alberta government travel rates 2021

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Travel Directive, Appendix D - Allowances - Module 4

Effective - april 1, 2024.

• Private non-commercial accommodation
• Incidental expenses

Private non-commercial accommodation allowance: 50 Canadian dollars (CAD) worldwide, except for the United States of America, which is paid in US dollars (USD). The private non-commercial accommodation allowance is reduced to 50% from the 121 st  day onward.

Incidental expense allowances shall be paid at the following rates:

• 32% of the meal total when the three meal allowances are listed in the table below;
• 40% of the meal total when only lunch and dinner meal allowances are listed in the table below;
• 40% of actual and reasonable expenses for meals as per subsection 3.4.9.
• 20% of the meal total when the three meal allowances are listed in the table below;
• 25% of the meal total when only lunch and dinner meal allowances are listed in the table below;
• 25% of actual and reasonable expenses for meals as per subsection 3.4.9.
• for the United States of America (Outside the Continental USA ONLY), the meals and incidental allowances reflect the amounts published in Appendix C, under Canada & USA, which is paid in US dollars (USD).
• for all locations indicating an asterisk (*) for all three meals (denoting reasonable and justifiable expenses, receipts required), the incidental allowance reflects the amount published in Appendix C, under Canada & USA, paid in Canadian dollars (CAD).

Seventy-five percent (75%) of the meal and incidental allowances as specified in Appendix C and/or D, as applicable, shall be paid starting on the 31 st consecutive calendar day and fifty percent (50%) of the meal allowance on the 121 st consecutive calendar day of travel status at the same location when corporate residences or apartment hotels are available to a traveller in the area surrounding the workplace, or when the traveller chooses to stay in private accommodation.

Table Legend

C = Commercial Accommodation P = Non-commercial Accommodation * = Reasonable and justifiable expenses. Receipts required.

Afghanistan - Currency: US Dollar (USD)

Albania - currency: euro (eur), algeria - currency: canadian dollar (cad), andorra - currency: euro (eur) note: one rate for country, angola - currency: canadian dollar (cad), anguilla - currency: us dollar (usd) note: one rate for country, antarctica - currency: canadian dollar (cad) note: one rate for country, antigua and barbuda - currency: us dollar (usd) note: one rate for country, argentina - currency: argentine peso (ars), armenia - currency: us dollar (usd) note: one rate for country, aruba (kingdom of the netherlands) - currency: us dollar (usd), australia - currency: australian dollar (aud), austria - currency: euro (eur), azerbaijan - currency: us dollar (usd) note: one rate for country, azores - currency: euro (eur) note: one rate for country.

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Per diem rates

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• Per Diem Lookup

FY 2024 Per Diem Rates Now Available

Please note! The FY 2024 rates are NOT the default rates until October 1, 2023.

You must follow these instructions to view the FY 2024 rates. Select FY 2024 from the drop-down box above the “Search By City, State, or ZIP Code” or “Search by State" map. Otherwise, the search box only returns current FY 2023 rates.

GSA establishes the rates that federal agencies use to reimburse their employees for lodging and meals and incidental expenses incurred while on official travel within the continental United States (CONUS). A standard rate applies to most of CONUS. Individual rates apply to about 300 non-standard areas (NSAs). Most NSAs are a key city/primary destination and the surrounding county. Rates for the coming federal government fiscal year are typically announced in mid-August. Search the rates below or refer to the flat files , API , or trip calculator .

Search by city, state, or ZIP code

Required fields are marked with an asterisk ( * ).

Search by state

Need a state tax exemption form.

Per OMB Circular A-123, federal travelers "...must provide a tax exemption certificate to lodging vendors, when applicable, to exclude state and local taxes from their hotel bills." GSA's SmartPay team maintains the most current state tax information , including any applicable forms.

PER DIEM LOOK-UP

1 choose a location.

Error, The Per Diem API is not responding. Please try again later.

No results could be found for the location you've entered.

Rates for Alaska, Hawaii, U.S. Territories and Possessions are set by the Department of Defense .

Rates for foreign countries are set by the State Department .

2 Choose a date

Rates are available between 10/1/2021 and 09/30/2024.

The End Date of your trip can not occur before the Start Date.

Traveler reimbursement is based on the location of the work activities and not the accommodations, unless lodging is not available at the work activity, then the agency may authorize the rate where lodging is obtained.

Unless otherwise specified, the per diem locality is defined as "all locations within, or entirely surrounded by, the corporate limits of the key city, including independent entities located within those boundaries."

Per diem localities with county definitions shall include "all locations within, or entirely surrounded by, the corporate limits of the key city as well as the boundaries of the listed counties, including independent entities located within the boundaries of the key city and the listed counties (unless otherwise listed separately)."

When a military installation or Government - related facility(whether or not specifically named) is located partially within more than one city or county boundary, the applicable per diem rate for the entire installation or facility is the higher of the rates which apply to the cities and / or counties, even though part(s) of such activities may be located outside the defined per diem locality.

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Reasonable per-kilometre allowance

If you pay your employee an allowance based on a per-kilometre rate that is considered reasonable, do not deduct CPP contributions, EI premiums, or income tax.

The per-kilometre rates that the CRA usually considers reasonable are the amounts prescribed in section 7306 of the Income Tax Regulations. Although these rates represent the maximum amount that you can deduct as business expenses, you can use them as a guideline to determine if the allowance paid to your employee is reasonable. The type of vehicle and the driving conditions are other factors used to determine whether an allowance is considered to be reasonable. 

The CRA considers an allowance to be reasonable if all of the following conditions apply:

• The allowance is based only on the number of business kilometres driven in a year
• The rate per-kilometre is reasonable
• You did not reimburse the employee for expenses related to the same use of the vehicle. This does not apply to situations where you reimburse an employee for toll or ferry charges or supplementary business insurance, if you determined the allowance without including these reimbursements

When your employees fill out their income tax and benefit return, they do not include this allowance in income.

Reasonable allowance rates

For 2024, they are:

• 70¢ per kilometre for the first 5,000 kilometres driven
• 64¢ per kilometre driven after that

In the Northwest Territories, Yukon, and Nunavut, there is an additional 4¢ per kilometer allowed for travel.

For prior-year rates, see Automobile allowance rates .

You own a consulting firm. You have ten employees and four out of ten are engineers and are often on the road. The company does not own any vehicles. The engineers use their own vehicles when they are on the road for work. The company pays them an allowance based on the reasonable per-kilometre rate prescribed in section 7306 of the Income Tax Regulations.

In this example, the allowance is not considered a taxable benefit because: 

• the allowance is based on the number of business kilometres driven in a year
• the rate per kilometre is considered reasonable
• the employee is not reimbursed for expenses related to the same use of the vehicle

The allowance should not be included in the employees' income.

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