• High-level trip summary: An at-a-glance summary of essential trip information—the number of travelers, dates of travel, flights (or other transit), and location(s) of the trip.
• Travel day column. Know which day of your trip an activity is happening. 
• Day of the week column. Know the day of the week and date to ensure lodging, tour, and transfers are booked correctly.
• Activities column. A place to capture details for all activities and lodging. Hyperlink text to websites for additional information.
• Location(s) column. In this space, recap the destinations for each day, link to lodging websites, and include important notes such as included meals or overnight flights.
• Lodging contact info sheet. A second tab or sheet for additional lodging information is included in all template files except for Microsoft Word 

Since the detail on this template prints small, consider saving it to a PDF file , allowing you to zoom in as needed and easily share it with others.

Additionally, reference your itinerary offline when you save a PDF version of this itinerary to your phone to an app like iBooks (Apple users) or Google Play Books (Android users). Having an offline itinerary comes in handy in travel situations when you have limited or zero cellular or wi-fi connection. 

Microsoft Word Template

Click on the image below to download a free version of this trip itinerary template containing actual details from a visit to Iceland in Microsoft Word. 

6 Editing Tips (Word Template)

As Microsoft Word is the most universally used software program, it is the trip itinerary template file I share first. Here are six essential editing tips when using the Microsoft Word version of this template.

Header area editing (Word template)

• To change out the image at the top of the itinerary, right-click on the image and select Change Picture. Select from a stock photo or upload your own image. I am a Canva user and found this image there, added a text overlay, and saved it using the dimensions 2000x458px.
• However, you can upload any size image file you would like. If your uploaded image is not the correct size, click on it and drag its diagonal corner to resize and fit the page. If you find it too tricky to insert a new image, delete the existing one and type your preferred itinerary title. It might not look as pretty without a picture, but the template will still convey all essential information.

Main itinerary body editing (Word template)

I created this itinerary using a table in Microsoft Word, hiding vertical gridlines to achieve a cleaner look. 

• To edit text , select and delete existing text. Then, type text as you normally would in Word documents.
• To add a table row , select a row by dragging your mouse to highlight it, then right-click and choose Insert to add a row above or below. Repeat the process to delete a row . Find one additional blank row at the bottom of the template.
• To add or change hyperlinks , select the word(s) you would like to link (or unlink) to a website, right-click, select Hyperlink, and from the sub-menu, select Edit or Remove Hyperlink.
• To add back vertical gridlines , select the entire table, right-click, and select Borders and Shading to adjust the design with the gridline configuration you like best.

Microsoft Excel Template

Click on the image below to download a free version of this trip itinerary template containing actual details from a visit to Iceland in Microsoft Excel. 

9 Editing Tips (Excel Template)

As Microsoft Excel is more specialized software, I share nine file-specific tips, knowing that the traveler who prefers to download this file type is likely already familiar and comfortable editing in Excel.

Header area editing (Excel template)

To change out the header image at the top of the itinerary, right-click on the image and select Change Picture. Select from a stock photo or upload your own image. I am a Canva user and found this image there, saving it using the dimensions 2000x458px. Once uploaded, I added the semi-transparency in Excel.

However, you can upload any size image file you would like. If your uploaded image is not the correct size, click on it and drag its diagonal corner to resize and fit the page . If you find it too tricky to insert a new image, delete the existing one. It might not look as pretty without a picture, but the template will still convey all essential information.

• Though—if you upload a new image and want to keep the semi-transparency , double-click on your picture to get to the Picture Format menu. Find the Transparency icon in the header menu and adjust it to your preference. 
• To change the header text , click on the text in the Text Box and edit all elements.

Main itinerary body editing (Excel template)

• To insert bullet points , copy these from an existing cell in the document. I created and copied the bullet points from a Word document and pasted them into Excel. 
• All cells are set to wrap text and are oriented to align left and at the top of the cell. If this changes or the format structure is lost, right-click on any cell and select Format Cells to reset the cell structure to your preference. 
• To start a new line of text in a cell when using a Mac, press the Option+Return buttons on your keyboard. Using a PC, press the Alt+Enter buttons or get more tips from Microsoft Help .
• To insert hyperlinks , select the cell you would like to hyperlink, and from the main menu, select Insert. From that submenu, choose Link. Microsoft Excel—from what I can tell (please correct me in the comments if you know how to bypass this)—does not allow users to link individual text within a cell. Google Sheets does, and it is one of the reasons I prefer using that format type. 

Lodging contact tab editing (Excel template)

Note a second tab in this Excel template for lodging details—set to print landscape (horizontally). Edit all elements in the same way as the main itinerary.

Google Sheets Template

Click on the image below to download a free version of this trip itinerary template containing actual details from a visit to Iceland in Google Sheets. This image links to a read-only document. 

To copy it, click File from the main menu and select Copy . Doing this will create a copy of the document on your Google Drive. You will want to be logged into Google when you do this.

7 Editing Tips (Google Sheets Template)

Google Sheets is my preferred file type to create, edit, and share new trip itineraries. I find its slimmed-down menu is easier to use than Excel. Plus, I appreciate the ability to highlight and hyperlink specific text using Sheets vs. having to link an entire cell (in Excel).

Additionally, I find this file type easier to share as not everyone uses Microsoft documents. And I find it convenient since I already use Google Drive to manage my business documents and keep my travel information organized . Here are seven things to know when editing this template.

Header area editing (Google Sheets template)

To change out the header image at the top of the itinerary, right-click on the image and select Change Picture. Select from a stock photo or upload your own image. I am a Canva user and found this image there, added a text overlay, and saved it using the dime nsions 2000x458px.

However, you can upload any size image file you would like. If your uploaded image is not the correct size, click on it and drag its diagonal corner to resize and fit the page . If you find it too tricky to insert a new image, delete the existing one and type your preferred itinerary title. It might not look as pretty without a picture, but the template will still convey all essential information.

Main itinerary body editing (Google Sheets template)

• All cells are set to wrap text and are oriented to align left and at the top of the cell. If this changes or the format structure is lost, select a cell and choose Format from the main menu.  From the drop-down menu, select Wrapping or Alignment to adjust to your preference. 
• To start a new line of text within Google Sheets when using a Mac, press the Command (or Control or Option)+Return buttons on your keyboard. Using a PC, press the Alt (or Control) +Enter buttons. 
• To insert hyperlinks , select the specific text you would like to hyperlink, and from the iconographic menu, just below the main menu, select the three vertical dots at the far right for more editing items. Select the Link icon to insert and link to your preferred URL. Or choose Insert from the main menu, then select Link. 

Lodging contact tab editing (Google Sheets template)

Note a second tab in this Google Sheets template for lodging details—set to print landscape (horizontally). Edit all elements in the same way as the main itinerary.

Canva Template

Click on the image below to access and edit a free version of this trip itinerary template in Canva. 

Although Canva is an excellent and intuitive design software usable by non-professionals, it requires prior knowledge and experience to use it comfortably. I do not recommend downloading and editing this file type unless you are already comfortable creating and editing in Canva.

If you are, have fun! You have full editing capability to change any element of this two-page trip itinerary template, which includes a second page for lodging contact information. 

Tips for duplicating the template: Click the above image, then click the “Create with Canva” button in the upper right-hand corner. When you do this, it should take you to your Canva account and let you copy, and then edit a duplicate version of the template.

2 Recommended Online Itinerary Builders

If you prefer using an app or an online itinerary builder to create your itineraries, TripIt and Wanderlog are the top two options. I have used TripIt before and found it handy—though short on the functionality I prefer. Despite easy integration with travel booking uploads, the program was less flexible than I would have liked, still requiring some manual uploading and editing. 

I have not used Wanderlog, though I have repeatedly seen it recommended highly by frequent travelers and travel professionals. To see which is right for you, scan through this Reddit thread of users comparing notes on each.

4 More Places to Find Travel Itinerary Templates

In addition to the free templates I share, are four more places to find free or affordable trip itinerary templates.

• Microsoft Excel, Word, and Google Sheets free templates

Find multiple travel itinerary templates on Jotform .  Edit them using its web-based a PDF editor. Then, download your edited form after you create an account. You get five complimentary form downloads with a free membership . 

Find multiple trip itinerary templates on Canva .  There are several free options. To edit and download them, create a free account on Canva if you do not already have one. Some templates are restricted to paid Pro Canva users only.

Microsoft Excel, Word, and Google Sheets

Microsoft Excel, Word, and Google Sheets offer free templates. These software programs offer several free travel itinerary templates. To access these complimentary templates, choose File, then select Create New from Template or New from template gallery from the main menus. Search for templates related to trips or travel to find one that fits your needs.

Several shops on Etsy sell downloadable trip itinerary templates for a low price, often $5 or under. Some designs are beautiful. Several come packaged with multiple detailed pages that could be perfect for your needs or be superfluous. Search digital download options here to see what fits your preferences best.

Related Reading

If you are searching for more travel planning assistance to help you save time and money, stay organized, and achieve better results, check out the related articles below.

• How to Plan a Trip Quickly: 9 Best Places to Find Inspiring Trip Itineraries
• 49 Things You Need to Do to Plan Your Best Trip (Free Travel Research & Planning Checklist)
• Google for Travel: Plan Better with These 8 Tools
• Why You Will Love Google Maps for Trip Planning
• How to Save Time & Money with Google Flights Price Tracker
• 5 Proven Ways to Simplify and Organize Your Travel Research
• Pack Faster & Better with This Universal Printable Packing List
• 25 Expert Packing Tips to Help You Travel Better
• Pre-Trip: A Practical Checklist to Close the House & Pack

Additional Trip Planning Resources

To further help you with travel planning, I share my go-to resources for every trip below. 

Google Flights. My first research stop for affordable flights for every trip. Learn why here . 

Google Hotels . Use its “ Where to stay ” button to discover the best neighborhoods to base your visit.

Booking.com. For hotel and rental bookings, I appreciate its flexible cancellation, candid user reviews, discounts, loyalty program, and easy-to-use interface.

Viator , Get Your Guide , & Airbnb Experiences . Quickly find and book highly-rated tours and activities on these sites.

Google Travel Things to Do & Google Maps . Find more things to do in your destination on Google Travel, then record where you want to visit on a custom Google Maps list. 

AllTrails . Love to hike? Me too. I religiously use AllTrails to discover hiking and biking trails and download its offline maps to manage my hikes.

Guide Along . 5-star self-guided audio tours that are GPS-compatible for US road trips and national parks. We loved the Glacier National Park tour .

Insure My Trip. I never travel internationally without trip insurance. Learn why here . My preferred place to shop and compare policies is InsureMyTrip.com . 

Plus, check out the 15 travel apps I use on trips, my preferred guidebooks , and my free customizable travel itinerary template , downloadable in four file formats.

About the author:  Janice Moskoff is a travel writer and blogger who loves hiking, exploring the world, and reading. She writes to inspire travel-loving families, adult friends, and couples on her blog,  Gather and Go Travel . Check out  her bio , learn how she became  a blogger , and discover how to  work with her . Sign up for her monthly  Discovery Newsletter  to get her latest travel recommendations and  how-to’s .

Love to travel? Sign up for m y monthly Gather & Go Travel Discovery Newsletter and get a free trip budget calculator .

Affiliate Disclosure: Some of the links on this page may be affiliate links, and at no additional cost to you, I earn a commission if you make a purchase. I only recommend products and companies I use. And the income goes to keeping the site community-supported and ads minimal.

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2 responses.

Hi Nicole, thanks for messaging about this. Happy to troubleshoot. I am sorry you having issues. Since you would like to use this template I’ll take an educated guess that you are familiar with Canva and already have an account? When you click the “Create with Canva” link in the upper right hand corner it should take you to your account and let you edit a version of this template. I’ll check in with you via email as well to see if this is happening. If not, I’ll email you a direct link and dig in to adjust settings. Or feel free to email me directly at (janice at gatherandgotravel dot com.). Thank you!

Hi! I was hoping to use your Canva template but it linked to a preview that wouldn’t open the template. I also couldn’t find it by searching.. Is it available anywhere?

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Welcome to Gather and Go Travel , a blog inspiring families, adult friends, and couples to explore US and international destinations and to get outdoors. I am Janice, an experienced traveler to over 50 countries and a travel writer, book lover, and blogger. Learn more about me , read our story , and how to work with me .

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Free Itinerary Templates

By Kate Eby | February 28, 2018

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An itinerary is essentially a schedule that can aid in organizing travel plans, conferences, meetings, and other events. Itineraries are most commonly used for business trips and personal travel to provide a record of important details, such as transportation and lodging information, business meetings, tourism plans, and emergency contacts. Whether you’re embarking on a business trip or family vacation, an itinerary can help you plan ahead, pack appropriately, and prioritize activities in order to save time while traveling. To make your process even more efficient, below you’ll find free travel itinerary templates, planning checklists, meeting itineraries , and other templates for Microsoft Excel and Word, PDF, and Google Docs. All of the templates are professionally designed and easy to use, and you can print them to provide a hardcopy during travel or to utilize in a meeting.

Business Itinerary Templates

Business travel itinerary template.

Keep track of flight information for both departure and return trips, accommodations, rental car details, and meetings or events with this business travel itinerary. You can plan for multiple travel dates, and the template is designed with alternating colors for an easy-to-read layout.

‌ Download Business Travel Itinerary Template

Business Trip Checklist Template

Customize this checklist template by adding tasks that need to be completed and items to pack on a business trip. Using a checklist can help ensure that important items are taken care of and that nothing is overlooked. It’s a simple planning tool that can have a big impact on the outcome of a business trip.

Download Business Trip Checklist Template

Excel | Smartsheet

Simple Business Trip Itinerary

This blank itinerary template offers a basic format that can easily be customized for a specific trip. Create a multi-day itinerary that covers transportation, lodging, meetings, and any other travel details that you want to keep track of. Consider adding hyperlinks to locations, such as hotels and restaurants, so that you have a record of online resources while traveling.

Download Simple Business Trip Itinerary 

Business Trip Report Template

A business trip report typically follows a memo format and provides a summary of the purpose and results of a business trip, including recommendations or follow-up actions that need to be taken. This is different from a business trip expense report, which is used to keep track of travel expenses for reimbursement. You can save and print the template as a Microsoft Word or PDF file.

Download Business Trip Report Template

Word  |  PDF  | Smartsheet

Travel Agency Planning Form

Travel agents can use this form to collect information from clients and create travel plans. Edit the template to include whatever details are relevant for the client and the type of trip, such as flight preferences, travel insurance options, lodging information, or discounts offered. Create a record of client information for future reference.

Download Travel Agency Planning Form

Word  |  PDF

Flight Itinerary Template

Multi-flight trips can be complicated, but a simple template can help prevent you from feeling overwhelmed. This Excel itinerary template will help you keep track of flight info so that travelers have all the details on a single spreadsheet. Enter your flight numbers, airport locations, and departure and arrival times for each leg of your journey, including layovers.

Download Flight Itinerary Template

Excel  |  Word  |  PDF

Vacation Itinerary Templates

Vacation itinerary template.

Plan a quick three-day trip, a five-day getaway, or a longer vacation with this comprehensive itinerary template. You can make and record plans for each day of your trip, including restaurant reservations, entertainment ideas, transportation, and nightly lodging. This provides a detailed look at your daily itinerary as well as an overview of the entire vacation.

‌ Download Vacation Itinerary Template

Vacation Planner Template

While creating a vacation itinerary requires advance planning, doing so allows you to relax and enjoy your trip without having to make arrangements while traveling. This vacation planner template is designed to help you compile information, compare options, and then create an itinerary based on what you discover. It can be used for planning a variety of trips, from family vacations and reunions to student field trips or travel for sports team competitions.

Download Vacation Planner Template

Excel  |  Word  |  PDF

Travel Day Planner

Use this Microsoft Word itinerary template to create a schedule for outings and events on a single day. Keep track of items to bring, restaurant locations, tourist attractions, and important notes. You can create your own easy-to-carry guide to follow throughout the day, and stick to your travel plan or make adjustments as you see fit.

Download Travel Day Planner

Family Vacation Itinerary Template

This itinerary template is designed with families in mind, and provides sections for listing all of the important trip details, which may include traveler names, medical info and contacts, other emergency contacts, and travel plans. Keep track of activities that your family plans to enjoy along with any corresponding details you want to document, such as cost, location, or advance tickets.

Download Family Vacation Itinerary Template

Excel  |  PDF

Travel Planning Checklist

Create a simple checklist for planning a personal trip or vacation. This template includes sections for adding items to complete at work, arrangements for home and pet care, a packing list, and other tasks. A to-do list can provide organization and accountability before you leave for a vacation.

Download Travel Planning Checklist

Meeting and Event Itinerary Templates

Formal meeting itinerary template.

Keep meetings on track with this organized itinerary that shows topics to be covered, presenter names, and the time allotted for each agenda item. You can also record the names of everyone in attendance, the meeting objective, and the location. This is a Google Docs template that can be modified to suit your particular organization and easily shared with team members.

Download Formal Meeting Itinerary Template

Word | Smartsheet

Meeting Minutes and Itinerary

This meeting itinerary template for Word provides a traditional layout with room to record minutes. Customize the template by adding a business logo or editing the items included in the itinerary. The template also includes a signature line for secretary approval.

Download Meeting Minutes and Itinerary

Weekly Staff Meeting Itinerary Template

Plan your weekly staff meetings and share the itinerary with attendees in advance. The agenda includes an overview of weekly achievements, progress updates, action items to discuss, and scheduling info for the next meeting. This template provides a roadmap to follow during the meeting and can also serve as a record of what was covered.

‌ Download Weekly Staff Meeting Itinerary Template - Word

Event Itinerary Template

Create a simple itinerary for a conference, workshop, fundraiser, or other event with this schedule template. You can show activities that occur in different locations simultaneously, such as different speakers at a conference, and display the starting and ending time for all activities. Use this template to plan a single or multi-day event.

Download Event Itinerary Template

Excel  |  PDF

Tips for Planning a Business Travel Itinerary

Some companies hire a corporate travel planning service to manage trip planning, booking, and emergency services. However, small businesses and independent consultants can simplify their travel planning by keeping a few tips in mind.

• Begin Planning Early: While some trips occur with short notice, you should aim to start planning a month in advance (if possible) to reduce stress and ensure that you get the services you need at the best rates available. Schedule any business meetings before securing transportation, lodging, and other travel details. It can also be helpful to arrive a day or two early to give you time to get organized and recover from jet lag.
• Bring a Backup Itinerary: Mobile devices, cloud-based storage, and the global availability of Wi-Fi make it easy to access documents from anywhere. But technology can fail, and devices can be lost or stolen, so it’s wise to print a hardcopy of your itinerary to bring in your carry-on luggage. If you’re traveling overseas, consider emailing a copy of your itinerary to your local contact as well.
• Check the Weather: This may seem obvious, but in some locations and at certain times of year, you may need more than your typical business attire in order to be prepared and comfortable. Before packing, check the weather forecast for your destination.
• Confirm Arrangements: Verify that a hotel will provide all the services you will need before booking. Once arrangements have been completed — but before setting out on your business trip — confirm lodging and other travel details to ensure that everything is in order and your itinerary is accurate.

Creating an organized itinerary will give you a map to follow during your trip so that you can focus on business engagements and other work responsibilities.

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Travel Itinerary Templates

• July 21, 2017
• By Admin: admin
• Comments: Comments off

Whether you are going on a pleasure trip or a business tour, it is always a good idea to make reservations in advance. A Travel Itinerary Template is quite helpful in preparing a general guideline about your trip. How and when you will move from one place to another, where you will stay, and what will be your agenda for each day. However the unpredictable element of a trip is what makes it exciting. So when writing your itinerary, you should balance between knowing what to expect and leaving things to chance.

Travel Itinerary Guidelines

The first step is to gather as much information as you can about the place you are visiting about the hotels, places to visit, places where you can taste the local delicacies, and the local mode of transport. Get on the internet and compile lists. Contact any friends you have in the area. Talk to people who have visited the place earlier. Once you have gathered all the information you need, you will have to organize it.

There are always more options available than time to avail them. Make a list of things you would like to do. Then sort them into 3 categories:

Base the division on your personal likes and dislikes. If you are travelling in a group, you will have to consider the likes and dislikes of others too. Leave enough room for last minute changes based on recommendations you get on the spot or because one or the other option is unavailable.

Rest and Relaxation

In your eagerness to make the best of your trip, don’t forget to leave time for rest and relaxation especially if your trip is for pleasure. On a business trip, you have to follow the agenda set by the office.

Local Travel Time

Make allowances for local travel. When you put down the time you would visit the various spots, allow for time spent on travel. It is difficult to estimate the time required for travel from one place to another in an area which is unfamiliar to you, because of time you would spend in arranging transport and locating spots. Allow for plenty of time between visits.

Allow for long meal times. This is particularly true if you are on a vacation. When you are on vacation, you would not like to be up at dawn. You would like to eat leisurely and dawdle over desert and coffee. It may even happen that after you have had a good lunch, you may just want to laze around rather than go visit a tourist spot. Allow for all this in your itinerary.

Keep Your Perspective

Don’t get trapped by your itinerary. The object is not to see how many spots you can cover, but how much you enjoy yourself. While it is a good idea to gather information and be prepared, don’t be too rigid. Have your travel and stay arrangements in place so that you don’t waste too much time on those. The rest you can keep flexible to change as required.

Keep Your Itinerary

Your itinerary should include:

• Details about your travel arrangements.
• Information about your stay with addresses and contact number of hotels.
• Details about your sight seeing.
• Your home address and contact numbers.

Always keep a copy of your itinerary with you so that you are never at a loss what to do next.

Free Travel Itinerary Templates

Here is preview of this Travel Itinerary Template that can help anyone in creating their own Travel Itinerary quickly.

Download link for this Travel Itinerary Template.

Preview of this Travel Itinerary Template that can help anyone in creating their own Travel Itinerary quickly.

• Free Schedules
• sample schedule
• Sample Travel Itinerary
• Sample Travel Schedule
• schedule example
• Schedule Format
• Travel Itinerary Example
• Travel Itinerary Format
• Travel Itinerary Schedule
• Travel Schedule Example
• Travel Schedule Format

Using OneNote to Plan + Organize Your Trip Itinerary

Oct 19, 2017

So you finally picked your next travel destination? Well, before you start mindlessly scrolling through the endless itinerary possibilities only to get overwhelmed about the planning process, read up. I’m giving you my three-step travel planning process that’ll help guide you through creating an itinerary from scratch. Let’s start squeezing out a plan from that wanderlust-filled brain of yours and filter it down to what you’re actually going to do.

Collect Ideas

Open a OneNote page and quickly jot down the sights you want to see, the activities you want to do and the food you want to eat. The idea generation phase is all about dreaming big! What bucket-listy life experiences do you want to make? Try to avoid making conscious decisions of whether or not you’re actually going to do everything that’s on your list. Remember, this is the time for quantity—don’t hold back!

Here’s where to find itinerary inspiration during your brainstorming session:

Pinterest Search

Pinterest is the Google of travel inspiration and itineraries. Whether you’re looking for the best sightseeing locations or off-the-beaten path guides, get insider tips from travel bloggers with tried and true experiences. Search for “Things to do in _____” or “_____ itinerary ideas” to get started on your Pinterest research.

Traveler Reviews

I care about what people think when it comes to everything from accommodations and restaurants to activities and sights. That’s when the opinions of everyday travelers on Yelp, TripAdvisor and Airbnb can be useful.

Official Visitor Websites

Virtually every country has its own official tourism website and offers a great place to begin researching your trip. It’s packed with practical information, sample itineraries, city guides, interactive maps and more!

Family & Friend Recommendations

Who can you trust more than your own family and friends? Somebody’s gone somewhere you’re planning on going to, so word-of-mouth advice from family and friends is an easy way to get inspiration and itinerary recommendations.

Do it in OneNote:

• Create a 3 x 2 table.
• Label the first column “See”, the second column “Do” and the third column “Eat”.
• In each column, list down specific places you want to see, the activities you want to do and the restaurants you want to eat at. The key here is to be specific as possible. Instead of listing “kayak to Chinaman’s Hat”, list the name of the tour company you’ll be kayaking with.

Read: Time-Saving Ways OneNote Makes Travel Planning Easier

The next step is searching for each location or activity and plot it out visually on a map because the last thing you’d want is finding the perfect list of things to do only to find out that the places are cities apart! My favorite tool for creating custom maps is  Google My Maps . It’s simple to use and gives you customization features like adding color coded icons, layered itineraries, driving directions and more.

How to Create a Map in Google My Maps

• Go to   Google My Maps and log in to your Google account.
• Click on + Create a New Map .
• Rename your new map and untitled layer.
• Enter the name of a business into the search bar and click on + Add to Map .
• Repeat step 4 until you’ve saved all of your locations to your map.

Read: Creating Custom Travel Maps with Google My Maps

Plan By Location

With your ideas visually pinpointed on your map, plan out each day’s activities based on a cluster of pins by specific locations. You’ll see where everything is located in relation to each other so that you can be more realistic about your time and plan a more detailed day-to-day itinerary.

Remember, less is better. Don’t try to jam back to back activities on one day. Spread it out. Give yourself time for spontaneity to explore outside of what’s on your itinerary. Rather than planning everything down to the minute, keep your itinerary simple by organizing it by “morning”, “afternoon” and “evening.”

All Planned Out

Now that you’ve whittled down your itinerary, you can budget for your trip a little more accurately and you’ll have an idea of what lays in the days ahead. I love using OneNote in conjunction with Google My Maps for travel planning, and this simple process can be easily adapted to your favorite app, spreadsheet or word document program, whatever works for you! If you hate travel planning, I’d like to think that I’ve made the process a little more doable, and hey, maybe even a little more fun! Are you a planner or do you thrive off the spontaneity of traveling without a plan? Leave a digital note below and tell me about your trip planning process!

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Table of Contents

Plan template bundle, 5 steps to create a travel planner.

• 23+ Travel Planner Templates

1. Sample Summer Travel Planner Template

2. free basic travel planner template, 3. free business travel itinerary planner template, 4. simple travel itinerary planner template, 5. standard travel planner design template, 6. digital travel planner design template, 7. daily travel planner template, 8. printable weekend travel planner template, 9. monthly travel planner template, 10. mini travel planner template, 11. business travel planner template, 12. family travel planner template, 13. holiday travel planner template, 14. printable vacation itinerary planner template, 15. travel itinerary template, 16. business travel itinerary template, 17. holiday itinerary template, 18. daily route planner template, 19. vacation planner schedule template, 20. free sample travel itinerary template, 21. free travel itinerary calendar template, 22. free blank travel itinerary template, 23. sample road trip planning in pdf format, itinerary templates.

See the beauty the world has to offer. Experience the serenity nature could provide. Live the life you love. Travel the world, anytime, anywhere. But here’s a piece of advice, plan everything out first. Some say spontaneous trips are the best ones, but wouldn’t it be better if you have a travel planner ? Planning your trips will save you from the troubles of not knowing where to go next or what hotel would provide the best accommodation. In this article, we have provided you with ways on how to create a travel sample planner .

• Google Docs

Step 1: Pick a destination.

Step 2: set a budget., step 3: specify the length of your trip., step 4: make a list., step 5: plot your schedule..

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Printable travel planner template, travel planner template, travel profile template, vacation planner template, travel packing list template, transport and logistics delivery schedule planner template, transport and logistics load capacity planner template, travel agent checklist template, mobile travel itinerary template, family planner calendar.

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Travel templates

From planning before they say "bon voyage" to sharing your adventures upon your return, these customizable templates will help you enjoy every facet of your globetrotting travel hobby. craft custom travelogues, albums for print or social, and more keepsakes..

Showcase your travel adventures with customizeable travel-related templates

Show off your love of travel and your very own globetrotting adventures with travel-related design templates. These easily customizable templates are ideal for conveying trip itineraries, travel advice, or showcasing new destinations. You can also use these templates to highlight locales that are popular or off the beaten path and collaborate with influencers across platforms such as TikTok or Instagram . With just a few details to plug in, you can share your winter adventures, snowbird getaways, exotic cruises, or whatever your next big trip might be. Whether it's a road trip across the continent or an international tour, attract your adverturesome audience.

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Top 10 Well Organized Free Itinerary Template Word

A well-organized itinerary template word has countless benefits. An itinerary document looks like a timetable and a more comprehensive to-do list. The itinerary document is a travel plan which describes every single detail of a vacation. Which route to be followed, accommodations, transportation, days, etc. planning a trip is a hectic task you may miss key points if you create them from scratch by yourself. Save your time and effort by customizing online available templates for free.

In this article, you will get a professionally designed itinerary template word. It allows you to create a travel plan that meets realistic estimations. Your trip will go smoothly without any hassle. WPS office software has a wide collection of itinerary templates in word. Keep scrolling for grabbing eye catchy itinerary templates in word.

1. Simple Business Itinerary Plan Word Template:

Plan your business trip in a well-organized way by using this professional itinerary template word. It allows you to conduct your trip smoothly. Isn’t it interesting to grab this super amazing fully described template for free?

2. Business Trip Schedule Word Template:

Look at this sophisticated simple itinerary template word. It will help a lot in creating a realistic travel plan so you will not meet any unfortunate situations. Free download this super organized template.

3. Leader Business Trip Schedule Word Template:

Download the itinerary template word for planning your travel from the initial point to further. It’s a good practice to make business trips scheduled.

4. Travel Destination Poster Word Template:

Decide your destination before leaving for a trip. Make sure to download this beautiful itinerary template word which describes all the points of visits mentioned on it.

5. Family Vacation Itinerary Word Template:

Planning a family trip before leaving is considered a good practice. Plan your destination, days of stay points to visit, and accommodation details. Download any simple itinerary template word.

6. Online Bridal Party It inerary Word Template:

Every event which is planned before is conducted more smoothly rather than an unplanned event. Download the itinerary template word for free online.

7. Business One Day rip Itinerary Word Template:

Plan your trip no matter how many days are. Even if you are going on a one-day business trip, you should never miss grabbing the perfect itinerary template word.

8. Office Weekend Road Trip Itinerary Word Template:

Enjoy your trip by scheduling it. Free download beautiful itinerary template word that is easy to understand and modify.

9. Study Itinerary Word Template:

Don’t miss to plan your study tour. Grab the perfect itinerary template word and plan your study trip schedule. Free download any tempting super gorgeous template.

10. School Itinerary Word Template:

Looking for a school itinerary template word. Make sure to download any professional itinerary template word to do so. It will make you stand out and your trip will go smoothly.

Itinerary template wo rd allows you to plan your travel in tee best-sophisticated way. Make a realistic travel plan by customizing the itinerary template word. WPS office software is saturated with high-quality professional templates that will make you stand out. Visit WPS office software or download it for exploring many more wonderful templates available for free.

• 1. Well-Organized TOP 10 Template for Table of Contents in Word
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• 5. Well-Organized Printable Funeral Program Template Word Free Download
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• Travel Planner Templates
• Travel itinerary

Travel Plan Template

Description:

Travel Plan Template on one page. Here you will find all you need for planning your trip efficiently.

Sections available in this template:

• Travel destinations
• Departure date
• Return date
• Estimate expense
• Transportation

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My only wish would be that you could add blank sketchbook style pages to the weekly and yearly sections.

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I wish you could add blank sketchbook style pages at the yearly and weekly levels!

Had all templates forever needs

Great extensive planner for Kindle Scribe.

Solid product - and very happy with my purchase. Wish it had a bit more customization but it comes with so many options and variety that there is little customization necessary.

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200+ Best One Word Captions For Travel

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I’ve got you covered if you’re looking for the perfect one word caption to encapsulate your unforgettable travel experiences!

We all know how it feels to snap that perfect shot, only to be stumped when it comes to condensing our awe-inspiring experiences into a few words.

You’ve scaled mountains, sailed across vast seas, and dined with locals in hidden gems. You’ve captured these moments perfectly through the lens of your camera, but when it comes to putting those experiences into words, you hit a roadblock.

You’re not alone, and that’s why I’m here to help.

In this post, we are going to dive into the world of short one word captions for travel. Yes, you read that right – just one word! It’s all about keeping it simple yet impactful. And who says you need a long caption to express your wanderlust? Sometimes, less is more, and a single word can speak volumes.

I have compiled a list of unique travel captions that will not only save you time but also make your travel posts stand out. Whether you want to convey the serenity of a quiet beach, your happy place, the thrill of a bustling city, or the magic of a sunset, these one word Instagram travel quotes will do the trick.

By the end of this post, you’ll have an arsenal of captivating one-word captions at your fingertips. Your followers will be left amazed, inspired, and eager to join you on your next adventure. 

Let’s dive into the best one word travel captions for Instagram!

Hi, I’m JJ!

I’m a travel blogger with a passion for unique travel destinations, discovering hidden gems, and adventurous solo travel.

I love Instagram and have grown my travel account to thousands of followers.  You can follow me here .

I hope you enjoy my free guides and travel tips! If so, please consider supporting my work 💕

Table of Contents

One Word Captions For Travel Photos

• Tranquility
• Globetrotter
• Beachcomber
• Exploration
• Mountaineer

500 Insta Quotes

I’ll send you a masterlist of over 500 travel related Instagram captions that will engage your audience and delight your followers! ​ Get the list by subscribing below.

Beautiful One Word Captions For Travel Photos

• Breathtaking
• Magnificent
• Picturesque
• Captivating

One Word Aesthetic Captions

• Unforgettable
• Invigorating
• Exhilarating
• Mesmerizing
• Spellbinding
• Extraordinary
• Sensational
• Spectacular
• Serendipity
• Enthralling
• Awe-inspiring
• Resplendent

One Word Caption For Travel With Friends

• Brothers/Sisters
• Brotherhood/Sisterhood
• Camaraderie
• Anticipation
• Comradeship

💁🏻‍♀️ JJ’S TOP TIP:   The key to getting the perfect Instagram shot is to be prepared. I always carry  this mini Bluetooth tripod  in my bag so that I don’t have to rely on asking strangers to take my photo for me. I also use this  mini selfie light  to always make sure my lighting is on point!

Final Thoughts: One Word Captions For Travel

Absolutely! Let’s wrap up this exciting journey through the realm of one-word travel captions.

As we’ve travelled together through this post, we’ve discovered the charm and impact of short one word captions for travel. These succinct and powerful words can capture the essence of your adventures and transform your social media posts into inspiring travelogues. They not only save you time but also lend an air of mystery, inviting your followers to engage with your experiences.

From “Explore” to “Wanderlust,” these single word captions have enabled us to express our unique travel experiences in a way that lengthy descriptions often fail to do. They’ve shown us that sometimes, less truly is more, especially when it comes to communicating our most cherished travel memories.

Whether you’re a seasoned traveller or a newbie, these short travel captions are a handy tool to enhance your social media presence. They encapsulate your journeys in a single word, making your posts memorable and engaging.

So, the next time you find yourself at a loss for words after an amazing trip, remember this treasure trove of one word captions. Your next Instagram post could be just one word away from perfection!

Remember to experiment, explore, and most importantly, enjoy the process!

Happy travels, and even happier posting!

🤳🏻For more Instagram inspiration check out my list of two word Instagram captions , 400 adventurous Instagram captions , Bucket list captions  and my list of  peaceful place captions . 

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My Favourite Travel Resources

Travel Itineraries: I offer a range of pre-planned travel itineraries for many popular destinations. Use them to make planning your next trip a breeze!

Accommodation: I always use booking.com for hotels and Hostelworld for hostels. I’ve found some great bargains by using these sites!

Flights: My favourite tools to find the cheapest flights are WayAway , Expedia and Skyscanner

Ferries: For cheap ferry tickets I use Ferry Scanner

Activities: I use Viator and GetYourGuide to find the best tours and activities in every destination I visit. I’ve had some fantastic experiences using these sites!

Cashback: With the WayAway Plus membership plan, users get access to premium travel support, travel content prepared by locals, and cashback on flights, hotels, car rentals and other travel services. I love using Wayaway to get cashback on my travel expenses. In fact, it is one of my fave budget travel hacks 😉 Click here to get 10% off of a WayAway Plus membership

Foreign Currency: I highly recommend getting an international card to save you loads of money in expensive bank fees. The Wise Card allows you to spend in 150+ currencies and withdraw cash from ATMs anywhere in the world without paying any bank fees!

Travel Insurance: Never travel without proper travel insurance! I always use EKTA

Luggage Storage: Radical Storage is a Luggage storage network that operates in over 70 countries and 350 cities with more than 3500 storage points. I love using Radical storage to store my bags before or after checking in/out of my hotel as it gives me an extra day to explore without having to worry about dragging my luggage around with me.

Travel Planning services: Did you know that I offer travel planning services and custom itineraries? Let me plan your next trip for you!

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Ukraine war latest: Armed ship destroyed in Crimea, Kyiv says; controversial US television host launches show in Russia

Ukraine says it hit and destroyed the Russian missile ship Tsiklon in Crimea over the weekend. Meanwhile, analysts say Moscow is seeking to draw out Kyiv's forces - as Putin makes another significant change to his cabinet.

Tuesday 21 May 2024 23:00, UK

• Kyiv claims it has destroyed last Russian warship armed with cruise missiles in Crimea
• Tucker Carlson launches new show in Russia
• Putin sacks minister in new sign of shift in war strategy
• European country now pushing to let Ukraine strike deep into Russia with Western weapons
• Russia using 'understaffed and incohesive forces' in bid to draw out Ukrainian troops
• Big picture: What you need to know as war enters new week

We're pausing our coverage of the Ukraine war for the moment.

Scroll through the blog below to catch up on today's developments.

Vladimir Putin has praised the late president of Iran, Ebrahim Raisi, and said he was a "reliable partner".

Raisi was killed in a helicopter crash near the Azerbaijan border over the weekend along with his foreign minister and seven others.

Speaking on the leader, Mr Putin said he was "a man of his word" who carried out any agreements the pair made.

"He was truly a reliable partner, a man sure of himself, who acted in the national interest," Russian news agencies quoted Mr Putin as telling Vyacheslav Volodin, chairman of Russia's lower house of parliament.

"He was, of course, a man of his word and it was always good to work with him. What I mean is if we came to an agreement on something, you could be sure the agreement was carried out."

The Kremlin leader asked Mr Volodin, who will be attending memorial events in Iran, to pass on "words of our sincere condolences in connection with this tragedy".

Since the start of the war in Ukraine, Russia has strengthened political, trade and military ties with Iran in a deepening relationship that the US and Israel view with concern.

Heavy fighting in the Pokrovsk area in eastern Ukraine has forced Ukrainian troops to engage in "manoeuvres," the Ukrainian military's general staff have said.

Their report said Pokrovsk, northwest of the Russian-held city of Donetsk, remains the front's "hottest" sector.

"In some areas, the situation requires our troops to engage in manoeuvres," the general staff report reads.

Volodymyr Zelenskyy has referred to the region and adjacent areas as "extraordinarily difficult" in his nightly video address.

Volodymyr Zelenskyy has said allies are taking too long when it comes to decisions on military support for Ukraine.

In an interview with Reuters, the Ukrainian leader said every decision which everyone came to was "late by around one year".

"But it is what it is: one big step forward, but before that two steps back. So we need to change the paradigm a little bit," he said.

"When we're quick, they fall behind. And then there's a gap - six, eight months of unpassed (aid) packages, and then two-three months of supplies - and a year goes by. We would like not to lose the advantage."

Mr Zelenskyy also said Ukraine had never used Western weapons on Russian territory.

A senior Russian diplomat has said that the EU plan to channel profits from frozen Russian assets to Ukraine would have "unpredictable" consequences, according to the TASS news agency.

According to TASS, Kirill Logvinov, Russia's acting permanent representative to the EU in Brussels, told Russia journalists: "The only predictable thing is that those in the EU will be obliged sooner or later to return to our country what has been stolen."

For context : In March the European Commission proposed transferring to Ukraine profits generated by Russian central bank assets frozen in Europe.

The plan would see 90% channeled through the European Peace Facility fund to buy weapons for Ukraine. 

The rest would be used for recovery and reconstruction.

Russia's defence ministry has said it has begun a round of drills involving tactical nuclear weapons. 

The exercises were announced by Russian authorities this month in response to remarks by senior Western officials about the possibility of deeper involvement in the war in Ukraine.

It was the first time Russia has publicly announced drills involving tactical nuclear weapons, although its strategic nuclear forces regularly hold exercises.

According to the ministry's statement, the first stage of the new drills include nuclear-capable Kinzhal and Iskander missiles.

The maneuvers are taking place in the southern military district, which consists of Russian regions in the south.

A Moscow court has ordered a Russian journalist who covered the trials of the late Russian opposition politician Alexei Navalny and other dissidents must  remain in custody pending an investigation and trial on charges of extremism.

Antonina Favorskaya was arrested in March. 

She is accused of collecting material, producing and editing videos and publications for Navalny's Foundation for Fighting Corruption, which had been outlawed as extremist by Russian authorities, according to court officials.

Today, Moscow's Basmanny district court ordered that she remain in custody until at least 3 August.

Kira Yarmysh, Navalny's spokeswoman, said earlier that Ms Favorskaya did not publish anything on the foundation's platforms and suggested that Russian authorities have targeted her because she was doing her job as a journalist.

Former Fox News presenter Tucker Carlson has launched his own show in Russia.

The controversial US media personality, who this year became the first Western journalist to interview Vladimir Putin since Russia invaded Ukraine, will host his show on the state-owned Russia 24 (Rossiya 24).

In the first episode, Carlson will discuss the dangers of ticks and Lyme disease.

Who is Carlson?

Carlson, who has been a vocal supporter of Mr Putin in the past, was sacked from Fox News in April last year.

He took up the prime-time weekday evenings spot on Fox News in 2016 with his show Tucker Carlson Tonight, and quickly established himself as a key player in the network and an influential voice in Republican politics.

The presenter often embraced conspiracy theories and far-right issues. He repeatedly questioned the efficacy of COVID vaccines and compared mandates to "Nazi experiments".

While he found success with viewers, his inflammatory comments caused some advertisers to distance themselves from the programme.

After his departure from Fox News he rebooted his show on X last year, calling Elon Musk's site the last big remaining platform to allow free speech.

Ukraine says it has destroyed the last Russian warship armed with cruise missiles that was stationed on the occupied peninsula of Crimea.

It comes after we reported earlier comments by Ukraine's military, which said they had hit the Russian missile ship Tsiklon (see post at 3.09pm).

Ukraine's military reported conducting a long-range attack that destroyed the Russian minesweeping navy vessel on Sunday and said it needed more time to confirm what else had been damaged.

"According to updated information, the Ukrainian defence forces hit a Russian project 22800 Tsiklon missile ship in Sevastopol, on the night of 19 May," the general staff said today.

The Ukrainian navy later said on X that the vessel had been "destroyed".

Ukrainian navy spokesperson Dmytro Pletenchuk said the Tsiklon was Russia's "last cruise missile carrier" based on the peninsula.

Tsiklon never fired a cruise missile while on active service, Mr Pletenchuk said in televised comments.

Crimea was annexed by Russia in 2014 and is home to Russia's Black Sea Fleet headquarters at Sevastopol.

The Russian defence ministry has not commented.

European Union countries say they have reached an agreement to use the profits from frozen Russian assets to provide military support to Ukraine and help rebuild the war-torn country.

The 27-nation EU is holding around €210bn (£179bn) in Russian central bank assets, most of it frozen in Belgium, in retaliation for Moscow's war against Ukraine.

It estimates that the interest on that money could provide around €3bn (£2.56bn) each year.

Ukraine is desperate for more weapons and ammunition as Russia presses its military advantage.

EU headquarters said 90% of the money would be put into a special fund known as the European Peace Facility that many EU countries already use to get reimbursed for arms and ammunition they send to Ukraine.

The other 10% would be put into the EU budget. The programmes that this money funds would help to bolster Ukraine's defence industry or to help with reconstruction, should some countries object to their share being used for military purposes.

A small group of member states, notably Hungary, refuse to supply weapons to Ukraine.

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